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Home My WebLink About7.24.24 Telecom Board AffidavitTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Florida, County of Duval, ss: Hayden Lipsky, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 2 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Aug. 8, 2024 NOTICE ID: dLBjd044aYcwklrhVipc PUBLISHER ID: COL-IA-600778 NOTICE NAME: 7.24.2024 Telecom Board Minutes Publication Fee: $150.27 (Signed) A414411..- C[ VERIFICATION State of Florida County of Duval �r0666pGi DESTINY KESHAN JACKSON Notary Public -State of Florida Commission /t n0anre Expires on September za 2,2, Subscribed in my presence and sworn to before me on this: 08/08/202 Notary Public Notarized remotely online using communication technology via 4 Proof. TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Clerk's Office Jul 24, 2024 2,00 pm. 1. Members present: Van Beet. Bate - and Young. Ms. Wlenands joined a12:03 p.m. and Mr. Kurtenbach joined at2:13 p.m. 2. Moved by Bateman seconded by Yung that the agenda as amended by changing the dollar amount of Item 7 to 32,282.51, be approved. Voice vote - Ayes: Three. Motion carried. 3. Moved by Young seconded by Bateman that the minutes of June 20, 2024, Regular Session and June 25, 2024, Special Session, as presented, be approved. Voice vote -Ayes: Four. Matron carried. 4. Moved by Young secended by eatemon to approve a Right -of -Way Agreement with the City of Waterloo and authorizing the General Manager of Telecommunication to execute said document. Mr. Van Fleet commented that he has cocons about the nature of the con- tracteHe believes that this was written about ten years go d Is geared u towards protecting the city from other utilities taming In. He would like to have additional review of the agree- ment by legal counsel. Mr. Bateman c m nted that d was very city biased and it needs to be modified to reflect a more partnership friendly version. Mgr.Yeung shared his concerns regard - the ing and agrees it needs to be reviewed. Kelley Felchle, Board Secretary, com- mented on the agreement and process far further review of Its terms. Maggie Burger, Speer Financial, corn - merited that it it tume out that Waterloo Fiber Is required is pay fees to the Cry, you have General Obligation Bonds with the city that are available. The board discussed the contract with Eric Lage. Kelley Felchle and Maggie Burger. Moved by Young seconded by Rate - on to table Item 4 to the August meeting, Voice vote -Ayes: Five. Motion carried. 5. Moved by Young seconded by eatemon to approve an independent Contractor seances Agreement Nth Klelkopf Advisory Serv1oeS. LLC and authorizing the General r of Telecommunications to executessaid dooument. V01oe vote -Ayes: Five. Mo- tion carried. Eric Lage; General Manager, corn - merited that Hems 5 and 6 are some- what ied together and explained that they have not been successful in find- ing the level of candidate they need for the accounting manager position.Ide- ally the candidate would have a CPA level accounting background and be able to manage all the financial tunc- tions. By entering into this agreement, Kielkopl Advisory Services would pro- vide very high-level CFO services,In- cluding projections. setting op the ac- counting software, providing a second look at our financials, etc. Mr. VanFleet questioned what the time frame might be to make this temporary fill Into a full-time hire, Erk Lage explained it could be three tofive years. Mr. VanFleet questioned what percent FTF is anticipated tor this In year one. Eric Lage explained that currently we 7.24.2024 Telecom Board Minutes - Page 1 of 2 are looking at three to five ho urs p e r week. The board further discussed the item with Eric Lage. 8. Moved by Batemon seconded by Young to approve creating a bookkeeper position within Waterloo Fiber. Voice vote -Ayes: Five. Motion carried. Eric Lage recapped that this will replace the accounting manager position. It will in- clude more day-to-day bookkeeping tasks and be an hourly position reporting directly to him. 7. Moved by Young seconded by Batemon to approve Change Order No.2024-0013, for an Increase of $-46;356.75 $ 2,282.51 , In conjunction with the FY2023 Construc- Elon of a Fiber -to -the -Premise FeederlDls- tribution and Backbone Network Project, Contract No. 1088. Voice vote -Ayes: Five. Motion carried. Eric Lage provided an overview of the Item. B. General update from the General Man- ager of Telecommunications and consul- tants. Eric Lage, General Manager of Telecom- munications, shared that the utility is con- tinuing to work on redundancy and is still working with Camvio on the software roll out. The first task orders will be released to us in the coming weeks. Along with that, they have been working with ITG on an emergency repair maintenance agree- ment for the first three years. He shared that they will be pouring beer at Irish Fest on Friday from 4:00-8:00. Ms. Wienands questioned how soon we would be turning customers on. Eric Lage commented it would be within the next couple of weeks. Mc VanFleet questioned the progress on the Sales and Marketing position. Eric Lage explained that he is current- ly talking with two people, and has also spoken with a placement agency that has a more technical IT sector and he thlnks they seem promising for candidates. Ms. Wienands questioned if there Is an update we can put out to the people when its coming because she has been hearing from people that communication with Wa- terloo Fiber feels delayed. Eric Lage commented that he will check Into updates. Mr, Kurtenbach requested monthly push - outs or a newsletter. The board discussed the need for Import- ant touchpoints with Eric to communicate to future customers. Maggie Burger, Speer Financial, shared that she has been talking with Eric about working capital. She explained that of the two million dollars borrowed last Novem- ber. there Is about five hundred thousand or so dollars left in the bank. She shared that there has been great assistance pro- vided by both Bridgett and Kim in the fi- nance department and the mall goal is to get you more working capital debt at the lowest cost of issuance as possible. There Is currently a conversation going an with Piper Sandler to see If we can renegotiate existing debt. Mr, VanFleet questioned how often the board could get a view of our spend as compared to what our projected spend was, categorically. Eric Lage commented that they are work- ing on a quarterly basis, Kelley Felchle, Board Secretary, com- mented that she continues to work with Eric on filling positions in a more effective way, creating the bookkeeper job descrlp- tlon and meeting with Eric and Mike to continue looking at the office lease RFP. 9. Adjourn. With no further business before the board, it was moved by Young seconded by Wienands that the meeting be adjourned at 2:44 p.m. Voice vote -Ayes: Five. Motion carried. Kelley Felchle Board Secretary COL-IA-600778 7.24.2024 Telecom Board Minutes - Page 2 of 2