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Home My WebLink AboutEPA-Grant Application-07.20.2009 /`p �av % / OMB Number:4040- Expiration Date:04131/ Application for Federal Assistance SF-424 Version *1. Type of Submission *2. Type of Application *If Revision, select appropriate letter(s): ❑ Preapplication ❑ New ✓❑ Application ❑ Continuation * Other(Specify) ❑ Changed/Corrected Application ❑ Revision *3. Date Received: 4. Application Identifier: 5a. Federal Entity Identifier: *5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8.APPLICANT INFORMATION: * a. Legal Name: City of Waterloo, Iowa * b. Employer/Taxpayer Identification Number(EIN/TIN): *c. Organizational DUNS: 42-6005327 07-584-1684 d.Address: *Streetl:715 Mulberry Street Street 2: *City: Waterloo County: Blackhawk *State: Iowa Province: Country: USA *Zip/Postal Code: 50703 e.Organizational Unit: Department Name: Division Name: Department of Community Planning & Development f. Name and contact information of person to be contacted on matters involving this application: Prefix: Ms. First Name:Brooke Mid le N a ne: *Last Name: Burnham Suffix: Title: Director of Convention Development Organizational Affiliation: Waterloo Convention & Visitors Bureau which is partnering with the City of Waterloo on projects associate( with this grant application *Telephone Number: 319.233.8350 Fax Number: 319.233.2733 *Email: brooke@travelwaterloo.com OMB Number:4040-4 Expiration Date:04/31/: Application for Federal Assistance SF-424 Version t 9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: - Select One - Type of Applicant 3: Select Applicant Type: - Select One - *Other(specify): *10.Name of Federal Agency: Environmental Protection Agency 11. Catalog of Federal Domestic Assistance Number: 66.034 CFDA Title: Climate Showcase Communities *12. Funding Opportunity Number: EPA-OAR-CPPD-09-08 *Title: Climate Showcase Communities 13. Competition Identification Number: Title: 14. Areas Affected by Project(Cities, Counties, States, etc.): The Iowa cities of Waterloo, Cedar Falls, Evansdale, Hudson, & Waverly, and Blackhawk County *15. Descriptive Title of Applicant's Project: The Green Cedar Valley Initiative Attach supporting documents as specified in agency instructions. OMB Number:4040-i Expiration Date:04/31/: Application for Federal Assistance SF-424 Version 16. Congressional Districts Of: IA 001 - Congressman Bruce Braley *a. Applicant *b. Program/Project: Attach an additional list of Program/Project Congressional Districts if needed. 17. Proposed Project: The Green Cedar Valley Initiative *a. Start Date: 1/1/2010 *b. End Date: 12/31/2011 18. Estimated Funding($): *a. Federal $500,000 *d. Local *b. Applicant $281,000 *e. Other *c. State *f. Program Income *d. Local *g. TOTAL $781,000 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Process for review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ❑✓ c. Program is not covered by E.O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation.) ❑ Yes ❑No 21. *By signing this application, I certify (1)to the statements contained in the list of certifications** and(2)that the statement herein are true,complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to corn with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subj me to criminal,civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ❑ **I AGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement agency specific instructions. Authorized Representative: Prefix: *First Name: Timothy Midd le N ane:J. *Last Name: Hurley Suffix: *Title: Mayor of Waterloo *Telephone Number: 319.291.4301 Fax Number: 319.291.4286 *Email: mayor@waterloo-ia.org *Signature of Authorized Representative: Date Signed: 7/20/09 OMB Number:4040-1 Expiration Date:04/31/: Application for Federal Assistance SF-424 Version *Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt.Maximum number of characters that can be entered is 4,000. 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Ell rn Z w W Fw. r. 0 d d N 0 0 0 v, 0 0 0 o F., w In)• O cn rq `� N 1/4-0 CO W O p in .--1 F -t CIA O 0 fl 69 1 E A 1 ao En 44 co b. m Z on ri 3 a) a C a F , Cl) 0 p ; as 00 1 00 W Er) .' co 4 2 u z al .4 _ _ .0 ° a 4 E mE to Cl) 0 cn v d d Ei w as U u W w o (� W H a�i o Z © 0 P. a) o H Q c4 00 0, ,-. ,y 00 0; o N N N N OMB Approval No.0348-0C ASSURANCES-NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington,DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions,please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the basis of handicaps;(d)the Age Discrimination Act of institutional,managerial and financial capability(including 1975,as amended(42 U.S.C.6101-6107),which funds sufficient to pay the non-Federal share of project cost) prohibits discrimination of the basis of age;(e)the Drug to ensure proper planning,management and completion of Abuse Office and Treatment Act of 1972(P.L.92-255), the project described in this application. as amended,relating to nondiscrimination on the basis of drug abuse:(f)the Comprehensive Alcohol Abuse and 2. Will give the awarding agency,the Comptroller General of Alcoholism Prevention,Treatment and Rehabilitation Act the United States and,if appropriate,the State,through any of 1970(P.L.91-616),as amended,relating to authorized representative,access to and the right to examine nondiscrimination on the basis of alcohol abuse or all records,books,papers,or documents related to the award; alcoholism;(g)523 and 527 of the Public Health Service and will establish a proper accounting system in accordance Act of 1912(42 U.S.C.290 dd-3 and 290 ee-3),as with generally accepted accounting standards or agency amended, relating to confidentiality of alcohol and drug directives. abuse patient records;(h)Title VII of the Civil Rights Act of 1968(42 U.S.C.3601 et seq.),as amended,relating to 3. Will establish safeguards to prohibit employees from using nondiscrimination in the sale,rental or financing of their positions for a purpose that constitutes or presents the housing;(i)any other nondiscrimination provisions in appearance of personal or organizational conflict of interest, the specific statute(s)under which application for Federal or personal gain. assistance is being made;and(j)the requirements of any other nondiscrimination statute(s)which may apply to the 4. Will establish safeguards to prohibit employees from using application. their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, 7. Will comply,or has already complied,with the or personal gain. requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition 5. Will comply with the Intergovernmental Personnel Act of Policies Act of 1970(P.L.91-646)which provide for fair 1970(42 U.S.C.4728-4763)relating to prescribed standards and equitable treatment of persons displaced or whose for merit systems for programs funded under one of the 19 property is acquired as a result of Federal or federally- statutes or regulations specified in Appendix A of OPM's assisted programs. These requirements apply to all Standards for a Merit System of Personnel Administration(5 interests in real property acquired for project purposes C.F.R.900,Subpart F). regardless of Federal participation in purchases. 6. Will comply with all Federal statutes relating to 8. Will comply,as applicable,with provisions of the Hatch nondiscrimination. These include but are not limited to:(a) Act(5 U.S.C. 1501-1508 and 7324-7328)which limit the Title VI of the Civil Rights Act of 1964(P.L. 88-352)which political activities of employees whose principal prohibits discrimination on the basis of race,color or employment activities are funded in whole or in part with national origin;(b)Title IX of the Education Amendments of Federal funds. 1972,as amended(20 U.S.C. 1681-1683,and 1685-1686), which prohibits discrimination on the basis of sex;(c) Section 504 of the Rehabilitation Act of 1973,as amended (29 U.S.C. 794),which prohibits discrimination on the Previous Edition Usable Standard Form 424B(Rev 4-2012 Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply,as applicable, with the provisions of 12. Will comply with the Wild and Scenic Rivers Act of 1968(1( the Davis-Bacon Act(40 U.S.C. 276a to 276a-7), the U.S.C. 1271 et seq.)Related to protecting components or potentia Copeland Act(40 U.S.C.276c and 18 U.S.C. 874),and components of the national wild and scenic rivers system. the Contract Work Hours and Safety Standards Act(40 U.S.C.327-333),regarding labor standards for 13. Will assist the awarding agency in assuring compliance will federally-assisted construction subagreement. Section 106 of the National Historic Preservation Act of 1966,as amended(16 U.S.C.470),EO 11593 (identification and protection 10. Will comply,if applicable,with flood insurance of historic properties),and the Archaeological and Historic purchase requirements of Section 102(a)of the Flood Preservation Act of 1974(16 U.S.C.469a 1 et seq.). Disaster Protection Act of 1973 (P.L. 93-234)which requires recipients in a special flood hazard area to 14. Will comply with P.L. 93-348 regarding the protection of participate in the program and to purchase flood human subjects involved in research,development,and related insurance if the total cost of insurable construction and activities supported by this award of assistance. acquisition is$10,000 or more. 15. Will comply with the Laboratory Animal Welfare Act of 196E 11. Will comply with environmental standards which (P.L. 89-544,as amended, 7 U.S.C.2131 et seq.)Pertaining to the may be prescribed pursuant to the following:(a) care,handling, and treatment of warm blooded animals held for institution of environmental quality control measures research,teaching, or other activities supported by this award of under the National Environmental Policy Act of 1969 assistance. (P.L. 91-190)and Executive Order(EO) 11514;(b) notification of violating facilities pursuant to EO 16. Will comply with the Lead-Based Paint Poisoning Prevention 1 1 738;(c)protection of wetlands pursuant to EO Act(42 U.S.C.4801 et seq.) Which prohibits the use of lead-bases 11990;(d)evaluation of flood hazards in flood plains paint in construction or rehabilitation of residence structures. in accordance with EO 11988;(e)assurance of project consistency with the approved State management 17. Will cause to be performed the required financial and program developed under the Coastal Zone compliance audits in accordance with the Single Audit Act Management Act of 1972(16 U.S.C. 1451 et seq.);(f) Amendments of 1996 and OMB Circular No.A-133, "Audits of conformity of Federal actions to State(Clean Air) States,Local Governments,and Non-Profit Organizations." Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended (42 U.S.C. 7401 et 18. Will comply with all applicable requirements of all other seq.);(g)protection of underground sources of drinking Federal laws, executive orders, regulations,and policies governing water under the Safe Drinking Water Act of 1974,as this program. amended(P.L. 93-523);and, (h)protection of endangered species under the Endangered Species Act of 1973,as amended(P.L. 93-205). SIGNATURE OF A RIZED CERTIFYING OFFICIAL TITLE Mayor of Waterloo APPLICANT ORGAN ION DATE SUBMITTED City of Waterloo, Iowa 7/20/09 Ctan/1arri ,1)AD tn,,., a ^Inie D... Approved by OP DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-004 (See reverse for public burden disclosure.) 1. Type of Federal Action: 2.Status of Federal Action: 3.Report Type: 4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is a Sub-Awardee,Enter Name and Address of Prime: Government Relations Consultants 11005 Sweetmeadow Drive Oakton, VA 22124 Congressional District,if known: Congressional District,if known: 7. Federal Program Name/Description:erFvelcersDredrc ed ea is, advice, and preparation of FY 2010 appropriations, requests, • and submitting of requests for funding for the city of Waterloo, Iowa. CFDA Number, if applicable: 8. Federal Action Number,if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services(including address if (if individual, last name, first name, MI): different from No. 10a) (last name, first name, MI): Allyan Howe and Richard Warren 11005 Sweetmeadow Drive Oakton, VA 22124 1. Information requested through this form is authorized by title 31 Signature: —je_ee,---":742„ U.S.C.section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above Print Name: when this transaction was made of entered into. This disclosure is requiredTimothy J. Hurley pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any Title: Mayor of Waterloo person who fails to file the required disclosure shall be subject to a civil y penalty of not less that$10,000 and not more than$100,000 for each such Telephone No: Date: failure. 319.291.4301 7/20/09 Federal Use Only: Authorized for Local Reproduction Standard Form LLL(Rev 4-2012) FORM Approved By OMB:No. 2030-0020 Expires 04-30-201 Preaward Compliance Review Report for All Applicants and Recipients Requesting EPA Financial Assistance ,�pp( g Note:Read instructions on other side before com letin form. 6ity of waterloo,c71 jMulberrye State C er 'treef,' /a1e loo, IA 50703 8i-5 IIyy,ss No. I. Is the applicant currentlyreceivingEPA assistance? 84-1684 lies, 3 grants: 1 t rowntiei clean-up grant; 2 brownfield assessment grants III. List all civil rights lawsuits and administrative complaints pending against the applicant/recipient that allege discrimination based on race, color,national origin,sex,age,or disability. (Do not include employment complaints not covered by 40 C.F.R.Parts 5 and 7. See instructions on reverse side.)N/A IV. List all civil rights lawsuits and administrative complaints decided against the applicant/recipient within the last year that allege discrimination based on race,color,national origin,sex,age,or disability and enclose a copy of all decisions. Please describe all corrective action taken. (Do not include employment complaints not covered by 40 C.F.R.Parts 5 and 7. See instructions on reverse side.) N/A V. List all civil rights compliance reviews of the applicant/recipient conducted by any agency within the last two years and enclose a copy of the review and any decisions,orders,or agreements based on the review. Please describe any corrective action taken. (40 C.F.R. §7.80(c)(3)) None VI. Is the applicant requesting EPA assistance for new construction? If no,proceed to VII;if yes,answer(a)and/or(b)below. Yes ✓ No ..If the grant is for new construction,will all new facilities or alterations to existing facilities be designed and constructed to be readily accessible to and usable by persons with disabilities? If yes,proceed to VII; if no,proceed to VI(b). Yes No b. If the grant is for new construction and the new facilities or alterations to existing facilities will t be readily accessible to and usable by persons with disabilities,explain how a regulatory exception(40 C.F.R. §7.70)applies. VII.* Does the applicant/recipient provide initial and continuing notice that it does not discriminate on the basis of race,coloNr,national origin,sex. age,or disability in its programs or activities? (40 C.F.R. §5.140 and§7.95) v Yes No a.Do the methods of notice accommodate those with impaired vision or hearing? Yes ✓ No i. Is the notice posted in a prominent place in the applicant's offices or facilities or,for education programs and activities, in appropriate periodicals and other written communications? ✓ Yes No c.Does the notice identify a designated civil rights coordinator? v Yes No VIII.* Does the applicant/recipient maintain demographic data on the race,color,national origin,sex,age,or handicap of the population it serves? (40 C.F.R.§7.85(a))census data is used IX.* Does the applicant/recipient have a policy/procedure for providing access to service for persons with limited English proficiency? (40 C.F.R.Part 7, E.O. 13166) Interpreters are provided as needed s X.* If the applicant/recipient is an education program or activity,or has 15 or more employees,has it designated an employee to coordinate its compliance with 40 C.F.R.Parts 5 and 7? Provide theme,title,position,mailing address,e-mail address,fax number,and telephone number of the designated coordinator. IV XI* If the applicant/recipient is an education program or activity,or has 15 or more employees,has it adopted grievance procedures that assure the prompt and fair resolution of cptpglaints that allege a violation of 40 C.F.R. Parts 5 and 7? Provide a legal citation or Internet address for,or a copy of,the procedures. 14, For the Applicant/Recipient I certify that the statements I have made on this form and all attachments thereto are true,accurate and complete. I acknowledge that any knowingly false or misleading statement may be punishable by fine or imprisonment or both under applicable law. I assure that I will fully comply with all applicable civil rights statutes and EPA regulations. A.Signatuorized Official B.Title of Authorized Official C. Date Mayor of Waterloo 7/20/09 X24_4, For the U.S. Environmental Protection Agency I have reviewed the information provided by the applicant/recipient and hereby certify that the applicant/recipient has submitted all preaward compliance information required by 40 C.F.R. Parts 5 and 7: that based on the information submitted,this application satisfies the preaward provisions. of 40 C.F.R. Parts 5 and 7;and that the applicant has given assurance that it will fully comply with all applicable civil rights statutes and EPA regulations. • A. Signature of Authorized EPA Official B.Title of Authorized EPA Official I C. Date cf.!.** nnt'nn rev,rce time �� FPA Fnrm 47M_4/Rev n on 1 PrA„;,,,,,,,,t;,;,,„„„.-e,-.1-,,,�1,,4 Form Approved OMB No:2030-0020 Approval Expires 04/21 la EPA KEY CONTACTS FORM Authorized Representative: Original awards and amendments will be sent to this individual for revieti and acceptance, unless otherwise indicated. Name: Brooke Burnham Title: Director of Convention Development, Waterloo Convention & Visitors Bureau Complete Address: 313 E. 5th Street, Waterloo, IA 50703 Phone Number: 319.233.8350 Payee: Individual authorized to accept payments. Name: Noel Anderson Title: Community Planning & Development Director, City of Waterloo Mail Address: 715 Mulberry Street, Waterloo, IA 50703 Phone Number: 319.291 .4366 Administrative Contact: Individual from Sponsored Program Office to contact concerning administrative matters (i.e., indirect cost rate computation, rebudgeting requests etc.) Name: Brooke Burnham Title: Director of Convention Development, Waterloo Convention & Visitors Bureau Mailing Address: 313 E. 5th Street, Waterloo, IA 50703 Phone Number: 319.233.8350 FAX Number: 319.233.2733 E-Mail Address: brookeLtravelwaterloo.com Principal Investigator: Individual responsible for the technical completion of the proposed work. Name: Brooke Burnham Title: Director of Convention Development, Waterloo Convention & Visitors Bureau Mailing Address: 313 E. 5th Street, Waterloo, IA 50703 Phone Number: 319.233.8350 FAX Number: 319.233.2733 E-Mail Address: brooke( travelwaterloo.corn Web URL: http://www.waterloocvb.org/ EPA Form 5700-54(Rev 04/2012) Form Approved OMB No:2030-0020 Approval Expires 04/2, %in;EIM ADDITIONAL KEY CONTACTS (Use as many sheets as needed.) Major Co-Investigators: Individual responsible for the completion of major portions of the proposed work. Name: Cary Darrah Title: General Manager, Cedar Valley TechWorks Mailing Address: 10 W. 4th Street Ste. 310, Waterloo, IA 50701 Phone Number: 319.232.1156 FAX Number: 319.232.1829 E-Mail Address: darrah L cedarvalleyalliance.com Web URL: http://www.cedarvalleytechworks.com/ Major Co-Investigators: Individual responsible for the completion of major portions of the proposed work. Name: Title: Mailing Address: Phone Number: FAX Number: E-Mail Address: Web URL: Major Co-Investigators: Individual responsible for the completion of major portions of the proposed work. Name: Title: Mailing Address: Phone Number: FAX Number: E-Mail Address: Web URL: EPA Form 5700-54(Rev 04/2012) EPA CLIMATE SHOWCASE COMMUNITIES GRANT CFDA NUMBER 66.034 SUMMARY INFORMATION PAGE Project Title "The Green Cedar Valley Initiative" Applicant The City of Waterloo Iowa Address 313 E 5th St., Waterloo IA 50703 Contact Brooke Burnham 313 E. 5th Street, Waterloo, IA 50703 ph (319)-233-8350 fax (319)-233-2733, brookentravelwaterloo.com Funding Requested: $500,000 Total Project Cost: The total project cost is $781,000. In addition to the $500,000 in EPA Showcase Communities funding, there will be $281,000 in local matching funds Time Frame January 1, 2010 - December 31, 2011. 