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HomeMy WebLinkAboutCity of Waterloo-Grant Application-04.06.2009 Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 q-e, -Dg 2�e� 7 C 1.0 APPLICANT INFORMATION 1.1 Eligible Applicant: City of Waterloo (Must be a Council of Governments or Entitlement City as defined by HUD and is either located in the area or providing services to the presidentially declared disaster areas FEMA- 1763-DR-Iowa as amended is eligible to apply) Contact person: Nancy Gulick Mailing address: 620 Mulberry Street City, state, zip: Waterloo, Iowa 50703 Phone: 319-291-4429 Fax: 319-291-4431 Email: nancy.gulick@waterloo-ia.org Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 2.0 PROJECT STANDARDS (limit to 2 pages) 2.1 Priority shall be given to entities which demonstrate the greatest need for a handheld X- Ray fluorescence (XRF) analyzer as determined by percentage of housing units to be subject rehabilitation activities over $25,000 in hard costs to total number of housing units at all dollar levels to be rehabilitated. (30 points) The City of Waterloo, Community Development Department, is overseeing the Jumpstart Federal and Jumpstart State funds provided for the Disasters of 2008. We are completing rehabilitation of homes that were affected by floods and need our assistance to feel they are back to pre-flood conditions. We estimate that 35 percent of our applications will need total rehabilitation expending over $24,999, the federal limit before lead abatement is required. From 2002 to 2006, 7.35 percent of children tested for lead poisoning had elevated levels as defined by the Center for Disease Control. Of the children in the 50703 zip code area, the area hardest hit by the floods of 2008, 10.73 percent had elevated blood lead levels. Waterloo has a high percentage of aging homes. Of all Waterloo homes, 89 percent were built before 1978; the year lead based paint was banned. After review of our applications for Jumpstart funding, about 90 percent of the applicants meet the income guidelines for federal funds. 2.2 Priority shall be given to grantees with regional plans and agreements to share X-Ray fluorescence (XRF) analyzer. Proof of plan to share the analyzer must be attached and signed by partnering groups. (30 points) The City of Waterloo will share the XRF Analyzer(Unit) with other properly trained and certified lead professionals representing local governments and non-profits, CAP agencies and others involved in disaster recovery work. The Unit will be used to determine the lead based paint content in abatement activities of homes undergoing rehabilitation due to the 2008 disasters. The City of Waterloo will be responsible for all aspects of ownership, including insurance, liability, training and maintenance of the units. Signed Agreements are attached with the City of Cedar Falls, Black Hawk County Health Department, and Iowa Northland Regional Council of Governments (INRCOG). 2.3 The Iowa Department of Public Health approves training providers and then certifies individuals who meet the requirements in the regulations. Grantees shall have written policy and procedures to utilize and lend the units to properly trained and certified local non-profits, CAP agencies, and others to use the units to determine the lead based paint content of the structures and homes they plan to rehabilitate. (20 points) The City of Waterloo will share the XRF Analyzer (Unit) with other properly trained and certified lead professionals representing local governments and non-profits, CAP agencies and others involved in disaster recovery work. The Unit will be used to determine the lead based paint content in abatement activities of homes undergoing rehabilitation due to the 2008 disasters. The City of Waterloo will be responsible for all aspects of ownership, including insurance, liability, training and maintenance of the units. The Unit will be kept at the City of Waterloo, Community Development location, 620 Mulberry Street. To borrow the Unit the following conditions must be met: Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 • Proof of certification to operate the XRF • Proof that the operator is a certified Lead Inspector/Risk Assessor with the Iowa Department of Public Health • Information form for agency borrowing the XRF is signed by the agency director, including complete name of the agency, executive director, phone number, dates the Unit will be borrowed and returned, and that the Unit will only be used within the State of Iowa Procedures for use will be kept with the Unit. The City of Waterloo Community Development staff has two certified operators that will review the procedures with the borrowing agency before