HomeMy WebLinkAboutMcClure PSA (Dakota Drive) 8.5.24McCLURE ENGINEERING COMPANY
Project Name: Dakota Drive Construction Project
Project Number: 2024000966-000
Project Manager: Matt Allender
STANDARD AGREEMENT FOR CONSULTING SERVICES 11110
McCLURE'
This Agreement, is made on the 24th day of July, 2024, by and between McClure Engineering Company, of Clive, Iowa, (herein referred to as "CONSULTANT") and the
City of Waterloo (hereinafter referred to as "OWNER"). The CONSULTANT will provide services per the terms and conditions outlined in this Agreement and in accordance
with the scope and schedule presented in Exhibit 'C'. The services will be compensated for in accordance with the fees or hourly rates as presented in Exhibit 'B', for the
Project described as:
DAKOTA DRIVE CONSTRUCTION PROJECT
1. The OWNER shall provide information per the OWNER's responsibilities
presented in Exhibit 'E' in a timely manner so as not to delay the services
provided by the CONSULTANT.
2. Payment to the CONSULTANT shall be made within 30 days of invoice for
work completed to date. The invoice will include the percentage of work
complete, an estimate to complete and, a brief project status summary.
3. Past due amounts owed shall accrue interest at 1 .5% per month from the 30th
day. If the OWNER fails to make monthly payments due the CONSULTANT,
the CONSULTANT may, after giving (7) days written notice to the OWNER,
suspend services under this agreement.
4. THIS AGREEMENT IS SUBJECT TO ALL THE TERMS AND CONDITIONS
ATTACHED TO THIS AGREEMENT.
5. This Agreement represents the entire and integrated agreement between the
OWNER and the CONSULTANT and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may
be amended only by written instrument signed by both the OWNER and the
CONSULTANT.
6. Neither party to this AGREEMENT will be liable to the other party for
unavoidable delays in performing the Scope of Services, or for the direct or
indirect cost resulting from such delays, that may result from acts of God,
acts of governmental authorities, extraordinary weather conditions or other
natural catastrophes, or any other cause beyond the reasonable control or
contemplation of either party. Each party will take reasonable steps to
mitigate the impact of any force majeure. The CONSULTANT will adjust the
schedule and compensation under this agreement to the extent that
CONSULTANT's schedule and compensation are equitably adjusted by the
OWNER.
Unavoidable Delays means delays in performance resulting from acts or
occurrences outside the reasonable control of the party claiming the delay in
performance, including but not limited to storms, floods, excessive rain, hail,
wind, hurricanes, tornadoes, fires, explosions or other casualty losses,
unusual weather conditions, global medical pandemics, including but not
limited to that certain global medical pandemic which has come to be
known as "Coronapvirus" or "Covid-1 9", national medical pandemics in the
United States of America, strikes, boycotts, lockouts or other labor disputes,
delays in transportation or delivery of material or equipment, litigation
commenced by third parties, or the acts, restrictions, or prohibitions of any
federal, State or local governmental unit.
7. The amount of the CONSULTANT's compensation is $169,700.00. The
contract type is Lump Sum.
Attached Exhibits
Included
Not Included
Exhibit 'A' Standard Terms and Conditions
®
❑
Exhibit 'B' Hourly Rate Schedule
®
❑
Exhibit 'C' Detailed Scope of Work
®
❑
Exhibit 'D' Subconsultant(s) Contract
❑
0
Exhibit 'E' Owner's Responsibilities to Consultant
®
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Exhibit 'F' Duties and Responsibilities of RPR
❑
Exhibit 'G' Drawing Depicting the Project
®
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Exhibit 'H' Construction Item List Cost Estimate
❑
Exhibit 'I' Regulatory Requirements
❑
OWNER: City of Waterloo
By:
Queft&/z 9ry( DIGITALLY� (� a SIGC;ED
8/5/2024
Title:
CONSULTANT: McClure Engineering Company
Signed:
Title: Team Leader
EXHIBIT A
McCLURE ENGINEERING COMPANY
CONSULTANT STANDARD TERMS AND CONDITIONS
(Effective 1 /1 /2024 through 12/31/2024)
1.0 ACCESS TO SITE: The Consultant shall at all times have access to the
Project site.
2.0 INFORMATION PROVIDED BY OTHERS: The Consultant shall be
entitled to rely upon the accuracy and completeness of data provided by the
Owner and shall not assume liability for such data. The Consultant does
not practice law, insurance or financing, therefore, the Owner shall furnish
all legal, accounting and insurance counseling services as may be necessary
to protect themselves at any time during the Project. Owner shall hold
Consultant harmless from damages that may arise as a result of
inaccuracies of information or data supplied by Owner or others to
Consultant.
3.0 OWNERSHIP AND REUSE OF DOCUMENTS: All documents are
instruments of service, and Consultant shall retain an ownership and
property interested therein (including the copyright and the right of reuse at
the discretion of the Consultant) whether or not the Project is completed.