1 A. PROJECT SUMMARY/APPROACH Detailed Project Summary, description of specific actions and methods to be undertaken and the responsible institutions, including associated work products and an estimated time line for each task The Green Cedar Valley Initiative (GCVI) is a program that was developed by the Waterloo Convention& Visitors Bureau(CVB) in partnership with the Greater Cedar Valley Alliance and the City of Waterloo to encourage the reduction of greenhouse gases, energy conservation, travel reduction, waste and water management, healthy lifestyle choices, and transportation management through the development of world-class policies and procedures, dissemination of information, implementation of a green certification program, and assistance through small grants to area businesses, organizations, and public facilities. Action Plan I The GCVI is a three-pronged project that offers a certification program, education about green practices, and small grants to area businesses and organizations to assist in the implementation of efficiency and sustainability objectives. The program is initially limited to operations in the Cedar Valley, and EPA funding would allow the GCVI to develop into an independent non- profit organization with a full-time staff. The expanded initiative would be better positioned to aid area businesses in the development of green policies and programming promoting energy efficiency, and better suited to provide extensive educational opportunities to businesses, organizations, and the public at large. The GCVI's proposed EPA grant project would greatly increase the GCVI's fund granting abilities from the current $10,000 pool to more than $300,000 over the 2-year grant cycle. $100,000 of these funds would be reserved to aid area businesses and organizations in funding individual projects related to the reduction of greenhouse gas emissions, to improving energy efficiencies, conserving energy, reducing waste, reducing fossil fuel use, purchasing sustainable and more efficient products, improving air quality, and improving communications regarding such practices. Project opportunities would be indentified during the audit and consultation process that occurs before and while a business completes the green certification application. $220,000 of the$300,000 in grant funds would be immediately reserved for specific projects at TechWorks and the municipal facilities of Young Arena, the Waterloo Center for the Arts, and the Sullivan Brothers Convention Center. Action Plan I Timeline • 2010 o Prior to January 1, 2010: • File for non-profit status • Designate Board of Directors/Committees • Review and update Green Certification application for 2010 • Develop consultation/audit program • Baseline Assessment performed via survey through collaboration with the University of Iowa to be used as benchmark for future measure of program's progress/impact 2 o January-February: • Roll out the new 2010 Application for Green Certification • Begin performing audits and consultations as part of new application process • Schedule certification audits and consultations for certification renewals • Designate Grant Application Oversight Committee o March 1: Grant application deadline • Committee to Consider 1 St round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit o June 1: Grant application deadline • Committee to Consider 1 s`round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit o September 1: Grant application deadline • Committee to Consider 1st round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit • Begin annual survey (in conjunction with University of Iowa) to assess 12 month progress o October—December: ■ Collaborate with TechWorks to adapt aspects of their plan to 2011 Certification Program o December 1: Grant application deadline • Committee to Consider 1s` round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit • 2011 o January-February: • Roll out the new 2011 Application for Green Certification o March 1: Grant application deadline • Committee to Consider 1st round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit o June 1: Grant application deadline • Committee to Consider 1st round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit o September 1: Grant application deadline ■ Committee to Consider 1 s' round of applications 3 • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit • Begin annual survey (in conjunction with University of Iowa) to assess 12 month progress o December 1: Grant application deadline • Committee to Consider 1st round of applications • Make recommendations to Board • Announce grant awards • Hold Quarterly Green Business Summit • Ongoing: o Assessment of individual grant project success through periodic follow-up baseline readings Action Plan II TechWorks Campus is a 40-acre technology park on the Cedar River and adjacent to downtown Waterloo, IA. It is, at its base, an 80-year-old manufacturing plant site once used for the production of John Deere tractors and components as well as the generation of electricity. After TechWorks acquired the site in 2007, most of the existing buildings were demolished, and nearly 80%of the demolished buildings and materials have been reused or recycled. Two buildings containing approximately 150,000 square feet each remain in redevelopment, and eight building sites are available for new construction on the campus. The target operations for the TechWorks campus are industrial and R& D operations related to the bio-products, alternative energy, and information technologies industries. The first tenant in the Technology I building is the National Ag-Based Lubricant Center, a research and engine-testing facility. The TechWorks Campus parent company, Greater Cedar Valley Alliance, is designing its new offices and industrial incubator space in that building as well. In addition, to increase the accessibility of TechWorks to the public, the City of Waterloo is extending a major arterial entrance from the TechWorks campus to downtown Waterloo and the intersection of US-63 with direct access to the Avenue of the Saints Corridor. The John Deere company has invested over $100 million to renovate and expand an adjacent modern facility, and continues to operate its Regional U.S. Training Center on the TechWorks Campus. Under this proposal, $120,000 of the EPA grant funds will be awarded to TechWorks for its work with BioComposites, LLC to establish a world-class protocol for the TechWorks site. This protocol will include the design of building space policies, practices, and procedures to ensure that resident businesses and institutions utilize practical technologies, products, and services to maximize carbon reduction and energy efficiencies. The development of this protocol includes a plan for shared and common areas, the roof, parking and planted areas. Optimal maintenance and repair methods will also be identified and documented. The scope also includes the development of a world-class Reduce, Reuse, Recycle, and Continually Improve implementation plan to be utilized by TechWorks as well as resident businesses and institutions. Through the TechWorks Campus parent company, Greater Cedar Valley Alliance, a non-profit, and its Green Cedar Valley Initiative, this information will be shared with municipalities and institutions throughout the economic region to leverage the value of the work completed under this grant. 4 These policies, practices, and procedures will be replicable both within or independent of the framework of a program like the GCVI because the process to be used will be well-documented and available to other entities as requested. Action Plan II Timeline • 2010 o January—Phase I o January—February: Phase II o March—May: Phase III & Phase IV (ongoing) o June—July: Phase V & Phase VI • Ongoing assessment to determine effectiveness of the program on the TechWorks campus Action Plan III With the remaining EPA funds, another$100,000 would be reserved as a grant for the city to transform three municipal buildings. The civic facilities included in the grant would be the Young Arena, the Waterloo Center for the Arts, and the Five Sullivan Brothers Convention Center. Funds would be used to reduce each facility's emissions and energy consumption by adapting the policies, practices and procedures developed by the TechWorks protocol. Implementation of this world-class proposal would aid the realization of Waterloo's Millennium Plan, a proposal initiated by area leaders in 2000, by expanding the City's current efforts to lower greenhouse gas emissions. It would increase 3RC efforts and prevent future increased operational expense burden on area taxpayers. The remaining $100,000 in grant funds will be reserved to provide smaller grants through the existing GCVI Grant process. These grants will enable area businesses and organizations to receive funds for energy efficiency and green projects that lower greenhouse emissions, minimize negative environmental impacts, and encourage healthy living. These goals will be achieved by changing policies and procedures in area businesses and upgrading facilities in order to utilize Energy Star products. The quantitative evaluation of these