the Unit is checked out to assure the borrower is comfortable with the operation. When the Unit is returned, one of the certified operators will inspect the Unit and assure that it is properly stored away. Maintenance on the Unit will be done as recommended by the manufacturer. We anticipate sharing this Unit with the City of Cedar Falls, the Black Hawk County Health Department, Iowa Northland Regional Council of Governments (INRCOG), and any other Iowa agency that will agree to sign our sharing form. We understand that INRCOG is applying for their own Unit. Since INRCOG covers a six county area, and they will be sharing with Waverly and UEP, a five county area, we would share our XRF when INRCOG's is checked out to another entity. During this disaster recovery time, we feel two XRF's for eleven counties and two Entitlement Cities would best serve our clients in a timely manner. 2.5 Policies and procedures regarding proper handling, maintenance, storage and operation of X-Ray fluorescence (XRF) analyzer. (10 points): The City of Waterloo, Community Development Department will follow all of the manufacturers' policies and procedures regarding handling, maintenance, storage and operation of the XRF analyzer. We also understand the Unit must be licensed by the Iowa Department of Public Health. Radioactive material is considered a hazardous material for the purposes of transportation of a portable XRF analyzer and therefore subject to the Department of Transportation materials law. The City of Waterloo has two staff members that are certified to use an XRF. We are also aware of the necessary storage requirements for this Unit and are prepared to designate a locked storage area with proper signage. Maintenance will be completed on the Unit based on the manufacturers' recommendation. Funds from the Healthy Homes and Lead Hazard Control Grant or our annual allocation of CDBG funds will be used for maintenance. Only certified operators will be allowed to use the analyzer, and proof of certification will be kept with the "check-out" log. 2.6 Proof of insurance (10 points): A letter is attached documenting that the XRF analyzer will be insured through the City of Waterloo's insurance program. Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 3.0 SIGNATURE PAGE Eligible Applicant (same as Section 1 .1): City of Waterloo Assurances The Applicant Organization, as eligible applicant shall: 3.2.1 Abide by the requirements of Titles VI and VII of the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as amended, which bar discrimination against any employee, applicant for employment, or any person participating in any sponsored program, on the basis of race, creed, color, national origin, religion, sex, age, or physical or mental disability; 3.2.2 Abide by the requirements of the Americans with Disabilities Act; 3.2.3 Require compensation for employment at not less than minimum wage; 3.2.4 Provide safe and sanitary working conditions; 3.2.5 Expend federal funds received as a result of this application on X-Ray fluorescence (XRF) analyzer and adhere to all federal requirements. Analyzers shall be generally licensed and must be approved by HUD and EPA for use in the detection of lead-based paint; 3.2.6 Insure that only properly trained and certified local non-profits, CAP agencies, and others to use the units to determine the lead based paint content of the structures and homes they plan to rehabilitate. 3.2.7 Have policies and procedures regarding proper handling, maintenance, storage and operation of X-Ray fluorescence (XRF) analyzer per federal and state laws, rules, and regulations; 3.2.8 Complete and attach Minority Impact Statement; The Applicant Organization also assures that the representations made in this application are true and correct to the best of the applicant's knowledge. f '{-:,.— � _s. April 2, 2009 Signature of persoI yattilegal autho fy to obligate the Applicant Date _Timothy J. Hurley, Mayor, City of Waterloo, Iowa Type name and position of the above person Eligible Applicant Federal ID number: 42-6005327 Iowa House and Senate District numbers for the area: (if multi-city or COG, indicate all districts impacted by the project) Iowa House District #'s: 20,21,22 Iowa Senate District #'s: 10,11 Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s)that pertains to this grant application. Complete all the information requested for the chosen statement(s). ® The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project Indicate which group is impacted: x Women x Persons with a Disability x Blacks x Latinos x Asians x Pacific Islanders x American Indians x Alaskan Native Americans Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation of representatives of the minority groups impacted. Indicate which group is impacted: Women _ Persons with a Disability Blacks Latinos Asians _ Pacific Islanders _American Indians _Alaskan Native Americans Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Nancy Gulick Title: Community Development Coordinator Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 1.0 APPLICANT INFORMATION 1.1 Eligible Applicant: City of Waterloo (Must be a Council of Governments or Entitlement City as defined by HUD and is either located in the area or providing services to the presidentially declared disaster areas FEMA- 1763-DR-Iowa as amended is eligible to apply) Contact person: Nancy Gulick Mailing address: 620 Mulberry Street City, state, zip: Waterloo, Iowa 50703 Phone: 319-291-4429 Fax: 319-291-4431 Email: nancy.gulick(a�waterloo-ia.orq Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 2.0 PROJECT STANDARDS (limit to 2 pages) 2.1 Priority shall be given to entities which demonstrate the greatest need for a handheld X- Ray fluorescence (XRF) analyzer as determined by percentage of housing units to be subject rehabilitation activities over $25,000 in hard costs to total number of housing units at all dollar levels to be rehabilitated. (30 points) The City of Waterloo, Community Development Department, is overseeing the Jumpstart Federal and Jumpstart State funds provided for the Disasters of 2008. We are completing rehabilitation of homes that were affected by floods and need our assistance to feel they are back to pre-flood conditions. We estimate that 35 percent of our applications will need total rehabilitation expending over $24,999,the federal limit before lead abatement is required. From 2002 to 2006, 7.35 percent of children tested for lead poisoning had elevated levels as defined by the Center for Disease Control. Of the children in the 50703 zip code area, the area hardest hit by the floods of 2008, 10.73 percent had elevated blood lead levels. Waterloo has a high percentage of aging homes. Of all Waterloo homes, 89 percent were built before 1978; the year lead based paint was banned. After review of our applications for Jumpstart funding, about 90 percent of the applicants meet the income guidelines for federal funds. 2.2 Priority shall be given to grantees with regional plans and agreements to share X-Ray fluorescence (XRF) analyzer. Proof of plan to share the analyzer must be attached and signed by partnering groups. (30 points) The City of Waterloo will share the XRF Analyzer(Unit) with other properly trained and certified lead professionals representing local governments and non-profits, CAP agencies and others involved in disaster recovery work. The Unit will be used to determine the lead based paint content in abatement activities of homes undergoing rehabilitation due to the 2008 disasters. The City of Waterloo will be responsible for all aspects of ownership, including insurance, liability,training and maintenance of the units. Signed Agreements are attached with the City of Cedar Falls, Black Hawk County Health Department, and Iowa Northland Regional Council of Governments (INRCOG). 2.3 The Iowa Department of Public Health approves training providers and then certifies individuals who meet the requirements in the regulations. Grantees shall have written policy and procedures to utilize and lend the units to properly trained and certified local non-profits, CAP agencies, and others to use the units to determine the lead based paint content of the structures and homes they plan to rehabilitate. (20 points) The City of Waterloo will share the XRF Analyzer (Unit) with other properly trained and certified lead professionals representing local governments and non-profits, CAP agencies and others involved in disaster recovery work. The Unit will be used to determine the lead based paint content in abatement activities of homes undergoing rehabilitation due to the 2008 disasters. The City of Waterloo will be responsible for all aspects of ownership, including insurance, liability, training and maintenance of the units. The Unit will be kept at the City of Waterloo, Community Development location, 620 Mulberry Street. To borrow the Unit the following conditions must be met: Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 • Proof of certification to operate the XRF • Proof that the operator is a certified Lead Inspector/Risk Assessor with the Iowa Department of Public Health • Information form for agency borrowing the XRF is signed by the agency director, including complete name of the agency, executive director, phone number, dates the Unit will be borrowed and returned, and that the Unit will only be used within the State of Iowa Procedures for use will be