HomeMy WebLinkAboutStanley Consultants - PSA Broadway St Adaptive Signals 8.5.24Attachment D to I.M. 3.310
May 26, 2017
Contract No. [XXXXX]
Owner Project No. [XXXXX]
Iowa DOT Project No. STP-A-8155()--86-07
Standard Consultant Contract
For Local Public Agency Consultant Contracts with Federal -aid Participation
This AGREEMENT, made as of the date of the last party's signature below, is by and
BETWEEN City of Waterloo, the Owner, located at:
715 Mulberry Street
Waterloo, IA 50703
Phone: (319) 291-4312
FAX: (319) 291-4262
and Stanley Consultants, Inc., the Consultant, located at:
100 Court Avenue, Suite 300
Des Moin 50309es, IA
Phone: (515) 246-8585
FAX: (515) 246-8617
For the following Project: Broadway Street Adaptive Signal Control Technology
The Owner has decided to proceed with the Project, subject to the concurrence and approval of the Iowa
Department of Transportation (Iowa DOT), and the Federal Highway Administration (FHWA), U.S. Department of
Transportation (when applicable).
The Owner desires to employ the Consultant to provide engineering design services to assist with the
development and completion of the Project. The Consultant is willing to perform these services in accordance
with the terms of this Agreement.
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Attachment D to I.M. 3.310
May 26, 2017
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1.1 Project Parameters
1.2 Financial Parameters
1.3 Project Team
1.4 Time Parameters
1.5 Minimum Qualification Standards
2 Entire Agreement, Required Guidance and Applicable Law
2.1 Entire Agreement of the Parties
2.2 Required Guidance
2.3 Applicable Law
3 Form of Compensation
3.1 Method of Reimbursement for the Consultant
3.2 Subconsultant's Responsibilities for Reimbursement
4 Terms and Conditions
4.1 Ownership of Engineering Documents
4.2 Subconsultant Contract Provisions and Flow Down
4.3 Consultant's Endorsement on Plans
4.4 Progress Meetings
4.5 Additional Documents
4.6 Revision of Work Product
4.7 Extra Work
4.8 Extension of Time
4.9 Responsibility for Claims and Liability
4.10 Current and Former Agency Employees (Conflicts of Interest)
4.11 Suspension of Work
4.12 Termination of Agreement
4.13 Right to Set-off
4.14 Assignment or Transfer
4.15 Access to Records
4.16 Iowa DOT and FHWA Participation
4.17 Nondiscrimination Requirements
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.19 Severability
Attachment A - Scope of Services
Attachment B - Specifications
Attachment C - Fees and Payments
Attachment C-1 — Cost Analysis Worksheet
Attachment D - Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Attachment E - Certification of Consultant
Attachment F - Certification of Owner
Attachment G - Sample Invoice Form
Attachment H - Consultant Fee Proposal
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ARTICLE 1 INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1
Attachment D to I.M. 3.310
May 26, 2017
Project Parameters
The objective or use is: Install adaptive signal control technology on Broadway Avenue in City of
Waterloo, IA. This project includes 3.7 miles of fiber optic interconnection and connection to the city traffic
fiber optic network at the Franklin Street intersection with U.S. 63.
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Consultant's compensation is:
$116,569.20
1.2.2 Amount of the Consultant's budget for the subconsultants' compensation is:
$0.00
1.3 Project Team
1.3.1 The Owner's Designated Representative, identified as the Contract Administrator is:
Tina Schellhorn, Associate Traffic Engineer
The Contract Administrator is the authorized representative, acting as liaison officer for the
Owner for purpose of coordinating and administering the work under the Agreement. The work
under this Agreement shall at all times be subject to the general supervision and direction of the
Contract Administrator and shall be subject to the Contract Administrator's approval.
1.3.2 The Consultant's Designated Representative is:
Tyler Grau, PE, Project Manager
1.3.3 The subconsultants retained at the Consultant's expense are identified in the following table:
Subconsultant
NA
1.4 Time Parameters
Amount Authorized Maximum Amount Payable Method of Payment
1.4.1 The Consultant shall begin work under this Agreement upon receipt of a written notice to
proceed from the Owner.
1.4.2 Milestones for completion of the work under this Agreement as follows:
1. Preliminary design plans is expected to be completed and accepted on or before 8/20/2024
or 60 calendar days after receiving the notice to proceed (whichever is greater).
2. Check Plans, and estimates is expected to be completed and, in a form, acceptable to the
Owner on or before 10/01/2024.
2. Final design, PDC, contract plans and specifications and estimates is expected to be
completed and, in a form, acceptable to the Owner on or before 11/19/2024.
3. Completion of all work under this agreement is expected to be on or before 4/30/2025 unless
extended by written approval of the Contract Administrator or adjusted by supplemental
agreement.
1.4.3 The Consultant shall not begin final design activities until after the Owner has been notified by
the Iowa DOT that FHWA Environmental Concurrence has been obtained. Upon receipt of such
notice, the Owner will provide the Consultant notice to proceed with final design activities.
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Attachment D to I.M. 3.310
May 26, 2017
1.5 Minimum Qualification Standards (MQS)
1.5.1 The Consultant and their subconsultants are required to meet the Minimum Qualifications
Standards (MQS) requirements of specified work categories as defined in the Iowa DOT's Policy and
Procedure Manual (PPM), Policy No. 300.04, at the time of contract execution, and for the duration of the
contract. Work under this contract will require the consultant team to meet the requirements of Work
Category 218 Traffic Operations Design and 236 Traffic Operations Studies. Failure to meet the
requirements during the contract will result in cancellation of any remaining portion of the contract.
1.5.2 All services within this agreement shall be performed by the Consultant or subconsultant who
meets the MQS of the specified work categories as defined Iowa DOT PPM 300.04. If no work category
exists for a particular service, normal methods of acceptance shall be used, such as experience, typical
licensure, certification or registration, or seals of approval by others.
ARTICLE 2 ENTIRE AGREEMENT, REQUIRED GUIDANCE, AND APPLICABLE LAW
2.1 Entire Agreement of the Parties. This Agreement, including its attachments, represents the entire and
integrated agreement between the Owner and the Consultant and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both Owner and Consultant. This Agreement comprises the documents listed as
attachments in the Table of Contents. The work to be performed by the Consultant under this Agreement
shall encompass and include all detail work, services, materials, equipment and supplies necessary to
prepare and deliver the scope of services provided in Attachment A.
2.2 Required Guidance. All services shall be in conformity with the Specifications outlined in Attachment B,
the Iowa Department of Transportation Federal -aid Project Development Guide, Instructional
Memorandums to Local Public Agencies (I.M.$), and other standards, guides or policies referenced
therein. In addition, applicable sections of the U.S. Department of Transportation Federal Aid Policy
Guide (FAPG) shall be used as a guide in preparation of plans, specifications and estimates.
