HomeMy WebLinkAboutHoward R. Green-Purchase Order- 3 -09.08.2009 91 gage 1 of 3
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HOWARD R. GREEN COMPANY
PURCHASE ORDER
THIS AGREEMENT, made this day of , 2009 by and between,
THE CITY OF WATERLOO. IOWA
, the CLIENT, and HOWARD R. GREEN
COMPANY(hereafter"HRG"), for professional services concerning:
Develop Plans. Specifications and Contract Documents for Phase 2 Demolition of selected buildings and
EPA Grant Administration at the former Chamberlain Manufacturing property.550 Esther Street. Waterloo.
Iowa
(Describe the Project).
HRG Project Number 729450P/722930J41 .
The CLIENT agrees to employ HRG to perform the following services:
See attached Scope of Services dated August 12. 2009.
(Describe Services).
In consideration for these services,the CLIENT AGREES to pay HRG on the following basis: (Indicate Payment Method)
[ ] Lump sum in the amount of
[X] Per current Rate Schedule with an estimated fee of Ninety-two Thousand and No/100 Dollars
($92,000.00)
[ ] Other as stated here:
The Schedule of Fees and Conditions of HOWARD R. GREEN COMPANY (attached hereto)
are incorporated into this AGREEMENT and made a part of it.
CITY OF WATERLOO HOWARD R. GREEN COMPANY
Signature: /�jl La Signature: 7-24,,,Z1}› ,/e,d_._
Printed Name: Timothy J. ur y Printed Name: Michael G. Fisher
Title: Mayor Title: Vice President
Date: q - ?-05 Date: August 18, 2007.
Signatur C7L.-
LAS—
Printed Name: Nancy Ecke
Title: City Clerk
Date: ,<` - " , J c
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SCHEDULE OF FEES AND CONDITIONS
HOWARD R.GREEN COMPANY
A. FEES AND PAYMENT
1. The fee for services will be based on Howard R.Green Company's(hereafter"HRG")standard hourly rates current at the time the work is done. These
standard hourly rates are subject to change upon 30 days=written notice. Non-salary expenses directly attributable to the project such as:(1)living and
traveling expenses of employees when away from the home office on business connected with the project;{2)identifiable communication expenses;
(3)identifiable reproduction costs applicable to the work;and(4)outside services will be charged in accordance with the rates current at the time the work
is done.
2. Payment shall be due within thirty(30)days after date of monthly invoice describing the work performed and expenses incurred during the preceding
month.
3. CLIENT agrees that timely payment is a material term of this Agreement and that failure to make timely payment as agreed constitutes a breach hereof.
In the event payment for services rendered has not been made within thirty(30)days from the date of invoice,HRG may,after giving seven(7)days
written notice to CLIENT and without penalty or liability of any nature,and without waiving any claim against CLIENT,suspend all work on all authorized
services as set forth herein. Upon receipt of payment in full for services rendered,plus interest charges,HRG will continue with all services not
inconsistent with Article C.4 herein. Payment of all compensation due HRG pursuant to this Agreement shall be a condition precedent to CLIENT using
any of HRG's professional services work products furnished under this Agreement.
4. In order to defray carrying charges resulting from delayed payments,simple interest at the rate of eighteen percent(18%)per annum(but not exceeding
the maximum rate allowed by law)will be added to the unpaid balance of each invoice. The interest period shall commence thirty(30)days after date of
original invoice and shall terminate upon date of payment. Payments will be first credited to interest and then to principal. No interest charge will be
added during the initial thirty(30)day period following date of invoice.
B. COMMENCEMENT OF WORK. The work will be commenced immediately upon receipt of this signed purchase order. If aftercommencement of work the
project is delayed for any reason beyond the control of HRG for more than sixty(60)days,the terms and conditions contained herein are subject to revision.
Subsequent modifications shall be in writing and signed by the parties to this Agreement.
C. MISCELLANEOUS PROVISIONS
1. BOOKS OF ACCOUNT. HRG will maintain books and accounts of payroll costs,travel,subsistence,field,and incidental expenses. Said books and
accounts will be available at all reasonable times for examination by CLIENT at the corporate office of HRG.
2. INSURANCEIINDEMNIFICATIONIRISK ALLOCATION
(a) HRG will maintain insurance for claims under the Worker's Compensation Laws,and from General Liability and Automobile claims for bodily injury,
death,or property damage arising from the negligent performance by HRG's employees of the functions and services required under this
Agreement.
