HomeMy WebLinkAboutApproved Documents - 8/5/2024FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
FY 25 BUDGETED $120,000.00
CITY OF WATERLOO
EXPENDED YTD $27,488.00
THIS REQUEST $8,350.00
LEFT AFTER THIS
$84,162.00
REQUEST
DATE 07/22/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
DATE: 07/22/2024
Officer G. Camarata
NAME OF CLASS / MEETING:
DESTINATION: Johnston, Iowa
Iowa Law Enforcement Academy: Basic Course
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
August 26 , 2024
December 13, 2024
August 26-December 13, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Police Recruit G.
Camarata to ILEA Basic Certification course.
This course is required by law to certify Officers as Peace Officers in the State of Iowa. The total cost
will not exceed $8,350.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE
PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING TAXI
$2650.00 MEALS PARKING
$5250.00 REGISTRATION AIRFARE
$450.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $8350.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
DEPARTMENT HEAD
07/22/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 010-11-1100 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $8350.00 PER PERSON
Date Approved by Finance Committee:
8/5/2024
DATE
��N 010d - - -
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY 25 BUDGETED $120,000
CITY OF WATERLOO EXPENDED YTD $35,838.00
THIS REQUEST $6,230.00
LEFT AFTER THIS
REQUEST $77,932.00
DATE 07/23/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 07/23/2024
Officer Gordon
NAME OF CLASS / MEETING: DESTINATION: Waterloo, Iowa
Hawkeye Community College: Basic Level II
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
August 12 , 2024 October 25, 2024 August 12-October 25, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Police Recruit Gordon to ILEA Basic Level II Certification course at Hawkeye
Community College. This course is required by law to certify Officers as Peace Officers in the State of Iowa. The listed
misc fees is for required academy clothing. The total cost will not exceed $ 6,230.00
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$5730.00 REGISTRATION AIRFARE
MILEAGE/FUEL 500.00 MISC/TOLLS
TOTAL FOR ALL: $ $6,230.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
DEPARTMENT HEAD
07/23/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ $6,230.00
PER PERSON
Date Approved by Finance Committee:
8/5/2024
DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY 25 BUDGETED $120,000
CITY OF WATERLOO EXPENDED YTD $42,068.00
THIS REQUEST $295.00
LEFT AFTER THIS
REQUEST $77,637.00
DATE 07/23/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 07/23/2024
Officer Gergen
NAME OF CLASS / MEETING: DESTINATION: Online Training
Field Training Solutions
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
October 15, 2024 October 17 2024 October 15-17, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to have Training Coordinator Gergen to attend online training for the Field Taining Program.
This course is required for the Training Coordinator position according to WPD policy. Officer Gergen oversees the training
of new officers. The cost of this training will not exceed $295.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$295.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $295.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
DEPARTMENT HEAD
07/23/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ $295.00
PER PERSON
Date Approved by Finance Committee:
8/5/2024
DATE p
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-12-1400 1346
TRAVEL REQUEST FY 25 BUDGETED 5,000
CITY OF WATERLOO EXPENDED YTD 0
THIS REQUEST 1,480.00
LEFT AFTER THIS
REQUEST $3,520.00
DATE 7/23/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE:
7/23/2024
Brock Weliver, Fire Marshal & JD Van Dyke, Lt. Inspector
NAME OF CLASS / MEETING: DESTINATION:
Marion, Iowa
Quality Improvement for the Fire and Emergency DEPARTURE POINT
Services Workshop IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
09/04/2024 Daily September 4-6, 2024
PURPOSE OF TRAVEL/TRAINING:
to attend the Quality Improvement for the Fire and Emergency Services Workshop in Marion, Iowa
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Fire Headquarters
ESTIMATE OF COST:
LODGING TAXI
180 MEALS PARKING
1,300 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,480.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bill Beck
DEPARTMENT HEAD
7/23/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 740 PER PERSON
Date Approved by Finance Committee:
8/5/2024
DATE
t --
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 266-19-7100 1346
TRAVEL REQUEST
FY 25 BUDGETED $5,000.00
