HomeMy WebLinkAboutLeisure Services-Grant Application-01.07.2008 /- 7- oI
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Grant Application
1. GENERAL INFORMATION (use a separate sheet of paper, if necessary):
Name of organization Waterloo Leisure Services
Check payable to: (If different from above)
Name of project/event Dane Electrical Upgrades
Date of project/event Fall 2008
Contact person Mark Gallagher, Sports Manager
Address of organization or person completing application (include address for check if different):
Street 1101 Campbell
City Waterloo State IA Zip 50701
Phone: 291-4370 Fax: 291-4297
2. What is the mission of your organization?
The City of Waterloo's Leisure Services Commission is dedicated to improving the quality of life for
all citizens by providing the best possible recreational activities, special events, facilities and services
that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable
outdoor environment with top quality parks, preserves, golf course and a healthy urban forest reserve.
3. How does your organization benefit the community?
The Waterloo Leisure Services Department benefits the Cedar Valley on numerous fronts. The
Department is responsible for offering a wide range on recreational and aquatic programming to
members of all ages and ethnicities throughout the area. Also, the Department is responsible for the
maintenance and operation of 3 quality golf courses, the 3,000 seat Young Arena, and an extensive
community park system and Riverfront Stadium. Through all of the above-mentioned sources, the
Department is responsible for providing recreational activities and paces for a large percentage of our
population.
4. How long has the organization been in existence?
Since 1904.
5. How many staff members and/or volunteers are involved in this organization?
The Leisure Services Department has approximately 41 full time employees and over 300 seasonal
employees. We also utilize over 250 volunteers in our youth sports programs throughout the year.
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6. If hotel/motel tax funds were awarded in previous years, describe how monies were used
(attach any appropriate materials).
Hotel/Motel dollars have been awarded to our Department for various ball diamond improvement
projects throughout the past several years.
• Running water to the Joe Straub diamonds.
• Constructing a shelter at the Percy Danes Complex.
• Infield surface replacement at Riverfront Stadium.
• Improved spectator-seating areas at the Percy Danes Complex.
7. Please provide a narrative of the project or a description (be sure to specify how the grant
monies will be used):
Previous Hotel/Motel Tax Grant funds were allocated to our Department about three years ago to
construct a shelter at the Percy Danes Complex. This shelter now serves at a tournament
headquarters/staging area for the Waterloo Optimist Club Father's Day Classic. Last year the Classic
hosted 29 baseball and softball teams at the Percy Danes Complex and the Cedar River Youth Sports
Complex. We are now requesting funding to run electrical service to this shelter. This would serve
tow key purposes. First, it would allow us to utilize a public address system for entertainment and
tournament communications. Second, it would allow the Optimist Club to expand their concession
operation, which is quite limited due to the lack of electrical service.
8. Describe how the proposed project/program will bring visitors to the Waterloo area:
The Fathers Day Classic draws an average of 30 teams to the Waterloo area each summer. Volunteers
from the Waterloo Optimist Club did a very informal survey last year regarding overnight stays and
found the following.
• 22 of the 29 teams were form outside the Cedar Valley.
• A majority of the members of 16 teams stayed in local hotels on both Friday and Saturday
night.
• The other 6 teams all stayed over on Saturday night.
9. Give an estimate of a) the number of visitors expected at this event; b) an approximate
number of hotel rooms that will be used in Waterloo for this event:
Using last year's information we would assume over 1,000 visitors and over 350 hotel rooms will be
utilized.
10. Describe how the proposed project will be marketed:
We market this tournament in the following ways:
• Utilize the USSSA website for the baseball tournament side.
• Utilize the ASA website for the baseball tournament side.
• Direct mail to USSSA and ASA teams.
• Press Releases in numerous local newspapers.
• Numerous phone calls to "baseball/softball" contacts throughout the state.
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11. Additional information:
12. Please attach the following to the application:
✓ Proof of liability insurance
✓ List of current board of directors and officers
✓ Documentation of IRS 501 c determination
***************: ***************************************************************
BUDGET SUMMARY:
Total Project Cost $7,500
Additional Funding Sources $1,000
(H/M Tax Grant cannot be sole source).
In-Kind Services $1,500
Hotel/Motel Tax Grant Request $ 5,000
I have reviewed this Application for Grant Funds from the Waterloo Convention and Visitors Bureau.To the best of my
knowledge,the information contained in this application and its attachments is accurate and complete.
The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant Application.I,the
undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo
Convention and Visitors Bureau Board of Directors for funding will be withdrawn. My organization will be responsible for
refunding any portion of funds already received.
Signature of Ap Date
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