(b) HRG is skilled in the professional calling necessary to the services and duties proposed to be performed,and that it shall perform such services
and duties in conformance to and consistent with the standards generally recognized as being employed by professionals of HRG's same locality,
and to that end HRG agrees to purchase nsurance for HRG,its officers,and employees from and against any and all liability,claims,suits,loss,
damages,costs,and expenses arising out of or resulting from any negligent acts,errors,or omissions of HRG,its officers and employees,in the
performance of their services and duties hereunder,but not from the negligence or willful misconduct of CLIENT,its officers,and employees.
Notwithstanding the existence of professional liability insurance,the total aggregate of HRG's,it employees,officers,directors,agents,or
consultants,liability to all parties related to this Agreement shall not exceed$50,000.00,or the amount of HRG's fee,whichever is less.
(c) CLIENT hereby understands and agrees that HRG has not created nor contributed to the creation or existence of any or all types of hazardous or
toxic wastes,materials,chemical compounds,or substances,or any other type of environmental hazard or pollution,whether latent or patent,at
CLIENT's premises,or in connection with or related to this project with respect to which HRG has been retained to provide professional engineering
services. The compensation to be paid HRG for said professional engineering services is in no way commensurate with,and has not been
calculated with reference to,the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or
conditions. Therefore,to the fullest extern:permitted by law,CLIENT agrees to defend,indemnify,and hold HRG,its officers,directors,employees,
and consultants,harmless from and against any and all claims,damages,and expenses,whether direct,indirect,or consequential,including,but
not limited to,attomey fees and Court costs,arising out of,or resulting from the discharge,escape,release,or saturation of smoke,vapors,soot,
fumes,acid,alkalies,toxic chemicals,liquids gases,or any other materials,irritants,contaminants,or pollutants in or into the atmosphere,or on,
onto,upon,in,or into the surface or subsurface of soil,water,or watercourses,objects,or any tangible or intangible matter,whether sudden or not.
(d) Nothing contained within this Agreement shall be construed or interpreted as requiring HRG to assume the status of a generator,storer,
transporter,treater,or disposal facility as those terms appear within the Resource Conservation and Recovery Act,42 U.S.C.A.,3 6901 et seq.,as
amended,or within any State statute governing the generation,treatment,storage,and disposal of waste.
(e) Notwithstanding any provisions in this Agreement to the contrary,if this project involves construction,as that term is generally understood,and
HRG does not provide engineering services during construction,including,but not limited to,observation,site visits,shop drawing review,and
design clarifications,CLIENT agrees to defend,indemnify,and hold HRG,its consultants,agents,and employees harmless from any and all liability
arising out of this project or Agreement.
(f) HRG shall not be liable for damages arisirg out of or resulting from the actions or inaction of governmental agencies,including,but not limited to,
permit processing,environmental impact reports,dedications,general plans and amendments thereto,zoning matters,annexations or
consolidations,use or conditional use permits,and building permits. CLIENT agrees to defend,indemnify,and hold HRG,its consultants,agents,
and employees harmless from any and all liability,other than that caused by the negligent acts,errors,or omissions of HRG,arising out of or
resulting from the same.
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3. DOCUMENTS
(a) The CLIENT acknowledges HRG=s construction documents as instruments of professional service. Nevertheless,the plans and specifications
prepared under this Agreement shall become the property of the CLIENT upon completion of the work and payment in full of all monies due to
HRG. The CLIENT shall not reuse or make any modifications to the plans and specifications without the prior written authorization of HRG. The
CLIENT agrees,to the fullest extent permitted by law,to indemnify and hold HRG harmless from any claim,liability or cost(including reasonable
attorneys=fees and defense costs)arising or allegedly arising out of any unauthorized reuse or modifications of the construction documents by the
CLIENT or any person or entity that acquires or obtains the plans and specifications from or through the CLIENT without the written authorization of
HRG.
(b) All computer programs,work product,inventions,patents,copyrights,software,and other like data developed during the course of the project,are
and shall remain the sole property of HRG.