CITY OF WATERLOO
EXPENDED YTD $0.00
THIS REQUEST $1,545.00
LEFT AFTER THIS
$3,455.00
REQUEST
DATE 07/26/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
DATE:
7/26/24
Matt Boquist, Street Dept Director and Daniel Greer,
Equipment Operator II
NAME OF CLASS / MEETING:
DESTINATION:
Cedar Rapids, Iowa
APWA Iowa Chapter Fall Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
September 25, 2024
September 27, 2024
9/25/24 - 9/27/24
PURPOSE OF TRAVEL/TRAINING:
To learn new ideas and participate in training opportunities related to Public Works.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES
NO
METHOD OF TRAVEL:
X CITY VEHICLE
PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
Waterloo, Iowa
ESTIMATE OF COST:
800.00 LODGING TAXI
270.00 MEALS 25.00 PARKING
450.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,545.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Sheila Steffen
DEPARTMENT HEAD
7/26/24
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 266-19-71 00-1 346
NO GRANT REIMBURSABLE
YES NO
NO REQUIRED CERTIFICATION
YES NO
TOTAL: $ 772.50 PER PERSON
Date Approved by Finance Committee:
8/5/2024
DATE
City Clerk Use Only
Finance Comm���/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 7,812.00 plus est. shipping costs of $
3 pallets of tar for crack sealing on runways and taxiways.
This purchase or expenditure is being made because:
airfield pavements must be maintained for aircraft safety.
Vendor selected for this purchase:
to pay for or purchase
Logan Contractors Supply
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Logan is the sole source vendor in Iowa for this type of material.
2024 Price per phone call: $1.24/pound; 2,100 Ibs/pallet
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 250,000.00
and the current available balance is $ 238,072.94
Respectfully submitted,
Steven Kjergaard 7/24/2024i� lN� oicnauv
SIGNED 5
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Reviev.) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/5/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 3,669.00 plus est. shipping costs of $ to pay for or purchase
replacement solid -core doors (2) for new TSA office space and existing break room.
* Amending request to include additional $974 for installation of doors.
This purchase or expenditure is being made because:
GSA requires solid -core doors, without windows, on TSA offices. The existing door on the new
office they're moving to has a window. Their break room door also has a window, so both are being replaced.
Vendor selected for this purchase:
Peters Construction
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
single bid only from Peters Construction, the contractor on the Terminal remodel in '03-04,
as they can provide the same type of door we have on other offices. GSA/TSA will
reimburse Airport, but need us to select the vendor and cover the upfront cost.
Prior Committee Actions (Dates): 5/6/24 - Cost of doors approved @ $2,695.00
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 250,069.00
and the current available balance is $ 248,201.83
Respectfully submitted,
Steven Kjergaard 7/22/2024 lti� �518/5/2024
e
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Revieo.; Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit,t�gZS/5/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 12,125.00 plus est. shipping costs of $ to pay for or purchase
installation of data drops, quad receptacles and cabling to TSA closet for new TSA office
space on the main floor.
This purchase or expenditure is being made because:
TSA is moving their training room and supervisor's office from the second floor to the main floor
of the Airport Terminal. GSA will reimburse Airport for this but we need to cover the upfront costs.
Vendor selected for this purchase:
K & W Electric
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
GSA only required a single bid from a contractor familiar with the Airport Terminal. They
will reimburse us the full cost of this work.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 250,000.00
and the current available balance is $ 248,201.83
Respectfully submitted,
Steven Kjergaard 7/22/2024
(Signature Dept. Head or Designee) Date
04
DIGITALLY 8/5/2024
(Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/5/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,500.00 plus est. shipping costs of $
removal and reinstallation of Taxiway B marking.
to pay for or purchase
This purchase or expenditure is being made because:
FAA is requiring this marking be redone, as previous attempts to correct the marking did not
meet with FAA approval (Finance Committee members were contacted for emergency approval.)
