HomeMy WebLinkAboutApproved Documents - 8/19/2024FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY 25 BUDGETED $120,000
CITY OF WATERLOO EXPENDED YTD $19,724.00
THIS REQUEST $1728.00
LEFT AFTER THIS
REQUEST $98,548.00
DATE 07/18/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 07/18/2024
Lt. Girsch and Sgt. J. Ehlers
NAME OF CLASS / MEETING: DESTINATION: Des Moines, Iowa
Executive and Dignitary Protection
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
November 12 , 2024 November 14, 2024 November 12-14, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send Lt. Girsch and Sgt. Ehlers to this course. This course will prepare
our Department on the planning and execution of plans that cover dignitaries that come to our
community. The cost of this training will not exceed $1,728.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$300.00
LODGING
TAXI
$278.00
MEALS
PARKING
$1100.00
REGISTRATION
AIRFARE
$50.00
MILEAGE/FUEL
MISC/TOLLS
TOTAL FOR ALL: $ $1728.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
DEPARTMENT HEAD
07/18/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ $864.00
PER PERSON
Date Approved by Finance Committee:
8/19/2024
DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST FY 25 BUDGETED $120,000
CITY OF WATERLOO EXPENDED YTD $22,994.00
THIS REQUEST $4494.00
LEFT AFTER THIS
REQUEST $92,512.00
DATE 07/19/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE:07/18/2024
Six WPD Tactical Unit Members
NAME OF CLASS / MEETING: DESTINATION: Kansas City, MO
National Tactical Officer Association Conference
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
September 8, 2024 September 13, 2024 September 9-13, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Fangman is requesting to send six WPD Tactical Unit members to this conference. This conference is the premier
training conference for Tactical Units members. By attending this conference, each participant receives a one year
membership to NTOA which offers continuing online access to training. This cost of this training will not exceed $4494.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $
YES NO
METHOD OF TRAVEL:
XXX CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$1800.00 LODGING TAXI
0 MEALS PARKING
$2194.00 REGISTRATION AIRFARE
$500.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $4494.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Greg Fangman
DEPARTMENT HEAD
07/19/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM:
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ $749.00
PER PERSON
Date Approved by Finance Committee:
8/19/2024
DATE
ww'N"'(
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-29-7700 1346
TRAVEL REQUEST FY 25 BUDGETED $5,000.00
CITY OF WATERLOO EXPENDED YTD $461.40
THIS REQUEST $2,250.00
LEFT AFTER THIS
REQUEST $2,288.60
DATE 07/31 /24
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 7/30/24
Rusty Zey, Ops Coordinator; Troy Deeds, Tyler Hare, Cody
Wilson, Griffin Cameron, Ops Specialists
NAME OF CLASS / MEETING: DESTINATION: Eastern Iowa Airport
Aircraft Live Burn Training
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
9/16/24 or 9/17/24 9/16/24 or 9/17/24 9/16/24 and 9/17/24
PURPOSE OF TRAVEL/TRAINING:
Annual live fire training for all Airport Ops personnel assigned to Aircraft Rescue Fire Fighting is
required by the FAA for compliance with Federal Aviation Regulation (FAR) Part 139.
There are both morning and afternoon sessions each day and each employee will attend one session.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: ALO
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
approx $2,250 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 2,250.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Steven Kjergaard
DEPARTMENT HEAD
7/30/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 450.00 PER PERSON
Date Approved by Finance Committee:
8/19/2024
DATE
N ,,f
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-08-5700-1345
TRAVEL REQUEST
FY 25 BUDGETED $2,500.00
CITY OF WATERLOO
EXPENDED YTD $0.00
THIS REQUEST $1,275.00
LEFT AFTER THIS
$1,225.00
REQUEST
DATE 7/24/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
DATE: September 4-6, 2024
Noel Anderson- CP&D, Tim Andera- ED
Specialist, Adrienne Miller- ED Specialist
NAME OF CLASS / MEETING:
DESTINATION: Des Moines, IA
Housing Iowa Conference 2024
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
September 4, 2024
September 5, 2024
September 4-6, 2024
PURPOSE OF TRAVEL/TRAINING:
Housing Iowa Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
LODGING TAXI
$135.00 MEALS $15.00 PARKING
$1,125.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ $1,275.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Noel Anderson
DEPARTMENT HEAD
7/24/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 010-08-5700 1345
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $425.00 PER PERSON
Date Approved by Finance Committee:
8/19/2024
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
FY BUDGETED_
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
BATE
NAME(S) AND POSITION(S): DATE: 817124
Tanner Kroeze, Forestry Apprentice
Andrew Brauner, Forestry Apprentice
NAME OF CLASS I MEETING: DESTINATION: Stow, OH
ACRT Line Clearance Arborist Certification DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE. RETURN DATE: DATE(S) OF MEETING:
1113/24 1 11 /8/24 1 11 /4/24 - 1117124
PURPOSE OF TRAVEL/TRAINING:
Forestry Apprentice training & testing to obtain required Line Clearance Arborist Certification.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X
CITY VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
1000
LODGING
TAXI
650
MEALS
PARKING
2720
REGISTRATION
AIRFARE
300
MILEAGEIFUEL 60
MISCITOLLS
TOTAL FOR ALL: $ 4730
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
DATE
K:1Shared GoodiesTormsUravel Request Form
PRIVATE VEHICLE
BUDGET LINE ITEM: 010-37-4100-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2365 PER PERSON
Date Approved by Finance Committee:
DATE
'sw+ff N.. (
8/7/24, 10:55 AM
Line Clearance Arborist Certification —ACRT Arborist Training
The Line Clearance Arborist Certification is designed for the tree worker whose person, tree, or
equipment comes within the 10' safety zone around energized wires. ACRT Arborist Training
certification as a Line Clearance Arborist or Line Clearance Arborist Trainee is issued upon
satisfactory completion of the class.