(c) HRG's liability to CLIENT for any computer programs,software products,or related data furnished hereunder is limited solely to the correction of
residual errors,minor maintenance,or update(s)as agreed. HRG makes no warranties of any kind,including any implied warranty of
merchantability or of fitness for any particular purpose,or against infringement,with respect to computer programs,software products,related data,
technical information,or technical assistance provided by HRG under this Agreement. In no event shall HRG,its officers,agents,or employees be
liable under or in connection with this Agreement under any theory of tort,contract,strict liability,negligence,or other legal or equitable theory for
incidental or consequential damage relating to any work performed or not performed,services,acts or omissions,computer programs,software
products,or related data fumished hereunder.
(d) Environmental Audit/Site Assessment report(s)are prepared for CLIENT's sole use. CLIENT agrees to defend,indemnify,and hold HRG,its
consultants,agents,and employees harmless against all damages,claims,expenses,and losses arising out of or resulting from any reuse of the
Environmental Audit/Site Assessment report(s)without the written authorization of HRG.
4. TERMINATION OR ABANDONMENT.If any portion of the work is terminated or abandoned by CLIENT,the provisions of this Schedule of Fees and
Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the work not terminated or abandoned. If said
termination occurs prior to completion of any phase of the project,the fee for services performed during such phase shall be based on HRG's reasonable
estimate of the portion of such phase completed prior to said termination,plus a reasonable amount to reimburse HRG for termination costs.
5. ATTORNEY FEES. If litigation arises for purposes of collecting fees or expenses due under this Agreement,the Court in such litigation shall award
reasonable costs and expenses,including attorney fees,to the party justly entitled thereto. In awarding attorney fees,the-Court shall not be bound by
any Court fee schedule,but shall,in the interest of justice,award the full amount of costs,expenses,and attorney tees paid or incurred in good faith.
6. WAIVER. HRG's waiver of any term,condition,or covenant or breach of any term,condition,or covenant,shall not constitute a waiver of any other term,
condition,or covenant,or the breach thereof.
7. ENTIRE AGREEMENT. This Agreement,and its attachments,constitutes the entire understanding between CLIENT and HRG relating to professional
engineering services. Any prior or contemporaneous agreements,promises,negotiations,or representations not expressly set forth herein are of no
effect. Subsequent modifications or amendmerts to this Agreement shall be in writing and signed by the parties to this Agreement. If the CLIENT,its
officers,agents,or employees request HRG to perform extra work or services pursuant to this Agreement,CLIENT will pay for the additional services
even though an additional written Agreement is not issued or signed.
8. SUCCESSORS AND ASSIGNS. All of the terms,conditions,and provisions hereof shall insure to the benefit of and be binding upon the parties hereto,
and their respective successors and assigns,provided,however,that no assignment of this Agreement shall be made without written consent of the
parties to this Agreement.
9. OPINION OF PROBABLE CONSTRUCTION COSTS. Opinion of probable construction costs for the facilities considered and designed under this
Agreement are prepared by HRG through exercise of its experience and judgment in applying presently available cost data,but it is recognized that HRG
has no control over costs of labor and materials or over the construction contractor's methods of determining prices,or over competitive bidding
procedures,market conditions,and unknown field conditions so that HRG cannot and does not guarantee that proposals,bids,or the project construction
costs will not vary from HRG's opinion of probable construction costs.
10. INJURY TO WORKERS. It is understood and agreed that HRG's fee is based on HRG being named as an Additional Insured on construction
contractor's insurance policy for Comprehensive General Liability and Builders All Risk Liability,and CLIENT agrees to insert into all Contracts for
construction between CLIENT and construction contractor(s)arising out of this design a provision requiring the construction contractor(s)to defend,
indemnify,and hold harmless both CLIENT and HRG from any and all actions arising out of the construction project,including,but not limited to,injury to
or death of any worker on the job site,not caused by the sole negligence of CLIENT or HRG.
11. SITE VISITS. Visits to the construction site and observations made by HRG as part of services during construction under this Agreement shall not make
HRG responsible for,nor relieve the construction contractor(s)of the obligation to conduct comprehensive monitoring of the work sufficient to ensure
conformance with the intent of the Contract Documents,and shall not make HRG responsible for,nor relieve the construction contractor(s)of the full
responsibility for all construction means,methocs,techniques,sequences,and procedures necessary for coordinating and completing all portions of the
work under the construction contract(s),and for all safety precautions incidental thereto. Such visits by HRG are not to be construed as part of the
observation duties of the on-site observation personnel defined below.