Vendor selected for this purchase:
Advanced Traffic Control
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
FAA gave a deadline of July 31, 2024 to correct this marking. We have asked for an
extension but they have not responded. This vendor will be on the airfield painting
markings under the Taxiway A project and is willing to take care of this marking as well.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-7700
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 225,000.00
and the current available balance is $ 213,072.94
Respectfully submitted,
Steven Kjergaard 7/30/2024
(Signature Dept. Head or Designee) Date
LYZLt
�� msr�8/5/2024
sl�rrEo
(Signature Finance Dept. Revie\,.; Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commi915/2024
Approval Date Z5
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maintenance Department to expend
$ 7,514.00 plus est. shipping costs of $ to pay for or purchase
Center for the Arts Security Door Upgrades to the following: Meeting Room Single Door,
Meeting Room Double Doors, and West Patio Double Doors.
This purchase or expenditure is being made because:
Upgrading security on doors.
Vendor selected for this purchase:
Hawkeye Alarm & Signal Company
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
No other local companies complete this work.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324-22-4205-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is $ 80,000.00
Respectfully submitted,
11
Greg Ahlhelm, Building Official T�� _ _ 1/ sl`�r,Eo $/5/2024
(Signature Dept. Head or Designee) Date (Sig natur Finance Dept. Re vie Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date $/512024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 5,995,00 plus est. shipping costs of $ to pay for or purchase
Robinair R-1234YF A/C Recycle Machine
This purchase or expenditure is being made because:
This enables repairs on air conditioning for all 2021 or newer fleet vehicles.
Vendor selected for this purchase: Arnold Motor Supply
Bids or written quotes were taken on this purchase, as follows:
Arnold Motor Supply - $5,995.00
IWI/Parts Authority - $6,000.00
Amazon - $6,659.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax Sewer Sanitation
Bonds ❑ FederaUother grants Other (specify)
This expenditure is to be coded to the following budget line -item:
324-18-7950-2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $
26,000.00
and the current available balance is $ 26,000.00
Respectfully submitted,
IT� 8/5/2024
Sheila Steffen 815124 G
(Signature Dept. Head or Designee) Date (Signature Finance Dept. RevW,' _ Date
KAshared goodieslforms%Expenditure Pre-Authorization.xls (Mar 2010)
Mo#or. value:
Phone # 319-277-4637
CITY OF WATERLOO CEN GARAGE P
Bill 625 GLENWOOD ST
To: WATERLOO, IA 50702
Customer # 319-291-4445
Quote
Quote #: 32QU031023
Date: 07/15/24
Account #: 30217
PO #:
MOP: 0
Web #:
CITY OF WATERLOO CEN GARAGE
Ship 625 GLENWOOD ST
To: WATERLOO, IA 50702
Delivery Method `
Terms
Order entered by
Salesperson
DEL - Delivery
( ACCOUNT
Josh Woodward
Scott Adkins l
Part Number Qty
AND RECHARGE MAC
This is not a finalized invoice
List Net Extended Tax
5995.00 5995.00 N
Merchandise
5995.00
Core
0.00
Shipping
0.00
Labor
0.00
Sales Tax
0.00
Quote Total
5995,00
Page 1 of i This is not a finalized invoice
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Line Code: 4R
Part ri: 347II8NI & 34788NIH
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Line Code; 4R
Part N: AC7234-4 8 AC1234-4P
SUBJECT
1234YF Refrigerant
Recovery, Recycling, and
Recharging Machine
Line Code: 4R
Part N: AC1234-9
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Pre -Authorization Request
(tempp Description::
5q nl F /��/
�
Intended Use (replacement for X, new unit for X purpose, etc.):
lG cv�- 2021 cr heW2l`
Sourcewell / State Bid / HGAC / Demo Unit
Quotes:
1. $- S. 9q'r^ Vendor:_
2. $ i^i ��" 4 Vendor: ZCOZ
3. ®o
Vendor: WO
C1�/
City Clerk Use Only
Finance Committee
Approval Date 0815/24
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 14,799.84 plus est, shipping costs of $ 391.51 to pay for or purchase
Wheel balancer with needed adapters.
This purchase or expenditure is being made because:
To replace old wheel balancer that has become outdated.