3.1 Owner may make and retain copies of documents for information
and reference in connection with the use of the documents on the
Project. Consultant grants Owner a limited license to use the
documents on the Project, extensions of the Project, and for related
uses of the Owner, subject to receipt by Consultant of full payment
due and owing for all services relating to preparation of the
documents, and subject to the following limitations: (1) Owner
acknowledges that such documents are not intended or represented
to be suitable for use on the Project unless completed by Consultant,
or for use or reuse by Owner or others on extensions of the Project,
on any other project, or for any other use or purpose, without written
verification or adaptation by Consultant; (2) any such use or reuse,
or any modification of the documents, without written verification,
completion, or adaptation by Consultant, as appropriate for the
specific purpose intended, will be at Owner's sole risk and without
liability or legal exposure to Consultant or to its officers, directors,
members, partners, agents, employees, and Consultants; (3) Owner
shall indemnify and hold harmless Consultant and its officers,
directors, members, partners, agents, employees, and Consultants
from all claims, damages, losses, and expenses, including attorneys'
fees, arising out of or resulting from any use, reuse, or modification
of the documents without written verification, completion, or
adaptation by Consultant; and (4) such limited license to Owner
shall not create any rights in third parties.
3.2 If Consultant at Owner's request verifies the suitability of the
documents, completes them, or adapts them for extensions of the
Project or for any other purpose, then Owner shall compensate
Consultant at an amount agreed upon by Owner and Consultant.
4.0 UNDERGROUND UTILITIES: Due to the nature and uncertainty of the
accuracy of data available for underground utilities, including drainage tile,
and/or any information that may be supplied by the Owner, third parties,
and/or research performed by the Consultant or its subcontractors, the
Owner agrees to indemnify and hold harmless the Consultant for all claims,
losses, costs and damages arising out of the location of underground
utilities provided by the Consultant under this Agreement.
4.1 The Owner may choose to contract separately to have extensive
investigations and research conducted if the Owner feels it
necessary to have more accurate location of underground utilities
confirmed.
5.0 SUBSURFACE CONDITIONS: The Consultant may advise the Owner to
conduct soil and/or subsurface testing and analysis to provide information
to the Owner, Consultant, and contractor(s) as to the subsurface conditions
that may generally be encountered during subsurface construction.
5.1 The Consultant cannot warrant or guarantee that the information
provided is reflective of all subsurface conditions that may be
encountered, or to the extent that subsurface conditions such as soil
properties, groundwater, rock, etc., may vary from location to
location throughout subsurface construction.
II1%
MCCLURETM
5.2 Any unexpected change or unforeseen subsurface conditions
(including those that may be caused by weather conditions) will be
addressed when encountered and may result in a change in
construction price and/or schedule, and the Consultant shall be
held harmless from issues arising out of these unseen subsurface
conditions.
6.0 HAZARDOUS MATERIALS — INDEMNIFICATION: The Consultant is
not in the business of making environmental site assessments for purposes
of determining the presence of any toxic, hazardous or other environmental
damaging substances. The purpose of this provision is to be certain that the
Owner is aware of the potential liability if toxic, hazardous or environmental
damaging substances are found on or under the property. Consultant
makes no representations regarding an environmental site assessment,
relies upon Owner to have fully investigated the need and/or scope of such
assessment and assumes no responsibility for the determination to make an
environmental site assessment on the subject property.
7.0 OPINIONS OF PROBABLE COST: Consultant's opinions (if any) of
probable construction costs are to be made on the basis of Consultant's
experience, qualifications, and general familiarity with the construction
industry. However, because Consultant has no control over the cost of
labor, materials, equipment, or services furnished by others, or over
contractors' methods of determining prices, or over competitive bidding or
market conditions, Consultant cannot and does not guarantee that
proposals, bids, or actual construction costs will not vary from opinions of
probable construction cost prepared by Consultant. If Owner requires
greater assurance as to probable construction cost, then Owner agrees to
obtain an independent, third -party cost estimate.
8.0 PROJECT FUNDING AND FINANCING: It shall be the responsibility of
the Owner to plan, organize, and secure funding to pay all costs associated
with the project. The funding may include local financing and/or funding
obtained through federal or state funding programs such as low interest
loans, grants, etc. If the Consultant is retained to help apply and/or secure
funding from internal or external funding agencies, the Consultant shall not
be responsible for the acquisition of funding and makes no guarantee
funding applications prepared by the Consultant will successfully secure
funds.
8.1 If the Owner secures outside funding from any such programs, while
the Consultant may be retained to help monitor and submit pay
requests for loan or grant draws from the respective agencies, the
Consultant shall not be responsible for the Owner's obligation to
comply with any criteria required to use the funds, including
responsibility for any funding match required by the Owner.
9.0 ADDITIONAL SERVICES: It is not unusual for the Owner to request the
Consultant to provide additional services or that additional work may be
required to deal with a contractor during construction that was not foreseen
at the time the original scope of work was agreed to when the Consultant
contract was signed. The Owner recognizes the Consultant shall be entitled
to additional compensation to coordinate such changes and schedules shall
be adjusted accordingly. The Consultant may prepare drawings,
specifications and other documents required to address the changes in the
scope of work as necessary to satisfactorily complete the project.
