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Home My WebLink AboutAECOM - SA # 1 - 4th 5th 6th Streets Conversion 8.5.24AECOM AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com CITY OF WATERLOO, IOWA TRAFFIC ENGINEERING STUDY 4TH, 5TH AND 6TH STREETS CONVERSION OF ONE-WAY COUPLETS TO TWO-WAY SUPPLEMENTAL AGREEMENT NO. 1 RECONNECTED COMMUNITIES PILOT (RCP) PROGRAM GRANT APPLICATION ASSISTANCE WHEREAS, a Professional Services Agreement was entered into between the City of Waterloo (Client), 715 Mulberry Street, Waterloo, Iowa, and AECOM Technical Services, Inc. (ATS), 501 Sycamore Street, Suite 222, Waterloo, Iowa, dated December 21, 2020, for a traffic engineering study to convert the one- way couplets to two-way traffic on 4th Street and 5th Street from Six Corners to Randolph Street and on 5th Street and 6th Street from Randolph Street to near Barclay Street through downtown Waterloo; and WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for assistance in the preparation of the United States Department of Transportation's (USDOT) Reconnecting Communities Pilot (RCP) Program Grant Application. NOW THEREFORE, it is mutually agreed to amend the original Professional Service Agreement as follows: I. PROJECT DESCRIPTION The professional services included in this Supplemental Agreement includes assistance in preparation of the RCP Grant Application for the project, including grant writing, benefit/cost analysis and presentation graphics for application. The application will be seeking capital funding under this program. The project will convert a one-way couplet created by 4th, 5th and 6th Streets that traverses the heart of downtown Waterloo into two separate two-way streets. The 1.9-mile couplet serves as a major thoroughfare that traverses multiple disadvantaged neighborhoods and connects the two sides of the downtown area. II. SCOPE OF SERVICES The Scope of Services will encompass and include work, services, materials, equipment and supplies necessary to complete the project defined above. The Scope of Services is further defined as follows: RCP Grant Assistance — Tasks 1-5 This Scope of Work includes tasks for the preparation of the RCP Grant Application. Unlike the prior submission to the Reconnecting Communities and Neighborhoods (RCN) program, the approach for the RCP program includes development of a full benefit cost analysis as a companion analysis to the application narrative. The approach also builds on lessons learned from the previous RCN grant submission including feedback from a debrief provided by USDOT on how the project narrative and analysis could be improved for future resubmission. ATS will draft the application narrative, carry out supporting analytics (in the form of the benefit cost analysis), develop supporting graphics, coordinate with the City on a letter of support template to send out to elected officials and other sponsors of the project, coordinate with the City on a local match funding commitment letter, and provide general assistance with the submission process. RCP Application The main tasks for the delivery of the application are shown as follows: 1. Narrative and Application Development. 2. Benefit Cost Analysis. AECOM 3. Application Design. 4. Grant Application Coordination. 5. Quality Assurance and Quality Control; Project Controls. The following tasks are to be completed by the Client: Assist in Providing Required Project Information Secure Support Letters Certifications and Letters of Commitment for Funding Submission of the Application Assistance Coordinating with Project Partners (as needed) The tasks for the RCP Grant Application are described below. Page 2 Task 1 — Narrative and Application Development. A review and revision of the previous grant application's narrative will be conducted to respond to the debrief provided by USDOT and the current RCP Notice of Funding Opportunity (NOFO). In addressing the program -specific requirements, ATS will make a comprehensive and multifaceted case for the project, demonstrating across the application narrative of the purpose and need for the project, impacts to disadvantaged communities and meeting Justice40 initiative, and the City's aptitude and readiness to deliver the project on time, to budget, and in a regulatorily compliant manner. The application will be developed as per the NOFO and will include required appendices (e.g., standardized forms, and letters of support/funding commitment.) Based on the 2024 RCP NOFO, the narrative will include the following: Project overview Location and mapping Response to merit criteria Project readiness (including discussion of environmental risk) Project budgets, funding sources, and use of funds Benefit cost analysis In consultation with the City, we will also complete the required Federal Standard Forms such as SF-424 and SF-424C (construction budget), among others as required by the NOFO. The ATS team will deliver a draft version of the application in Word format to the City. Following the receipt of comments from the City, ATS will make necessary revisions, with a final draft PDF copy provided to the client with all supporting appendices before submission for final review. Task 2 — Benefit Cost Analysis (BCA). The BCA represents the principal quantitative justification upon which grant applications will be assessed. Its aim is to show that the project is economically feasible and will deliver a multifaceted basket of benefits which outstrip the costs associated with planning, constructing and operating the project. To assess the various project alternatives, so that a preferred project mix can be identified, ATS will construct a BCA model to which the project can be applied. ATS will develop a BCA model which directly addresses the RCP program grant assessment criteria, as consistent with 2024 USDOT BCA Guidelines. The BCA Analysis will comprise of: • Development of a BCA model which directly addresses the RCP program grant assessment criteria, as consistent with DOT guidelines. Incorporation of cost estimates, scheduling and technical data for planning, construction, and operations for the project. AECOM Page 3 Calculation and valuation of benefits which the project will deliver over the assessment period (generally 20 years following construction); and Determination of benefit -cost ratio for the project at a 3.1 percent discount (2.0 percent discount for CO2 greenhouse gas emissions reductions), as consistent with DOT guidelines. ATS's BCA analysis will be rooted in best practice as evidenced by commendation by federal agency grant reviewers on the creativity, thoroughness, and defensibility of previous analyses supporting successful grant applications. Task 3 — Application Design. Grant support staff will provide cover graphics, GIS mapping, technical editing and formatting services for the document during the draft and final versions for client review. Required elements of the NOFO such as location mapping will be accomplished from this task. Task 4 — Grant Application Coordination. ATS will coordinate the grant application's development with the City team to verify that required materials are obtained and that the various aspects of project delivery are efficiently and effectively communicated. Weekly coordination meetings, or other meeting interval preferred by the City, will be supplemented by other communications between ATS and the City. Task 5 — Quality Control and Quality Assurance, and Project Controls. Project deliverables will undergo a review by key task/discipline managers. A QA/QC review will be conducted by certified reviewers following an established check and cross-check procedure. The QA/QC documents and signed review forms are maintained as part of the ISO -certification process. In addition, project tracking and controls will be completed for this project along with general project administration. III. COMPENSATION Compensation for the above services will be on an hourly basis in accordance with Part VI of the original agreement and shall be integrated with the fees in the original agreement. The estimated fee is Fifty -Four Thousand Five Hundred Dollars ($54,500.00). IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in the Professional Services Agreement dated December 21, 2020. IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the dates shown below: APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM TECHNICAL SERVICES, INC By: BY Que,tha 9-(4,r( Printed Name: Title: Date: DIGITALLY' SIGNED Quentin Hart Printed Name: Douglas W. Schindel, P.E Mayor 8/5/2024 Title: Date: L:\Secure DCS\Administration\AGREE\SUPPLE\SA1 WAT 4th 5th 6th Streets Conversion.docx Vice President July 30, 2024