ACRT Arborist Training does not provide aerial lifts.
The prerequisites for this class are:
• Two years of experience as a tree trimmer
• Ability to tie at least four basic knots
• Basic knowledge of ANSI Z133 Safety Standards
• Some knowledge of safe chainsaw techniques on the ground and in the tree
• Proof of CPR and first -aid training
In this class your employees will learn:
• To work safely in proximity to energized lines
• Tree growth patterns
• How a tree can be damaged and how to care for damaged trees
• The concept of directional pruning
• Current ANSI Z133 Safety Standards
• Basic tree identification criteria
• Correct use of a chainsaw
• How to perform a safe aerial rescue
• Common knots used in tree care
• Electrical Hardware Identification
• How an electrical grid functions
In order to pass this class, individuals must:
• Perform a safe aerial rescue by the end of the class (manual or using an aerial lift)
• Perform a successful work skills climb or work skills test using an aerial lift
• Tie 10 common knots used in tree care
o Pass a general knowledge classroom test
• Pass an Electrical Hardware Identification test
hops://store.acrt.com/productslline-clearance-arborist-certification?variant=42709465170096/ 3/5
8/7l24, 10:55 AM
Line Clearance Arborist Certifcation
—ACRT Arborist Training
Upon successful
completion
of this class, individuals will
receive:
• A one-year certification from ACRT Arborist Training as a Line Clearance Arborist or Line
Clearance Arborist Trainee*
• ACRT Arborist Training's Line Clearance Arboriculture textbook
• The current ANSI Safety Standards
• Hardhat decal for line clearance training
• Wallet identification card for line clearance training
• ISA Continuing Education Units (CEUs), if requested
Locations:
ACRT (Arlington, TX)
2501 Centennial Dr.
Arlington, TX 76011
ACRT Services, Inc. (Stow, OH)
4500 Courthouse Blvd., Suite 150
Stow, OH 44065
ACRT Pacific (Valley Springs, CA)
3463 Double Springs Rd., Building 3
Valley Springs, CA 95257
We empower the
best people to help
9 � I =;".
Refund Policy
Terms of Service
Privacy Policy
' I I ,
ACRT
ACRT Arborist
Training
t
�lJ^;
! 1'I
.
Subscribe to our
mailing list to receive
updates from the
hops://store.acrt.com/products/line-clearance-arhorist-certifcation?variant=427094651700981 4/5
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-29-7700 1346
TRAVEL REQUEST FY 25 BUDGETED $5,000.00
CITY OF WATERLOO EXPENDED YTD $786.40
THIS REQUEST $3,219.00
LEFT AFTER THIS
REQUEST $994.60
DATE 8/12/24
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 7/30/24
Steven Kjergaard, Director of Aviation; David Deeds, Airport
Board Member
NAME OF CLASS / MEETING: DESTINATION:
Green Bay, WI
Take Off North America Air Service Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
10/22/2024 10/24/2024 10/22/24-10/24/24
PURPOSE OF TRAVEL/TRAINING:
Take Off North America Air Service Conference provides the opportunity to meet with Airline
executives from American, Sun Country and many more to express to them that ALO is interested in
expanding air service, and discuss ways to accomplish that.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: ALO
ESTIMATE OF COST:
480.00
LODGING
TAXI
295.00
MEALS
PARKING
2,344.00
REGISTRATION
AIRFARE
100.00
MILEAGE/FUEL
MISC/TOLLS
TOTAL FOR ALL: $ 3,219.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Steven Kjergaard
DEPARTMENT HEAD
8/7/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 010-29-7700-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,609.50 PER PERSON
Date Approved by Finance Committee:
8/19/2024
DATE
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 2,632.88 plus est. shipping costs of $ 0 to pay for or purchase
ChromeBooks to be used by garage staff.
This purchase or expenditure is being made because:
Worked with IT to find tablets that would work in a grease and oil environment.
Staff will use ChromeBooks for adding entries to Executime and Elements systems.