small grant projects involves comparing energy use evaluations taken prior to implementation and the assessments conducted at periodic intervals throughout the project. Action Plan III Timeline • 2010 o August: • Form committee to adapt TechWorks plan to fit municipal and non- manufacturing facilities o September: • Committee to review Young Arena, Waterloo Center for the Arts, Five Sullivan Brothers Convention Center o October-December: • Committee to make recommendations to the City of Waterloo for specific upgrades & improvements to be made at each facility based on TechWorks' plan 5 • Should encompass policies, practices, procedures as well as facility upgrades • City and Committee to develop action plan for implementation • Assessment done on three facilities to establish baseline for future measure of success & impact of program • 2011 o January-December: • GCVI and designated committee oversee improvements and implementation of improvements as laid out in action plan • Follow-up assessments to be made to monitor success of plan in greenhouse gas reductions, waste output, etc. (assessments to continue bi- annually through 2012) How the project addresses one or more of the priority areas The GCVI addresses multiple priority areas by helping area businesses and organizations, TechWorks tenants, and three identified municipal facilities achieve greener operations by adhering to the practices, policies and procedures developed by the TechWorks plan. >Energy Performance in Municipal Operations By reserving a portion of the grant funds for improvements to municipal facilities—specifically the local arts center, ice arena and convention center—the GCVI will help the city reduce its energy use. This objective would be achieved by installing Energy Star fixtures, electronics, and appliances while implementing practice, policy and procedural changes modified from the TechWorks plan and the existing GCVI application and consultation process. The effects of these changes will be measured both by comparing assessments taken prior to and after implementation. >Energy performance in Residential, Commercial, Agricultural, Aqua-cultural, and/or Industrial Buildings The GCVI will help individual businesses and organizations develop and implement green practices, policies, and facility upgrades through education, certification, and grant programs. EPA grant funds would allow the certification program to advance from a self-evaluated application to a process involving consultation and audit of individual business facilities in the area. This would better allow business owners to identify specific steps they can take to improve energy performance and reduce waste. The effects of these improvements will be measured by comparing baseline assessments taken prior to and periodically after implementation of the individual improvement projects. The overall effect of the program expansion will also be measured through a research study conducted by the University of Iowa in which the greater Waterloo area will be surveyed periodically on energy use, among other environmental measures, beginning in the fall of 2009. >Reduction of Vehicle Miles Traveled The GCVI consultation and audit process that will be offered as part of the certification program involves taking steps to improve transportation efficiency and innovation. One facet involves using more alternative-fuel and hybrid vehicles. Another aspect is the development of no-idle policies, improved route planning, carpooling incentives, alternatives to in-person meetings, and 6 public transportation to limit carbon output and decrease the usage of fossil fuels. The results of such changes will be measured through the baseline assessments taken prior to and periodically after the implementation of new programs and fleet upgrades. ➢Solid Waste Management The GCVI's application for certification, which will be used as a guide for consultations and as an audit tool (GCVI certification application Section 10: Waste Management and Recycling) addresses reuse, recycling, and waste reduction policies and practices. The consultation and audit are used to recommend composting food,yard waste and construction waste, dealing with hazardous waste, using reusable products and bags, purchasing bulk consumable goods and post- consumer recycled products, and using recycled materials. Other courses of action emphasized during this process include the donation of leftover food, used goods, and furnishings as well as the use of energy star and/or LEED certified building materials in remodeling and new construction. ➢Agricultural, Aqua-cultural, and Natural Resource Management Section 6 (GCVI certification application Outdoor/Landscape Management) and Section 8 (Water& Waste Management) are also offered to area businesses and organizations during the GCVI consultation and audit process. These resources offered by GCVI enable businesses to address natural resource management through the use of native planting, responsible water usage practices, wastewater protection from chemicals, appliance upgrades to Energy Star, and low- flow water fixtures. ➢Use or Supply of Green Power Products, On-site Renewables, and Other Clean Energy Options The GCVI promotes, educates, and facilitates the purchase of renewable energy by municipal, commercial, and industrial entities through partnerships with MidAmerican Energy and Cedar Falls Utilities. On-site renewable energy production through geothermal, wind,and solar methods is also encouraged within the audits and consultations. The EPA grant funds will enable the GCVI to offer larger grants allowing businesses to install on-site energy production. ➢Removal of Barriers for Greenhouse Gas Management, Through the Development of Effective Programs, Policies or Outreach Through the hands-on consultation and audit program, the GCVI will enable area businesses, organizations, and manufacturers to undertake considerable greenhouse gas management efforts. The audit and consultation process will establish a baseline measurement as well as facilitate the development and implementation of effective policies and procedures surrounding green and healthy living practices. The community at large will see a considerable and quantifiable reduction in its overall greenhouse gas emissions. Discussion of How the Proposed Project Addresses the Following Elements i. Reduced Emissions of Greenhouse Gases The GCVI will help the Cedar Valley community and the city of Waterloo reduce greenhouse emissions by assisting individual businesses, organizations, and facilities in their efforts to conserve energy, reduce waste, reduce fossil fuel use, purchase sustainable products, improve air quality, and improve communications regarding such practices. This will be done through an 7 individual audit, consultation and certification program as well as periodic educational seminars and grant funding for green projects addressing the same issues. ii. Capacity-building Within Local Agencies The GCVI will work together with area agencies—the Center for Energy and Environmental Education, Black Hawk County Department of Public Health, Black Hawk County Extension Office, and Iowa Energy Center—to hold regular educational sessions and facilitate the development of educational programs for employers, business leaders, organizations, and government entities. This will enable residents of the Cedar Valley and Waterloo to increase their knowledge and awareness of their impact on the global climate, greenhouse gas levels, and the health of the environment at large. Through this increased understanding, the people of Waterloo, as well as its businesses and organizations, will have the skills and resources to make healthy and sustainable choices and develop sustainable policies and practices, both in commercial and residential settings. iii. Ability of the Project to Achieve On-going Reductions With EPA grant funds, the GCVI will attain long-term reductions in greenhouse gas emissions. The growth of the program will enable it to certify more businesses and organizations, which will increase the demand by area consumers for greener products and business practices. As the certification and educational components grow through the grant awards and seminars, there will be an evident ripple effect through various area industries and markets as well as residential areas. The results will also be quantifiable by comparing the baseline established in the fall of 2009 by University of Iowa student researchers to proceeding annual measures of greenhouse gas reductions and energy conservation that will be achieved by local businesses and organizations. iv. Partnerships Across Multiple Stakeholder Groups By working directly with other area organizations—Black Hawk County Extension, Center for Energy and Environmental Education, Iowa Energy Association, Black Hawk County Department of Public Health, area businesses, TechWorks, MidAmerican Energy, and the city of Waterloo, the GCVI can access and influence multiple groups. Those relationships, along with the educational components aimed at businesses and other organizations, allow the GCVI to reach public and private sectors in various industries including retail, construction, services, manufacturing, and facilities management. By marketing the certified businesses and educational opportunities to the general public, the GCVI will also be educating the public at large on how to utilize such businesses and green practices. v. Replicability The GCVI program is replicable in any community that has interest in boosting sustainable development throughout its business community. Because of its all-encompassing premise, it would be adaptable to any community regardless of population or industrial scope. In Waterloo, the program quickly adapted to encompass businesses and municipal facilities as well as the manufacturing and construction industries. By funding the protocol development of TechWorks green practices, procedures, and policies, the end protocol will be easily transferable and functional for other manufacturing or business campuses and communities, large and small, in the Cedar Valley. 