2.3 Applicable Law. The laws of the State of Iowa shall govern and determine all matters arising out of or in
connection with this Agreement without regard to the choice of law provisions of Iowa law. In the event
any proceeding of a quasi-judicial or judicial nature is commenced in connection with this Agreement, the
exclusive jurisdiction for the proceeding shall be brought in the Black Hawk County District Court of Iowa,
Waterloo, Iowa. This provision shall not be construed as waiving any immunity to suit or liability including
without limitation sovereign immunity in State or Federal court, which may be available to the Owner.
The Consultant shall comply with all Federal, State and local laws and ordinances applicable to the work
performed under this Agreement.
ARTICLE 3 FORM OF COMPENSATION
3.1 Method of Reimbursement for the Consultant.
3.1.1 Compensation for the Consultant shall be computed in accordance with one of the following
compensation methods, as defined in Attachment C:
.1 [ ] Cost Plus Fixed Fee - Attachment C
.2 [ ] Lump Sum - Attachment C
. 3 [ X ] Specific Rate of Compensation - Attachment C
.4 [ ] Unit Price - Attachment C
. 5 [ ] Fixed Overhead Rate - Attachment C
3.1.2 When applicable, compensation for the subconsultant(s) shall be computed in accordance with
one of the payment methods listed in section 3.1.1. Refer to section 1.3.3 for identification of the method
of payment utilized in the subconsultant(s) contract. The compensation method utilized for each
subconsultant shall be defined within the subconsultant contract to the Consultant.
3.2 Subconsultant's Responsibilities for Reimbursement. The Consultant shall require the
subconsultants (if applicable) to notify them if they at any time determine that their costs will exceed their
estimated actual costs. The Consultant shall not allow the subconsultants to exceed their estimated
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Attachment D to I.M. 3.310
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actual costs without prior written approval of the Contract Administrator. The prime Consultant is
cautioned that cost under -runs associated with any subconsultant's contract are not available for use by
the prime Consultant or other subconsultant unless the Contract Administrator, Iowa DOT, and FHWA
(when applicable) have given prior written approval.
ARTICLE 4 TERMS AND CONDITIONS
4.1 Ownership of Engineering Documents
4.1.1 All sketches, tracings, plans, specifications, reports on special studies and other data prepared
under this Agreement shall become the property of the Owner and shall be delivered to the Contract
Administrator upon completion of the plans or termination of the services of the Consultant. There shall
be no restriction or limitation on their future use by the Owner, except any use on extensions of the
project or on any other project without written verification or adaptation by the Consultant for the specific
purpose intended will be the Owner's sole risk and without liability or legal exposure to the Consultant.
4.1.2 The Owner acknowledges the Consultant's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications
prepared under this Agreement shall become the property of the Owner upon completion of the services
and payment in full of all moneys due to the Consultant.
4.1.3 The Owner and the Consultant agree that any electronic files prepared by either party shall
conform to the specifications listed in Attachment B. Any change to these specifications by either the
Owner or the Consultant is subject to review and acceptance by the other party. Additional efforts by
the Consultant made necessary by a change to the CADD software specifications shall be compensated
for as Additional Services.
4.1.4 The Owner is aware that significant differences may exist between the electronic files delivered
and the respective construction documents due to addenda, change orders or other revisions. In the
event of a conflict between the signed construction documents prepared by the Consultant and
electronic files, the signed construction documents shall govern.
4.1.5 The Owner may reuse or make modifications to the plans and specifications, or electronic files
while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of
the plans and specifications.
4.2 Subconsultant Contract Provisions and Flow Down
4.2.1 All provisions of this Agreement between the Owner and Consultant shall also apply to all
subconsultants hired by the Consultant to perform work pursuant to this Agreement. It is the
Consultant's responsibility to ensure all contracts between Consultant and its subconsultants contain all
provisions required of Consultant in this Agreement. The only recognized exception to this requirement is
under provision 3.1.2 when the subconsultant has a different method of reimbursement than the
Consultant.
4.2.2 The Consultant may not restrict communications between the Owner and any of the
subconsultants. The Consultant will encourage open communication among the Owner, the Consultant
and the subconsultants.
4.3 Consultant's Endorsement on Plans. The Consultant and its subconsultants shall endorse and certify
the completed project deliverables prepared under this Agreement, and shall affix thereto the seal of a
professional engineer or architect (as applicable), licensed to practice in the State of Iowa, in accordance
with the current Code of Iowa and Iowa Administrative Code.
4.4 Progress Meetings. From time to time as the work progresses, conferences will be held at mutually
convenient locations at the request of the Contract Administrator to discuss details of the design and
progress of the work. The Consultant shall prepare and present such information and studies as may be
pertinent and necessary or as may be requested by the Contract Administrator, to enable the Contract
Administrator to pass judgment on the features and progress of the work.
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Attachment D to I.M. 3.310
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4.5 Additional Documents. At the request of the Contract Administrator, the Consultant shall furnish
sufficient documents, or other data, in such detail as may be required for the purpose of review.
4.6 Revision of Work Product
4.6.1 Drafts of work products shall be reviewed by the Consultant for quality control and then be
submitted to the Contract Administrator by the Consultant for review and comment. The comments
received from the Contract Administrator and the reviewing agencies shall be incorporated by the
Consultant prior to submission of the final work product by the Consultant. Work products revised in
accordance with review comments shall constitute "satisfactorily completed and accepted work."
Requests for changes on work products by the Contract Administrator shall be in writing. In the event
there are no comments from the Contract Administrator or reviewing agencies to be incorporated by the
Consultant into the final work product, the Contract Administrator shall immediately notify the
Consultant, in writing, that the work product shall constitute "satisfactorily completed and accepted
work."
4.6.2 In the event that the work product prepared by the Consultant is found to be in error and revision
or reworking of the work product is necessary, the Consultant agrees that it shall do such revisions
without expense to the Owner, even though final payment may have been received. The Consultant
must give immediate attention to these changes so there will be a minimum of delay to the project
schedule. The above and foregoing is not to be construed as a limitation of the Owner's right to seek
recovery of damages for negligence on the part of the Consultant herein.
4.6.3 Should the Contract Administrator find it desirable to have previously satisfactorily completed
and accepted work product or parts thereof revised, the Consultant shall make such revisions if
requested and directed by the Contract Administrator in writing. This work will be paid for as provided
in Article 4.7.
4.7 Extra Work. If the Consultant is of the opinion that any work it has been directed to perform is beyond
the scope of this Agreement, and constitutes "Extra Work," it shall promptly notify the Contract
Administrator in writing to that effect. In the event that the Contract Administrator determines that such
work does constitute "Extra Work", the Consultant shall promptly develop a scope and budget for the
extra work and submit it to the Contract Administrator. The Owner will provide extra compensation to
the Consultant upon the basis of actual costs plus a fixed fee amount, or at a negotiated lump sum. The
Consultant shall not proceed with "Extra Work" without prior written approval from the Owner and
concurrence from the Iowa DOT. Prior to receipt of a fully executed Supplemental Agreement and written
Notice to Proceed, any cost incurred that exceeds individual task costs, or estimated actual cost, or the
maximum amount payable is at the Consultant's risk. The Owner has the right, at its discretion, to
disallow those costs. However, the Owner shall have benefit of the service rendered.
