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HomeMy WebLinkAboutBlack Hawk Gaming Association-Grant Application-03.24.2008 BLACK HAWK COUNTY GAMING ASSOCIATION GRANT APPLICATION ;3-ay- o COVER PAGE11/11%/44:!. .00g- Date Application Received: Grant Number: (Office Use) (Office Use) 1. Name of Organization: Waterloo Leisure Services. City of Waterloo 2. Mailing Address: 1101 Campbell Ave., Waterloo, IA 50701 3. Telephone: 291/4370 Federal Tax ID Number: 42-6005327 4. Email Address: mark.gallagher(c�waterloo-ia.org 5. Contact Person/Phone Number: Mark Gallagher, Sports Manager 291/4370 6. Amount of Funding Requested From BHCGA: $75,000.00 7. I have read the Funding Guidelines & Procedures document. MG (INITIAL) 8. You must list a title and brief description of the project/program for which funding is requested in the space below. ( In addition, a one-page addendum describing your proposal in more detail may be attached.) Include in this description how this project will provide property tax relief, capital improvements and/or charitable services. CAPITAL IMPROVEMENTS TO HOING-RICE ADULT SOFTBALL COMPLEX The Waterloo Leisure Services Department has partnered with the Waterloo Softball Association to provide Adult Softball opportunities for residents of the Cedar Valley since (WSA) 1971. All of the adult softball programs in Waterloo take place at the 5-diamond Hoing-Rice Softball Complex located off of Burton Avenue. The Complex was officially named in 1983, in memory of two slain Waterloo Police officers, who like many of their peers enjoyed playing softball. Over the years the City and the WSA have partnered to make thousands of dollars worth of improvements to this complex to a point that it is considered one of the finest slow-pitch facilities in the state. We serve the Cedar Valley with softball for men's women's and co-ed divisions. Last season we had over 140 teams. These Leagues are played Monday through Friday beginning in late April and concluding in the middle of August. In addition a Fall League is offered for players wishing to continue their season. This League meets twice per week beginning in early September and concluding in late October. The Complex is also home to numerous Adult slow-pitch softball tournaments and a few youth baseball and softball tournaments. The shared goal of the Leisure Services Department and the WSA is to continue making worthwhile capital improvements to the Hoing-Rice complex that will provide softball players within the Cedar Valley a great softball experience, while allowing us to draw bigger and better tournaments to help drive the local economy. To facilitate the above-mentioned goals, the WSA and the Leisure Services Department have identified three interrelated capital improvement projects with a cost of$90,000. First, a newly constructed restroom that will be more family friendly while also meeting ADA requirements. Our current restroom facility is located near our concession stand beyond the outfield of our complex. The new restroom would be located within the heart of our complex thus allowing players and families to utilize restroom facilities without missing a great deal of the game. This project would also assist our bottom line as we currently spend a great deal of money on the rental of portable toilets. Second, during the construction of the restroom we would repair our existing sprinkler system and upgrade the main water line into the complex from the street. This increased water pressure would allow for more uniform watering of the diamonds improving the playability of our fields. Finally, since this task will involve trenching and digging, we would need to address an existing problem of standing water between diamonds that is persistent during times of heavy rain. This would involve making necessary improvements to our drainage systems. Required Signatures: )/1340--/— Chief Executive Office Chairperson of Board of Directors Project Budget Revenues BHCGA Grant 75,000 WSA Funding Commitment 10,000 Hotel/Motel Tax Grant Funds 5,000 90,000 Expenses Restroom construction 45,000 (see attached drawing) Irrigation upgrades 30,000 (see attached drawing) Replace asphalt and repair sod areas from construction (see attached drawing) 15,000 90,000 Narrative A. As stated in the cover letter the Leisure Services Department and the WSA have identified three major capital improvements that would continue to keep Hoing-Rice at the top of the complexes in Iowa. The first is a family friendly and ADA compliant restroom facility to be located in the middle of our fields. This would allow players and their families the opportunity to go to the restroom without missing valuable game time. This will also save a considerable amount of money spent on portable restrooms. Second, during the construction of the restroom we would repair our existing sprinkler system and upgrade the main water line into the complex from the street. This increased water pressure would allow for more uniform watering of the diamonds improving the playability of our fields. Finally, since this task will involve trenching and digging, we would need to address an existing problem of standing water between diamonds that is persistent during times of heavy rain. This would involve making necessary improvements to our drainage systems. B. The overall goal of this project is to increase the quality of our complex while also improving the