Loading...
HomeMy WebLinkAboutCity of Raymond, Iowa-Electrical Licensing & Inspections-Contractual Agreement-12.08.2008 CONTRACTUAL AGREEMENT i2 110. FOR ELECTRICAL LICENSING AND INSPECTIONS The parties to the Agreement are the City of Waterloo, Iowa, Building Department (hereinafter referred to as "City") and City of Raymond, Iowa (hereinafter referred to as "Raymond"). This Agreement is effective from and after the 1st day of January 2009. RECITALS WHEREAS, City and Raymond are public agencies and WHEREAS, Raymond desires to engage the services of City to furnish technical and professional assistance for electrical licensing and inspections; and City has indicated its willingness to provide such technical and professional services to Raymond. NOW, THEREFORE, the parties mutually agree as follows: 1. SCOPE OF CITY SERVICES. City agrees to perform in a good, professional manner the services required for electrical licensing and inspection within the city limits of Raymond. Electrical licensing and inspection services will be provided on an "as needed" basis Monday through Friday during normal business hours. After-hour inspections (anytime other than Monday through Friday during normal business hours) will be conducted upon special request for the surcharge of$45.00. All reports and records concerning electrical licensing and inspections shall be kept in the office of the City of Waterloo Building Department. Licensing and inspections will be provided for compliance with the National Electrical Code (NEC) 2008 edition and any amendments thereto; the June 29, 2000, addition of Chapter 11, of the code of Ordinances of the City of Waterloo, Iowa. (Electrical Code) The Building Department (office and field) shall provide sufficient written documentation of all transactions in order to permit adequate record keeping for such electrical licenses and inspections. 1(a) Licensing: City of Waterloo licenses for electrical Contractor's, Master Electrician and Journeyman Electrician shall be accepted as Raymond electrical licenses under the scope of this agreement. 1(b) Inspection: Electrical inspection performed in Raymond shall be valid when performed by a City of Waterloo employee employed for the express purpose of performing electrical inspections for the Waterloo Building Department shall be valid inspections when performed under the scope of this agreement. 2. MATERIALS TO BE PROVIDED BY RAYMOND. In the event that any information, date, reports, records and maps exist and are available to Raymond, which may be useful for City's carrying out the services of this Agreement, these materials shall be promptly furnished to City without cost or expense to it. City and its inspectors will provide all equipment and tools needed by them to process all licenses and make the required inspections. 3. MEETINGS AND REPORTS. Upon reasonable notice to be given not less than seventy-two (72) hours, City agrees to attend meetings with the Raymond City Council and staff during the life of this Agreement. In addition, City will produce reports, studies and memoranda in connection with carrying out the services outlined in this Agreement. 4. SUBCONTRACTORS. City may elect to use subcontractors to perform certain portions of the services. City shall remain responsible for all services. 5. CHANGES. Any changes in this Agreement, including Scope of City Services, and any modification of the amount of compensation, shall be first mutually agreed upon by Raymond and City and incorporated into a written amendment. 6. COMPENSATION AND PAYMENT METHOD. Raymond shall pay to City, for services rendered, on a monthly basis, in accordance with the hourly rate plus benefits for each specific employee performing said task and mileage as outlined in the attached Exhibit "A" within thirty (30) days after having received an invoice, which sets forth the itemized statement of the hours accrued by each employee, mileage recorded for all inspections and administrative cost. 7. TIME OF PERFORMANCE AND DELAYS BEYOND CITY'S CONTROL. The services of City shall begin January 1, 2009, upon receipt of an executed copy of this Agreement, and shall, except for causes beyond City's control, be completed in a timely manner. City shall establish a voicemail box in order that persons desiring inspections may call directly to City and leave a message requesting inspection on Monday through Friday during normal business working hours. If special arrangements are required for inspections at times other than Monday through Friday during normal business working hours, then a surcharge will be applied as outlined in paragraph (1) of this document. 8. NON-DISCRIMINATION. For purposes of this Agreement and the delivery of services by City, City agrees not to discriminate by reason of age, race, religion, color, sex, natural origin or handicap. 9. NOTICES. All notices, communication and/or demands given pursuant hereto shall be in writing and shall be deemed sufficient if sent by certified mail, return receipt requested, addressed as follows: Building Official/Designee City of Raymond Building Department 101 First Street City of Waterloo Raymond, IA 50667 715 Mulberry St. Waterloo, IA 50703 The date of mailing shall be deemed the date of service. Either party may change the address for notice by the aforesaid procedure. 10. ENTIRE AGREEMENT. This Agreement and the manner expressly referred to herein constitute the entire agreement between the parties. No representations, warranties, undertakings, or promises have been made by either party hereto, unless expressly stated herein. All amendments hereto, if any, shall be in writing and executed by the parties. 11. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon at least thirty (30) days written notice, except as stated in paragraph 12. In the event of termination, City shall be compensated for all services performed to termination date, together with reimbursable expenses then due. 12. DURATION. This Agreement shall last for the duration of the electrical licensing cycle. This 12-month period shall begin January 1, 2009, and run through December 31, 2009. Sixty (60) days before the end of this agreement, the affected parties of this agreement shall discuss terms for a new 24-month agreement beginning January 1, 2010. The termination of this agreement will follow procedure as set out in paragraph 11 above. 13. SEPARATE ORGANIZATION. No separate organization is formed or contemplated by this Agreement. 14. PURPOSE. The purpose of this Agreement is to provide Electrical Licensing and Inspections services to Raymond. No separate financing vehicle or method is used, except for purchase of said services from Raymond, as set out in paragraph 6 of this Agreement. 15. DISPOSITION OF PROPERTY. The parties do not anticipate that there will be joint ownership of any property; and if the Agreement is terminated pursuant to the provisions of paragraph 11, each party shall retain in its control that property that it brought into the Agreement. 16. ADMINISTRATION. The City Building Official or his designee shall administer this program for the mutual benefit of the City and Raymond. 17. METHOD OF HOLDING PROPERTY. The parties do not contemplate that there will be joint ownership of any property, and each party shall retain its own personal property. There shall be no real estate purchased pursuant to this Agreement. IN WITNESS WHEREOF, Raymond and City have executed and delivered this Agreement on the date first above written. CITY OF WATERLOO, IOWA By: �.— Tim Hurley, Mayor ATTEST: Nancy Ecke City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) e On thisvt day of c? ew �e_� , 2008, before me, the undersig ned, a Notary Public in and for the State of Iowa, personally appeared Tim Hurley and Nancy Eckert, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted bye City Council, under Council Action No. /?.9P71 of the City Council on the 8" day of Oe.cen,6et- , 2008, and that Tim Hurley and Nancy Eckert acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. ary P blic in and for the State wa CITY OF RAYMOND, IOWA By: Karen Paulsen, Mayor ATTEST: Connie Frost, City Clerk STATE OF IOWA ) ss. BLACK HAWK COUNTY ) On this day of , 2008, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Karen Paulsen and Connie Frost, to me personally known, and who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Raymond, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City Council, under Council Action No. of the City Council on the day of 2008, and that Karen Paulsen and Connie Frost acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa (Electrical Licensing/Inspections for Raymond 2008)