kept with the Unit. The City of Waterloo Community Development staff has two certified operators that will review the procedures with the borrowing agency before the Unit is checked out to assure the borrower is comfortable with the operation. When the Unit is returned, one of the certified operators will inspect the Unit and assure that it is properly stored away. Maintenance on the Unit will be done as recommended by the manufacturer. We anticipate sharing this Unit with the City of Cedar Falls, the Black Hawk County Health Department, Iowa Northland Regional Council of Governments (INRCOG), and any other Iowa agency that will agree to sign our sharing form. We understand that INRCOG is applying for their own Unit. Since INRCOG covers a six county area, and they will be sharing with Waverly and UEP, a five county area, we would share our XRF when INRCOG's is checked out to another entity. During this disaster recovery time, we feel two XRF's for eleven counties and two Entitlement Cities would best serve our clients in a timely manner. 2.5 Policies and procedures regarding proper handling, maintenance, storage and operation of X-Ray fluorescence (XRF) analyzer. (10 points): The City of Waterloo, Community Development Department will follow all of the manufacturers' policies and procedures regarding handling, maintenance, storage and operation of the XRF analyzer. We also understand the Unit must be licensed by the Iowa Department of Public Health. Radioactive material is considered a hazardous material for the purposes of transportation of a portable XRF analyzer and therefore subject to the Department of Transportation materials law. The City of Waterloo has two staff members that are certified to use an XRF. We are also aware of the necessary storage requirements for this Unit and are prepared to,designate a locked storage area with proper signage. Maintenance will be completed on the Unit based on the manufacturers' recommendation. Funds from the Healthy Homes and Lead Hazard Control Grant or our annual allocation of CDBG funds will be used for maintenance. Only certified operators will be allowed to use the analyzer, and proof of certification will be kept with the "check-out" log. 2.6 Proof of insurance (10 points): A letter is attached documenting that the XRF analyzer will be insured through the City of Waterloo's insurance program. Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 3.0 SIGNATURE PAGE Eligible Applicant (same as Section 1.1): City of Waterloo Assurances The Applicant Organization, as eligible applicant shall: 3.2.1 Abide by the requirements of Titles VI and VII of the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as amended, which bar discrimination against any employee, applicant for employment, or any person participating in any sponsored program, on the basis of race, creed, color, national origin, religion, sex, age, or physical or mental disability; 3.2.2 Abide by the requirements of the Americans with Disabilities Act; 3.2.3 Require compensation for employment at not less than minimum wage; 3.2.4 Provide safe and sanitary working conditions; 3.2.5 Expend federal funds received as a result of this application on X-Ray fluorescence (XRF) analyzer and adhere to all federal requirements. Analyzers shall be generally licensed and must be approved by HUD and EPA for use in the detection of lead-based paint; 3.2.6 Insure that only properly trained and certified local non-profits, CAP agencies, and others to use the units to determine the lead based paint content of the structures and homes they plan to rehabilitate. 3.2.7 Have policies and procedures regarding proper handling, maintenance, storage and operation of X-Ray fluorescence (XRF) analyzer per federal and state laws, rules, and regulations; 3.2.8 Complete and attach Minority Impact Statement; The Applicant Organization also assures that the representations made in this application are true and correct to the best of the applicant's knowledge. April 2, 2009 Signature of person with legal authority to obligate the Applicant Date Timothy J. Hurley, Mayor, City of Waterloo, Iowa Type name and position of the above person Eligible Applicant Federal ID number: 42-6005327 Iowa House and Senate District numbers for the area: (if multi-city or COG, indicate all districts impacted by the project) Iowa House District #'s: 20,21,22 Iowa Senate District #'s: 10,11 Handheld X-Ray Fluorescence (XRF) Analyzer Grant Reimbursement Program Iowa Department of Economic Development March 20, 2009 Minority Impact Statement Pursuant to 2008 Iowa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the State of Iowa which are due beginning January 1, 2009 shall include a Minority Impact