experience for our users from the Cedar Valley and for our visitors during tournament play. Our objectives would be: • Cleaner and more family friendly restrooms • Better field conditions • Decreased operating expenses C. The WSA, in cooperation with the City of Waterloo, offers league and tournament softball play. D. Work on this project would begin late in the summer of 2008 and be complete by the start of the 2009 softball season. E. Last year the WSA had over 150 teams in league play and over 300 teams participate in competitive tournament play. F. The success will be evaluated by surveying the conditions of the playing fields, monitoring nightly usage of the new restroom and examining real cost savings from abandoning the rental of portable toilets. G. The WSA and the Leisure Services Department are committed to continuing to maintain the Hoing-Rice Complex at a high level. Funding for these maintenance efforts will be realized from user fees. Mission Statement The City of Waterloo Leisure Services Department is dedicated to improving the quality of life for all citizens by providing the best possible recreation activities, special events, facilities and services that encourage lifelong learning, fitness and fun. The Commission strives to provide an enjoyable outdoor environment with top quality parks,preserves, golf courses,recreational trails and healthy urban forest reserve. Board of Directors Sheryl Annette, Vice Chair David Buck, Board Chair Edgar Cunningham, Secretary Sharon Samec Robert Frost Chris Handfelt Aundra Meeks Recognition The Black Hawk County Gaming Association would be recognized on all press materials associated with this project. We would also feature the Black Hawk County Gaming Association on signage located on the new restroom facility. r,--t.---: ...... 47.. ----__,-___________)!: 1 i p . ....... ....__..._...r..______...-4' --....-"..L....-.1-.1 . i t. I: :, i....r ( I f I ,..1• ' 1 1 1 I rI 1 1„ . ,..... i r '° ' is. ,___, 1I I 1 1 , >e 1 i I 1 /' I. (t s 4. f LA 'i I . I 1 ; F-7-_----- ., ---- -6,, 4:\ ,.----.7si :-.--0, i ; '1 M ,} Y r; \ , .9 .......-=-N, - \ ..ii ,,, i I ct f ,. .._.......,_____....._....., 0,.. • a •. 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N 4 r • C 00 L • O N P. • - 3- r Q / ` .411111%16,i _`T 1 -i n \if......._ i 41: it ...7.1 4kt EL- .,,,i_ __________ ,0 ty <-) t ,,, ------4)._ ..„..7_ Ni - Fv iV O t--' 0 • Attachment 4-2 WSA Tournaments 2007 April 21 &22 Girls fast pitch 24 teams April 28&29 Open Early bird 27 teams May 5&6 D/Rec Early bird 32 teams Pepsi 14 and under Baseball 24 teams USSSA Memorial Weekend May 26, 12 teams June 9&10 Women's 8 teams June 9&10 USSSA NIT 12 teams July 7&8 4th July 24 teams July 14&15 ASA Women's State 14 teams July 21&22 ASA D State 16 teams July 28&29 NSA C&D State 16 teams August 4&5 ASA B&C State 34 teams August 11&12 35&over State 24 teams August 18&19 USSSA State 14 teams • August 25 Cancer benefit 7 Teams September 1&2 USSSA Divisional 30 teams September 22 Senior softball 50& over 6 teams Leisure Services Bucget Performance Report Month End February 2008 Activity Amended Budget YTD Expenditures Used Parks Personal Services $1,537,269 $984,375 64.0% Contractual services $236,900 $130,825 55.2% professional/technical services $252,650 $184,764 73.1% $2,026,819 $1,299,964 64.1% 44.4% 44.9%, Projects Personal Services $13,320'' $7,641 57.4% Contractual services $1,550, $1,439 92.8% professional/technical services $191,863; $67,497 35.2% capital outlays $14,960 $22,460 150.1 $221,693 $99,037 44.7% 4.9% 3.4% Downtown Area Maintenance Personal Services $72,485! $48,413 66.8% Contractual services $1 $212', 21170.0% $72,486 $48,624 67.1% 1.6%' 1.7% i Golf Courses Personal Services $797,603' $498,958' 62.6% Contractual services $113,555 $53,238' 46.9% professional/technical services $127,550 $53,348 41.8% Si,038,708 $605,544 58.3% 22.7%° 20.9% Golf Course Improvements Contractual services $1,025, $385 37.6% professional/technical services $30,395 $29,070, 95.6% $31,420 $29,455 93.7% 0.7%!. 1.0% Sports &Youth Services Personal Services $377,083 $279,384 74.1% Contractual services $41,950 $28,731 68.5% professional/technical services $104,805 $52,444 50.0% $523,838 $360,559 68.8% 11.5% 12.5% Municipal Stadium j Young Arena Personal Services $325,937I $235,427 72.2% Contractual services $160,700' $96,489 60.0% professional/technical services $164,850, $117,007 71.0% $651,487 $448,923 68.9% 14.3%I 15.5% Total Expenses $4,566,450 $2,892,106 63.3% Eight Months 3/10/2008 Leisure Services Budget Performance Report Activity Amended Budget YTD Revenue Used Revenue Leisure Services-Parks $30,350 $74,941 246.9% Leisure Services Projects $221,693 $61,347 27.7% Golf Courses $1,031,679 $363,036 35.2% Golf Course Improvements $31,420 $4,587 14.6% Sports&Youth Services $261,285 $116,037, 44.4% Young Arena $586,500 $473,154 80.7% Total Revenue $2,162,927 $1,093,102 50.5% Total Expenses less Revenue $2,403,523, $1,799,004 Total Expenses by Type Budget Actual Personal Services $3,123,697 $2,054,198, 71.0% Contractual services $555,681 ! $311,319 10.8% professional/technical services $872,113 $504,130 17.4% Capital outlay $14,960 $22,460 0.8% $4,566,451 $2,892,106', Eight Months 3/10/2008 V 4 nag" C ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ 0 cu2 CH " c vcn C N= ' r, ; - w ? oar O Z C C C K * = O v- ✓ F-' . 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