4.8 Extension of Time. The time for completion of each phase of this Agreement shall not be extended
because of any delay attributed to the Consultant, but may be extended by the Contract Administrator
in the event of a delay attributed to the Owner or the Contract Administrator, or because of unavoidable
delays beyond the reasonable control of the Consultant.
4.9 Responsibility For Claims And Liability
4.9.1 The Consultant agrees to defend, indemnify, and hold the Owner, the State of Iowa, the Iowa
DOT, their agents, employees, representatives, assigns and successors harmless for any and all
liabilities, costs, demands, losses, claims, damages, expenses, or attorneys' fees, including any stipulated
damages or penalties, which may be suffered by the Owner as the result of, arising out of, or related to,
the negligence, negligent errors or omissions, gross negligence, willfully wrongful misconduct, or breach
of any covenant or warranty in this Agreement of or by the Consultant or any of its employees, agents,
directors, officers, subcontractors or subconsultants, in connection with this Agreement.
4.9.2 The Consultant shall obtain and keep in force insurance coverage for professional liability (errors
and omissions) with a minimum limit of $1,000,000 per claim and in the aggregate, and all such other
insurance required by law. Proof of Consultant's insurance for professional liability coverage and all
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Attachment D to I.M. 3.310
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such other insurance required by law will be provided to the Owner at the time the contract is executed
and upon each insurance coverage renewal.
4.10 Current and Former Agency Employees (Conflicts of Interest)
The Consultant shall not engage the services of any current employee of the Owner or the Iowa DOT
unless it obtains the approval of the Owner or the Iowa DOT, as applicable, and it does not create a
conflict of interest under the provisions of Iowa Code section 68B.2A. The Consultant shall not engage
the services of a former employee of the Owner or the Iowa DOT, as applicable, unless it conforms to the
two-year ban outlined in Iowa Code section 68B.7. Similarly, the Consultant shall not engage the
services of current or former FHWA employee without prior written consent of the FHWA, and the
relationship meets the same requirements for State and local agency employees set forth in the above -
referenced Iowa Code sections and the applicable Federal laws, regulations, and policies.
4.11 Suspension of Work under this Agreement
4.11.1 The right is reserved by the Owner to suspend the work being performed pursuant to this
Agreement at any time. The Contract Administrator may effect such suspension by giving the
Consultant written notice, and it will be effective as of the date established in the suspension notice.
Payment for the Consultant's services will be made by the Owner to the date of such suspension, in
accordance with the applicable provisions in Article 4.12.2 or Article 4.12.3 below.
4.11.2 Should the Owner wish to reinstate the work after notice of suspension, such reinstatement may
be accomplished by thirty (30) days' written notice within a period of one year after such suspension,
unless this period is extended by written consent of the Consultant.
4.11.3 In the event the Owner suspends the work being performed pursuant to this Agreement the
Consultant with approval from the Contract Administrator, has the option, after 180 days to terminate
the contract.
4.12 Termination of Agreement
4.12.1 The right is reserved by the Owner to terminate this Agreement at any time and for any reason
upon not less than thirty (30) days written notice to the Consultant.
4.12.2 In the event the Agreement is terminated by the Owner without fault on the part of the
Consultant, the Consultant shall be paid for the reasonable and necessary work performed or services
rendered and delivered up to the effective date or time of termination. The value of the work performed
and services rendered and delivered, and the amount to be paid shall be mutually satisfactory to the
Contract Administrator and to the Consultant. The Consultant shall be paid a portion of the fixed fee,
plus actual costs, as identified in Attachment C. Actual costs to be reimbursed shall be determined by
audit of such costs to the date established by the Contract Administrator in the termination notice,
except that actual costs to be reimbursed shall not exceed the Maximum Amount Payable.
4.12.3 In the event the Agreement is terminated by the Owner for fault on the part of the Consultant,
the Consultant shall be paid only for work satisfactorily performed and delivered to the Contract
Administrator up to the date established by the termination notice. After audit of the Consultant's
actual costs to the date established by the Contract Administrator in the termination notice and after
determination by the Contract Administrator of the amount of work satisfactorily performed, the
Contract Administrator shall determine the amount to be paid to the Consultant.
4.12.4 This Agreement will be considered completed when the scope of the project has progressed
sufficiently to make it clear that contract documents for Iowa DOT letting can be completed without further
revisions in that work, or if the Consultant is released prior to such time by written notice from the
Contract Administrator.
4.13 Right to Set-off. In the event that the Consultant owes the Owner any sum under the terms of this
Contract, the Owner may set off the sum owed to the Owner against any sum owed by the Owner to the
Consultant under any other contract or matter in the Owner's sole discretion, unless otherwise required
by law. The Consultant agrees that this provision constitutes proper and timely notice of the Owner's
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Attachment D to I.M. 3.310
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intent to utilize any right of set-off.
4.14 Assignment or Transfer. The Consultant is prohibited from assigning or transferring all or a part of its
interest in this Agreement, unless written consent is obtained from the Contract Administrator and
concurrence is received from the Iowa DOT and FHWA, if applicable.
4.15 Access to Records. The Consultant is to maintain all books, documents, papers, accounting records
and other evidence pertaining to this Agreement and to make such materials available at their respective
offices at all reasonable times during the agreement period, and for three years from the date of final
closure of the Federal -aid project with FHWA, for inspection and audit by the Owner, the Iowa DOT, the
FHWA, or any authorized representatives of the Federal Government; and copies thereof shall be
furnished, if requested.
4.16 Iowa DOT and FHWA Participation. The work under this Agreement is contingent upon and subject to
the approval of the Iowa DOT and FHWA, when applicable. The Iowa DOT and FHWA shall have the
right to participate in the conferences between the Consultant and the Owner, and to participate in the
review or examination of the work in progress as well as any final deliverable.
4.17 Nondiscrimination Requirements.
4.17.1 During the performance of this Agreement, the Consultant agrees to comply with the regulations
of the U.S. Department of Transportation, contained in Title 49, Code of Federal Regulations, Part 21,
and the Code of Iowa, Chapter 216. The Consultant will not discriminate on the grounds of age, race,
creed, color, sex, sexual orientation, gender identity, national origin, religion, or disability in its
employment practices, in the selection and retention of subconsultants, and in its procurement of
materials and leases of equipment.
4.17.2 In all solicitations, either by competitive bidding or negotiation made by the Consultant for work
to be performed under a subcontract, including procurement of materials or equipment, each potential
subconsultant or supplier shall be notified by the Consultant of the Consultant's obligation under this
contract and the regulations relative to nondiscrimination on the grounds of age, race, creed, color, sex,
sexual orientation, gender identity, national origin, religion, or disability.
4.17.3 In the event of the Consultant's noncompliance with the nondiscrimination provisions of this
Agreement, the Owner shall impose such contract sanctions as it, the Iowa DOT, or the FHWA may
determine to be appropriate, including, but not limited to withholding of payments to the Consultant
under the Agreement until the Consultant complies, or the Agreement is otherwise suspended or
terminated.
