HomeMy WebLinkAboutBlack Hawk County-Sharing Services Agreement06.02.2008 ..Qo ito dt°o g- yfaS
BUILDING MAINTENANCE ADMINISTRATION
FORM OF AGREEMENT
BETWEEN
BLACK HAWK COUNTY & CITY OF WATERLOO
The parties to the Agreement are Black Hawk County, Iowa (hereinaftger
referred to as "County") and City of Waterloo, Iowa (hereinafter referred to
as "City"). This Agreement is effective from and after the 1st day of July,
2008.
Whereas, City and County are public agencies
and
Whereas, City and County desire to support the cooperation and the
sharing of services and personnel for the express intent of benefiting County
taxpayers.
Whereas, County desires to engage the services of City to furnish
administrative and professional assistance for building maintenance; and
City has indicated its willingness to provide such administrative and
professional services to the County.
Now, therefore, the parties mutually agree as follows:
1. SCOPE OF SERVICES:
City agrees to provide maintenance administration and professional services
for building maintenance on the following structures under the jurisdiction
of Black Hawk County:
Black Hawk County Courthouse
Black Hawk County Jail
Pinecrest & Maintenance Shop / Garage
Juvenile Court Services & Warehouse
Sheriff's Impound Garage
Country View Nursing Home
County Acquired Properties
Buildings & Grounds Maintenance
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Bldg Maint Agreement (cont.):
2. ADMINISTRATIVE PERSONNEL:
Louis Cutwright, Jr., (hereinafter referred to as "Administrator") shall be
appointed for a twelve (12) month period as Maintenance Administrator for
Black Hawk County by the Board of Supervisors. The renewal of the
Agreement shall be yearly and commence on July 1st of every year the City
of Waterloo and Black Hawk County agree to share the services of the
Maintenance Administrator. This Agreement shall not be automatically
renewed.
3. COUNTY MAINTENANCE PERSONNEL:
The County maintenance personnel shall remain employees of Black Hawk
County. The administration of their daily activity by the City Administrator
does not by reference make the maintenance employees of Black Hawk
County as City of Waterloo employees.
4. MATERIALS TO BE PROVIDED BY COUNTY:
An office with desk, files, computer, records, maintenance software, cell
phone and administrative support staff to assist the Maintenance
Administrator shall be provided by the County.
5. MEETINGS AND REPORTS:
The Maintenance Administrator will attend necessary meetings in the
discharge of his administrative duties. The Administrator shall report to a
designee of the Board of Supervisors, as needed, to update the Board of the
status of building maintenance issues.
6. ADMINISTRATION:
The Administrator shall keep the Board updated on all plans and
specifications for all necessary projects that have to be contracted to the
private sector because of size or specialties that are outside the scope of the
County maintenance staff. The Administrator shall remain an employee of
the City of Waterloo. All benefits, etc. (vacation, holidays, insurance —
health and liability) will be the responsibility of the City of Waterloo.
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Bldg Maint Agreement (cont.):
7. INSURANCE AND HOLD HARMLESS:
The City will continue to carry professional liability on the Administrator.
Black Hawk County will be held harmless from any claim resulting from the
action of the Administrator as it relates to discharging all responsibilities
outlined in the Agreement.
8. CHANGES:
Any changes in this Agreement, including scope of City services or County
requirements or modifications to the amount of compensation, shall be first
mutually agreed upon by the County and City and incorporated into a
written amendment.
9. COMPENSATION AND PAYMENT METHOD:
The County shall pay to the City, for services rendered, on a bi-weekly basis
in the amount of$1,425.60 for FY09 beginning July 1st, 2008 (a 10%
increase due to cost of living and added responsibilities associated with the
Administrators additional duties required to manage the maintenance of
Country View).
10. TIME AND PERFORMANCE:
The Administrator shall provide 24 / 7 services in the discharge of his
responsibilities.
11. TERMINATION OF AGREEMENT:
This agreement may be terminated by either party at any time during the
twelve (12) months by giving at least thirty (30) days written notice. In the
event of termination, City shall be compensated for all services performed to
termination date, together with reimbursable expenses then due.
12. SEPARATE ORGANIZATION:
No separate organization is formed or contemplated by this Agreement
Maint Agreement FY 09
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Bldg Maint Agreement (cont.):
13. NOTICES — Correspondence & Communication:
A) To City- Louis Cutwright, Jr.
c/o City of Waterloo
715 Mulberry Street
Waterloo IA 50703
Phone: 319-291-4319 Fax: 319-291-4262
E-mail: louis.cutwright@waterloo-ia.org
B) To County- Board of Supervisors
c/o Black Hawk County Courthouse
316 E 5th Street
Waterloo IA 50703
Phone: 319-833-3003 Fax: 319-833-3070
E-mail: supervisors@co.black-hawk.ia.us
14. DISPOSITION OF PROPERTY:
The parties do not anticipate that there will be joint ownership of any
property; and if the Agreement is terminated pursuant to the provision of
paragraph 11, each party shall retain in its control of that property that it
brought into the Agreement.
•
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Bldg Maint Agreement (cont.):
In Witness whereof, County and City have executed and delivered this
Agreement on date t written below:
l
Miller, Chair Tim Hurley, Mayor
lack Hawk County Board of Supervisors City of Waterloo
Black Hawk County Courthouse City Hall
316 E 5th Street 715 Mulberry Street
Waterloo IA 50703 Waterloo IA 50703
Date:47 Zpf 7,00 e Date: -a? - 0 '
Attest: Grant Veeder Attest:
Na-r?cy Eckert
County Auditor City Clerk
Date: 47 yo, 2-ear Date: G - -D 7(