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HomeMy WebLinkAboutJDE Engineering-Feasibility Study-02.23.2009 arit4e/),..e.4.40 , January 19, 2009 • — ��s City of Waterloo Attn: Noel Anderson 715 Mulberry Street Waterloo, Iowa 50703 RE: Proposal for Feasibility Study Related to Development of the San Marnan Drive Recreational Trail between Kimball Avenue and Approximately 1500 Feet West Waterloo, Iowa Dear Noel, JDE Engineering is pleased to submit this proposal for professional services related to the completion of a feasibility study related to the development of a recreational trail south of San Marnan Drive from Kimball Avenue to approximately 1,500 feet west. Following is a summary of the scope of services anticipated for this project: • Obtain most up-to-date aerial photography • Obtain right-of-way information in area of interest • Research land ownership in area of interest • Obtain property owner parcel information from Black Hawk County • Identify 3 to 4 possible routes for the proposed recreational trail segment • Research existing and proposed utilities within the area • Conduct a field review of the area to identify obstacles within proposed trail routes • Obtain photos of proposed routes in the field • Contact property owners along the proposed trail routes to compile their opinion and concerns with each route option • Develop construction cost estimates for each trail option • Develop final report of findings for submittal to the City The feasibility report will be submitted approximately 8 weeks following approval of this agreement. The fee for the work detailed above will be based on time-and-materials necessary to complete the work. Total anticipated cost of the work is $ 8,100. This fee is considered a not-to-exceed cost. Two copies of the contract are included for your review. Please sign, where indicated, and return one signed copy to our office for our records. Please keep one copy for your files. The attached Terms & Conditions are considered part of this agreement. If you have any questions regarding this proposal, please contact me at your earliest convenience at 319-233-0532. Thank you for allowing JDE Engineering to serve your needs related to the feasibility study for recreational trail construction along San Marnan Drive in Waterloo, Iowa. Sincerely, - alj_ gifojoy Ji D. Ellis, P.E. Date JDE Engineering Accepted By, c/ S �� Tim Hurley, Mayor Date Standard Terms and Conditions JDE Engineering (hereinafter referred to as the "Firm") shall perform the services outlined in this agreement for the stated compensation noted. Following are general items applicable to this agreement: Access to Site: The Firm shall have site access to perform all services necessary in completing a project. The Firm agrees to take necessary precautions to minimize damages caused by such activities. Unless otherwise agreed, costs of restoration shall be borne by the Firm and are not included in the fee arrangement. Warranties: The Firm shall provide the best professional services in accordance with accepted standards of practice, and shall maintain high professional standards for all work performed in conjunction with the project. Other than the above, the Firm makes no warranty, express or implied, as to its professional services rendered under this agreement. Fees: The anticipated fee for time and materials, if stated, shall be understood to be an estimate. All expenses relating to the project agreed upon here may be invoiced back to the client. These expenses may include, but are not limited to, mileage, legal fees, software fees, plotting fees, copying fees, permitting fees, and travel expenses. During the course of the project, if time and materials expended are more than the estimated fee, the Client will be contacted with an explanation of the fee overage and provided a change order form to sign to allow work to proceed. Where the fee arrangement is to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. The not-to-exceed cost shall not be expended prior 1:o written consent of the City. Current rates are as follows: Owner/ Project Engineer $85 per hour Invoices/Payments: Invoices for the Firm's services shall be submitted, at the Firm's option, as per one of the following schedules: The Firm may submit invoices either upon completion of the services, or the Firm may submit invoices throughout the life of the project. Invoices shall be paid within 30 days of the invoice date. If the invoice is not paid within 30 days, the Firm may terminate all services free of liability. The Project Engineer/Owner will have the authority to enter into alternative payment agreements. Late Payments: Invoices that are not paid within 45 days of the invoice date may be assessed a Late Fee. The client shall pay all cost including court costs and reasonable attorney fees associated with collecting any unpaid balances. Indemnification: The Client shall indemnify and hold the Firm harmless from and against any and all claims, losses, and expenses (including reasonable attorney's fees) arising out of, or resulting from, the performance of the services, provided that any such claim, damage, loss, or expense is caused in whole or in part by the negligent act, omission, and/or strict liability of the Client, it's employees, or agems (except the firm). Termination of Service: This agreement may be terminated by the Client or the Firm should the other fail to perform its obligation hereunder. In the event of termination, the Client shall pay the Firm for all services rendered to the date of termination, reimbursable expenses, and reimbursable termination expenses. Ownership of Documents: All documents produced by the Firm under this agreement shall remain the property of the Client, unless otherwise stated in writing. Applicable Laws: The agreement shall be governed by the laws of the State of Iowa.