Vendor selected for this purchase: Dell Technologies
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
IT is able to purchase ChromeBooks under their Master Agreement with Dell.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1555
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 11,375.00
and the current available balance is $ 8,368.93
Respectfully submitted,
Sheila Steffen 8/19/2024 'Sw+& Z0 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ $3,823.11 plus est. shipping costs of $ 500.00 to pay for or purchase
Exhaust filter for emissions on snow control truck (#190902)
This purchase or expenditure is being made because:
Original exhaust filter is broken on the inside and truck #190902 will not run.
Vendor selected for this purchase: Truck Center Companies
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
El Bonds 1:1FederaVother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 66,483.00
and the current available balance is $ 49,055.51
Respectfully submitted,
Sheila Steffen 8fIW24 zj� N010`( 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAsha red goodieslformslExpenditufe Pre-Authorization.xls (Mar 2010)
�C
V Search by part name or number Q
Parts with Vin/Sedal
926961SO014588:MBE X IGO Back is PartsPro%
Part Search BOIA Search Enlermetlule number or description
My Cart(1) 111
Continue slapping LhecMn,b Iron. ,
�y DOE EA6804903214 0 Qc
MODULE DOC 9I14 DIAMETER 05 HORIZONTAL MOUNT AXIAL INLET
Price (each): $3,198611
Core Charge: $625.00
Extended Price: $3,823.11
0 Oty available aNWOK CENTER COS. -WATERLOO, ELK RUN HEIGHTS
Part maybe placed on bucKmdoz.
View More Availability
Reman:
DUE RA6804903214
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Ili Subtotal
Shipping
TOTAL
r771
$3,823.t1
Additbnal costs may apply
Pre -Authorization Request
Item Description:
Intendedd Use (reptacemenfor �X, new unit for X purpose, gtc.):
OL ore
an& �cvc (� rvN
Sourcewell / State Bid / HGAC / Demo Unit
Quotes:
1. $ Jo Vendor: � C
2• Vendor:
3• $ Vendor:
Account(GLcode): ���� fig— I�i�� ���I
City Clerk Use Only
Finance Committee
Approval Date 8/1 g124
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 2,512.27 plus est, shipping costs of $ to pay for or purchase
Power Take -off Unit
This purchase or expenditure is being made because:
Old unit has failed on #190902 and it is cheaper to buy new then rebuild current PTO.
Vendor selected for this purchase: Force America Distributing
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Proprietary to our spreaders/pumps.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
AGeneral Fund Road Use Tax R Sewer R Sanitation
❑ Bonds Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,483.00
and the current available balance is $ 54,228.62
Respectfully submitted,
Sheila Steffen 8119124 a N041( 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies%forms\Expenditure Pre-Authorization.xts (Mar 2010)
FORCE8 FORCE America Distributina, LLC. Sales Quotation
A subsidiary of FORCE Aaledoa, Iw,
501 East CHI Road
Am e r i C a eomsx,s, MN r5337
L
5
Of Waterloo
lenwood St
rloo IA 50703.4063
Customer Ref.:
Customer P/O:
stomer Contact:
Payment Terms: Net 30 Days
Sales Rep: Barnwell, Zachary T
F.O.B.: Fort Dodge, IA
QUOTE
QT001=1365117=1
DATE
E
AGE Waterloo Central Garage PAGEnwood St 2 OF 3
o IA 50703 44063
Ship From: FORCE America Distributing
LLC
Site 105
30 N. 25th Street
Fort Dodge IA 50501
USA
4uestfons about Vour order? Contact us by phone at 800-362-2994 or email us at tortdodaena /orreamerira.rnm
Pre -Authorization Request
Item Description:
(hid.sVI 4c "IVIU W
Intended Use (replacement for X, new unit for X purpose,, etc.):
D� �gc)gCo - olc�
?Sourcewetl / State Bid / HGAC / DemoUnit
%Qn'e6rc� �e, Our cvrle 4evNshJmpS'
Quotes:
1. $ �o Vendor: ^•
2. $ Vendor:
3. $ Vendor:
Account(GLcode): (�lQ ^ (g- �q � l��j
City Clerk Use only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 3,066.09 plus est. shipping costs of $ to pay for or purchase
Turbo charger for engine and installation hardware.
This purchase or expenditure is being made because:
Snow Truck (#190901) turbo charger has failed.