4.17.4 The Consultant shall comply with the following provisions of Appendix A of the U.S. DOT
Standard Assurances:
During the performance of this contract, the Consultant, for itself, its assignees and successors in
interest (hereinafter referred to as the "Consultant') agrees as follows:
1. Compliance with Regulations: The Consultant shall comply with the Regulations relative to non-
discrimination in Federally assisted programs of the Department of Transportation (hereinafter,
"DOT') Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as the Regulations), which are herein incorporated by reference and made a
part of this contract.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during the contract,
shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the
selection and retention of subconsultants, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or indirectly in the discrimination
prohibited by section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the Consultant for work to be
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performed under a subcontract, including procurement of materials or leases of equipment, each
potential subconsultant or supplier shall be notified by the Consultant of the Consultants obligations
under this contract and the Regulations relative to non-discrimination on the grounds of race, color,
national origin, sex, age, or disability.
4. Information and Reports: The Consultant shall provide all information and reports required by the
Regulations or directives issued pursuant there to, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Owner, the
Iowa Department of Transportation or Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information required of a
Consultant is in the exclusive possession of another who fails or refuses to furnish this information
the Consultant shall so certify to the Owner, the Iowa Department of Transportation or the Federal
Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the Consultants noncompliance with the
nondiscrimination provisions of this contract, the Owner shall impose such contract sanctions as it,
the Iowa Department of Transportation or the Federal Highway Administration may determine to be
appropriate, including, but not limited to:
a. withholding of payments to the Consultant under the contract until the Consultant complies,
and/or
b. cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs (1) through
(6) in every subcontract, including procurement of materials and leases of equipment, unless exempt
by the Regulations, or directives issued pursuant thereto. The Consultant shall take such action with
respect to any subcontract or procurement as the Owner, the Iowa Department of Transportation or
the Federal Highway Administration may direct as a means of enforcing such provisions including
sanctions for non-compliance: provided, however, that, in the event a Consultant becomes involved
in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the
Consultant may request the Owner or the Iowa Department of Transportation to enter into such
litigation to protect the interests of the Owner or the Iowa Department of Transportation; and, in
addition, the Consultant may request the United States to enter into such litigation to protect the
interests of the United States.
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.18.1 The Consultant agrees to ensure that disadvantaged business enterprises (DBEs) as defined in
49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal funds provided under this Agreement. In this
regard the Consultant and all of its subconsultants shall take all necessary and reasonable steps in
compliance with the Iowa DOT DBE Program to ensure disadvantaged business enterprises have the
maximum opportunity to compete for and perform contracts.
4.18.2 The Consultant shall pay its subconsultants for satisfactory performance of their work no later
than 30 days from receipt of each payment it receives from the Owner for such work. If the Owner holds
retainage from the Consultant, the Consultant may also withhold retainage from its subconsultant(s). If
retainage is withheld from a subconsultant, full payment of such retainage shall be made within 30 days
after the subconsultant's work is satisfactorily completed.
4.18.3 Upon notification to the Consultant of its failure to carry out the requirements of this Article, the
Owner, the Iowa DOT, or the FHWA may impose sanctions which may include termination of the
Agreement or other measures that may affect the ability of the Consultant to obtain future U.S. DOT
financial assistance. The Consultant is hereby advised that failure to fully comply with the requirements
of this Article shall constitute a breach of contract and may result in termination of this Agreement by the
Owner or such remedy as the Owner, Iowa DOT or the FHWA deems appropriate, which may include,
but is not limited to:
1. withholding monthly progress payments;
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Attachment D to I.M. 3.310
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2. assessing sanctions;
3. liquidated damages; and / or
4.19 Severability. If any section, provision or part of this Agreement shall be adjudged invalid or
unconstitutional, such adjudication shall not affect the validity of the Agreement as a whole or any section,
provision, or part thereof not adjudged invalid or unconstitutional.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper officials
thereunto duly authorized as of the dates below.
Stanley Consultants, Inc.
By Da ' Date: 8/7/2024
Daniel R. Fullerton, PE
Client Service Manager
City of Waterloo
By Oaerta l J 4t 1
Quentin Hart
Mayor
Date 8/7/2024
8/5/2024
Date:
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for FHWA Authorization*
By 9vned Smia
Name Jared Smith
Title Grant Manager
Date: 8/8/2024
* The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for FHWA authorization of Federal funds.
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Attachment D to I.M. 3.310
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ATTACHMENT A
Scope of Services
BACKGROUND
The intent of this Scope of Services is to complete the necessary technical documents and develop Contract
Documents including plans, specifications, and opinions of anticipated construction cost for the Broadway Street
corridor from US 63 north 4.2 miles to WB US 218 intersection. Refer to Attachment for Project Location Map.
Contract Documents will include sufficient information for the Contractor to route and install fiber optic
interconnect cable and will include features such as existing traffic signal cabinets, general routing of fiber optic
cable, splice diagrams, new conduit details where existing conduit will not be used, locations and details of
connections to the existing fiber optic network, fiber optic in -ground boxes (handholes), fiber optic above -ground
add -on splice boxes, fiber optic switches, traffic monitoring camera types and specifications.
The Contract Documents are intended to provide adequate information and framework to allow the successful
Project bidder to complete the Project and construct the proposed Project improvements with flexibility to adjust
fiber optic cable routing. The Project will be let by the Iowa Department of Transportation (Iowa DOT). Iowa DOT
guidelines for Local Public Agency (LPA) and State -let projects pertinent to Iowa Clean Air Attainment Program
(ICAAP) funding apply.
The Project involves: project management; utility coordination; research and data collection including design field
reviews; preliminary and final design; preparation of Contract Documents (initial, check, and final plans,
specifications, cost opinions); and contractor procurement services.
BASIC SERVICES
The following provides a description of the tasks to be performed and identification of the proposed work.
I. Project Management
It is understood by the Owner and the Consultant that the level and frequency of progress reporting shall be
mutually established for each project and shall be based on the complexity and duration of the work to be
performed. For this Project, it is agreed that progress reporting will be provided on a monthly basis.
It is understood by the Owner and the Consultant that the task detail associated with the 85% budget notification
shall be mutually established for each project in relation to the complexity and duration of the work to be
performed. For this Project, it is agreed that all work contemplated in the Agreement will be considered as one
task(s). It is further agreed that the 85% budget notification requirements will be required for this Agreement
based on the volume of work assigned, duration, complexity, and rate of progress anticipated on the Project.
A. Project Administration — This task involves tracking the design schedule and monitoring the scope of services
throughout the length of the design phase. This will be done to determine if the performance of the design
services is in conformance with the Project schedule and to identify needed services that are not included in
the scope of the design services contract. If the Project is not on schedule, Consultant will present an
approach for bringing the Project back on schedule. If additional services are needed, Consultant will make
the Owner representative aware of potential change orders to the design contract before the additional
services are performed.
B. Team Kick -Off Meeting — This meeting shall include members of the Project Team (Consultant and Owner).
The goal of the meeting is to define and clarify the Owner's requirements for the Project, to obtain available
data, to develop a detailed project plan regarding data delivery and format, and to discuss and clarify key
project issues.