10.0 BETTERMENT: If the Consultant failed to include a component(s), or if
during construction it is discovered a component(s) is required that was not
in the Consultant's original plans or specifications, and that the
component(s) is necessary to complete a satisfactory project, the Consultant
shall not be responsible for paying the cost required to add such
component(s) to the extent that such component(s) would have been
required and included in the original construction documents.
10.1 In no event shall the Consultant be responsible for any cost or
expense that provides betterment or that upgrades or enhances the
value of the Owner's project if the component should have originally
been included in the construction drawings and/or specifications.
Exhibit A Consultant Terms and Conditions Standard Agreement Page Al
11.0 SHOP DRAWING REVIEW: If, as part of this Agreement Consultant
reviews contractor submittals, such as shop drawings, product data,
samples and other data, as required by Consultant, these reviews and
approvals shall be only for the limited purpose of checking for conformance
with the design concept and the information expressed in the contract
documents. This review shall not include review of the accuracy or
completeness of details, such as quantities, dimensions, weights or gauges,
fabrication processes, construction means or methods, coordination of the
work with other trades or construction safety precautions, all of which are
the sole responsibility of the contractor. Consultant shall not be responsible
for any deviations from the contract documents not brought to the attention
of Consultant in writing by the contractor. Consultant shall not be required
to review partial submissions or those for which submissions of correlated
items have not been received.
12.0 CONSTRUCTION OBSERVATION: If, as part of this Agreement,
Consultant is providing construction observation services, Consultant shall
visit the project at appropriate intervals during construction to become
generally familiar with the progress and quality of the contractor's or
subconsultant's work and to determine if the work is preceding in general
accordance with the Contract Documents. The Consultant is not a
contractor and shall not at any time supervise, direct, control, or have
authority over any of the contractor's and/or subconsultant's work.
12.1 Consultant shall not have authority over or be responsible for the
means, methods, techniques, sequences, schedule, or procedures
of construction selected or used by any contractor, or the safety
precautions and programs incident thereto, for the security or safety
at the site, nor for any failure of a contractor to comply with laws and
regulations applicable to that contractor's furnishing and performing
of its work.
12.2 Consultant shall not be responsible for the acts or omissions of any
contractor
12.3 Consultant neither guarantees the performance of any contractor nor
assumes responsibility for any contractor's failure to furnish and perform
the work in accordance with the construction contract documents.
12.4 Consultant shall not be responsible for any decision made regarding
the construction contract documents, or any application, interpretation,
clarification, or modification of the construction contract documents,
other than those made by the Consultant or its Consultants.
12.5 Unless otherwise specified in this Agreement, the Owner has not
retained the Consultant to make detailed inspections or to provide
exhaustive or continuous project review and observation services.
13.0 DESIGN WITHOUT CONSTRUCTION PHASE SERVICES: If
Consultant is not retained for construction observation and/or on -site
resident observation services, Consultant shall have no design, shop
drawing review, or other obligations during construction, and Owner
assumes all responsibility for the application and interpretation of
construction contract documents, review and response to contractor claims,
construction contract administration, processing of change orders and
submittals, revisions to the construction contract documents during
construction, construction observation and review, review of contractor's
payment applications, and all other necessary construction phase
administrative, engineering, surveying and professional services. Owner
waives all claims against the Consultant that may be connected in any way
to construction phase administrative, engineering, surveying or professional
services.
14.0 MEDIA REPRESENTATIONS: The Consultant shall have the right to
include photographic or artistic representations of the design of the Project
among the Consultant's promotional and professional materials. The
Consultant shall be given reasonable access to the completed Project to
make such representations. However, the Consultant's materials shall not
include the Owner's confidential or proprietary information. The Owner
shall provide professional credit for the Consultant in the Owner's
promotional materials for the Project. Notwithstanding anything to the
contrary in the present agreement, the Parties' obligations outlined in this
clause shall survive the termination of this Agreement for an indefinite term.
15.0 TERMINATION: This Agreement may be terminated by either party upon
not less than seven days written notice should the other party fail
substantially to perform in accordance with the terms of the Agreement
through no fault of the party initiating the termination. This Agreement may
be terminated by the Owner upon not less than seven days' written notice
to the Consultant in the event the Project is permanently abandoned.
upon seven days' written notice to the Owner, suspend performance
of services under this Agreement. Unless payment in full is received
by the Consultant within seven days of the date of the notice, the
suspension shall take effect without further notice.
15.2 In the event of a suspension of services, the Consultant shall have
no liability to the Owner for delay or damage caused the Owner
because of such suspension of services. In the event of termination
not the fault of the Consultant, the Consultant shall be compensated
for services performed prior to termination and all termination
expenses. Termination expenses are in addition to compensation for
Basic and Additional Services, and include expenses which are
directly attributable to termination.
16.0 DISPUTE RESOLUTION: Claims, disputes or other matters in question
between the parties to this Agreement arising out of or relating to this
Agreement or breach thereof shall be subject to mediation unless each of
the parties mutually agrees otherwise. No mediation arising out of or
relating to this Agreement shall include, by consolidation, joinder or in any
other manner, an additional person or entity not a party to this Agreement,
except by written consent containing a specific reference to this Agreement
signed by the Owner, Consultant, and any other person or entity sought to
be joined. In no event shall the demand for mediation be made after the
date when the institution of legal or equitable proceedings based upon such
claim would be barred by the applicable statute of limitations. The award
rendered in the mediation shall be non -binding.