Statement. This is the state's mechanism to require grant applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups. Please choose the statement(s)that pertains to this grant application. Complete all the information requested for the chosen statement(s). ® The proposed grant project programs or policies could have a disproportionate or unique positive impact on minority persons. Describe the positive impact expected from this project Indicate which group is impacted: x Women x Persons with a Disability x Blacks x Latinos x Asians x Pacific Islanders x American Indians x Alaskan Native Americans Other ❑ The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons. Describe the negative impact expected from this project Present the rationale for the existence of the proposed program or policy. Provide evidence of consultation of representatives of the minority groups impacted. Indicate which group is impacted: Women _ Persons with a Disability Blacks Latinos Asians _ Pacific Islanders _American Indians _Alaskan Native Americans Other ❑ The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons. Present the rationale for determining no impact. I hereby certify that the information on this form is complete and accurate, to the best of my knowledge: Name: Nancy Gulick Title: Community Development Coordinator • • /aF, ilk /1.1 11Ilk .....,,,,. „.____,, .4141110 CITY OF WATERLOO , IOWA r T� CITY CLERK AND FINANCE DEPARTMENT � 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 eri00 1 NANCY ECKERT • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer April 1, 2009 APR 1 2009 Mayo,- TIMOTHY J. HURLEY Mr. Tim Metz COUNCIL Iowa Department of Economic Development MEMBERS 200 East Grand Avenue Des Moines, IA 50309 REGINALD A. Dear Mr. Metz: SCHMITT Ward 1 The City of Waterloo is self-insured for general contractors items with a value of less CAROLYN than$100,000, and the x-ray fluorescence analyzer valued at$21,000.00 would fall COLE Ward under this category. HAROLD The City of Waterloo has funds set aside for replacement of items that are damaged or GETTY stolen. Ward 3 QUENTIN M. If you have questions or need additional information,please feel free to contact my HART office. Ward 4 RON Sincerely, WEEPER ta Ward 5 BOB Nancy ckert GREENWOOD City Clerk At-Large STEVE SCHMITT At-Large CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer � NAWK C� Q� �iL Thomas A. O'Rourke Director m j r y DEPP Agreement to Share X-Ray Fluorescence (XRF) Analyzer The City of Waterloo agrees to share the XRF analyzer with the Black Hawk County Health Department as needed. The Black Hawk County Health Department agrees that only a certified operator will perform c;...-. +h.. VI TV A.,a l� moo.- Tho u wt11 any lua L1g Lamss uu� iLy ui 1 r au i iw J 1 i t Alll,i l. Ala-, ..�.3 of Waterloo maintains ownership and maintenance of the analyzer. 1 3/ d 9 Thomas O'Rourke, Director Da e 1407 INDEPENDENCE AVENUE,5TH FLOOR•WATERLOO, IOWA 50703-9908•PHONE (319) 291-2413•FAX: (319)291-2529 111 MAR 3 0 2009 City of Waterloo, Community Development Agreement to Share X-Ray Fluorescence (XRF) Analyzer The City of Waterloo agrees to share the XRF analyzer with the City of Cedar Falls as needed. The City of Cedar Falls agrees that only a certified operator will perform any lead testing using the City of Waterloo's XRF Analyzer. The City of Waterloo maintains ownership and maintenance of the analyzer. 12 2--‘,-v J Crews, Mayor of Cedar Falls D e City of Waterloo, Community Development Agreement to Share X-Ray Fluorescence (XRF) Analyzer The City of Waterloo agrees to share the XRF analyzer with the Iowa Northland Regional Council of Governments as needed. The Iowa Northland Regional Council of Governments agrees that only a certified operator will perform any lead testing using the City of Waterloo's XRF Analyzer. The City of Waterloo maintains ownership and maintenance of the analyzer. 9-x(0.44/Lx0,,,A. • Sharon Juon, Di for Date J:\NANCY-G\Jumpstart Federal 2008\XRF application\Plan to share XRF 3 26 2009.doc INRCOG PARTNERING AGREEMENT FOR USE OF X - RAY FLUORESCENCE ANALYZER (XRF) The Iowa Northland Regional Council of Governments ( INRCOG) and the City of Waterloo are both applying to the Iowa Department of Economic Development ( IDED) for funds to purchase an XRF Analyzer . Because INRCOG' s machine will be used throughout an eleven ( 11 ) County region the City of Waterloo and INRCOG have agreed that they will share both machines as needed . Both entities agree that only a certified operator will perform any lead testing using an XRF Analyzer and that each entity shall be responsible for ownership and maintenance of their respective machines . -Try- 0 Timothy J. rley, yor D to . . i 1