HomeMy WebLinkAboutMidwest Janitorial Service, Inc.-Contract Agreement-06.23.2008 4444-i.v<-6(2 : 6 -4) 3-67
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CONTRACT AGREEMENT
Midwest Effective:June 9, 2008 through June 8, 2009
Janitorial Service,Inc.
1395 N.Center Point Rd 1. MIDWEST JANITORIAL SERVICE, INC., hereinafter referred to as MIDWEST,
Hiawatha,Iowa 52233-1239 agrees to provide maintenance service as per the attached schedule for:
Phone:800-249-6161
Fax 319-393-9263
(Corporate) City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703-5714
Phone: 319-291-4311
2. The monthly charge includes the service as outlined Any work not mentioned can
be negotiated and performed
3. These services shall be performed five (5) days per week on Monday through
Friday at City Hall and Carnagie Annex. Seven (7) days per week on Sunday
through Saturday and Holidays at City Hall Police Department. And one (1) day
per week on Saturday at Police Training Center.
4. No service shall be provided on the following holidays (unless otherwise stated):
New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving
and Christmas Day. (See enclosed Holiday Schedule. Please fill it out and return
it to our office.)
5. One (1) additional day ll be charged each Leap Year for service performed on
February 29th. '4 Customer Initials
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6. MIDWEST assumes all financial responsibility such as wages,payroll taxes and
other costs directly related to the services. Sales and/or service taxes shall be
Burlington,Iowa charged to the client where applicable.
319-752-8666
Davenport,Iowa 7. Any increase in minimum wage will increase the co act price by the amount of
563-386-7001 the percent of increase in the minimum wage. 1.1 Customer Initials
Des Moines,Iowa 8. MIDWEST agrees toprovide all labor, material and equipment to
515-279-9247 necessary
completely clean the facility as indicated Supplies such as towels, soap, tissue,
Iowa City,Iowa napkins, waste container liners and light bulbs shall be purchased by the client.
319 338 9964 Client shall also provide a secure storage area for cleaning equipment and
Muscatine,Iowa supplies.
563-262-3073
St.Louis Mi ori .��,
314-2�1-5�87u Customer Signat e
Waterloo,Iowa
319-233-6787 customerservice@rnidwestjanitorial corn
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CONTRACT AGREEMENT
City of Waterloo
9. The agreement shall be in effect as of the date of service commencement, but may
be terminated by either party upon giving thirty(30) days notice by Registered
Mail to the other party.
10. It shall be understood and agreed that during the term of this agreement and for
one (1)year thereafter, the Client will not directly or indirectly, hire any person
or persons employed by MIDWEST, or directly or indirectly cause such a person
or persons to be hired by others.
11. Failure to perform due to absenteeism will result in a deduction of the contract
price. The amount of deduction will be based on the contract unit price per month
divided by the scheduled days of work for the month.
12. The aforementioned maintenance service shall be performed for the monthly sum
of
CITY HALL
$5,312.96
Exempt Sales Tax
$5,312.96 payable on the first day of each
month following performance of
service and invoicing.
CARNAGIE ANNEX $1,495.12
Exempt Sales Tax
$1,495.12 payable on the first day of each
month following performance of
service and invoicing.
POLICE TRAINING CTR $656.30
Exempt Sales Tax
$656.30 payable on the first day of each
month following performance of
service and invoicing.
A 1.5% cost of living increase will be assessed after each year of service.
Customer Signal r
CONTRACT AGREEMENT
City of Waterloo
13. Invoicing is done at the beginning of the month prior to service to provide your
accounts payable department ample time to enter our invoice. All accounts are
due and payable in thirty (30) days from date of invoice. Any customers wishing
to pay by a credit card will be assessed an additional 3%. All accounts thirty(30)
days or more past due are subject to a finance charge of]-]/2%per month, or
18%per annum. (Minimum finance charge of$1.00 per month).
14. Keys: Please obtain three (3) copies of each necessary key. Midwest Janitorial
Service, Inc. assigns a numeric code to your keys. Key distribution is as follows:
(1) to our safe, (2) to our account supervisor and(3) to our custodian.
15. Alarm/Security: Please provide Midwest Janitorial Service, Inc. with an
individual alarm code, if possible and notify your security company that we will
be cleaning your facility.