Vendor selected for this purchase: Truck Center Companies Bast
❑ Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund Road Use Tax Sewer R Sanitation
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571 _
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 66,483.00
$ 60,152.89
Sheila Steffen 8119124 ... Zug f 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared good ieslforms\Expenditure Pre-Authorization.As. (Mar 2010)
TRUCKOENTEM
101 PLAZA DRIVE C O M P A N I E S
P:(600)582-5789
Elk Run Heights, IA 50707Am F:
Sold CITY OF WATERLOO - 75363 Ship CITY OF WATERLOO - 75363
To 625 GLENWOOD To 625 GLENWOOD
WATERLOO, IA 50703 WATERLOO IA 50703
PHONE NUMBER
(319)291-4445
ESTIMATE: EP302037624
DATE FiV010E
SHIP VIA
OPBp
SALESPERSON
FLEET UNIT ID
SALE TYPE
TERl.IS
CUBTOfA£R PO#
7/22/2024 2:54:33PNI
DELIVERY OPS
WL2
20220
PRET
AR
190901
DTY SHP
OttelO
rtEl.l
DESCRIPTION
BIN1
BIN2
UNIT PRICE
E%iD PRICE
4
DDE A0009902850
NUT
NOLOC
NOLOC
1.26
5.04
4
DDE AGO 19904605
SCREW EXHAUST FLANGED
MANIFOLD
303006
303006
4.08
16.32
I
DDE RA9260964799
TURBO MBE900 EPA07 7L FG B2
NOLOC
NOLOC
25659.64
21659,64
I
DDE RA9260964799-CORE
TURBO NIBE900 EPA07 71. FG B2
CORE
CORE
375.00
375.00
1
DDE A5411870080
GASKET TURBOCHARGER OIL
RETURN
GSK104
GSK104
7.15
7.15
2
DDE NOOOOO0001069
SEALING RING M14
303007
303007
1.47
2.94
J
.
i
ff
SIGNATUxli X
>, a
< DISCOUNT - - NCI,. ,t,,,d � e -
I
m-.
AR
SUB -TOTAL
S 3,0GG.09
TAX
$ 0.00
PREPAY
$0.00
FREIGHT-
S 0.00
TOTAL
S 3,066.09
Plrace Remit Payment In
Truck Center Companies Waterloo
PO Hoy 27379
Omaha, PE 65127
REMIT T0: PO Box 27379 Omaha, NE 68127 866-751-1189
Page 1 of 1
Pre -Authorization Request
Item /escription:
Intended Use (repla ment for X, new unit for X purpose, etc.):
oil A-OrL ka� � fIcc drA SPzNJ 4-N
►gbgp(
Sourcewetl / State Bid / HGAC / Demo Unit
VTM- C SPCGr' j'c
Quotes:
1Vendor/ C Arm
2. $ Vendor:
3. $ Vendor:
City Clerk Use Only -
Finance Committee
Approval Date 08/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 3,412.00 plus est. shipping costs of $ to pay for or purchase
Broom and gutter brooms.
This purchase or expenditure is being made because:
Refill replacement broom and gutter brooms for street sweepers.
Vendor selected for this purchase: Zarnoth Brush Works, Inc.
0 Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Proprietary to our mechanical sweepers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑M General Fund Road Use Tax ❑ Sewer Sanitation
Bonds El Federallother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 66,483.00
and the current available balance is $ 56,740.89
Respectfully submitted,
Sheila Steffen 8l TN Tw,,fg,& N"'( 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslformslExpenditure Pre-Autho€izationAs (Mar 2010)
Page:
Date: 7/2412024
ZARNOTH BRUSH WORKS, INC.
P.O. Box 141
Chilton, WI 53014.0141
(920)849-4525
www.zatn othbrush. corn
zarnoth@zarnothbrush.cotn
Customer: WATI692 Ship To:
WATERLOO IA,CITY OF WATERLOO STREET DEPT
625 GLENWOOD ST 625 GLEN WOOD ST
WATERLOO, IA 50703 WATERLOO, IA 50703
Attn: TODD SWARTS
Cust Phone No.: 319-2914267 319-291-4267 Z,BW Quote No.: 0097230
Fax Number: 319-291-3825
Item Quantity Unit Price Amount
ZBW-CW-EFSD 1.00 532.00 532.00
Elgin poly cablewrap
broom refill
ZBW-GB-EHH21 20.00 144.00 21880,00
Elgin/Tymco435 threaded -Zarnoth
disposable gutter broom
BULK BOX
We are pleased to submit the above quotation for your consideration. Subtotal: 3,412.00
Should you place an order, be assured it will receive our prompt attention. Freight: 0.00
Sales Tax: 0.00
Quoted by: Marty Fannin Total: 3,412.00
Pre -Authorization Request
Item Description:
rr�cj.C�C( 904-er 6Y'Cjcf,-,S
Intended Use (replacement for X, new unit for X purpose, etc.):
W,eC((\C�i�1Cp� SW �Q� lei )YIDS
Sourcewell / State Bid / HGAC / Demo Unit
Quotes:
1. d� Vendor:/ c)7
2' $ Vendor:
I $ Vendor:
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Culture and Arts Department to expend
$ 38137.00 plus est. shipping costs of $ n/a to pay for or purchase
Daktronics GT6x series messaging display, to be installed in existing exterior monument
Sign at the Waterloo Center for the Arts.
This purchase or expenditure is being made because:
To replaced a 17 year old damaged messaging display, that is no longer functioning.