Vendor selected for this purchase:
Arnold Motor Supply
Q Bids or written quotes were taken on this purchase, as follows:
Arnold Motor Supply - $14,799.84 + $391.51 S/H
IWI/Parts Authority - $14,999.84 + $391.51 S/H
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund El Road Use Tax ❑ Sewer ❑ Sanitation
Bonds Federallother grants Other (specify)
This expenditure is to be coded to the following budget line -item:
324-18-7950-2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 26,000.00
and the current available balance is $ 26,000.00
Respectfully submitted,
Sheila Steffen 815124 �r�cu� ���Ntu 8/5/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review r Date
KAShared goodieslformslExpenditure Pre-AuthorizationAs (Mar 2010)
Waterloo Arnold Motor Supply
2710 Wagner Road
WATERLOO, IA 50703
Phone # 319-277-4637
CITY OF WATERLOO CEN GARAGE P
Bill 625 GLENWOOD ST
To: WATERLOO, IA 50702
Customer # 319-291-4445
Quote
Quote #: 32QU031022
Date: 07/15/24
Account #: 30217
PO #:
MOP: 0
Web #:
CITY OF WATERLOO CEN GARAGE
Ship 625 GLENWOOD ST
To. WATERLOO, IA 50702
Delivery Method
Terms
Order entered by
Salesperson
DEL - Delivery
ACCOUNT
Josh Woodward
Scott Adkins
Part Number
Qty
Description
List
Net
Extended
Tax
HUN20-1207-1
1
KIT-LG
TRUCK CONE & SPACER
215.43
213.30
213.30
N
HUN20-2765-1
1
KIT-GEN4
BULLSEYE COLLET
960.58
951.07
951.07
N
HUN20-3116-1
1
T/T
CUSTOMER SRVC PROD
1779,89
1762,27
1762,27
N
HUN20-3765-1
1
KIT-TDC
LASER/SINGLE BRKT LED
733.16
725.90
725.90
N
ZZZCOM MENT
1
C:
14589,38
11147,30
11147,30
N
C: SWE10 TIRE MACHINE
ZZZCOMMENT 1 C:
C: SHIPPING TIRE MACHINE
This is not a finalized invoice
Y
0.00 391.51 391.51 N
Y
Merchandise
15191.35
Core
0.00
Shipping
0.00
Labor
0.00
Sales Tax
0.00
Quote Total
15191,35
Page 1 of i This is not a finalized invoice
Page I of 3
E-,rvarER
Engineering Company
Submitted to:
City of Waterloo Public Works
625 Glenwood St,
Waterloo, IA 50703
EQUIPMENT PROPOSAL / SALES AGREEMENT
Prepared on 6128/2024 by Bryan Buck
SWE10 (MSRP: $14,589.38)
SmartWeight® Elite High Capacity Balancer
Quoted through:
PARTS AUTHORITY, LLC
3 Dakota Drive
New Hyde Park, NY 11042
Learn more and see it in action!
https:Hwww. hu me r. com/wheel-balancers/smartweight-elite/
- (Up to 44in, 175lb Assembly, 30!n Rim)
- Intuitive Touch Screen Interface is easy to learn
- Built-in HD Video Tutorials cover mounting & balancing
- Exclusive eCal(TM) automatic calibration verifies balancing accuracy
TPMS Spec Database (Sensor Type & Reset Procedures)
Centering Check Verifies Results
- Photo Instructions for Wheel Mounting &Tire Changing
SmartWeight(TM) Better Balance & Saves Excess Weight
Power Wheel Lift: Accurate centering without back strain
Superior Alloy Balancer Shaft with 3 Year Warranty
Spindle-Lok, Standard Accessories
- Factory Installation and Training
- Made in USA
Learn more and see it in action!
https://www. hunter.com/wheel-balancers/smartweight
11,347.30
20-1207-1 (MSRP: $274.231 213.30
Truck Cone Kit, Extra Large Truck Cone 192-92-2 and Plastic Spacer Ring 46-309-2
Quote ID: H595796 on 6l28/2024
Page 2 of 3
20-27654 (MSRP: $1,222.80) 951.07
BuIlsEye collet kit and front mounted storage for Touch balancers - Incl BuIlsEye
collets, offset spacer 20-2711-1, 6" cup 175-392-1. storage 56-70-2, and bracket 14-
1470-005, incl, w/RFE, compatible with SWT, HDE SWHN & SWE, NOT compatible
with SWP
I
0000
20.3116-1 (MSRP: $2,265.77) 1,762.27
Medium duty collet kit provides broad coverage for most medium duty applications.