8 Explanation of Project Benefits to the Public, Potential Audiences Served There are many advantages that this project will provide to the Waterloo community and beyond. The GCVI certification program will benefit the public as a resource in web and print materials. It will enable consumers to seek out businesses and organizations that utilize sustainable practices and participate in energy conservation and emissions reduction. In addition, the education opportunities provided through area employers in the forms of on-the-job training, internal communications, and periodic seminar participation will educate the public on opportunities to translate green practices from the workplace to home environments. Green efforts in the ice arena, the convention center, and the center for the arts will also lower the tax burden on the public by making each facility more cost-effective and energy-efficient. The GCVI's educational components will benefit the commercial business community by increasing efficiency practices and educating the owners and operators on the benefits of green practices. The GCVI will also initiate a protocol through the development of the TechWorks program which other businesses, organizations, and facilities may emulate to reduce their carbon footprints and negative environmental impacts. The GCVI will also educate the business and organization communities on how implementation of practices and policies similar to those being developed by TechWorks can positively affect their bottom line and save money in the long-term process. Description of the Applicant's Organization and Experience Related to the Proposed Project, and Plan for Achieving the Project's Objectives The Green Cedar Valley Initiative is a program designed to develop and promote the Cedar Valley as an environmentally progressive location to live, work and visit. The GCVI was developed by the Waterloo Convention and Visitors Bureau in response to requests from visitors and event planners for greener meeting locations and event venues, as well as green hotels. At the same time, travel industry leaders were offering education and recommendations on Sustainable Tourism. The Waterloo CVB began to look for ways in which Waterloo could stand out as a premier green destination in the state of Iowa. Through industry research, a certification program surfaced as the most viable option to enable the CVB to identify and promote businesses as "Green." During the program development phase, it became clear that a program of this kind would be best suited to and was desired by businesses of multiple industries. In addition, it was decided that to increase the success of such a program, educational components needed to be added to aid in the understanding of the effects of climate change, conscious consumer demand, and the Cedar Valley's potential to be a leader in the state and region as a Green community. The goals of the GCVI will be achieved through Green Certification, grant awards and education on green practices. Through the GCVI Certification program, businesses and organizations may be certified as `green,' meaning that they meet minimum requirements of reducing their negative environmental impact, promoting earth-friendly choices, and encouraging healthy lifestyles. By making these efforts, the GCVI will improve the quality of life for those visiting and living in the Cedar Valley, reduce the overall greenhouse gas emissions by the people and industries of the Cedar Valley, and help achieve the city of Waterloo's Millennium Plan. 9 The GCVI is currently in place as a fledgling program that was developed and implemented by the Waterloo CVB. With the addition of EPA grant funds, however, the organization will be able to become an independent organization and partner with the City of Waterloo, the Waterloo CVB, the Greater Cedar Valley Alliance, TechWorks, the Greater Cedar Valley Chamber of Commerce, and the Cedar Falls Tourism Bureau to promote green businesses and their practices within the Cedar Valley. Furthermore, by bringing assets from multiple organizations and industries together, the GCVI will serve as an example for other organizations and communities looking to engage in reducing the environmental impact of doing business. Description of Staff Expertise/Qualifications, Staff Knowledge, and Resources or the Ability to Obtain Them, to Successfully Achieve the Goals of the Proposed Project The GCVI is currently managed by Brooke Burnham at the Waterloo Convention and Visitors Bureau in consultation with many area educators and business leaders with expertise in environmental education and green building. Burnham has a B.A. in Public Relations from Colorado State University and 12 years of staff and business management experience. Should the GCVI receive EPA grant funds, it would become an independent non-profit organization overseen by a board of area leaders in green education. Management, policy direction, and daily operations would continue to be run by Burnham. Additional staff would be added as needed to aid in office operations, consulting and/or audits. Budget Description of Federal and Non-Federal (cost share and/or match) Funding Amounts for each Work Component/Task Expense Total Federal Funding Total Cost Share/Match by Total Total Grand Total Item Requested Applicant 2010 2011 2010 2011 2010 2011 (2010&2011) Personnel Salary 65,000 80,000 11,000 0 76,000 80,000 156,000 Benefits 4850 4850 4850 4850 9700 Contractual 180,000 130,000 135,000 125,000 315,000 255,000 570,000 Costs Training 1000 1000 2000 2000 4000 Expenses Travel 1650 1650 1650 1650 3300 Expenses Equipment Supplies Other 10,000 20,000 10,000 0 20,000 20,000 40,000 Direct Cost Indirect Costs Total 262,500 237,500 156,000 125,000 418,500 362,500 781,000 10 B ENVIRONMENTAL RESULTS—OUTCOMES,OUTPUTS,AND PERFORMANCE MEASURES The GCVI will use the grant funds to accomplish three major projects that would diminish greenhouse gas emissions in the Cedar Valley and the city of Waterloo. Each of these projects will have their own calculable outcomes and/or outputs, and so will the overall project and the program itself. First, a portion of the grant will be used to transform the GCVI from a program of the Waterloo CVB to an independent non-profit organization with full-time staff members. This will expand the program's reach by: 1. Increasing funds for the GCVI to grant to outside businesses to reduce their greenhouse gas emissions 2. Increasing FTE, thereby... a. Increasing the size and scope of certification audits and consultations b. Increasing the frequency and intensity of educational opportunities for the public and businesses c. Increasing time devoted to seeking future funding to maintain the program beyond the EPA grant timeline 3. Leveraging the GCVI non-profit status to secure future funding for the program's grant and operating budgets beyond the scope and timeline of the EPA grant Measures of success for this portion of the project include: 1. Number of businesses certified `Green' a. Number of certifications that improve certification levels/point values b. Number of audits and/or consultations provided 2. Number of GCVI grants awarded to local businesses 3. Reduction of greenhouse gas emissions using by periodic assessments of: a. Energy use b. Water use & wastewater output c. Solid waste & recycling output d. Miles driven e. Carbon off-set use/purchase 4. Policies and Procedures developed through consultations and audits 5. Number of citizens reached through educational opportunities, seminars & classes These assessments will be conducted for individual projects that receive GCVI grant funding as both a baseline assessment performed prior to project implementation as well as assessments performed periodically following project completion. The Waterloo and Greater Cedar Valley areas will also receive a baseline assessment for greenhouse gas emissions through a research project being conducted in the fall of 2009 by a group of students at the University of Iowa. Such assessments will be repeated annually throughout the life of the GCVI to continually monitor the success of the program. 11 Second, the GCVI will grant up to $120,000 to TechWorks for the development of a world-class set of Green practices,policies, and procedures for use on their bio-tech campus as well as use in municipal facilities and with other Cedar Valley businesses and organizations. This portion of the GCVI's EPA grant project will provide the Greater Cedar Valley with invaluable tools for transforming business campuses and communities into models of energy efficiency and sustainability. The quantitative measure will be seen through the assessments done by the University of Iowa surveys as well as the repeated baseline assessments of individual businesses and organizations. The third portion of the GCVI's EPA grant project entails adaptation and implementation of the TechWorks world-class Green practices, policies, and procedures for the three aforementioned municipal facilities: Young Arena, the Waterloo Center for the Arts, and the Five Sullivan Brothers Convention Center. Success measures would include cost-savings and energy savings. In addition, all three facilities would undergo a certification consultation with the GCVI complete with baseline assessment and periodic post-implementation assessments to log improvements in both greenhouse gas emissions as well as cost savings. This will allow the city of Waterloo and the GCVI to track improvements, measure the success of the program, and compile cost-savings information for taxpayers. C. PROGRAMMATIC CAPABILITY AND PAST PERFORMANCE The city of Waterloo currently has 3 EPA Brownfield grants. The