HomeMy WebLinkAboutOptimum Business Services-Grant Writing Agreement-03.16.2009 4ep,e(4frc1.O ( 3—io
AGREEMENT FOR GRANT WRITING SERVICES TO PREPARE
AN APPLICATION FOR A COMMUNITY ECONOMIC
DEVELOPMENT GRANT
This document is an agreement to prepare a grant application for submission to the US
Department of Health and Human Services, Office of Community Services (OCS). This
agreement is between Optimum Business Services(hereinafter known as the Consultant) and
the City of Waterloo, Iowa(Client).
A. General workplan requirements
Consultant will assist with information gathering(via phone, fax, e-mail, overnight delivery
or letter), analysis, packaging and preparation of the grant application and attachments. This
includes providing Client with a list of information and a questionnaire it must provide(or
respond to) for consultant's use in preparing the grant application. Based on prior OCS
requirements, within 10 days of signing the agreement, consultant will provide an additional
list after OCS publishes its request for proposal.
Consultant will provide Client with a list of actions and instructions that it must execute to be
ready for the proposed grant project. This includes, but is not limited to, providing written
draft agreements (for inclusion in grant application)that must be concurred to and signed by
the relevant City officials and other parties that may include a partner, local job coordinator,
evaluator and others.
Consultant will write a draft of the application proposal that complies with the OCS stated
administrative, programmatic and technical specifications by a date 30 days after the Notice
for this grant appears in the Federal Register. The Notice is now scheduled to appear around
February 19, 2009. The consultant will complete the final document by March 19,2009 or
60 days from the time the Federal Register notice appears. Consultant will provide all
transmittal instructions to Client. The consultant will mail, overnight, or deliver the draft and
final application to Client. Client is responsible for properly signing and delivering the
appropriate set of documents to the delivery point required by the OCS before the submission
deadline.
B. Other Client actions required under this agreement
The Client will provide the above requested information and respond to questions
expeditiously, by whatever means may be necessary, including: e-mail, regular mail, or
overnight delivery to consultant.
It is critical that the Client have a knowledgeable representative available to answer general
or follow-up questions by phone or by e-mail for within one working day or the request.
Client shall have such a person available to the consultant within 10 days of signing of this
agreement. Additionally, the knowledgeable person will be available for periodic
communication throughout the engagement.
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C. Payment of fee
The total cost of the grant writing project is $30,000,The first$20,000 is payable upon
signing,the final $10,000 is payable upon delivery of the grant to OCS.
D. Effective period and termination clause
The effective date of this agreement is from the signing date of this contract until the delivery
of the completed grant to OCS.
E. Warranty and other terms
The consultant does not guarantee that Client will receive the grant but warrants that the
application will be prepared in a complete and comprehensive manner based on information
received from Client. The consultant will update the application at no additional fee for the
next round of funding should Client not receive funding during this round.
The terms herein constitute the entire agreement regarding services we will provide and
supersede all prior agreements, understandings, negotiations and discussions between us,
whether written or oral. This agreement may be supplemented only by other written
agreements. We are serving as consultants and you may accept or reject our
recommendations.
Our maximum liability relating to services rendered under this agreement regardless of form
of action whether in contract negligence or otherwise shall be limited to the charges paid to
us for the portion of services or work products giving rise to the liability. In no event shall we
be liable to consequential, special, incidental or punitive loss, damage or expense(including
without limitation, lost profits, opportunity costs or etc) even if we have been advised of their
existence.
The services described in the foregoing agreement are in accordance with our requirements
and we understand the terms,conditions and limitations recited above.
City of 'aterlo ,I I I a
Signature and Title Date 3 ^ ^09
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Signature and Title Date
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