HomeMy WebLinkAboutBHC Health Department-Fuel Agreement-10.27.2008 4424404
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AGREEMENT
FOR FUEL AND VEHICLE MAINTENANCE
BETWEEN
BLACK HAWK COUNTY HEALTH DEPARTMENT
AND THE CITY OF WATERLOO, IOWA
The parties to the Agreement are the City of Waterloo (hereinafter referred to as "City") and the
Black Hawk County Board of Health (hereinafter referred to as "County"). This Agreement is
effective from and after December 14, 2008, and shall continue until June 30, 2012.
WHEREAS, the City and the County are both public agencies, and
WHEREAS, the City and the County desire to support the cooperation and the sharing of
services and personnel for the express intent of benefiting County taxpayers, and
WHEREAS, the County desires to engage the services of the City to provide fuel, parts and
labor services for vehicle maintenance support to the County and the City is willing to provide
such services for a fee reflective of City costs for fuel, parts and services.
NOW THEREFORE, the parties mutually agree as follows:
1. SCOPE OF CITY SERVICES
1.1 The City agrees to provide fuel and fuel cards to the County vehicles thus allowing the
use of the City's fuel facility.
1.2 The City agrees to perform both scheduled and unscheduled service and repairs to the
County vehicles, upon the County's request and the City shall perform said services in a
timely manner. The preventative maintenance program will include record keeping and
the dates of such maintenance work on vehicles so they can continue to be operated
safely.
2. CHANGES
The City reserves the right to re-negotiate pricing on fuel, parts and labor rates annually
at the beginning of each fiscal year which begins July 1st and ends the following June 30th
of each year. Any changes in this Agreement, including scope of City services or County
requirements or modification to the amount of compensation, shall be mutually agreed
upon by the City and the County and incorporated into this written agreement in the form
of an "Addendum".
AGREEMENT FOR FUEL&VEHICLE MAINTENANCE
BETWEEN BLACK HAWK COUNTY HEALTH DEPARTMENT
AND THE CITY OF WATERLOO,IOWA
PAGE 2 OF 3
3. COMPENSATIONS AND PAYMENT METHOD
3.1 The County will pay to the City on a monthly basis, $0.04 per gallon of fuel as a fuel surcharge
and it shall be in addition to the price paid to the City for fuel. This fee will cover overhead, card
management and a small part of the preventative maintenance costs associated with the fuel
facility. If it becomes necessary to raise the fuel surcharge, it will be submitted as an addendum
and be mutually agreed upon in writing. The fuel surcharge will not be more than fees charged to
other government agencies.
3.2 The County will pay to the City on an hourly basis, $42.00 per man-hour to cover costs
associated with a service technician performing vehicle maintenance and/or repair. If it becomes
necessary to raise the man-hour service charges, it will be submitted as an addendum and be
mutually agreed upon in writing. The service charges shall not be higher than the going rate
established for other government agencies.
4. TERMINATION OF AGREEMENT
This Agreement replaces and therefore terminates the current 28E Agreement dated July 1, 2006.
This Agreement may be terminated by either party upon at least thirty(30) days written notice, or
per agreement as in Item 5 below "DURATION". In the event of termination, the City shall be
compensated for all fuel, parts and/or services performed to termination date, together with
reimbursable expenses then due.
5. DURATION
This Agreement is effective December 14, 2008, or upon the latter date of County and City
signature and will be valid until June 30, 2012, if not terminated appropriately by written notice
as in Item 4 above "TERMINATION OF AGREEMENT". The City reserves the right to re-
negotiate pricing on fuel, fuel surcharge, labor and/or parts rates annually per fiscal year from
July 15t through June 30th of each contract year.
6. SEPARATE ORGANIZATION
No separate organization is formed or contemplated by this Agreement.
7. DISPOSITION OF PROPERTY
The parties do not anticipate that there will be any joint ownership of any property; and if the
Agreement is terminated pursuant to the provisions of Item 4 or 5, each party shall retain in its
control the property that it brought into the Agreement.
AGREEMENT FOR FUEL&VEHICLE MAINTENANCE
BETWEEN BLACK HAWK COUNTY HEALTH DEPARTMENT
AND THE CITY OF WATERLOO,IOWA
PAGE 3 OF 3
IN AGREEMENT WHEREOF:
The City and County will execute and deliver this Agreement on the date last written below.
CITY OF WATERLOO, IOWA
By: .r
Timothy J. ey, Mayo
Date: /D -
ATTEST:
Nancy Eckert ity Clerk
BLACK HAWK COUNTY BOARD OF
HEALTH
By: Z,C
r,
, Chairperson
Board of Health 1,
1407 Independence Avenue
Waterloo, IA 50703
Date:
ATTEST:
VMAiCur
Y-t
MARIANA ROBINSON
COMMISSION Na 703735
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