16. Midwest Janitorial Service, Inc. is an Equal Opportunity Employer as pursuant to
Executive Order 11246: Section 204. All qualified applicants will receive
consideration without discrimination because of sex, marital status, race, age,
creed, national origin or the presence of disabilities.
IT IS AGREED that this agreement, together with the attached Operations Schedule is
the entire agreement between the parties and that all other agreements are merged
herein.
EFFECTIVE THE 're/ DAY OF U l//t"" 200 k
CITY OF WATERLOO MIDWEST JANITORIAL SERVICE, INC.
BY BYA;/(1/4(1:441/('
�*
Larry McDowell
»1 PLA-Cler�J (hay Or District Manager
GENERAL OPERATIONS SCHEDULE
City of Waterloo
City Hall
715 Mulberry Street
Waterloo, Iowa 50703-5714
Phone: 319-291-4311
EFFECTIVE: June 9, 2008
CITY HALL
BASIS: Five (5) times per week on Monday through Friday, except Saturday,
Sundays and Holidays.
POLICE DEPARTMENT
BASIS: Seven (7) times per week on Sunday through Saturday and Holidays.
AREA: To include all entryways, outdoor urns, offices, traffic lanes, stairway,
kitchenettes and rest rooms.
DAILY CLEANING SERVICES
1. Empty all trash containers. All trash containers to be lined with plastic liners.
Replace liners as needed when soiled or torn. Remove all bagged trash to
dumpster provided in rear of City Hall.
2. Clean all outdoor smoking urns.
3. Check all office furniture,files,fixtures,partition top caps, windowsills, and all
other horizontal surfaces for dust and obvious spills and debris.
a. Develop and post schedule to thoroughly dust 20%of all of the above each
night, so that all work surfaces are cleaned at least once each week This
includes: Picture frames, clocks, door frames, moldings, sanitizing of
telephones, wiping computer screens and tops of monitors. (CPU's and
keyboards are not included.)
4. Wash, sanitize, and polish all drinking fountains.
5. Spot clean entrance glass and interior office partition glass.
6. Vacuum all carpeted entryways, traffic lanes, and visible debris throughout
facility.
a. Develop and post schedule to vacuum 25%of total carpeted area
throughout facility each week This is described as wall-to-wall, edge-to-
edge, under, and around all furnishings.
7. Clean minor soiled spots on carpet.
8. Sweep and dust mop all hard surface floors and stairway. Wet mop with
germicidal solution.
9. Kitchenettes: Clean sink, counters, wipe refrigerator and microwave. (Does NOT
include washing dishes.) Wipe vending machines.
�,f.4-
City of Waterloo - City Hall
General Operations Schedule
June 9, 2008
Page 2
DAILY CLEANING SERVICES- Continued
10. Restrooms:
a. Empty trash receptacles. Replace liners. Wash weekly with germicidal
cleaner.
b. Sweep and wet mop tile floors with germicidal solution.
c. Wash all basins, bowls and other fixtures with germicidal solution.
d. Wash both sides of toilet seats with germicidal solution. Leave in "UP"
position.
e. Wash and polish all mirrors,powder shelves, brightwork, etc.
f. Spot clean walls and partitions.
g. Fill towel, tissue, and soap dispensers.
SATURDAYS,SUNDAYS AND HOLIDAYS
1. Clean first floor Police Department according to above schedule.
WEEKLY SERVICES
1. Clean and sanitize telephones.
2. Scrub and refinish or apply restoration and hi-speed buff resilient floors to
maintain high gloss finish.
3. Lavatories: Wash partitions, wipe tile walls and enameled surfaces with
germicidal solution.
4. Elevators: Vacuum threshold. Dust doorjambs. Wash interior and exterior of
elevator with germicidal solution.
5. Wash interior and exterior of entry doors. Wash door handles,panic bars, and
push plates with germicidal solution.
6. Maintain janitor rooms, mop sinks, and storage rooms in clean and orderly
fashion.
7. Exterior: Sweep and dispose of all trash (paper, cigarette butts, cans, etc.,from
around all entrances into the building.
MONTHLY SERVICES
1. Clean all door kick plates.
2. Vacuum fabric on chairs in offices and common areas. Wash vinyl/leather
surfaces. Polish wood surfaces.