17.0 LIMITATION OF LIABILITY: The Consultant's liability shall be limited to
$50,000.00 or the fee for the work performed, whichever is greater, or as
specifically agreed to by separate agreement.
18.0 STANDARD OF CARE: In providing services under this Agreement, the
Consultant shall perform in a manner consistent with that degree of care
and skill ordinarily exercised by members of the same profession currently
practicing under similar circumstances at the same time and in the same or
similar locality.
19.0 PAYMENT: Amounts unpaid 30 days after invoice date shall bear interest
from the date payment is due at a rate of 1.5% per month compounded
and shall include costs for attorney fees and other collection fees related to
collecting fees for service.
20.0 LIEN RIGHTS: Consultant retains all rights to mechanic's or design
professional lien rights through the completion of the obligations of this
agreement at the sole judgment of the Consultant.
21.0 WAIVERS: The Owner and the Consultant waive all rights against each
other and against the contractors, Consultants, agents and employees of
the other for damages, but only to the extent covered by property insurance
during construction. The Owner and Consultant each shall require similar
waivers from their contractors, Consultants and agents.
22.0 ASSIGNMENT: The Owner and Consultant, respectively, bind themselves,
their partners, successors, assigns and legal representatives to the other
party to this Agreement and to the partners, successors, assigns and legal
representatives of such other party with respect to all covenants of this
Agreement. Neither Owner nor Consultant shall assign this Agreement
without the written consent of the other.
23.0 GOVERNING LAW: Unless otherwise provided, the Agreement shall be
governed by the laws of the State of Iowa.
24.0 COMPLETE AGREEMENT: This Agreement represents the entire and
integrated agreement between the Owner and Consultant and supersedes
all prior negotiations, representations or agreements, either written or oral.
This Agreement may be amended only by written instrument signed by both
Owner and Consultant. Nothing contained in this Agreement shall create a
contractual relationship with or a cause of action in favor of a third party
against either the Owner or Consultant.
15.1 Failure of the Owner to make payments to the Consultant in
accordance with the Agreement shall be considered substantial non-
performance and cause for termination. If the Owner fails to make
payment when due the Consultant for services, the Consultant may,
Exhibit A Consultant Terms and Conditions Standard Agreement
Page A2
EXHIBIT B
McCLURE ENGINEERING COMPANY
HOURLY RATE SCHEDULE
(Effective 1 /1 /2024 through 12/31/2024)
1110
MCCLURETM
PERSONNEL HOURLY RATE
Principal $270 - $295
Project Manager $185 - $230
Senior Professional $185 - $285
Professional $155 - $185
Junior Professional $125 - $155
Senior Technician $155 - $175
Technician $115 -$135
Landscape Architect $125 - $160
On -Site Representative $115 - $155
Client/Project Liaison $135 - $185
Administrative $65 - $85
Public Relations $115 - $150
3 Member Survey Crew $280
2 Member Survey Crew $210
1 Member Survey Crew $135
EQUIPMENT
3D Scanner per Scan $30.00
Photogrammetry Drone per Flight $125.00
Sonar Boat $125.00
LiDAR Drone per Flight $250.00
MISCELLANEOUS EXPENSES
Survey Vehicle Mileage $0.75/Mile + $0.15 fuel surcharge
Automobile Mileage (at current IRS rate) Current IRS Rate
Printing Per Contract
Survey Supplies (Hubs, Lath, Paint, Nails, etc.) Per Contract
Out -of -Pocket Expenses (Meals, Hotels, etc.) Per Contract
*Rates are subject to change based on billing rates for future years
Exhibit B McClure Hourly Rate Schedule Page B1
EXHIBIT C
McCLURE ENGINEERING COMPANY
DETAILED SCOPE OF WORK
Dakota Drive Construction Project
III0
MCCLURF
I) PROJECT DESCRIPTION
A) The PROJECT includes the construction of Dakota Drive, from the existing proposed intersection with Ansborough Drive,
approximately 2,650 feet east to the end of the proposed plat, and two intersections along Dakota Drive will be built
to the end of returns.
B) The proposed typical width of Dakota Drive will be 31' (back of curb to back of curb) wide and the pavement cross
section will be determined during the design.
C) The PROJECT includes ADA-compliant sidewalk and pedestrian ramps at the intersection of Dakota Drive and its two
(2) intersecting side roads within the proposed development.
D) The PROJECT includes constructing storm sewer, intakes, and manholes along Dakota Drive and throughout the project
limits.
E) The PROJECT does NOT include constructing water main, appurtenances, valves, and hydrants from Ansborough
Avenue into the proposed development.
F) The PROJECT does NOT include constructing sanitary sewer main and manholes from the existing crossing beneath
US Highway 20, through the project limits, and extending 200' west of Ansborough Avenue.