Vendor selected for this purchase:
Signs & Designs
�■ Bids or written quotes were taken on this purchase, as follows:
Signs and Designs - $38137.00
Nagle Signs - $42166.38
Nesper Sign Advertising Inc - Bid requested no reponse
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-22-4205-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 38,137.00
and the current available balance is $ 38,137.00
Respectfully submitted,
Chawne Paige 8"'202'
(Signature Dept. Head or Designee) Date
7xc
4cw$ 9/2024
(Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Signs & Designs
5600 Nordic Dr
Cedar Falls, IA 50613 US
+1 3192778829
thesignpeople.net
ADDRESS
Waterloo Center for the Arts
225 Commercial St
Waterloo, IA 50701
SALES REP
VS
Sign contact: Chawne Paige
• OPTION B: single -face 10mm RGB
Daktronics display
- Galaxy outdoor electronic message center
GT6X Series - 10mm RGB / cabinet
dimensions: 6 ft 6" H x 11 ft 1 " x 7" deep
- option has celllular connection
- remove current display & disposed
- sign modification, labor & materials
- connect to existing power
Contact Signs & Designs to pay.
For quotes over $500, a 50% deposit is required to place
order, balance due upon project completion.
SUBTOTAL
TAX (7%)
Accepted By Accepted Date
38,137.00
38,137.00T
38,137.00
2,669.59
signs inc.
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
WATERLOO CENTER FOR THE ARTS
225 COMMERCIAL ST
WATERLOO IA 50701
PROPOSAL
Proposal #: 39137
Proposal Date: 07/31/24
Customer #: 72720
AV Page: 1 of 5
JOB LOCATION:
WATERLOO CENTER FOR THE ARTS
225 COMMERCIAL ST
WATERLOO IA 50701
REQUESTED BY: Chawne Paige
NAGLE SIGNS INC (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE
LABOR NECESSARY FOR THE COMPLETION OF:
CITY DESCRIPTION
QUOTE #40454-10
UPDATED 7-31 Furnish new 6'6"H x 11'1"W 180024 10mm GT6x series Daktronics
1-sided full color display. Includes Venus Control Suite web -based software and
training, lifetime Verizon cellular data plan, & temperature sensor. 5-year
parts warranty from Daktronics and 1-year labor from Nagle Signs. Install black
filler panels on all sides of new cabinet.
QUOTE #40455
UPDATED 7-31 GT6x DAKTRONICS DISPLAY INSTALLATION - Provide labor to install
new display (resolution options quoted separately). Price includes removal and
disposal off site of existing 3700 series display, connection to existing
electric (end user to provide minimum 4305 Watts).
UNIT PRICE
$37,781.81
$4,384.57
TOTAL PRICE
$37,781.81
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR
SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF:
TERMS: 50.0% DOWN, BALANCE DUE ON COMPLETION
(INTEREST OF 1.5% PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS)
$4,384.57
TOTAL PROPOSAL AMOUNT: $42,166.38
THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING, SHIPPING, FREIGHT OR SALES OR USE TAX UNLESS
SPECIFICALLY STATED.
NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND
WRITTEN ACCEPTANCE IS RECEIVED.
ANY ALTERATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS, WILL BE EXECUTED ONLY UPON WRITTEN ORDERS, AND
WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE TO BE PAID BY THE PURCHASER.
1I"RM&y_\► RX419]►1]11111191M
COMPANY INITIALS CUSTOMER INITIALS
signs inc.
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
PROPOSAL
Proposal #: 39137
Proposal Date: 07/31/24
Customer #: 72720
Page: 2 of 5
1. All agreements contingent upon strikes, accidents, material shortages or any
other delays beyond our control.
2. Owner to carry fire, tornado and other necessary insurance. Our workers are
fully covered by Workmen's Compensation Insurance.
3. This proposal is made for specially constructed equipment and when accepted by
owner is not subject to cancellation. NAGLE SIGNS INC shall not be responsible
for errors in plans, designs, specifications or drawings furnished by owner or
its representatives, or for defects or increased costs caused by such errors.
4. NAGLE SIGNS INC shall commence the constructions of display and prosecute the
work thereon with due diligence until completion. All obligations to be
performed by NAGLE SIGNS INC hereunder shall be subject to delay or failure
resulting from war, fire, labor disputes, material shortages, unforeseen
commercial delays, acts of God, regulations or restrictions of the Government
or public authorities, or other accidents, forces, conditions or circumstances
beyond its control.
5. Owner shall be responsible for securing and maintaining in force all necessary
permits from the owner of the premises upon which display is to be installed,
and for all other private permissions necessary for the maintenance, use and
existence of display. NAGLE SIGNS INC shall apply for public permits. Only the
cost of normal permit applications is included in this proposal. Buyer shall
be responsible for any and all costs incurred should procedures other than
normal permit applications be required. NAGLE SIGNS INC shall not be obligated
to commence construction of display until public permits have been issued. If
public permits are denied after every reasonable effort by both parties to
secure same, then this agreement shall terminate without liability to either
party.