first is a grant for clean-up of a brownfield site that is currently underway. The other 2 are for brownfield assessments that are presently being conducted. Program Budget • $210,000 GCVI Operating Budget o $58,000 Operations for 2 years • Facilities/supplies over two years • Match $3,000 CVB currently invested • Match $10,000 per year in office space use o $156,000 Salary • 2010 • $45,000 +benefits FT Director/Auditor o Match $11,000 CVB current salary investment • $20,000 support staff • 2011 • $48,000+ benefits FT Director/Auditor • $32,000 support staff+ benefits • $580,000 GCVI Grant Awards/Green Improvements Projects o $220,000 TechWorks Investment • $120,000 EPA Grant Funds for development of 6-Phase, world class Green practice, policy and procedure plan to be adapted for city facilities and other GCVI grant recipients • $5,000 Phase I —Develop an outline/list of policies, practices and procedures for building and site requirements 12 • $25,000 Phase II —Write policies, practices & procedures for buildings & site requirements • $20,000 Phase III—Develop a plan for management of and costs of shared areas & services • $100,000 Match funds from TechWorks to fulfill Phase IV • $30,000 Phase V—Review facilities & campus to develop recommendations for GREEN environment • $25,000 Phase VI—Develop customized World Class 3RC Program o $250,000 Municipal Site Investment • $100,000 EPA Grant Funds provided to Young Arena, Convention Center, Waterloo Center for the Arts to implement adapted plan from TechWorks • $150,000 Match coming from Hotel Motel Tax monies for Convention Center improvements o $110,000 General Grant Pool • Smaller grants available over two years for area businesses and organizations to make improvements as recommended using the GCVI application for certification, consultation and audit (also adapting portions of the TechWorks plan) • $10,000 Match Waterloo CVB Hotel Motel Tax Grant awarded for 2009/2010 fiscal year Year 2010 Budget EPA Grant Applicant 1. Personnel: a. 1 FTE Program Director @ $45,000/yr $45,000 $0 b. 0.25 FTE Support Staff @ $11,000/yr $0 $11,000 c. 0.75 FTE Outreach Coordinator @ $20K/yr $20,000 $0 Subtotal $65,000 $11,000 2. Fringe Benefits: a. Program Director @ 10.7% Salary $4850 $0 3. Contractual a. TechWorks Plan $120,000 $50,000 b. GCVI Grant Pool funds $40,000 $10,000 c. Municipal Buildings Plan $20,000 $75,000 Subtotal $180,000 $135,000 4. Training a. Training for Program Director Subtotal $2,000 $0 5. Travel a. Travel for 1 to attend EPA Climate Communities Showcase Training Airfare $350 $0 Per Diem: 4 days @ $50/day $200 $0 Hotel: 3 nights @ $150/night $450 $0 b. Local Travel for audits, consultations & education Program Director, 800 miles/yr. @ $.50/mi $400 $0 Outreach Coordinator, 500 mi/yr. @ $.50/mi$250 $0 Subtotal $1650 $0 13 6. Equipment($5,000+) $0 $0 7. Supplies $0 $0 8. Other Direct Costs a. Office rental $8,000 $10,000 b. General office supplies/equipment $2,000 $0 Subtotal $10,000 $10,000 9. Total Indirect Costs $0 $0 10. TOTAL COSTS a. Total Direct Costs $262,500 $156,000 b. Total Indirect Costs $0 $0 c. TOTAL YEAR 2010 BUDGET $262,500 $156,000 Year 2011 Budget EPA Grant Applicant 1. Personnel: a. 1 FTE Program Director @ $45,000/yr $48,000 $0 b. 0.25 FTE Support Staff @ $11,000/yr $11,000 $0 c. 0.75 FTE Outreach Coordinator @ $20K/yr $21,000 $0 Subtotal $80,000 $0 2. Fringe Benefits: a. Program Director @ 10.7% Salary $4850 $0 3. Contractual a. TechWorks Plan $0 $50,000 b. GCVI Grant Pool funds $50,000 $0 c. Municipal Buildings Plan $80,000 $75,000 Subtotal $130,000 $125,000 4. Training a. Training for Program Director Subtotal $2,000 $0 5. Travel a. Travel for 1 to attend EPA Climate Communities Showcase training Airfare $350 $0 Per Diem: 4 days @ $50/day $200 $0 Hotel: 3 nights @ $150/night $450 $0 b. Local Travel for audits, consultations & education Program Director, 800 miles/yr. @ $.50/mi $400 $0 Outreach Coordinator, 500 mi/yr. @ $.50/mi$250 $0 Subtotal $1650 $0 6. Equipment ($5,000+) $0 $0 7. Supplies $0 $0 8. Other Direct Costs a. Office rental $18,000 $0 b. General office supplies/equipment $2,000 $0 Subtotal $20,000 $0 9. Total Indirect Costs $0 $0 10. TOTAL COSTS a. Total Direct Costs $237,500 $125,000 14 b. Total Indirect Costs $0 $0 TOTAL 2011 BUDGET $237,500 $125,000 TOTAL 2010 BUDGET $262,500 $156,000 TOTAL 2-YEAR(2010-2011) BUDGET $500,000 $281,000 EPA Grant Applicant 15 6rn Cszdr9& 1szg Green Cedar Valley Initiative GreenCedarUa 11 ey.co m Program Outline, Background & Application new Holiday Inn Express has been built with recycled materials Background and high energy standards, as well as many rebate and incentive Origination programs offered by local energy companies. The idea for the Green Cedar Valley Initiative came from hearing Why- Go Green? speakers and receiving information on programs around the The United States has seen the impact that the conscious Midwest that are providing certification or other incentives consumer can have on their bottom line.In fact,the green for area businesses to go green.Most specifically,the Travel industry is an$83 billion dollar industry and the push toward Green Wisconsin program offers a certification for tourist-based healthy living has generated$51 billion a year.Two out of three businesses in a point-based evaluation. It is this program on which consumers(130 million people)indicated that(if price and quality we based ours. are equal)they are likely to switch brands or retailers associated Why Green Certification? with a good cause(Roper Survey 2004)and consumer recycling in In nearly every industry publication there has been a consistent the US has doubled in the past 15 years. trend that has gained momentum over recent years -sustainable tourism.Of course,`going green'means In meetings and tourism, a recent Association different things to different people,businesses and Management Companies industries.In fact,virtually — -- Virginia Green Institute study found that one -- every industry has its own yy .' third of associations were willing standards,expectations ' LI/ R - to increase their budgets to for being � '' ensure a greener meeting and and certifications environmentally conscious. 4• that 4 out of 5 meetings in 2008 Because of this array of were more sustainable than in GREE certifications and options, '�T 2007(USAE News,Jan. 2009). ,., _ �! we decided that the obvious _ N N! In fact, in 2008,nearly every PIDS option was to create our own �'R- major meetings publication certification that would be has featured articles on applicable to every industry, .:.' " 114}'/ `c--L' f xf� `going green'for meetings, every business in the Cedar r t7 ;:\ . conventions and hotel stays. Valley. �� ,- -a c-, 7 Recently,the Waterloo CVB - .�4 • • has received RFPs from the Partners '. (. • • ! Iowa Tourism Conference,the Having designed this program _ �- G N t eN 8 U S I•t•s rs> ,y`�~ Iowa Recycling Association to fit a variety of different r Kr��.,<,.r ` f C� industries,we hope to �� and the Iowa Downtown : • 0 obtain partnerships from area business& � Summit asking about our green practices.Each of these events attract industry leaders as well as Cedar Valley Tat organizations.Possible partners include: Green greerpr:nt cf.,,:,- hundreds of visitors,thousands of room Tourism nights and tens of thousands of potential Greater Cedar Valley Alliance&Chamber, Tvn� ..•cr[w• tourism dollars. Cedar Falls Tourism&Visitors Bureau, GOLD Waverly Area Development Group, Embracing green practices and policies not Waverly Chamber of Commerce, Evansdale only shows these consumers and businesses that the Cedar Valley Chamber of Commerce,and other Black Hawk,Grundy, Butler, is environmentally responsible,but that we share their values and Bremer,&Buchanon County groups. Business partners could potentially include area energy companies,recycling and waste support the efforts that they are making as individuals. management companies as well as local utilities. Having many Why the Cedar Valley? partners can only grow the project and its presence, thereby While Iowa has seen an increase in green practices and awareness encouraging more businesses to get involved and increase their recently,we are still miles behind other states in this area.This point totals as well as their positive environmental impacts. fact gives the Cedar Valley the opportunity to be first-to set a Green Leaders precedent in the state-not only for the average green-minded In every industry and every movement there are those that lead consumer,but for the large number of businesses,associations the way,the green movement is no different. Beyond Al Gore and organizations that are looking for greener places to build in or and Portland,Ore. there are business and industry leaders in the to visit for meetings,events or conventions. Midwest that are guiding the region through the phenomenon In addition to providing economic development and tourism of green marketing.Standouts in tourism include the opportunities,a healthy,environmentally friendly attitude aforementioned Travel Green Wisconsin program, the Duluth fits right in with the wonderful trails, parks and activities that Convention Center,the Minnesota Sustainability Conference currently make up the Cedar Valley. and others. Local efforts include efforts at the Ramada and Convention Center to accommodate RFP requests and the Program Outline Baseline Assessment The Baseline Assessment is meant to accompany the annual Introduction certification application to provide the business with the The Green Cedar Valley Initiative is a program designed to opportunity to collect tangible data on the environmental develop and promote the Cedar Valley as an environmentally and financial savings they have accomplished each year by progressive location to live,work and visit through a certification establishing how they use energy and water as well as how they program,a grant program and educational materials(Sc put out waste.This form is optional except for those receiving a seminars.Through the GCVI Certification program,businesses GCVI Grant.Grant recipients will be required to complete the can be certified as`green'meaning that they meet minimum assessment as part of their grant application to allow for measure requirements toward reducing their negative environmental of the project's success. impact,promoting earth-friendly choices and encouraging healthy lifestyles. By making these efforts,we improve the quality Basic Requirements of life for those visiting and living in the Cedar Valley and for To achieve certification a minimum of 35 points must be people across the globe. accumulated with at least one effort in 7 of the ten categories. Each item is worth one point unless otherwise noted.Write- The GVCI will promote the partners and the participating, in efforts as well as future projects(those planned to be certified businesses locally,regionally and nationally through implemented during the calendar year)will also be recognized. various media sources including print,web and/or video,letting Point Accumulation the world see our efforts toward a greener There are ten categories in which tomorrow.Each certified business will receive 6 1'4Zt2.I� a window decal,use of the 'T l l participants can earn points: 'certified'logo for 1.Communication&Education print or web,and a certificate for each year they 2.Waste Reduction, Reuse&Recycling are certified. 