G) The PROJECT does NOT include preparing an application for the Iowa DOT Revitalizing Iowa's Sound Economy (RISE)
program.
H) The PROJECT will be let through a local letting and the 2024 edition of Iowa Statewide Urban Design and Specifications
(SUDAS) and any City of Waterloo Supplemental Specifications (if required) will be applicable to the design.
I) The PROJECT will be partially funded using Revitalizing Iowa's Sound Economy (RISE) funds and will be split into two
divisions to track construction funding. The requirements for the RISE funds include reimbursement claims during design
and construction, check and final plans and specs submittal, Targeted Small Business (TSB) contract provisions, daily
construction inspection, project closeout documentation, and RISE monitoring documentation.
II) BASIC SERVICES
A) PHASE 100 — PRELIMINARY PLANNING AND REPORTS
1) Not included in this agreement.
B) PHASE 200 — EXISTING CONDITIONS
1) Not included in this agreement.
C) PHASE 300 — FUNDING
1) The project is seeking Revitalizing Iowa's Sound Economy (RISE) funding. Further coordination efforts by the
CONSULTANT for this funding type will be included in Phase 850 (Project Management).
D) PHASE 400 — PRELIMINARY DESIGN
1) Task 401 — Preliminary Design and Plans
(a) The CONSULTANT will perform preliminary design services with the primary focus on geometric plans and
profiles, existing and proposed utility locations, and determining right-of-way and easement requirements. The
CONSULTANT will incorporate potential elements that may affect the corridor improvements, including
property impacts, construction staging, and traffic control operations. This task includes the preparation of a
design criteria memorandum and preliminary design plans depicting the proposed grading, drainage, paving,
signing, utility relocation, and other features of the PROJECT.
(b) Design Criteria Memorandum
(i) The CONSULTANT will prepare a design criteria memorandum to document the design criteria to be
utilized for the project and to document any anticipated exceptions to published statewide design criteria.
Exhibit C Detailed Scope of Work Page I Cl
(c) Preliminary Roadway Geometrics
(i) The CONSULTANT will refine roadway geometrics for the PROJECT based on the concept design approved
by the OWNER and approved design criteria.
(d) Preliminary Horizontal Alignment and Vertical Profiles
(i) Utilizing the preliminary geometric layout, the CONSULTANT will refine the horizontal alignment and
develop vertical profiles for Dakota Drive.
(e) Roadway Modeling and Cross Sections:
(i) The CONSULTANT will integrate refined alignments and profiles, OWNER approved typical sections, and
existing terrain to prepare a preliminary roadway model and cross sections for inclusion in the preliminary
plans.
(ii) All cross sections will be at 25-foot intervals along Dakota Drive.
(f)
(g)
Preliminary Acquisition Requirements Identified
(i) The CONSULTANT will identify permanent right-of-way and permanent/temporary easement needs based
on the preliminary design development.
Preliminary Storm Sewer Design
(i) The CONSULTANT will perform storm sewer and drainage design in accordance with SUDAS Stormwater
Management Criteria and SUDAS Standard Specifications.
(h) Preliminary Sanitary Sewer Design
(i) Not included in this agreement.
(i)
Preliminary Water Main Design
(i) Not included in this agreement.
(j) Preliminary Plans: The CONSULTANT will design and prepare 60% plan drawings for the improvements as outlined
in Exhibit 'C' (Scope of Services), Section 1 (Project Description) and Exhibit 'G' of the Agreement. The 60% plans
will include the following:
(i) A -Sheets (Title Sheet)
(ii) B-Sheets (Typical roadway sections and special details)
(iii) D-Sheets (Mainline plan and profile)
(iv) F-Sheets (Removals)
(v) G-Sheets (Survey control and alignments)
(vi) H-Sheets (Right-of-way layout)
(vii) J-Sheets (Staging layout and traffic control)
(viii) M-Sheets (Storm sewer plan and profile)
(ix) S-Sheets (Sidewalk plan view layout only. Sidewalk tabulation sheets are to be performed during final design)
(x) W-Sheets (Preliminary mainline cross sections)
(k) Order of Magnitude Opinion of Probable Construction Costs
(i) The CONSULTANT will prepare one (1) Preliminary Plan Opinion of Probable Construction Cost with a
10% construction contingency for the project.
(I) Furnish 60% Documents
(i) The CONSULTANT will submit and distribute a preliminary plan set to the OWNER for review and comment.
(ii) The CONSULTANT will submit the Preliminary Opinion of Probable Construction Costs.
Exhibit C Detailed Scope of Work Page I C2
(m) Quality Control
(i) The CONSULTANT will provide quality control for technical accuracy and general constructability for the
preliminary PROJECT submittal.
(ii) This task includes time for the CONSULTANT to coordinate comment resolution with OWNER based on
one (1) round of OWNER review comments received following submittal of the Preliminary Plans.
(n) The CONSULTANT will mark soil boring locations in the field for the SUBCONSULTANT.