6. Buyer shall bring feed wires of suitable capacity and approved type to the
locations of the display, and make connection thereto, and shall pay for all
electrical energy used by display and shall be responsible for the supply
thereof in the event substantially adverse building or soil conditions or
underground obstructions are encountered at delivery site. In the event of such
adverse building or soil conditions or underground obstructions, owner agrees
that Nagle Signs shall be allowed to increase the price quoted in this proposal
to the extent of Nagle Signs, Inc's. additional costs.
7. Owner shall be responsible for locating all property lines and utility
easements and existing utilities located within or on the real estate on which
the display is to be constructed.
8. NAGLE SIGNS INC unconditionally warrants the signs against defective
workmanship and materials for 1 year from date of shipment or installation, if
installation is effected by NAGLE SIGNS INC Any part found by NAGLE SIGNS INC
to be defective due to faulty workmanship or materials within the warranty
period will be repaired or replaced f.o.b. point of production. NAGLE SIGNS
INC SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES OF ANY KIND OR NATURE
COMPANY INITIALS CUSTOMER INITIALS
signs inc.
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
PROPOSAL
Proposal #: 39137
Proposal Date: 07/31/24
Customer #: 72720
Page: 3 of 5
WHATSOEVER, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NAGLE
SIGNS INC shall not be liable for any incidental or consequential damages or
losses. Owners sole and exclusive remedy against NAGLE SIGNS INC for the
breach of its express warranty contained herein shall be the replacement of
such defective work or material.
9. Payment for items purchased under the terms of this agreement will be made
upon receipt of invoices submitted. In the event payment is not made within
thirty (30) days of the invoice date, Buyer agrees to pay a service charge on
past due amounts at the rate of 11�% per month. In the event this agreement is
placed for collection with a collection agency or if litigation is commenced to
collect amounts owed, Buyer shall be responsible for all costs incurred by
Nagle Signs, including but not limited to its reasonable attorney's fees.
10. Title to all materials and property covered by this contract shall remain in
NAGLE SIGNS INC and shall not be deemed to constitute a part of the realty to
which it may be attached until the purchase price is paid in full. NAGLE SIGNS
INC is given an express security interest in said material and property both
erected and unerected notwithstanding the manner in which such personal
property shall be annexed or attached to the realty and is authorized to file a
financing statement perfecting this security interest. In the event of
default by Buyer, including, but not limited to, payment of any amounts due and
payable, NAGLE SIGNS INC may at once (and without process of law) take
possession of and remove, as and when it sees fit and wherever found, all
material used or intended for use in this construction of said equipment and
any and all property called for in this Agreement without being deemed guilty
of trespass.
11. When this Agreement is signed by a duly authorized person of each party,
this document shall constitute a binding contract and the entire agreement
between the parties and shall supersede all other written or oral agreements.
The parties agree that a signature communicated by facsimile or by e-mail shall
Have the same effect as an original signature on an original document, and either
party may prove the existence of a binding contract by producing a copy thereof
with a signature obtained through electronic means (by facsimile or e-mail).
This contract shall be governed by the laws of the state of Iowa.
12. Owner is liable for any and all state, local or federal taxes imposed upon this
transaction, including but not limited to sales and/or use tax. Owner will be
liable for the taxes even if the taxes are not included in the original invoice to
Owner if the taxes are imposed by a governing body after invoicing.
13. The Iowa District Court in and for Black Hawk County, Iowa shall have
exclusive jurisdiction of all actions of any kind or nature whatsoever arising
out of the work to be performed pursuant to this proposal including but not
limited to any action by NAGLE SIGNS INC to collect amounts owed to it pursuant
to the terms of this proposal and any corresponding invoice, and the parties
consent to exclusive jurisdiction and venue in said court.
COMPANY INITIALS CUSTOMER INITIALS
signs inc.
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
PROPOSAL
Proposal #: 39137
Proposal Date: 07/31/24
Customer #: 72720
AV Page: 4 of 5
THIS PROPOSAL DOES NOT BECOME EFFECTIVE UNTIL SIGNED AND DATED BY THE COMPANY.
THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO
THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SALESPERSON:
ACCEPTED BY:
SIGNATURE:
DATE:
TITLE:
DATE:
COMPANY INITIALS CUSTOMER INITIALS
signs inc.
SOLD TO:
1020 Wilbur Ave.
PO BOX 2098 Waterloo, IA 50704
319-233-4604 • 800-728-4604 • Fax: 319-233-7514
605 Iowa Ave. W
Marshalltown, IA 50158
641-752-6608 • 888-656-SIGN • Fax: 641-752-6968
WATERLOO CENTER FOR THE ARTS
225 COMMERCIAL ST
WATERLOO IA 50701
DEPOSIT INVOICE
Invoice #:
DP39137
Inv Date:
07/31/24
Customer #:
72720
AF Page:
5 of 5
JOB LOCATION:
WATERLOO CENTER FOR THE ARTS
225 COMMERCIAL ST
WATERLOO IA 50701
REQUESTED BY: Chawne Paige
ORDERED BY
PO NUMBER
SALESPERSON
ORDER DATE
PAYMENT TERMS
DUE DATE
Chawne Paige
Mason Fromm
09/28/23
50.0% Due Upon Receipt
12/06/24
QTY
DESCRIPTION
UNIT PRICE I
TOTAL PRICE
1
QUOTE #40454-10
$37,781.81
$37,781.81
UPDATED 7-31 Furnish new 6'6"H x 111"W 180x324 10mm GT6x series Daktronics
1-sided full color display. Includes Venus Control Suite web -based software and
training, lifetime Verizon cellular data plan, 8t temperature sensor. 5-year
parts warranty from Daktronics and 1-year labor from Nagle Signs. Install black
filler panels on all sides of new cabinet.