C. Design Review Meetings — This task involves attendance by Consultant at design review meetings with
representatives of the Owner. Up to three (3) meetings are anticipated. Consultant will prepare and
distribute minutes of meetings to attendees in a timely manner. The purpose of these review meetings will be
to:
1. present design issues,
2. request that additional information be provided by the Owner and/or obtain clarification of information that
has been provided by the Owner,
Page 11 of 28
Attachment D to I.M. 3.310
May 26, 2017
3. identify issues that have developed during design, options to address these issues; advantages and
disadvantages of these options, and the option that Consultant recommends,
4. update the Project schedule, discuss progress, and notify the Owner whether the Project is on schedule,
5. present an approach for bringing the Project back on schedule if it is behind schedule; and
6. inform the Owner of needed design services not included in the scope of the design services contract.
D. The Consultant will monitor and review updates to the Iowa DOT's Instructional Memorandums (I.M.$), Road
Design Manual, Standard Road Plans, Road Design Details. Updates requiring no additional effort on the
part of the Consultant will be incorporated into the work by the Consultant. If the Consultant is of the
opinion additional effort will be required, the Consultant will so notify the Contract Administrator, in
accordance with Paragraph 4.7. The Contract Administrator will provide written approval or disapproval for
the Consultant to incorporate said update into the work and indicate how payment for such work will be
addressed.
II. Research and Data Collection
A. Research and Data Collection
1. Aerial Photography — This item includes the collection of digital mapping of aerial photography and
available GIS-based data (streets, signals, communications infrastructure, and other facilities) comprising
the best available information for the Project area. This information will be provided by the Owner with no
effort anticipated by the Consultant.
2. Record Drawing Research — The purpose of this item is to research and collect the record drawings
available for the improvements affecting the Project area or those directly affected by the Project design.
This shall include only public improvement record drawings.
This task includes obtaining record drawings for the ten (10) intersections/existing traffic signal
installations and any public building that will be determined to host layer 3 switches or other devices
needed for the fiber optic interconnect communication system, if required. This includes information on
existing traffic signal equipment, layout, wiring, etc. This information will be obtained from the Owner.
This task also includes obtaining and reviewing plans and files denoting existing fiber infrastructure; GIS
databases of streets, signals, communications infrastructure, and other facilities; right-of-way information;
Owner IT standards; and a review of the traffic signal cabinet inventory provided by the Owner.
3. Utility Research — This item includes research with the franchise utilities (gas, electric, telephone, cable
television, fiber optic, etc.), and public utilities (sanitary sewer; storm sewer; and water main) for utility
mapping information within the Project area regarding existing transmission and distribution lines and
service laterals.
4. Railroad Coordination —The Owner will prepare any required railroad permits and necessary
coordination for the project. The Consultant will have no effort for this task.
5. Photographic Review of Project Corridor(s) — This task includes taking photographs of the Project site
and/or corridor(s) while traveling through the Project area. The purpose of this task is to provide for the
efficient review of the site and/or corridor(s) during the design process.
6. System Engineering Document — This task includes reviewing existing ITS architecture documents and
preforming a system engineering analysis including a Concept of Operations (ConOps) that defines the
expected operations, stakeholder input, vehicle detection, communications, system validation
parameters, and operational needs. The Consultant will prepare a Draft System Engineering Document
for review and concurrence on operations, goals, etc. Upon receipt of any comments, the Consultant will
update and provide a Final System Engineering Document to the Owner. All System Engineering
Document deliverables will be electronic PDF.
7. Baseline Traffic Signal Timing Plan — This task includes developing the baseline timing plan based on
traffic volume turning counts and Synchro file provided by the Owner. The timing plan is summarized in a
Traffic Signal Operations Report which will include proper coordination timing plans with splits, force offs,
offsets, and preparation of Time Space Diagrams for the corridor. The corridor baseline timings in the
Page 12 of 28
Attachment D to I.M. 3.310
May 26, 2017
report are to be implemented in the adaptive traffic signal control system. An electronic (PDF) report and
Synchro files will be provided to the Owner.
8. Before and After Study —This task will include travel time runs prior to activating the adaptive signal
system and post operation. It is assumed for this task that the travel runs will require 8 hours for each
before and after to capture travel times during peak hours and midday traffic conditions. The Consultant
will request appropriate data available from the adaptive signal vendor, such as, Arrival on Red and
Arrival on Green. The travel run data and vendor data will be summarized in a technical memorandum
and submitted to the Owner.
9. Topographic and Utility Locate Surveys — No field survey work or utility locate is required, per Owner.
III. Preliminary Design Plans
The Project will be designed utilizing the Iowa DOT's Standard Specifications for Highway and Bridge
Construction, Statewide Urban Design and Specifications (SUDAS), City of Waterloo Traffic Signalization
Specifications, and Special Provisions, if needed.
A. Design Services — This task includes the tasks necessary to perform the work for determination of the general
location and dimensions of the proposed facilities. At the completion of this task, the preparation of property
acquisition documents and the determination of values of takings may proceed, or the plans may be finalized,
if no acquisitions are necessary. No property acquisitions or takings are anticipated for the Project.
1. Verify Recommended Concept — This task includes a review and a verification of the appropriateness of
the design concept, the scope of the Project, the schedule being proposed, and the budget for the
proposed Project improvements, which were prepared for or obtained by the Owner and provided to the
Consultant. At this time, if there is the need to modify the design concept, scope, schedule, or budget,
the modification(s) shall be performed.
2. Preparation of Base Information — This task includes the collection of the information of the research and
data collection phase for the purpose of preparing Project drawings. The plan drawings will be prepared
to an appropriate scale for 11" x 17" half-size sheets, using Iowa DOT standards for line types and
symbols. Scales smaller or larger than this will be used as appropriate for the work involved. Most, if not
all, base sheets will be prepared utilizing aerial photography obtained from the Owner as a background.
3. Horizontal Layout — This task includes the development of the approximate horizontal layout for the
proposed communications conduit/cable for each roadway corridor where new conduit is to be installed
and at each intersection and any public building where the existing signalized intersections and
building(s) are to be connected to the traffic signal communications network, if required. This task also
includes development of the approximate locations for the proposed traffic detection and monitoring
cameras and their associated wiring at each of the Project intersections where these cameras are to be
installed.
4. Traffic Signal Communications Infrastructure Upgrade / Fiber Network Design — This task includes
preparation of preliminary plans including general routing for upgrading the traffic signal communications
infrastructure along the Project roadway corridor(s) and at the Project intersections and at any public
building housing layer 3 fiber optic switches and other devices, if required. Plans will include general
layout for the proposed conduits, cables, and handholes and a summary of anticipated Project quantities
with Estimate Reference Information.
5. Design Team Field Review — This task includes a field review by the Consultant's Design Team before
the preliminary design plan set is submitted to the Owner.
6. Budget Review (Initial Consultant's Opinion of Anticipated Construction Cost) — This task includes the
development of a quantity take -off in accordance with the Iowa DOT's standard bid items and the
application of unit prices reasonable for the scope, schedule, and anticipated job site conditions. The
revised total Project expenditures shall be reviewed and compared to the original Project budget. A
discussion of the adequacy of the existing budget shall be made. If the budget is not adequate for some
reason, options shall be evaluated, and a recommendation shall be made to address the budget issue.