EJ PHASE 500 — FINAL DESIGN
1) Task 501 — Final Design and Plans
Pre -Final (Check) Design and Plan Preparation
(a) Based upon approved preliminary design, field review, and project information meeting, the CONSULTANT
shall proceed to final design, contract drawings, specifications, and opinion of probable construction cost for
the award of a single Contract for the construction of the proposed improvements.
(b) Lighting Design
(i) The Consultant will perform a lighting design of the corridor utilizing the utility poles.
(ii) This task includes up to two (2) meetings with the OWNER and utility representatives.
(iii) The CONSULTANT shall prepare a preliminary design and fixture layout along Dakota Drive within the project
corridor. The CONSULTANT will adjust preliminary layout, as needed, based on average illumination and
uniformity values determined.
(iv) The CONSULTANT shall prepare a preliminary street lighting exhibit showing proposed pole and fixture
locations and types and general notes. Submittal of preliminary exhibit will be to OWNER for review.
(v) The CONSULTANT shall finalize street lighting exhibit based on OWNER comments received and submit to
the OWNER and utility representatives.
(vi) The design will utilize SUDAS lighting design standards.
(c) Check Plans: The CONSULTANT will design and prepare Check (95%) Plan drawings for the improvements as
outlined in Exhibit 'C' (Scope of Services), Section 1 (Project Description) and Exhibit 'G' of the Agreement. The
Check (95%) plans will include the following:
(i) A -Sheets (Title Sheet)
(ii) B-Sheets (Typical roadway sections and special details)
(iii) C-Sheets (Estimated construction quantities, estimate reference information, pertinent quantity tabulations,
and general notes)
(iv) D-Sheets (Mainline plan and profile)
(v) F-Sheets (Removals)
(vi) G-Sheets (Survey control and alignments)
(vii) H-Sheets (Right-of-way layout)
(viii) J-Sheets (Staging layout and traffic control)
(ix) K-Sheets (Pavement marking and permanent traffic sign layout)
(x) L-Sheets (Intersection jointing and geometric details)
(xi) M-Sheets (Buried Pipe plan and profile)
(xii) R-Sheets (Erosion control and storm water pollution prevention plan)
(xiii) S-Sheets (Sidewalk layout and tabulation)
(xiv) U-Sheets (Special details, if necessary)
(xv) W-Sheets (Mainline cross -sections)
(d) Project Manual:
(i)
CONSULTANT shall prepare project manual documents that will include City of Waterloo front end
documents (if applicable) modified to support the project. The SUDAS Standard Specifications and City of
Waterloo Supplemental Specifications (if available) shall be referenced for construction. Specifications may
include Special Provisions to supplement SUDAS Standard Specifications. Due to project being RISE
funded, Targeted Small Business (TSB) Contract Provisions will be included in the Project Manual.
Exhibit C Detailed Scope of Work Page I C3
(e) Special Provisions:
(i) CONSULTANT shall prepare special provisions, as necessary, to provide new or modified specifications
for project specific products or procedures to describe their construction and payment.
(f) Order of Magnitude Opinion of Probable Construction Costs
(i) The CONSULTANT will prepare one (1) Check Plan Opinion of Probable Construction Cost with a 5%
construction contingency for the project.
(g)
Furnish 95% Documents
(i) The CONSULTANT will submit and distribute a Check Plan set to the OWNER for review and comment.
(ii) The CONSULTANT will submit the following to the Iowa DOT for review and comment:
1. Check Plans (including comments from the Preliminary Plans from the City)
2. Check Plan Checklists per Iowa DOT requirements
3. Opinion of Probable Construction Costs (Check Plans)
(h) Quality Control
(i) The CONSULTANT will provide quality control for technical accuracy and general constructability for the
check PROJECT submittal.
(ii) This task includes time for the CONSULTANT to coordinate comment resolution with OWNER based on
one (1) round of OWNER review comments received following submittal of the Check Plans.
(i)
(i)
Project Permitting
(i) NPDES Storm Water Permit
1. The CONSULTANT will obtain public notices and proof of publication, submitting Notice of Intent, and
preparing the 'initial' Storm Water Pollution Prevention Plan (SWPPP) for the PROJECT using the
OWNER's SWPPP template. The OWNER is responsible for implementation during construction.
Final Plans:
(i) Furnish Final Plans and Project Manual
1. The CONSULTANT shall assemble the documents for final submittal to the OWNER. Deliverables
will be submitted electronically as well as five (5) hard copies with a submittal letter.
2. The CONSULTANT will submit the following to the Iowa DOT for review and comment:
1. Final Plans (including comments from the Check Plans from the City and Iowa DOT)
2. Final Plan Checklists per Iowa DOT requirements
3. Opinion of Probable Construction Costs (Final Plans)
(ii) Order of Magnitude Opinion of Probable Construction Costs
1. The CONSULTANT will prepare one (1) Final Plan Opinion of Probable Construction Cost for the
PROJECT. This estimate will be based on final quantities with 0% construction contingency for the
project. The estimate shall be based on engineering judgement and does not represent a guarantee
of actual construction costs. The CONSULTANT has no control over the cost of labor, materials,
equipment, market conditions, and the Contractor's method of determining prices.
