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Home My WebLink AboutVJ Engineering-Professional Services Agreement-05.12.2008 \\$,) vj engineering 1501 technology pkwy, suite 100 `F' lie" a� 3 s cedar falls, Iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 engineering—surveying May 6, 2008 City of Waterloo Engineering Department Attn: Jamie Knutson 715 Mulberry Street Waterloo, Iowa 50703 RE: Repair and/or Removal of Existing Floodgate Structures Along Black Hawk Creek Dear Jamie, Please find attached two original copies of an Agreement for Professional Services for the repair and/or removal of existing floodgate structures at Westfield Avenue and Fletcher Avenue along Black Hawk Creek in Waterloo. Please sign each copy and return one to our office. You may keep the other copy for your records. Thank you for allowing VJ Engineering to serve the needs of the City of Waterloo in the completion of this project. Sincerely, I 1� Jim D. Ellis, P.E. VJ Engineering Vj) VJ Engineering 72 Agreement for Provision of Limited Professional Services te #: 08-8 Date: 5-6-08 Project Name: Repair/ Removal of Floodgates - Waterloo, Iowa CLIENT INFORMATION Company Name: City of Waterloo Phone: 319-291-4312 (if individual,skip this line and put client name in"Contact') Contact: Jamie Knutson Phone: 319-240-2563 Address: 715 Mulberry Street Fax: 319-291-4262 City: Waterloo State: Iowa I Zip: 50703 Email Address: jamie.knutson@waterloo-ia.org Ins. Claim. # PROJECT INFORMATION Site Address: Westfield & Fletcher.Ave. - Black Hawk Creek City: Waterloo State: Iowa Zip: 50702 SCOPE OF WORK (Define effort:survey/design/inspect etc...) See detailed scope of work attached. DELIVERABLES I (Tangible product: report/drawings etc...) Plans and specifications for bidding of project. 4 to 6 weeks from Notice to Proceed. Target Deadline: See to left ATTACHMENTS I (Provided by the client,VJ or other) See Detailed Scope of Services and Terms and Conditions. FEE STRUCTURE Time and Materials: OYes/ONo TERMS: Estimated Fees: $ Lump Sum Contract$34,200 0 Pay Upon Receipt Subject to minimum chare: Invoices)due net 15 day Minimum Charge$250❑ $500 0 Plus Reimbursables?❑ Yes/0 No ❑Retainer Required? $ S' ature authorized VJ Representative Signature authorized client epresentahve Jim D. Ellis, P.E., Civil Engineer 5-6-08 / I? oar BQ y V o yor S- a-1.4 Printed Name and Title (date) Printed name and title (date) PROJECT MANAGER/ENGINEER Jim D. Ellis ❑ 2570 Holiday Road Suite 10,Coralville,Iowa 5224,Ph:319-338-4939,Fax 319-338-9457 1501 Technology Parkway Suite 100,Cedar Falls,Iowa 50613,Ph:319-266-5829, Fax 319-266-5160 0 463 Northland Avenue NE,Suite 202,Cedar Rapids,Iowa 52402,Ph:319-447-2222, Fax 319-447-2229 vj engineering 1501 technology pkwy, suite 100 cedar falls, iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 engineering—surveying May 6, 2008 City of Waterloo Engineering Department Attn: Jamie Knutson 715 Mulberry Street Waterloo, Iowa 50703 RE: Repair and/or Removal of Existing Floodgate Structures along Black Hawk Creek Dear Jamie, VJ Engineering is pleased to submit this proposal for professional services related to repair and/or removal of existing floodgate structures at Westfield Avenue and Fletcher Avenue along Black Hawk Creek in Waterloo. Following is a summary of the scope of services anticipated for this project: • Obtain photos of the site to document existing condition, • Obtain measurements where necessary of existing gate structures and hardware, • Obtain topographical survey of removal and repair areas, • Obtain as-built drawings of the flood control system, • Obtain existing utility information, • Obtain soil boring information • Obtain and analyze paint samples from the existing gates, • Develop civil plans for the removal of one gate structure south of Westfield Avenue, • Develop plans for removal of the existing railroad bridge and piers at the gate structure south of Westfield Avenue, • Develop structural plans to permanently seal 3 gate structures north of Westfield Avenue, • Develop structural plans to repair 2 gate structures on Westfield-Avenue, • Develop plans and specifications for bidding of the project, -c • Develop cost estimates of base bid and alternate items, • Assist the City in the bidding of the project to contractors. A breakdown of the anticipated costs related to this project follows: Division 1 Removal of Floodgate Structure (1) and Railroad Bridge south of Westfield Avenue: Obtain topographical survey, Obtain soil borings, Develop plans and specifications for removal of gate, Develop plans and specifications for removal of bridge, and Design cofferdam for bridge pier removal. Topographical Survey: $ 900.00 Civil Design: $ 6,000.00 Structural Design: $ 2,500.00 Soil Boring (Subconsultant): $ 3,000.00 Plan Development: $ 1,500.00 Subtotal — Division 1 $ 13,900.00 Division 2 Permanent Closure of Floodgate Structures (3) north of Westfield Avenue: Obtain paint samples of existing paint coatings, Develop structural details for closure of gates, Develop specifications for repainting of the gate structures, Develop plans and specifications for project bidding. Paint Sampling (Subconsultant): $ 