1
QUOTE #40455
$4,384.57
$4,384.57
UPDATED 7-31 GT6x DAKTRONICS DISPLAY INSTALLATION - Provide labor to install
new display (resolution options quoted separately). Price includes removal and
disposal off site of existing 3700 series display, connection to existing
electric (end user to provide minimum 4305 Watts).
TOTAL PROPOSAL AMOUNT
--------------------
$42,166.38
*** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION ***
PLEASE PAY THIS DEPOSIT AMOUNT:
$21,083.19
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Finance Department to expend
$ 153,910.00 plus est. shipping costs of $ 8,049.75 to pay for or purchase
(21) IPS MS3TM Multi -Space Pay Station — Pay and Display, Pay -by -Space, or Pay -by -Plate
(Color Display, Card and Coin, Solar powered, Includes 12-month warranty)
This purchase or expenditure is being made because:
To replace the currently out -dated single space meters for paid parking spot and to move
the city towards being a smart city.
Vendor selected for this purchase:
IPS
�■ Bids or written quotes were taken on this purchase, as follows:
IPS - $153,910.00 (includes installation) + $8,049.75 S/h + $13,200/mn re-occuring charges.
T2 - $177,450.34 (includes installation) + $19,200/mn re-occuring charges
Flow Bird - $177,450.00 (includes installation) + $17,640+/mn re-ocuring charges
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-7930 1571 / 323-22-7930 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 141,888.94/$23,484.97
and the current available balance is $ 141,888.94/$23,484.97
Respectfully submitted,
Bridgett Woody �il�c /19/2024
sisiza sia'
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ9/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Finance Department to expend
$ 3,317.00 plus est. shipping costs of $ 97.16 to pay for or purchase
Recommended Spare Parts for the Multi -Space Pay Stations to have on hand if any problems
arise.
This purchase or expenditure is being made because:
to have spare parts on hand for the new multi -space parking meters.
Vendor selected for this purchase:
IPS
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Pay stations are being purchased from IPS through sourcewell.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
322-22-7930 1571 / 323-22-7930 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 141,888.94/$23,484.97
and the current available balance is $ 141,888.94/$23,484.97
Respectfully submitted,
Bridgett Wood $/19/2024
8/6/24 sicr&
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee./19/2024
Approval Date j8
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Finance Department to expend
$ 10,600.00 plus est. shipping costs of $ n/a to pay for or purchase
1 Year of Plan -It! Capital Planning Software subscription, implementation fee, training, and support.
This purchase or expenditure is being made because:
Current CIP process is time consuming and cumbersome. This will allow us to free up time
and provide better information to public and council regarding CIP requests.
Vendor selected for this purchase:
Plan It Software LLC
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Specialized software to work with municipal governments CIP processes.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400 1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 112,583.33
and the current available balance is $ 10,600.00
Respectfully submitted,
Bridgett Wood 8/16/24 � 81F19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Onty
Finance Committ�'/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,600 plus est. shipping costs of $ N/A to pay for or purchase
11 trees to be supplied and planted downtown. Extra site prep required on a few new locations
This purchase or expenditure is being made because:
Replacing dead trees and adding a couple new tree locations downtown
Vendor selected for this purchase: Jordan's Nursery
0 Bids or written quotes were taken on this purchase, as follows:
Jordans Nursery $6,600
Matthias Landscaping $8,514
Meyers Nursery $ 16,005
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FN General Fund El Road Use Tax ❑ Sewer ❑ Sanitation
ElBonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4105-1536 37GFT.PARKTREE
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 9,000
and the current available balance is $ 9,000
Respectfully submitted,
8/19/2024
(signature Dept. Nea r Designee) Date (Signature Finance Dept. Review) Date
Klshared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2WO)
Waterloo Leisure Services
2024 Downtown Waterloo Tree Replacement
Written Quote Sheet
Bidder: Ai(dq,r',g Su.ICS&iLk/ J.nc, Phone: (ZIq� 2,L(o ll1'7
----r
Address 11 ul r J gT Sf cect
L°edaat atls� R SOio12
Please indicate your price for supplying, delivering, planting (by 10/15'2`rh watering during plantingo y, and
mulching the plant material listed below according to these guidelines and the attached specifications. This
plant material shall be B&B material with a one-year replacement guarantee. The Leisure Services staff
reserves the right to reject any plant material not meeting specifications of the American Standard for Nursery
Stock,
Qtv Item Size Unit price Total
7 Honeylocust `Skyline' or `Shademaster'
Gleditsia tricanthos f. inermis `Skycole' Do
or `Shademaster' 2" - 2 %z" s-A zub=
I Hackberry
Celtisoccidentalis 2"-2'/z" $ l9w $'-
2 Little Leaf Linden I� „„,,,, o0 �^h 00