PHASE 600 — CONSTRUCTION ADMINISTRATION
1) Task 601 — Construction Administration (General)
(a) Not included, this item will be completed via Supplemental Agreement or a Separate Agreement.
2) Task 602 — Advertising, Bidding, Contract Award
(a) The CONSULTANT shall assist OWNER in one (1) round of advertising for and obtaining bids from
prospective Contractors. The CONSULTANT will prepare the advertisement.
(b) CONSULTANT will post Notice of Letting and OWNER will publish Public Hearing in accordance with Iowa
Code.
(c) The CONSULTANT will maintain the plan holder's List.
(d) The CONSULTANT shall provide Drawings, Specifications, and Bid Documents.
Exhibit C Detailed Scope of Work Page I C4
(i) The ENGNEER will upload drawings, specifications, and bid documents to Quest CDN and distribute
documents to prospective Contractors. Hard copies will be available for Contractors for pick-up.
(e) The CONSULTANT shall prepare and issue addenda as needed.
(i) The CONSULTANT shall prepare all required addenda to revise plans, specifications, and other contract
documents to provide clarifications, correct discrepancies, and/or add necessary details or contract
alterations.
(f)
(g)
(h)
(i)
(1)
Bidder Questions
(i) The CONSULTANT shall respond to bidder questions and publish written answers to all plan holders at
the discretion of the OWNER.
The CONSULTANT shall attend one (1) bid opening at OWNER's location.
The CONSULTANT will provide electronic copies of the project letting documents to the Iowa DOT within five
(5) working days following the letting.
Prepare bid tabulation
(i) The CONSULTANT shall develop tabulation of all bids received within the same day as the letting and
submit to the OWNER.
(ii) The bid tabulation will also be submitted to the Iowa DOT requesting concurrence to award the contract.
Review Bidders Qualifications
(i) The CONSULTANT shall check for correctness and qualifications of apparent low bidders.
(k) The CONSULTANT shall prepare Contract and Performance, Payment, and Maintenance Bond and distribute
executed construction contracts and provide letter of recommendation to the OWNER in making award of
contract. The OWNER must wait for Iowa DOT concurrence prior to making the award of the contract.
(i) Once the contract documents have been fully executed, the CONSULTANT will submit a copy to the Iowa
DOT.
(I) The CONSULTANT will be compensated for any re -bidding as requested by the OWNER based on
established hourly rates and fixed expenses outlined in the CONSULTANT's Standard Fee Schedule.
B) PHASE 650 — ONSITE PROJECT REPRESENTATIVE
1) Not included, this item will be completed via Supplemental Agreement or a Separate Agreement.
C) PHASE 700 — SURVEY SERVICES
1) Task 712 — Acquisition Plats and Legal Description
(a) Acquisition and Permanent Easement Plats
(i) Not included in this agreement.
(b) Temporary Easement Exhibits
(i) Not included in this agreement.
2) Task 735 — Preliminary Design Survey (Topographic and Boundary Survey)
(i) Not included in this agreement.
Exhibit C Detailed Scope of Work Page I C5
D) PHASE 800 — PROJECT CLOSEOUT
1) Not included, this item will be completed via Supplemental Agreement or a Separate Agreement.
E) PHASE 850 - PROJECT MANAGEMENT AND COORDINATION
1) Task 851 — Project Management and Coordination (assumed design period of 6 months).
(a)
Project Management:
(i) The project manager of the CONSULTANT will be responsible for coordination with the OWNER.
(ii) The CONSULTANT will provide up to six (6) monthly progress reporting and project invoices to the
OWNER.
(iii) The CONSULTANT will conduct internal design review meetings.
(iv) The CONSULTANT will develop and maintain the PROJECT schedule.
(v) The CONSULTANT will maintain documentation of pertinent correspondence made by email, memos,
letters, telephone, etc.
(b) Design Development Meetings
(i) The CONSULTANT will maintain communications with the OWNER to review progress and discuss
specific elements of the PROJECT design and receive direction from the OWNER.
(ii) The CONSULTANT will develop agenda, attend, and provide meeting minutes of one (1) preliminary
design meeting to review preliminary plan design comments received by the OWNER, one (1) final design
meeting to review check plan design comments received by the OWNER, and one (1) additional meeting
included for miscellaneous purposes, and it is understood by the parties that the CONSULTANT will
attend additional meetings as needed to complete the PROJECT. For budget purposes, this will include
up to three (3) staff members of the CONSULTANT.
(c) Iowa DOT Coordination
(i)
The CONSULTANT shall coordinate with the Iowa DOT with submittals as outlined in the Iowa DOT
"Submittals Required on Locally Let State -Aided RISE/SRT Projects". These submittals include:
1. Check plans and specifications (as outlined in Phase 500)
2. Final plans and specifications (as outlined in Phase 500)
3. Letting documents (as outlined in Phase 600)
(d) Utility Coordination
(i) The CONSULTANT shall submit the Concept Drawings to each utility company at the beginning of
preliminary design to inform the companies of the upcoming PROJECT.