Page 13 of 28
Attachment D to I.M. 3.310
May 26, 2017
7. Quality Review — This task includes a review by the Design Team regarding the quality of the design
developed to date. Issues such as coordination with utilities, railroad companies, and other agencies;
and the maintenance aspects of the facilities shall be considered while making this review. The accuracy
and completeness of the documents will be reviewed to minimize the need for modifications to the design.
Any necessary modifications shall be included in the documents following the quality review by the
designer and prior to continuing to the next step.
8. Preliminary Plan Submittal — This item includes the electronic submittal of the Preliminary Plans to the
Owner. Preliminary Plans may also be submitted to the Iowa DOT, if requested.
For the initial design review meeting, preliminary design plans will be prepared to approximately 60%
development of the Project design. The preliminary design plans will include:
• Title sheet
• Tabulation of Utilities sheet
• Typical Details sheet(s)
• Initial Estimated Project Quantities sheet(s)
• Initial Estimate Reference Information sheet(s)
• General Notes sheet
• Initial Tabulation of Equipment sheet(s)
• Initial Communications Infrastructure Improvements plan sheets — roadway corridor(s)
• Initial Communications Infrastructure Improvements plan sheets — intersections
• Initial Communications Infrastructure Improvements plan sheets — building(s), if required
9. Field Reconnaissance — This task includes a field reconnaissance / field check with Owner staff after the
preliminary design plan set is submitted to the Owner.
IV. Check Plans and Final Plans
A. Check Plans and Draft Special Provisions — This item includes the addition of information to the Preliminary
Plans, the incorporation of the Preliminary Plan review comments to more fully develop the Contract
Documents, and the development of draft Special Provisions.
1. Update Drawings — This task includes the addition of information to the drawings in order to provide for
more detailed location and dimension information. Information related to quality of workmanship and
quality of materials shall be included in the Project specifications or Special Provisions.
2. Develop Special Details — This item includes developing special project details, if necessary. Standard
details shall be included by reference only.
3. Develop Special Provisions — This task includes the development of Special Provisions, if necessary, to
supplement the Standard Specifications.
4. Quality Review — This task includes a detailed review of the information included in the drawings and in
the Special Provisions. Any discrepancies discovered shall be resolved prior to continuing to the next
step.
5. Budget Review (Updated Consultant's Opinion of Probable Construction Cost) — This item includes a
refinement of the previous quantity take -offs developed for the standard bid items. Revisions to any unit
prices as is appropriate based on additional information shall occur as part of this task. A comparison of
the current total Project budget with the allocated resources shall be made. The need to resolve any
discrepancies shall be evaluated and recommendations to address any budget issues shall be made as
part of this task.
6. Check Plan Submittal — This item includes the electronic submittal of the Check Plans; Draft Special
Provisions, if required; and Updated Consultant's Opinion of Probable Construction Cost to the Owner
and to the Iowa DOT. This task includes the electronic submittal of bid item information using the Iowa
DOT's web -based programs MasterWorks and iPDWeb construction cost estimating program.
Page 14 of 28
Attachment D to I.M. 3.310
May 26, 2017
B. Final Plans and Special Provisions — This item includes the modification of the Check Plans and Special
Provisions, if required, to incorporate the Check Plan review comments and to finalize the documents.
1. Refine Drawings — This task includes the refinement of the Check Plans to address comments and bring
to Iowa DOT compliance.
2. Refine Special Provisions — This task includes the refinement of the Special Provisions, if necessary, to
supplement the Standard Specifications.
3. Quality Review — This task includes a detailed review of the information included in the drawings and in
the Special Provisions. Any discrepancies discovered shall be resolved prior to continuing to the next
step.
4. Budget Review (Final Consultant's Opinion of Probable Construction Cost) — This item includes a
refinement of the previous quantity take -off developed for the standard bid items. Revisions to any unit
prices as is appropriate based on additional information shall occur as part of this task. A comparison of
the current total Project budget with the allocated resources shall be made. The need to resolve any
discrepancies shall be evaluated and recommendations to address any budget issues shall be made as
part of this task.
5. Final Plan Submittal — This item includes the electronic submittal of the Final Plans; Final Special
Provisions, if required; and Final Consultant's Opinion of Probable Construction Cost to the Owner and
to the Iowa DOT.
The plan sheets that are anticipated for inclusion in the Final Plan set are listed below:
• Title sheet
• Tabulation of Utilities sheet
• Typical Details sheet(s)
• Final Estimated Project Quantities sheet(s)
• Final Estimate Reference Information sheet(s)
• General Notes sheet
• Final Tabulation of Equipment sheet(s)
• Final Communications Infrastructure Improvements plan sheets — roadway corridor(s)
• Final Communications Infrastructure Improvements plan sheets — intersections
• Final Communications Infrastructure Improvements plan sheets — building(s), if required
• Special Details sheet(s), if needed
This item includes updating the bid item information entered in the Iowa DOT's web -based Bid Items
Application program during the previous plan submittal, if necessary.
V. Contractor Procurement
A. Bid Period Activities
1. Answer Questions during Letting— After Final Plans have been placed on file with the Iowa DOT and the
Owner, clarification of items in question will be provided to assist the Iowa DOT with preparation of any
addenda that are necessary.
2. Attend Pre -Bid Conference (If needed) — This contingency task will be performed at the Owner's request
only and involves attendance by Consultant at Project pre -bid conference with representatives of the
Owner and with potential Project bidders. Owner's staff will facilitate the pre -bid conference. Consultant
will prepare and submit agenda and minutes for the pre -bid conference to the Iowa DOT for
advertisement or distribution to plan holders / potential bidders.
Page 15 of 28
Attachment D to I.M. 3.310
May 26, 2017
VI. Deliverables
A. Consultant Deliverables
1. Minutes of project review meetings to meeting attendees.
2. Monthly progress reports (submitted with project invoices) to Owner.
3. 85% Budget Notification to Owner.
4. Systems Engineering Document
5. Traffic Signal Operations Report
6. Preliminary Plans.
7. Preliminary Opinion of Probable Construction Cost.
8. Check Plans, draft Special Provisions, if needed, and updated Opinion of Probable Construction
Cost.
9. Final Electronic Bid Item Information, using Microsoft Excel worksheets.
10. Final Plans, final Special Provisions, if needed, and updated Opinion of Probable Construction Cost.
11. Before and After Study
VII. Owner's Responsibilities
Material and Information to be provided by the Owner.
The Owner shall provide the following material and information related to the Project:
A. Electronic files of Owner's Traffic Operations Department's Traffic Signalization Specifications, if required
by the Owner.
B. Latest aerial photography for the Project area.
C. PDF files of GIS data (or photocopies) of sewer utility records, water utility records, storm sewer
utility records, traffic signal records, and miscellaneous utility records (as available).