950.00 Structural Design: $ 5,000.00 Plan Development: $ 1,500.00 Subtotal — Division 2 $ 7,450.00 Division 3 Repair of Fletcher Avenue Gate Structures (2): Obtain topographical survey, Obtain paint samples of existing paint coatings, Develop structural details for the repair of the gates, Develop plans and specifications for project bidding. Topographical Survey: $ 900.00 Paint Sampling (Subconsultant): $ 950.00 Structural Design: $ 9,500.00 Plan Development: $ 1,500.00 Subtotal — Division 3 $ 12,850.00 Total Design and Plan Development Cost: $ 34,200.00 Lump Sum Maximum Not-To-Exceed We anticipate delivery of the plans and specifications within 4 to 6 weeks from the date of notice to proceed. Two copies of the contract are included for your review. Please sign, where indicated, and return one signed copy to our office for our records. Please keep one copy for your files. The attached Terms & Conditions are considered part of this agreement. If you have any questions regarding this proposal, please contact me at your earliest convenience at 319-266-5829. Thank you for allowing VJ Engineering to serve the needs of the City of Waterloo in the repair and/or removal of existing gate structures in the Waterloo Flood Control System. Sincejely, Jim . Ellis, P.E. Date VJ Engineering Accepted By, may. - ) - Client—Tim Hurley, M or Date TERMS AND CONDITIONS VAN WINKLE JACOB ENGINEERING,INC.D/B/A VJ ENGINEERING(hereinafter referred to as "THE FIRM") shall perform the services outlined in this agreement for the stated fee arrangement. Access to Site: The Firm shall have site access to perform all services necessary in completing a project. The Firm agrees to take the necessary precautions to minimize damages caused by such activities. Unless otherwise agreed or caused by The Firm's negligence,all cost of restoration shall be born by Client and are not included in the fee. Warranties: The Firm shall provide the best professional services in accordance with accepted standards and shall maintain high professional standards for all work performed in conjunction with the Project. Other than the above, the Firm makes no warranty,express or implied,as to its professional services rendered under this Agreement. Fees: The anticipated fee for time&materials, if stated,shall be understood to be an estimate. All expenses relating to the project agreed upon here may be invoiced back to the customer. These expenses may include but are not limited to; mileage, legal fees, software fees, plotting and copying fees,permitting fees, and travel expense. During the course of the project if the time expended is more than this fee,the Client will be contacted with an explanation of the fee and/or a change order form to sign. Where the fee arrangement is to be on an hourly basis,the rates shall be those that prevail at the time services are rendered. Current rates are as follows: Description Rate Description Rate Description Rate Mechanical Design $80.00 Project $95.00 Mechanical Engineer $100.00 Manager/Engineer CAD Drafting $60.00 Environmental $100.00 Civil Engineer $105.00 Engineer Senior Engineering Tech $75.00 Structural Design $80.00 Structural Engineer $115.00 (Subject to$250 minimum in-house; $500 site visit charge) Engineering Tech $65.00 Roof Engineer $100.00 Forensic Engineer $130.00 Land Design Developer $85.00 Land Surveyor $85.00 Land Surveyor $95.00 Drafting Survey Crew(2 Persons or $105.00 Survey Crew(3 $130.00 Professional Code $75.00 1 Person&GPS or Robotic Person) Review Instrument) Clerical $35.00 Construction $65.00 Reimbursable Expenses 110% Observation Spec Writer $75.00 Mileage Per Mile $0.60 *Minimum Charge$250 Billings/Payments: Invoices for the Firm's services shall be submitted, at the Firm's option, The Firm may submit invoices either upon completion of the services or throughout the life of the project. Invoices shall be paid within 15 days of the invoice date. If the invoice is not paid within 30 days The Firm may terminate all services free of liability. The Firm does not waive any claim or right against Client by terminating services for nonpayment. Only The Firm's General Manager has authority to enter into alternative payment agreements. No Secondary payment agreement shall be binding upon The Firm unless agreed to in writing by the General Manager. Late Payments: Invoices that are not paid within 45 days of the invoice date may be assessed a Late Fee. The Client shall pay all cost including court costs and reasonable attorney fees associated with collecting any unpaid balance. Termination of Services: This agreement may be terminated by the Client or the Firm should the other fail to perform its obligations hereunder. In the event of termination,the Client shall pay the Firm for all services rendered to the date of termination,all reimbursable expenses,and reimbursable termination expenses. Ownership of Documents: All documents produced by the Firm under this agreement shall remain the property of the Firm and may not be used by the Client for any other endeavor without the express written consent of the Firm. Applicable Laws: This agreement shall be governed by the laws of the State of Iowa.