Tiliacordata 2"-2t/z" $ tr'yu $
1 American Linden 00
Tilia americana 2" - 2 %z" $
Total $ (oOU�o
Total Bid JLi�'t"�p atltc��.d. t� r��(e Dollars ($ IollnO(]�a
_ dc� o
(Signature o. iddet) (pate)
City Clerk Use Only
Finance Committ9/19/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 2,999.83 plus est. shipping costs of $ 0.00
Stop water service at 90 Sycamore Street
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Waterloo Water Works
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
to pay for or purchase
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax EI Sewer EI Sanitation
EI Bonds ❑ Federal/other grants F Other (specify) Downtown TIF
This expenditure is to be coded to the following budget line -item:
426-08-6270 2103
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ $125,000.00
and the current available balance is $ $122,597.74
Respectfully submitted,
Noel Anderson 8"'24
(Signature Dept. Head or Designee) Date
8/19/2024
SIGNED
(Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Cornl7e1 9/2024
Approval Date ��jj/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 27,296.80 plus est. shipping costs of
Police
$0
Lexipol Policy Management subscription annual fee.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Lexipol provides fully developed, state -specific public safety policy services and policy
management software for law enforcement, corrections, fire and rescue and local government.
Vendor selected for this purchase:
Lexipol
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
This purchase
Lexipol is a Sourcewell vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer Sanitation
EIBonds EI Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is $ 217,300.00
Respectfully submitted,
Aaron McClelland, Police Captain 8/6/24 sie1`EE" 8/19/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
Department to expend
$ 3,244.80 plus est. shipping costs of $ 0 to pay for or purchase
Pay off of training expenses to Black Hawk County S.O. for new hire Jolly
per lateral transfer/hiring contract. (WPPA)
This purchase or expenditure is being made because:
Pay off of Black Hawk County contract per lateral transfer agreement.
Vendor selected for this purchase:
Black Hawk County S.O.
Bids or written quotes were taken on this purchase, as follows:
�■ Bids or quotes were not taken on this purchase because:
No bids taken. Contractual.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�■ General Fund ❑ Road Use Tax ❑ Sewer Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00
and the current available balance is $ 50,598.42
Respectfully submitted,
Aaron McClelland, Police Captain 7/29/24 LZ2LW N 6'''= 8/19/2024
SIGNED
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 4,414.95 plus est. shipping costs of $ 0 to pay for or purchase
Revised pre-auth - window glass for PW lobby reconstruction. 3/8" glass installed
rather than 1/4" glass.
This purchase or expenditure is being made because:
Lobby reconstruction - 3/8" glass was installed in lobby rather than 1/4" glass.
Vendor selected for this purchase:
Allied Glass
Q Bids or written quotes were taken on this purchase, as follows:
Allied Glass Waterloo, IA $4,414.95
TubeLite $4,805.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax EI Sewer Sanitation
Bonds EI Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
323-18-7950-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 30,000.00
and the current available balance is $ 5,509.32
Respectfully submitted,
Sheila Steffen 8/19/2024 j7, /�� -�/[[9 9/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer(Gas Blower) Department to expend
$ 18,071.00 plus est. shipping costs of $ 500.00 to pay for or purchase
Roots 412 Ram J-Gas Blower
This purchase or expenditure is being made because:
Replacement spare for Redundant Blower (20 weeks out )
Vendor selected for this purchase:
JL Components
Q Bids or written quotes were taken on this purchase, as follows:
JL Components - 18,071.00
Air Blower Services, Inc- $20,580.00
JC Cross Company- $ 18,740.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EIGeneral Fund EI Road Use Tax � Sewer Sanitation
EIBonds EI Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 600,000.00
and the current available balance is $ 591,813.10
Respectfully submitted,
Brad Manahl 08/01/24
(Signature Dept. Head or Designee) Date
Naad 8102024
(Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/19/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Inspections) Department to expend
$ 4,500.00 plus est. shipping costs of $ - to pay for or purchase
Annual Inspection of Cranes
This purchase or expenditure is being made because:
Annual advanced level inspection to include 122 areas. No response received from other
vendors regarding same level of inspection.
Vendor selected for this purchase:
AFE
Bids or written quotes were taken on this purchase, as follows:
❑■ Bids or quotes were not taken on this purchase because:
AFE was the only vendor that responded to request for advanced level inspections.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation
El Bonds El Federal/other grantsEl Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1385
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 18,000.00
and the current available balance is $ 18,000.00
Respectfully submitted,
08/13/24 SIGNE
DIGILDY8/19/2024
Brian Bowman
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)