D. Inventory of existing equipment contained in traffic signal cabinet(s) at each Project intersection
and any public building to be connected to Owner's communications network that is pertinent to
design and installation of proposed communications network improvements, if required.
E. Inventory of major components that Owner anticipates will need to be furnished and installed by
Contractor within or on traffic signal cabinet(s) at each Project intersection and at each public
building that is to be connected to the Owner's communications network, if required.
F. Contractor bid prices from recent similar projects let by the Owner.
G. ICAAP Application with emissions parameters.
Tasks to be Performed by the Owner.
The Owner shall perform the following tasks related to the Project:
A. Attend Project kick-off meeting.
B. Attend Project design review meetings.
C. Attend Project field review meetings.
D. Facilitate Project pre -bid conference, if needed.
E. Railroad Coordination and Permitting, in needed.
Page 16 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT
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Page 17 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT B
Specifications
NOT USED
Page 18 of 28
ATTACHMENT C (referenced from 3.1)
Specific Rate of Compensation
3.1.1 FEES AND PAYMENTS
Attachment D to I.M. 3.310
May 26, 2017
3.1.1.1 Fees. For full and complete compensation for all work, materials, and services furnished under the terms
of this Agreement, the Consultant shall be paid fees not to exceed the maximum amount payable under
this Agreement of $ 116,569.20.
The maximum amount payable will not be changed unless there is a substantial change in the magnitude,
scope, character, or complexity of the services from those covered in this Agreement. Any change in the
maximum amount payable will be by Supplemental Agreement.
A contingency amount of $ 10,569.20 has been established for this Agreement and is included in the
maximum amount payable. Written request by the Consultant indicating the need and written approval
by the Contract Administrator and concurrence from the Iowa DOT are needed prior to usage of the
contingency amount.
The current schedule of billing rates are set forth in Attachment C-1. The Consultant may submit for
approval a revised rate schedule once during the contract period. This revision may include a revised
overhead rate and revised direct labor rates. The revised rate schedule should be submitted to the
Contract Administrator for approval and by the Contract Administrator's written approval it shall
become a part of this Agreement.
3.1.1.2 Reimbursable Costs. The Consultant shall be reimbursed for direct non -salary costs which are directly
attributable and properly allocable to the work. The Consultant will be required to submit a detailed
listing of direct non -salary costs incurred and certify that such costs are not included in the overhead
expense pool. These costs may include travel and subsistence, reproductions, computer charges, and
materials and supplies.
Reimbursement of costs is limited to those that are attributable to the specific work covered by this
Agreement and allowable under the provisions of the Code of Federal Regulations (CFR), Title 48,
Federal Acquisition Regulation System, Subchapter E., Part 30 (when applicable), and Part 31, Section
31.105 and Subpart 31.2. In addition to Title 48 requirements, for meals to be eligible for reimbursement,
an overnight stay will be required.
3.1.1.3 Premium Overtime Pay. Not applicable.
3.1.1.4 Payments. Monthly payments for work completed shall be based on the services completed at the time
of the billing and substantiated by monthly progress reports in a form that follows the specific rate
schedule. The Contract Administrator will check such progress reports and payment will be made for
the hours completed at each rate and for direct non -salary costs incurred during said month.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred from
prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved by the
Contract Administrator.
Upon completion, delivery and acceptance of all work contemplated under this Agreement, the
Consultant shall submit one complete invoice statement of costs incurred and amounts earned.
Payment of 100% of the total cost claimed, inclusive of retainage, if applicable, will be made upon receipt
and review of such claim. The Consultant agrees to reimburse the Owner for possible overpayment
determined by final audit.
Page 19 of 28
ATTACHMENT C-1
COST ANALYSIS
Contract -
Project Number - STP-A-8155(785)--86-07
I. Direct Labor Cost (Prime Only)
Title
Specific
Hours Rate/Hour Amount
Project Manager 66 $ 234.00 $ 15,444.00
Engineer I 90 $ 270.00 $ 24,300.00
Engineer II 132 $ 186.00 $ 24,552.00
Engineer III 25 $ 138.00 $ 3,450.00
Engineer IV 197 $ 114.00 $ 22,458.00
Technician I 123 $ 114.00 $ 14,022.00
Clerical 8 $ 102.00 $ 816.00
Total Hours = 641 Payroll Total = $ 105,042.00
II. Combined Overhead & FCCM Costs (Prime Only)
IIA. Indirect Cost Factor: 0.00% $
IIB. FCCM Factor: 0.00% $
Combined Overhead and FCCM total:
III. Direct Payroll Expenses (Prime Only)
Perdiem (@ $65/day) 4 Person Days $ 260.00
Phone/Fax 0 Lump Sum $
Mileage (@ $0.67/mile) 1000 Miles $ 670.00
Supplies/Reproduction 0 Lump Sum
Postage 0 Lump Sum
Total Direct Project Expenses = $ 930.00
IV. Estimated Actual Costs (Prime Only) (I + IIA + IIB + III) $ 105,972.00
V. Fixed Fee (Prime Only)
Less FCCM
VI. Contingency (Prime Only)
VII. Subcontract Expenses (Lump Sum)
0.0%(I+IIA) $
(IIB) $
10% (IV) $ 10,597.20
Total Subcontractor Costs = $
VIII. (Specific Rate) Total (IV + V + VI + VII) $ 116,569.20
(Maximum Amount Payable)
Page 20 of 28
Specific Rate Schedule
Stanley Consultants mic
Compensation for office -based personnel in the U.S. for time in the performance of the work, including
travel time, shall be in accordance with the following Hourly Rates.
Client (City of Waterloo
Description Broadway Adaptive Traffic Control
Location N/A
Hourly Rates subject to revision on or after
1 Apr 2025
Billing Title
Hourly Rate
Senior Project Administrator
$102.00
Engineer
$114.00
Designer
$114.00
Engineer I
$138.00
Engineer II
$150.00
Senior Engineer I
$162.00
Senior Engineer II
$186.00
Senior Engineer Ill
$210.00
Senior Project Manager
$234.00
Principal Engineer
$270.00
Printed 5/8/2024
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT D
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS -- PRIMARY COVERED TRANSACTIONS
Instructions for Certification
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set
out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection
with the department or agency's determination whether to enter into this transaction. However, failure of the
prospective primary participant to furnish a certification or an explanation shall disqualify such person from
participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to
whom this proposal is submitted if at any time the prospective primary participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant," "person" "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the definitions and coverage sections of the rules
implementing Executive Order 12549. You may contact the department or agency to which this proposal is
being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or agency entering into this covered transaction, without
modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal Government, the department or agency may terminate this transaction for cause or default.
Page 21 of 28
Attachment D to I.M. 3.310
May 26, 2017
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered
Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State Antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Have not within a three-year period preceding this application /proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
State of Iowa
Polk County
I Daniel R. Fullerton, Client Service Manager of the
Stanley Consultants, Inc. Company, being duly sworn (or under penalty of perjury under the laws of the United
States and the State of Iowa) do hereby certify that the above Statements are true and correct.