Does not handle the large 8 lug/8.7' bore found on some medium duty trucks. 20-3155-
1 covers that application and includes 20-3116-1, Includes application chart.
sg�s
20-3765-1 (MSRP: $933.29) 725.90
HammerHead Top Dead Center Laser- Universal LED lighting and wheel weight
placement laser kit.
Prices subject to change without notice.
This proposal is good through 07/28/2024
Subtotal $14,999.84
+freight (estimated) $391.51
Total investment $15,391.35
Electrical and compressed air connections to equipment are not included on this quotation.
($19,285.47 MSRP)
Quote ID: H595796 on 6/28/2024
Page 3 of 3
This Proposal was Prepared for
Legal Name of Business
City of Waterloo Public Works
Billing Address
625 Glenwood St.
City, State Zip
Waterloo, IA 50703
Main Contact
Main Phone Number
X
Approval
Items on this
Proposal
1 oWE10
t 20-1207-1
1 20-2765-1
1 20-3116-1
1 20-3765-1
er Tearn
Bryan Buck
Business Consultant
Nodh Liberty, IA 52317
bryanbuckl gg0@gmail.com
Engelhardt, Scott
Technical & Training Representative
Osage, IA
(641)732-1511
hunterl.l@osage.net
Horn, Patrick
Regional Manager
phom@hunler.com
PARTS AUTHORITY, LLC
3 Dakota Drive
New Hyde Park, NY 11042
Total investment (Cash /Check) $15,391.35
All sdlware pre-'u�sbL'M on, or subseque My released by Hunter for, Hunter equipment is 6cense0 pursuant b the Hunter Engineering Company EM User Lbense Agr¢emenl(EULA)
as parlyingsuchsoftware.Ampyoftho EULArsavaimbleuponrequest.Bypfaceganm&rfot,pwchasgg,orusirg HulleregrriPave M, you ecknvwk�eant agree to be lega9y bound by
the EUIq whbh is hereby inwrparated by r¢krence.
Quote ID: H595796 on 6128/2024
Pre -Authorization Request
Item Description,: ' I �[
Intended Use (replacement for X, new unit for X purpose, etc.):
'Z 0 C b(Dv,(XXv
cy'))r. c C((
Sourcewell / State Bid / HGAC / Demo Unit
Quotes:
C
1. $ 15 i 91, 3� Vendor: /I S
2. $ S, 391 a Vendor:
3. $ Vendor:
C�
City Clerk Use Only
Finance Comm6%/2024
Approval Date ZS/�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 6,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase
ISWEP Annual Membership
This purchase or expenditure is being made because:
ISWEP develops and provides outreach materials and training for MS4 communities
to help them meet their IDNR NPDES storm water permit requirements
Vendor selected for this purchase:
ISWEP
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
No other comparable vendor exists
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax EI Sewer Sanitation
EI Bonds ❑ Federal/other grants F Other (specify) Storm Water
This expenditure is to be coded to the following budget line -item:
521-07-7830-1391
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Jamie Knutson 7/10/24
(Signature Dept. Head or Designee) Date
slsrvEQ 8 5 2024
Id
(Signature Finance Dept. Review; Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
1
INVOICE
Iowa Stormwater Education psauer@iowastormwater.org
Partnership 515-210-6619
PO Box 1826
Ames, IA 50010
Bill to Ship to
Waterloo Waterloo
City of Waterloo City of Waterloo
715 Mulberry St 715 Mulberry St
Waterloo, IA 50703 Waterloo, IA 50703
Invoice details
Invoice no.: 1017
Terms: Due on receipt
Invoice date: 07/02/2024
Due date: 07/30/2024
Product or service Description Qty
2024-25 ISWEP City Membership
Pay via check addressed to:
Iowa Stormwater Education Partnership
PO Box 1826
Ames, IA 50010
OR make arrangements with us for electronic payment by emailing
Pat at psauerC�iowastormwater.org
Total
1
Rate Amount
$6,200,00 $6,200.00
$6,200.00
City Clerk Use Only
Finance Comm9et/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,373 plus est. shipping costs of $ 1,000.00 to pay for or purchase
(4) Professional 40"Hockey Nets for Youth Practices and (8) sheets of 72" x 96" (6'x8') cast acrylic
spectator shielding.