3. Energy Efficiency&Conservation `allissy Iniriariw Becoming Certified GreenCearValley oom 4.Water&Wastewater Conservation To become certified under the Green Cedar 5.Air Quality Valley Initiative,a business must complete the application form, 6.Outdoor/Landscape Management accumulating 35 points from the checklist and meeting the 7.Transportation `Basic Requirements'.Once certified,the overall point total will 8. Purchasing be noted on the GCVI website with the business listing and a 9.Community Impact link to their website.Original or outstanding measures being 10. Personal Health&Wellness taken will also be recognized online. Multiple opportunities exist in each category to ensure every Certification Renewal business has the opportunity to earn points for the various To renew certification,businesses may do one of two things: efforts they are making.While the minimum point requirements 1. Prior to the renewal date,submit a copy of the original must be met, the point totals will be published on the web site to (or most recent)application form along with a signed statement encourage businesses to continue to expand their green efforts. that the application is still valid and the information is still Grant Opportunities accurate. Pp Grant funds will be available to area businesses to help fund 2. If changes have occurred since the previous application,a new application outlining new and existing efforts green projects.The focus of this program will be to get more businesses certified and to increase the point value of existing must be completed.This will allow the online point total to reflect changes and increase with improved efforts.Without certifications.Until GCVI partnerships can be established, completing a new application, there is no way for the GCVI to the Waterloo CVB will review grant applications.Seed money recognize growth.Annual completion of the application and for the grant program has been awarded by the Waterloo CVB baseline assessment are strongly encouraged and will be required Hotel-Motel Tax Grant program.Opportunities to contribute to this fund will be presented to partners. of businesses receiving GCVI grant. Certification Loss Education The GCVI Also plans to be a resource for local businesses, While participation in the GCVI certification program is voluntary, it is the responsibility of the participating business to organizations and consumers to learn about best green practices ensure that the application form and renewal letters are accurate as well as rebate,tax credit or other incentive opportunities. and that the claims on such are true and maintained.Comments Information will be provided to the public via the website,print and feedback from the public will be taken into consideration information and educational seminars throughout the year. and investigated when necessary. Should the statements of the business be found to be untrue or misrepresented, the GCVI reserves the right to remove certification, though this will be considered a last resort. GrQ n Cczdaryallg Green Cedar Valley initiative GreenCedarValley.com General Information Introduction The Green Cedar Valley Initiative is a program designed to develop and promote the Cedar Valley as an environmentally progressive location to live and visit.Through the GCVI Certification program, businesses can be certified as 'green' meaning that they meet minimum requirements toward reducing their negative environmental impact, promoting earth-friendly choices and encouraging healthy lifestyles. By making these efforts,we improve the quality of life for visitors and residents of the Cedar Valley and across the globe.The GVCI will promote participating businesses locally, regionally and nationally through various media sources including print,web and/or video,letting the world see our efforts toward a greener tomorrow. Becoming Certified To become certified under the Green Cedar Valley Initiative,a business must complete the application form,accumulate 40 points from the checklist and meet the Basic Requirements. Once certified,each business's overall point total will be noted on the GCVI website with their listing. Original or outstanding ecological measures will be recognized along with the top scorers in the'Green Leaders'section. Certification Renewal To renew certification, businesses may do one of two things: 1. Prior to the renewal date,submit a copy of your original(or most recent) application form along with a signed statement that the application is still valid and the information is still accurate. 2. If changes have occurred since the previous application, a new application outlining new and existing efforts must be completed.This will allow the online point total to reflect changes and increase with improved efforts.Without completing a new application,there is no way for the GCVI to recognize growth.Annual completion of the application and baseline assessment are strongly encouraged. Certification Loss While participation in the GCVI certification program is voluntary, it is the responsibility of the participating business to ensure that the application form and renewal letters are accurate and that the claims on such are true and maintained.Comments and feedback from the public will be taken into consideration and investigated when necessary. Should the statements of the business be found to be untrue or misrepresented,the GCVI reserves the right to remove certification,though this will be considered a last resort. Wage 1)Subtotal: 2) Community Impact—Supporting the local community helps maintain the quality of life for all who live in and who visit the Cedar Valley by providing jobs, increasing training/education and access to services among other things. ❑ Our staff consists of Cedar Valley residents. Percentage: ❑ We buy locally grown, produced or raised foods. Percentage of food purchases that are local: Types/names of local food products: ❑ We use local service providers and/or purchase local crafts or products. Product name/service type: El We promote local businesses to our customers and staff through literature, posters, etc. ❑ We are a member of the Greater Cedar Valley Chamber,Alliance or other local business organization. List: ❑ We contribute to local organizations or events through sponsorships,gifts or in-kind services. List: ❑ We support local non-profits or charity organizations financially or through volunteer hours. List: ❑ We offer staff an incentive program to encourage volunteering for local charity organizations. Describe program: (2) El We offer our property/facility to local organizations or events at a free or reduced cost. ❑ Other community impact efforts: Other community impact efforts: 2)Subtotal: 3) Buying& Inventory Management—The power of the purse is one of our strongest influences. By making socially and ecologically conscious purchasing decisions, we can have a global impact. Wage ❑ We offer staff wellness programs such as fitness, nutrition or diet, quit smoking, etc. Describe programs: ❑ We offer these programs at no charge and/or with an incentive. (2) ❑ We provide free/reduced cost, on-site health screenings for staff, customers or members (blood pressure, glucose,cholesterol). ❑ We provide an on-site Registered Nurse or doctor for employees. (2) ❑ We proved health insurance coverage for preventative care. ❑ We sponsor/participate in physical health events (health fairs, disease awareness walks,etc.). ❑ We sponsor community events promoting physical activity (sports teams, rec. clubs, races, etc.). ❑ We allow flexible work arrangements/scheduled to allow for periods of physical activity. ❑ We require stretch/physical activity breaks for meetings lasting more than one hour. ❑ We promote stair use(promotional signs, clean &well-lit stairwells, rotating art displays, etc.). ❑ We provide secure bike parking for employees &/or customers. ❑ Other health&wellness efforts: ❑ Other health &wellness efforts: 4)Subtotal: 5) Air Quality Management—Indoor and outdoor air quality is important to reduce air pollution and improve our physical health. ❑ Our exhaust fans have exterior ventilation. ❑ We use dehumidifiers. ❑ We use HEPA filters in our HVAC system. ❑ Our HVAC system is checked regularly for mold, bacteria and air obstructions. Frequency: ❑ We do not use air deodorizers to mask smells. ❑ Smoking is prohibited in all of our buildings. ❑ Smoking is prohibited on all of our property including parking lots and