3. Vacuum return air vents. Dust outside of light fixtures.
q
City of Waterloo - City Hall
General Operations Schedule
June 9, 2008
Page 3
QUARTERLY SERVICES
1. Polish wood paneling.
2. Scrub and refinish stairways.
3. Completely wash restroom walls and partitions with germicidal solution.
4. Wash all wastebaskets.
SEMI-ANNUAL SERVICES
1. Bonnet clean or hot water extract and deodorize all carpeted areas.
2. Dust/vacuum all window blinds.
ANNUAL SERVICES
1. Strip and refinish all hard surface floors. (Ceramic tile floors NOT included.)
2. Thoroughly clean all ceramic tile floors in restrooms. Reseal grout joints.
3. Develop and post schedule to clean all light fixture lenses, diffusers, and
reflectors, so that all area cleaned annually.
WINDOW CLEANING SERVICES
1. Monthly-thoroughly clean all lobby entrance windows.
2. Semi Annually- Wash all interior office windows and lower level exterior
windows. (April- October)
3. Annually- Wash exterior windows of entire building. (April)
MIDWEST JANITORIAL SERVICE SUPERVISOR:
MIDWEST JANITORIAL SERVICE SUPERVISOR PHONE: 319-233-6787
CUSTOMER EMERGENCY NAMES AND NUMBERS: j1)
(2) (3)
GENERAL OPERATIONS SCHEDULE
City of Waterloo
Carnagie Annex
620 Mulberry Street
Waterloo, Iowa 50703
Phone: 319-291-4311
EFFECTIVE: June 9, 2008
BASIS: Five (5) times per week on Monday through Friday, except Saturday,
Sundays and Holidays.
AREA: To include all entryways, outdoor urns, offices, traffic lanes, stairway,
kitchenettes and rest rooms.
DAILY CLEANING SERVICES
1. Empty all trash containers. All trash containers to be lined with plastic liners.
Replace liners as needed when soiled or torn. Remove all bagged trash to
dumpster provided in rear of City Hall.
2. Clean all outdoor smoking urns.
3. Check all office furniture,files,fixtures,partition top caps, windowsills, and all
other horizontal surfaces for dust and obvious spills and debris.
a. Develop and post schedule to thoroughly dust 20%of all of the above each
night, so that all work surfaces are cleaned at least once each week. This
includes: Picture frames, clocks, door frames, moldings, sanitizing of
telephones, wiping computer screens and tops of monitors. (CPU's and
keyboards are not included.)
4. Wash, sanitize, and polish all drinking fountains.
5. Spot clean entrance glass and interior office partition glass.
6. Vacuum all carpeted entryways, traffic lanes, and visible debris throughout
facility.
a. Develop and post schedule to vacuum 25%of total carpeted area
throughout facility each week This is described as wall-to-wall, edge-to-
edge, under, and around all furnishings.
7. Clean minor soiled spots on carpet.
8. Sweep and dust mop all hard surface floors and stairway. Wet mop with
germicidal solution.
9. Kitchenettes: Clean sink, counters, wipe refrigerator and microwave. (Does NOT
include washing dishes.) Wipe vending machines.
City of Waterloo - Carnagie Annex
General Operations Schedule
June 9, 2008
Page 2
DAILY CLEANING SERVICES- Continued
10. Restrooms:
a. Empty trash receptacles. Replace liners. Wash weekly with germicidal
cleaner.
b. Sweep and wet mop tile floors with germicidal solution.
c. Wash all basins, bowls and other fixtures with germicidal solution.
d. Wash both sides of toilet seats with germicidal solution. Leave in "UP"
position.
e. Wash and polish all mirrors,powder shelves, brightwork, etc.
f. Spot clean walls and partitions.
g. Fill towel, tissue, and soap dispensers.
SATURDAYS,SUNDAYSAND HOLIDAYS
1. Clean first floor Police Department according to above schedule.
WEEKLY SERVICES
1. Clean and sanitize telephones.
2. Scrub and refinish or apply restoration and hi-speed buff resilient floors to
maintain high gloss finish.
3. Lavatories: Wash partitions, wipe tile walls and enameled surfaces with
germicidal solution.
4. Elevators: Vacuum threshold Dust doorjambs. Wash interior and exterior of
elevator with germicidal solution.