This purchase or expenditure is being made because:
the current youth practice nets are in need of replacement and the cast acrylic behind the
team benches is worn and providing poor views for spectators in prime seating during events.
Vendor selected for this purchase: All -American Arena Products -- Albert Lea, MN
Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
This purchase agreement was based on National Contract pricing through Sourcewell Contract
#120320-ALL; This purchase is allowed under Iowa Code 28E.3: Joint Exercise of Power.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund El Road Use Tax ❑ Sewer El Sanitation
0 Bonds 7 Federallother grantsEl Other (specify)
This expenditure is to be coded to the following budget line -item:
322-37-4500-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 90,000
and the current available balance is $ 19,015.74
Respectfully submitted,
Paul Huting 07/24/24 T�� �T 8/5/2024
(Signature Dept, Head or Designee) Date (Signature Finance Dept. Review; Date
K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
ALLAME R I CAN SOURCEWELL AWARDED
ARENA PRODUCTS VENDOR
www.allamericanarena.com Contract#120320-ALL
1414 S. 4th Avenue
Albert Lea, MN 56007
Name / Address
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, Iowa 50701
Ship To
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, IA 50701
Quote
Date
Quote #
7/18/2024
4115
QUOTE VALID FOR 30 DAYS
Sales Rep
Terms
AR
I Net 30
Description
Qty
U/M
Class
Cost
Total
1/2" clear cast acrylic
384
sgft
Accessory Sales
12,30
41723.20T
8 sheets @ 72" x 96" (61x8')
Shipping - TBD
1
ea
Accessory Sales
0.00
O.00T
Phone #
E-mail
Subtotal $45723.20
es Tax (0.0%) $0.00
Sal
Tota I $4,723.20
ALL*AM E RI CAN SOURCEWELL AWARDED
ARENA PRODUCTS VENDOR
www.allamericanarena.com Contract#120320-ALL
1414 S. 4th Avenue
Albert Lea, MN 56007
Name / Address
Young Arena
Chris Dolan
US Commercial Street
Waterloo, Iowa 50701
Quote
Date
Quote #
7/22/2024
4126
QUOTE VALID FOR 30 DAYS
Ship To
Young Arena
Chris Dolan
125 Commercial Street
Waterloo, IA 50701
Sales Rep
Terms
AR
Net 30
Description
Qty
U/M
Class
Cost
Total
Professional red and white goal frames 40"
2
pr
Accessory Sales
1,195.00
21390.00T
6mm resin dipped netting
2
pr
Accessory Sales
285,00
570.00T
Nylon webbing net protector
2
pr
Accessory Sales
70.00
140.00T
Attach netting only (no pads) - standard frames
2
pr
Accessory Sales
275.00
550,00
Shipping - TBD
1
ea
Accessory Sales
0.00
MOT
Phone #
E-mail
Subtotal $35650.00
es Tax (0.0%) $000
Sal
Tote I $3,650.00
City Clerk Use Only
Finance Committee
Approval Date 8/5/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Leisure Services Department to expend
$ 70,000.00 plus est. shipping costs of $ to pay for or purchase
Funding for operations at Fairview Cemetery. Fiscal Year 2025
This purchase or expenditure is being made because:
The cemetery is not able to pay their expenses. The number of burials has
decreased causing their revenue to decrease.