outdoor areas. (2) ❑ We have good ventilation in all high-humidity areas(laundry, kitchen, bathrooms with showers). ❑ We only use low-VOC paints and finishes. ❑ We only use no-VOC paints&finishes. (2) Our property is regularly tested for: (frequency). ❑ carbon monoxide ❑ radon ❑ lead El asbestos ❑ other: S ) Page 6)Subtotal: 7) Transportation& Emissions Management—By decreasing emissions and making conscious choices in transportation,we can considerably reduce our environmental footprint. ❑ We encourage employees&/or customers to use public transportation, ride share, walk or bike to work through access to or posting of related information. ❑ We offer incentives or discounts to employees &/or customers who use alternative transportation(free bus passes, carpool parking spots, etc.). (2) ❑ We organize a staff carpool. (2) ❑ We offer bicycles for use or rental. ❑ Some of our company vehicles are hybrid, electric, biodiesel, E85,flex fuel or use other alternative fuel. Percentage of fleet: Type of alternative fuel: 0 All of our vehicles use alternative fuels. Fleet size: (3) ❑ We offer video conferencing,conference calls or other alternative meeting options to reduce the need for transporting staff. ❑ We offer some or all of our staff transportation-reducing work options (four-day work weeks, telecommuting, etc.). Percentage of staff offered options: ❑ We plan tour routes to minimize the number of miles driven. ❑ We enforce a 'no idle'program for company vehicles. ❑ We offer customers access to carbon-offset options or services. ❑ We offset our CO2 emissions. Percentage: ❑ We offset all of our CO2 emissions and are,therefore, carbon neutral. (4) 0 Other transportation efforts: ❑ Other transportation efforts: 7)Subtotal: 8) Water&Wastewater Management—Conserving water use and managing wastewater can support healthy drinking water, increase availability of fresh water and reduce water pollution. ❑ Our fixture additions and replacements are low-flow fixtures. Since: (mo./year) 0 All of our fixtures are low-flow fixtures.(2) ❑ We have wastewater reduction programs in place (i.e.: linen reuse programs,optional glasses of water, etc...). Describe: 7 ) Page Since: (month/year) ❑ All of our windows are Energy Star certified. (2) HVAC system is on a regular maintenance schedule to prevent and repair efficiency problems. ❑ All of our pipes are insulated to improve energy efficiency. ❑ Water heaters are insulated to improve energy efficiency. ❑ The HVAC is run on a programmable thermostat for optimal efficiency. ❑ Appliances and electronics (i.e.: computers, monitors, printers, coffee makers) are turned off when not in use. ❑ Exterior doors include air-locks and/or revolving doors. ❑ Weather stripping is being used on all external doors. ❑ Guest rooms or closed offices have operable windows. ❑ Use of air conditioning is reduced by opening windows when applicable. ❑ We use energy key cards to control the HVAC, lights, etc. according to current occupancy. (2) ❑ We inform our customers of our energy saving practices and how they can participate. ❑ Our building is designed to use passive solar heating. ❑ Our building is designed to use cooling techniques (ceiling fans, exterior shading, natural or mechanical ventilation, etc.).Technique(s) used: ❑ We purchase renewable energy through our utility company.Type: ❑ Other energy conservation efforts: ❑ Other energy conservation efforts: 9)Subtotal: 10) Waste Management & Recycling—Waste can be reduced through an array of efforts, many of which end up saving you money in waste removal, saving energy in transportation and saving on pollution in greenhouse gases. ❑ We provide, promote and enforce a policy of recycling for both customers and employees. This includes the following types of waste: (circle all that apply) 1 point per 3 categories.Total: Aluminum cans Steel (tin) cans Plastic containers Glass bottles &jars Office paper Newspaper Corrugated cardboard Magazines Major appliances Waste tires Batteries Yard waste Used motor oil Ink&toner carts. Carpet Mixed paper Junk mail Boxboard Phonebooks Plastic bags ❑ We recycle fluorescent bulbs. ❑ We properly identify and dispose of hazardous waste. ❑ We compost food waste. ❑ We compost yard waste. 9tPage Baseline Assessment From: / / To: / / Completion of this form is only required for those who are receiving a grant from the GCVI.* Otherwise it is an opportunity to assess your current standing to use for comparison purposes, show growth and progress with tangible evidence to staff and customers. Fill in all available information to create a starting measure for your green efforts. Figures presented from each section should be collected over the same 12 month period. 1) Solid Waste--Information should be available from waste collection company or can be estimated by weighing solid waste over several one-week periods throughout the year, averaging the weeks and multiplying by 52. Units for each entry should be specified, i.e. Tons, Cubic feet, etc. Waste to Landfill: /yr. Waste being reused, recycled or composted: /yr. Cost of disposal:$ /yr. 2) Energy:Electricity&Gas--Information to be collected from utility companies and/or vehicle fuel receipts to average the miles per gallon. Electricity used: (kWh)/yr. Natural Gas: (Therms)/yr. Oil: (gal)/yr. LPG: (gal)/yr. Diesel Fuel: (gal)/yr. Unleaded Vehicle Fuel: (gal)/yr. Renewable Energy(type&units): /yr. Other Energy(type&units): /yr. Annual Cost:$ /yr. 3) Water Use--Obtain information from water utility company or bills. Estimate consumption if this is not available. Volume used(specify unit, i.e.gal): /yr. Annual Cost: $ /yr. * GCVI Grant recipients must fill out the Baseline Assessment each year a grant is received. If unable to complete the form in its entirety, please provide an explanation for the missing information. 11 ( Page Grant Request: Grant Award: Green Cedar Valley Initiative Grant Application Introduction: The Waterloo Convention&Visitors Bureau(CVB),on behalf of the Green Cedar Valley Initiative, is accepting requests for grant funding.Requests should be not more than$1,000 per business,organization or event located within the greater Cedar Valley. Each business or organization is asked to submit only one application per deadline. • Applications should be received no later than 5 p.m.on the following deadline dates: o September 1,2009; December 1,2009; March 1,2010 o Additional deadlines may be added as funding becomes available • Grant applications must be typed or they will not be considered. • Funding must be utilized for the project designated on the application or funding will be forfeited. • Funds should be used within 90 days of the date the award is made. Purpose: Projects should be NEW projects that will improve the environmental impact of the organization,business or event. The program is designed to stimulate interest and participation in ecological efforts including waste reduction,reduced energy consumption,reduction in pollution,and use of environmentally friendly products. It is not designed to supplement daily operating budgets,nor is it intended to provide the sole or majority of funding for the project being applied for.At least 50%of project's cost must be funded through other sources. Consideration will be given to projects that increase the business, organization or event's GCVI Certification point total. Fundable items • Marketing(internal or external) • Honorariums for educational purposes or green-related consultation/audits. • Capital improvements centered around green initiatives • Green events Non Fundable items: • Annual operating expenditures • Professional legal, medical,engineering, accounting services • Salaries,wages or administrative fees • Food and beverage • Equipment rental • Items for re-sale • Bumper stickers, toll-free numbers,membership solicitation literature,trophies, plaques,decorations, trinkets,hats, shirts,flags,floats, etc... • Travel expenses of staff • In-house postage and • Donations and in-kind contributions to sponsors • Interest or reduction of deficits or loans. • Anything contrary to federal or state law or local ordinance 1 Grant Application 1. GENERAL INFORMATION (use a separate sheet of paper, if necessary): Name of business/organization Check payable to: (If different from above) Name of project/event Date of project/event Contact person Address of organization or person completing application (include address for check if different): Street City State Zip Phone: Fax: 1. How does your project improve your environmental impact? 2. Have you received grant monies in the past from the GCVI or similar program? If so,describe how monies were used and the results of the project(attach any appropriate materials). 3. Please describe,in detail,your project. a)Explain the project as though you were telling a complete stranger. b)Please be sure to specify how the grant monies will be used in the overall project. 3 _ f 8. Additional information: 9. Please attach or separately submit the following to this application: ✓ Current GCVI Application and Baseline Assessment, if not on file with the GCVI BUDGET SUMMARY: Total Project Cost $ Additional Funding Sources $ In-Kind Services $ GCVI Tax Grant Request $ (50% or less of total project costs) Please note: Additional Funding Sources,In-Kind Services and GCVI Grant Request must equal Total Project Cost. I have reviewed this Application for Grant Funds from the Green Cedar Valley Initiative. To the best of my knowledge,the information contained in this application and its attachments is accurate and complete. The GCVI Grant funds are to be used for the express purpose as stated in the Grant Application. I,the undersigned,know full and well that if this program/project does not transpire,recommendation by the Waterloo Convention and Visitors Bureau and the Green Cedar Valley Initiative for funding will be withdrawn. 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