(ii) The CONSULTANT shall perform a total of one (1) joint utility coordination meeting with utility company
representatives upon the conclusion of preliminary design. This meeting is to identify conflicts, review
utility relocation plans prepared by utility companies, and help facilitate a schedule with the OWNER and
utility companies to perform relocations. The CONSULTANT will prepare an agenda, document
discussions and decisions, and provide meeting minutes.
(iii) The CONSULTANT will perform coordination efforts electronically with each utility company.
(iv) Review of utility relocation plans are not included in this agreement.
2) Task 860 — Public Engagement
(a) Public Information Meetings
(i) Not included in this agreement.
(b) City Council Presentation
(i) Not included in this agreement.
(c) Individual Property Owner Meetings
(i) Not included in this agreement.
Exhibit C Detailed Scope of Work Page I C6
F) PHASE 950 — SUBCONSULTANTS AND FEES
1) Task 960 — Geotechnical Engineering (Subconsultant)
(a) The SUBCONSULTANT will prepare soil boring layouts and complete the geotechnical drilling and testing to
perform soil borings and laboratory testing. Includes Iowa Once Call utility locations, drilling and sampling,
laboratory testing, engineering analysis, and a written report.
(b) The geotechnical drilling and testing Subconsultant will provide geotechnical analyses and recommendations
provided for subgrade soil treatments, if needed, and pavement design thickness for PCC throughout the project
corridor and a recommendation for pavement drainage.
(c) Scope of services does not include recommendations of corrosivity potential for soils with concrete or steel
elements and does not include borrow design.
(d) The SUBCONSULTANT will provide construction -related geotechnical recommendations, as needed.
2) Task 970 — Reimbursable Permit and Publication Fees
(a) QuestCDN Download Fees
II) FEES:
The fees for Engineering Services shall be described below:
A) BASIC SERVICES:
1) PHASE 100 — PRELIMINARY PLANNING AND REPORTS $ N/A
2) PHASE 200 — EXISTING CONDITIONS $ N/A
3) PHASE 300 — FUNDING $ N/A
4) PHASE 350 — ASSESSMENTS $ N/A
5) PHASE 400 — PRELIMINARY DESIGN
(a) Task 401 — Preliminary Design and Plans $ 50,400.00
6) PHASE 500 — FINAL DESIGN
(a) Task 501 — Final Design and Plans $ 71,400.00
7) PHASE 590 — LAND ACQUISITION $ N/A
8) PHASE 600 — CONSTRUCTION ADMINISTRATION
(a) Task 601 — Construction Administration (General) $ N/A
(b) Task 602 — Advertising, Bidding, and Contract Award $ 5,500.00
9) PHASE 650 — ONSITE PROJECT REPRESENTATIVE $ N/A
10) PHASE 700 — SURVEY SERVICES
(a) Task 712 — Acquisition Plats and Legal Descriptions $ N/A
(b) Task 735 — Preliminary Design Survey $ N/A
(c) Task 760 — Construction Staking $ N/A
1 1) PHASE 800 — PROJECT CLOSEOUT $ N/A
12) PHASE 850 — PROJECT MANAGEMENT AND COORDINATION
(a) Task 851 — Project Management and Coordination $ 30,700.00
(b) Task 860 — Public Engagement $ N/A
13) PHASE 950 — SUBCONSULTANT AND REIMBURSABLES
(a) Task 960 — Geotechnical Engineering $ 10,000.00
(b) Task 970 — Reimbursable Permit and Publication Fees $ 1,700.00
Lump Sum Fee: $ 169,700.00
Exhibit C Detailed Scope of Work Page I C7
EXHIBIT E
McCLURE ENGINEERING COMPANY
OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner so as not to delay the services of the CONSULTANT:
1.114
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MCCLURETM
1. Designate in writing a person to act, as OWNER'S representative with respect to the services to be rendered under this
Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define
OWNER'S policies and decisions with respect to CONSULTANT'S services for the Project.
2. Provide all criteria and full information as to OWNER'S requirements for the Project, including design objectives and
constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations;
and furnish copies of all design and construction standards, which OWNER will require to be included in the drawings
and specifications.
3. Assist CONSULTANT by placing at CONSULTANT'S disposal all available information pertinent to the Project including
previous reports and any other data relative to design or construction of the Project.
4. Arrange for access to make all provisions for CONSULTANT to enter upon public and private property as required for
CONSULTANT to perform services under this Agreement.
5. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by
CONSULTANT, obtain advice of an attorney, insurance counselor and other consultants as OWNER deems appropriate
for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the
services of CONSULTANT.
6. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals
and consents from others as may be necessary for completion of the Project.
7. Attend the prebid conference, bid opening, preconstruction conferences, construction progress and other job related
meetings and substantial completion inspection and final payment inspection.
8. Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise becomes aware of any
development that affects the scope or timing of CONSULTANT'S services, or any defect or non-conformance in the
work of any Contractor.
9. Arrange for financing and pay for services as agreed to in this Agreement.
Exhibit E Owner's Responsibilities Page I E1
EXHIBIT G
McCLURE ENGINEERING COMPANY
DRAWING DEPICTING THE PROJECT
Dakota Drive Construction Project
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Exhibit G Drawing Depicting The Projects Page
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