Vendor selected for this purchase:
Fairview Cemetery
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
The City subsidizes the current cemetery operations as an alternative to
operating the cemetery directly.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-4405-1393
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 70,000.00
and the current available balance is $ 70,000.00
Respectfully submitted,
Paul Huting 7/31/2024
(Signature Dept. Head or Designee) Date
SIGNED 8/5/2024
(Signature Finance Dept. Revit_, Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/5/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Mayor Department to expend
$ 3450.00 plus est. shipping costs of $ 0.00 to pay for or purchase
A Mayor's The Cedar Valley Coalition annual membership dues
This purchase or expenditure is being made because:
Annual membership dues
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
This is an annual membership dues
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8200-1391
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 16,000.00
and the current available balance is $ 9,324.00
Respectfully submitted,
Quentin Hart 7/19/2024
(Signature Dept. Head or Designee) Date
" SIGNED 8/5/2024
(Signatur F�� ce Dept. Revie7 Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Invoice
Date 7/15/2024
Invoice # 23910
Due Date 0/14/2024
Waterloo City Hall
715 Mulberry St
Waterloo, IA50703
Quantity
Description
Unit Price
Amount Due
1
FY'25 CV Coalition Dues
3,450.00
3,450.00
Please remit to:
Total Amount Due
INRCOG/Cedar Valley
Coalition
229 E Park Ave.
Waterloo, IA 50703
$3,450.00
319-235-0311
If you would like your
invoices emailed, please contact Brenda Ponto at
bponto@inrcog.org with your email and contact information.
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee 8/5/2024
Approval Date
Project Name (from page one) Airport Rescue Grant (ARPA)
Department No. project will be budgeted under 29 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 7700 Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: _010_ Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand
$
-
3350 Federal Grant
1,115,838.00
1,115,838.00
3352 Federal HUD Grant
-
3354 Shared Program - Local
-
3357 Shared Program - County
-
3358 Shared Program - City
-
3360 Shared Program - State
-
3361 State Grant
-
3720 Donations - Restricted
-
3750 Sale of Bonds
-
TOTALS
$ 1,115, 838.00 $
- $ - $ -
$
1,115, 838.00
EXPENDITURES:
1111 Salaries - Regular
$
-
1112 Salaries - Part Time
-
1315 Education & Training
-
1345 Travel - Official City
-
1346 Travel - Prof Training
-
1390 Contractual Services
-
1371 Building Maint
1,115,838.00
1,115,838.00
TOTALS
$ 1,115, 838.00 $
- $ - $ -
$
1,115, 838.00
� SIGNS V
, SIGNED
8/5/2024
Steven K'er aard
1 g
7/19/2024
�
(Signature Dept. Head)
Date
(Signature Finance Dept. Review;
Date
KAshared goodies\forms\Project Budget Worksheet_ARPA Grant.xls\Page 2 (Donator NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Airport Rescue Grant (ARPA)
City Contract No.
To be assigned by the Finance Dept.
Project Manager Steven Kjergaard
Project No.
Project Budget Total $ 1,115,838.00
Subproject No.
1. How will this project be funded?
A. Federal Grant Yes 0 No 0 CFDA # 20.106
% Paid by federal grant 100.00%
Grant Name Airport Rescue Grant (ARPA)
Grant Agreement Number 3-19-0094-052-2021
B. State Grant Yes 0 No 0
% Paid by state grant
Grant Name
Grant Agreement Number
C. City Match Source of Funding
% Paid by City
D. Other Entities Yes = No
% Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
�X El
Yes No
3. Does the project include the purchase of right of way or other real property?
❑ �X
If yes, will real property purchases be reimbursable under the grant?
❑ ❑
If yes, have you attached authorization to purchase real property to this document? ❑ ❑
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees ❑ �X
B. Publication, or printing costs ❑ �X
C. Others, list ❑ �X
5. Does this project cover any regular full-time salaries or benefits? ❑ �X
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Funds provided under this Airport Rescue Grant Agreement must be used only for purposes directly related to the Airport, and
can include reimbursement of operational expenses, such as personnel costs.This is a four-year grant, issued July 26, 2021.
Therefore, funds must be used no later than July 26, 2025.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet_ARPA Grant.xls\Page 1 All Projects (Mar 2010)