Z7a
(Signature)
Subscribed and sworn to this 7th day of August
(month)
,2024
(year)
Page 22 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT E
CERTIFICATION OF CONSULTANT
I hereby certify that I, Daniel R. Fullerton, am the Client Service Manager and duly authorized representative of
the firm of Stanley Consultants, Inc., whose address is 100 Court Avenue, Suite 300, Des Moines, IA, 50309, and
that neither the above firm nor I has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above Consultant) to
solicit or secure this contract,
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out the contract, or
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above Consultant) any fee, contribution, donation or consideration of any kind for, or
in connection with, procuring or carrying out the contract; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Iowa Department of Transportation and the Federal
Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation
of Federal -aid highway funds, and is subject to applicable, State and Federal laws, both criminal and civil.
8/7/2024
Signature Date
Page 23 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT F
CERTIFICATION OF OWNER
I hereby certify that I, Quentin Hart, am the Mayor and the duly authorized representative of the Owner, and that
the above consulting firm or his representative has not been required, directly or indirectly as an express or
implied condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the to the Iowa Department of Transportation and the
Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving
participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and
civil.
QCGe/Ziuz 91.ar1
SIGNED
Signature Date
Page 24 of 28
Consultant Name
Consultant Address
Consultant Address
Invoice No.
Invoice Period Covered
Consultant Job No.
ATTACHMENT G
Page 1
Specific Rate Progressive Invoice
Date
Client Project No.
County
Client Project Description
Client Contract No.
Attachment D to I.M. 3.310
May 26, 2017
Contract Cumulative Current
Estimate To Date Period
Labor Dollars
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only] (See Note 1)
Subconsultants (including authorized
contingency)
Name
Name
Name
Total
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours
Note 1: Do not include Subconsultant Expenses. Include Labor Dollars and Direct Expenses for Prime
Consultant only.
Page 25 of 28
Consultant Name
Consultant Address
Consultant Address
Invoice No.
Invoice Period Covered
Consultant Job No.
ATTACHMENT G
Page 2
Specific Rate Final Invoice
Date
Client Project No.
County
Client Project Description
Client Contract No.
Attachment D to I.M. 3.310
May 26, 2017
Contract Cumulative Current
Estimate To Date Period
Labor Dollars (2002)
Labor Dollars (2001)
Labor Dollars (2000)
Labor Dollars (1999)
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only] (See Note 1)
Subconsultants (including authorized
contingency)
Name
Name
Name
Total
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours (2002)
Labor Hours (2001)
Labor Hours (2000)
Labor Hours (1999)
Note 1: Do not include Subconsultant Expenses. Include Labor Dollars and Direct Expenses for Prime
Consultant only
Page 26 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT G
Page 3
Specific Rate Final Invoice Instructions
Employee Labor Hours and Dollars: A final cumulative job cost report that shows a breakdown of labor by
fiscal year, employee name, employee labor hours and employee labor rate is required. In lieu of a final job
cost report, a summary of the aforementioned information is needed. The summary should be supported by
monthly job cost detail.
Direct Expenses: A final cumulative job cost report that shows a breakdown of direct expenses by specific
item (mileage, CADD, per diem, etc....) by fiscal year is required. Direct expense items charged should
identify the number of units (miles, hours, prints, copies, feet, etc....) and the rate applied by fiscal year. In
lieu of a final job cost report, a summary of the aforementioned information is needed. The summary should
be supported by monthly job cost detail.
• Subconsultant: Final invoice requirements for subconsultants with specific rate contracts are the same as the
requirements for the prime consultant. It is the prime consultant's responsibility to assure such an invoice is
acquired and attached to the prime's final invoice.
Page 27 of 28
Attachment D to I.M. 3.310
May 26, 2017
ATTACHMENT H
Consultant Fee Proposal
Refer to attached.
Page 28 of 28
Stanley Consultants
Architectural - Engineering Services:
Fee Proposal:
Address:
Contract No.
Order No.
Prepared By: T Grau date 4/22/2024
Checked By: D Fullerton date 4/30/2024
Approved By: D Fullerton date 4/30/2024
Revised By: T Grau date 5/7/2024
Design Phase Services
City of Waterloo Broadway St ATCS
NA
STP-A-8155(785)--86-07
Statement of Work Item
Project
Manager
Principal
Engineer
Senior
Engineer
Engineer -In-
Training II
Engineer -In -
Training I
Technician
Clerical
Total Hours
Task 1 Project Administration
1.1 General Project Administration
28
4
32
1.2 Project Team Kick-off Meeting
2
2
2
2
8
1.3 Project Design Review Meetings
2
4
4
10
Total task 1
32
6
6
0
2
0
4
50
Task 2 Research and Data Collection
2.1 Aerial Photography - No effort anticipated
0
2.2 Record Drawing Research
2
2
2
3
9
2.3 Utility Research
1
2
1
8
12
2.4 Railroad Coordination - No effort anticipated
0
2.5 Photographic Review of Project Corridor
4
4
2.6 Systems Engineering Document
3
26
16
6
12
3
66
2.7 Baseline Traffic Signal Timing Plan
4
2
8
12
26
2.8 Before and After Study
2
16
5
1
24
Total task 2
7
33
28
25
40
4
4
141
Task 3 Preliminary Plans and Review
A. Design Services
1. Verify Recommended Concept
2
4
2
8
2. Preparation of Base Information
2
2
8
42
38
92
3. Horizontal Layout
2
4
12
20
12
50
4. Traffic Signal Comm. Ink. Upgrade / Fiber Network Dsgn
6
14
16
14
50
5. Design Team Field Review
16
16
32
6. Budget Review
1
1
2
4
8
7. Quality Review
6
6
12
8. Preliminary Plan Submittal
1
3
4
9. Field Reconnaissance
16
16
32
Total task 3
13
23
71
0
114
67
0
288
Task 4 Check Plans and Final Plans
A. Design Services
0
1. Contract Drawing Development
4
4
8
20
20
56
2. Develop Special Details
4
4
6
18
32
3. Develop Special Provisions
2
4
4
2
12
4. Quality Review by the Designer
4
4
8
5. Budget Review
2
2
4
6. Check Plan Submittal
1
3
4
B. Final Plans Development
1. Refine Drawings
2
4
8
8
22
2. Refine Special Provisions
2
1
1
4
3. Quality Review by the Designer
2
2
4
4. Budget Review
2
2
4
5. Final Plan Submittal
1
3
4
Total task 4
12
26
27
0
37
52
0
154
Task 5 Project Letting
5.1. Answer Questions from Iowa DOT
2
2
4
8
5.2. Attend Pre -Bid Conference - Contingency, If needed
0
Total task 5
2
2
0
0
4
0
0
8
Task 6 Construction
6.1. Construction support - To be provided as supplement
0
Total task 6
0
0
0
0
0
0
0
0
Total Hours
66.0
90.0
132.0
25.0
197.0
123.0
8.0
641
5/8/2024 \\stanleygroup.com\gfs\BusDev\Proposals\Transportation\ Waterloo_Cityof IA\49149_BroadwaySt_ATSC\5_Fee_Proposal\Watedoo_ATSC_DraftBudget.xisx