5. Wash interior and exterior of entry doors. Wash door handles,panic bars, and
push plates with germicidal solution.
6. Maintain janitor rooms, mop sinks, and storage rooms in clean and orderly
fashion.
7. Exterior: Sweep and dispose of all trash (paper, cigarette butts, cans, etc.,from
around all entrances into the building.
MONTHLY SERVICES
1. Clean all door kick plates.
2. Vacuum fabric on chairs in offices and common areas. Wash vinyl/leather
surfaces. Polish wood surfaces.
3. Vacuum return air vents. Dust outside of light fixtures.
City of Waterloo - Carnagie Annex
General Operations Schedule
June 9, 2008
Page 3
QUARTERLY SERVICES
1. Polish wood paneling.
2. Scrub and refinish stairways.
3. Completely wash restroom walls and partitions with germicidal solution.
4. Wash all wastebaskets.
SEMI-ANNUAL SERVICES
1. Bonnet clean or hot water extract and deodorize all carpeted areas.
2. Dust/vacuum all window blinds.
ANNUAL SERVICES
1. Strip and refinish all hard surface floors. (Ceramic tile floors NOT included.)
2. Thoroughly clean all ceramic tile floors in restrooms. Reseal grout joints.
3. Develop and post schedule to clean all light fixture lenses, diffusers, and
reflectors, so that all area cleaned annually.
WINDOW CLEANING SERVICES
1. Monthly-thoroughly clean all lobby entrance windows.
2. Semi Annually- Wash all interior office windows and lower level exterior
windows. (April- October)
3. Annually- Wash exterior windows of entire building. (April)
MIDWEST JANITORIAL SERVICE SUPERVISOR:
MIDWEST JANITORIAL SERVICE SUPERVISOR PHONE: 319-233-6787
CUSTOMER EMERGENCY NAMES AND NUMBERS: (1)
[2) [3)
GENERAL OPERATIONS SCHEDULE
City of Waterloo
Police Training Center
Elk Run Road
Waterloo, Iowa 50703
Phone: 319-291-4311
EFFECTIVE: June 9, 2008
BASIS: One (1) time per week on Saturday.
AREA: To include all entryways, outdoor urns, office furniture, traffic lanes,
stairway, kitchenettes and rest rooms.
POLICE TRAINING CENTER (ELK RUN ROAD)
WEEKLY
1. Empty all trash containers. All trash containers to be lined with plastic liners.
Replace liners as needed when soiled or torn. Remove all bagged trash to
dumpster provided.
2. Clean all ashtrays and smoking urns.
3. Dust furniture,files,fixtures,partition top caps, windowsills, cabinets, chairs,
and all other horizontal surfaces.
4. Wash, sanitize, and polish all drinking fountains.
5. Spot clean entrance glass and interior office partition glass.
6. Vacuum all carpeted areas throughout facility.
7. Clean minor soiled spots on carpet.
8. Sweep and dust mop all hard surface floors and stairway. Wet mop with
germicidal solution.
9. Kitchenettes: Clean sink, counters, wipe refrigerator and microwave. (Does NOT
include washing dishes.) Wipe vending machines.
10. Restrooms:
a. Empty trash receptacles. Replace liners. Wash weekly with germicidal
cleaner.
b. Sweep and wet mop tile floors with germicidal solution.
c. Wash all basins, bowls and other fixtures with germicidal solution.
d. Wash both sides of toilet seats with germicidal solution. Leave in "UP"
position.
e. Wash and polish all mirrors,powder shelves, brightwork, etc.
f. Spot clean walls and partitions.
g. Fill towel, tissue, and soap dispensers.
City of Waterloo -Elk Run Road
General Operations Schedule
June 9, 2008
Page 2
SEMI-ANNUAL SERVICES
1. Dust/vacuum all window blinds.
2. Clean all interior and exterior windows.
3. Clean and polish all wood paneling.
4. Clean all light fixture lenses.
5. Strip and refinish all waxable hard surfaces floors.
6. Strip and reseal restroom floors.
MIDWEST JANITORIAL SERVICE SUPERVISOR:
MIDWEST JANITORIAL SERVICE SUPERVISOR PHONE: 319-233-6787
CUSTOMER EMERGENCY NAMES AND NUMBERS: j1)
12) (3)
W