12. ON-SITE OBSERVATION. When HRG provides on-site observation personnel as part of services during construction under this Agreement,the on-site
observation personnel will make reasonable efforts to guard CLIENT against defects and deficiencies in the work of the contractor(s),and to help
determine if the provisions of the Contract Documents are being fulfilled. Their day-to-day observation will not,however,cause HRG to be responsible for
those duties and responsibilities which belong tc the construction contractor(s),including,but not limited to,full responsibility for the means,methods,
techniques,sequences,and progress of construction,and the safety precautions incidental thereto,and for performing the construction work in
accordance with the Contract Documents.
13. SEVERABILITY. If any provision of this Agreement is declared invalid,illegal,or incapable of being enforced by any Court of competent jurisdiction,all of
the remaining provisions of this Agreement shall nevertheless continue in full force and effect,and no provision shall be deemed dependent upon any
other provision unless so expressed herein.
SCOPE OF SERVICES
PROJECT: PHASE 2 DEMOLITION PLANS, SPECIFICATIONS AND CONTRACT
DOCUMENTS and EPA Brownfields Cleanup Grant
FORMER CHAMBERLAIN MANUFACTURING PROPERTY
550 ESTHER STREET
WATERLOO, IOWA
I. BACKGROUND AND PURPOSE
The City of Waterloo (City) intends to proceed with the award of contract(s)for the
demolition of selected buildings and other related structures and utilities located on the
former Chamberlain Manufacturing Property(Chamberlain) located at 550 Esther Street
in Waterloo, Iowa. The site is a former manufacturing facility. Historically, the buildings
were used for manufacturing of metal wringer washers, projectile metal parts, aluminum
awnings and refrigerator shelves. With the help of State of Iowa and US EPA Brownfield
grants, the City has completed Phase I and Phase II Environmental Site Assessments
(ESAs) and Phase 1 Demolition on the Chamberlain site in order to address
environmental contamination.
The City would like to make the site ready for redevelopment with the ultimate goal being
sale of the site to a party who will put it back into productive use for the community and
return it to the tax rolls or for park and open space. The initial effort toward this goal is for
the City to award contract(s) for the demolition of selected buildings and related structures
and utilities. The initial demolition project(contract#741) selected a number of buildings
for demolition. The number of buildings under Phase 2 will be dependent on City funding
for the project relative to the engineering estimate for the demolition. Also, as a part of
this effort the City wishes to either demolish or remove for reuse the two above-ground,
vertical welded steel oil storage tanks located to the east of Building Number 22 at the
northeast corner of the site.
This Scope of Services is for (1), the preparation of plans, specifications and contract
documents for selected demolition work; (2), providing assistance to the City in the award
and execution of contract(s) for the defined demolition work; and (3), assistance to the
City in the implementation of the contract(s) for demolition of selected existing buildings
and related structures and utilities, and administration of EPA, HUD/EDI and IDED grant
funds for the project, assistance in the section 106 process, all in association with the
former Chamberlain property identified above.
The City previously commissioned an asbestos inventory survey for the former
Chamberlain property. The resulting report confirms the presence of asbestos containing
material (ACM) at various locations on the property. This Scope of Services also includes
a review of the report, and a non-intrusive visual observation of the subject buildings and
related structures and utilities to determine if the subject demolition project is impacted by
the identified presence of ACM. This Scope of Services includes the design and
specification effort necessary to include the required associated ACM abatement work,
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including specification for the required air monitoring and disposal effort, and incorporation
of the design into the plans, specifications and contract documents. All associated ACM
work will be defined as work to be performed by a certified abatement contractor, working
as a subcontractor to the prime demolition contractor.
The demolition of selected buildings and related structures and utilities may be impacted
by the presence of existing materials other than ACM, including those that may be
classified as hazardous waste or hazardous materials. This Scope of Services includes a
review of previously conducted survey(s) and related report documents, and a non-
intrusive visual observation of the subject buildings and related structures and utilities to
determine if the subject demolition project is impacted by the identified presence , or
visually-observed likely presence of waste or material, other than ACM, that may be
classified as hazardous. If the project is determined to be impacted, this Scope of
Services will be amended to include (1), the necessary sampling and laboratory analysis
of visually-observed waste or material not already confirmed hazardous by previous
analysis and (2), the design and specification effort necessary to include the required
associated work related to the removal, cleanup and disposal of hazardous waste or
hazardous material, including necessary associated confirmation sampling and laboratory
analysis, into the plans, specifications and contract documents. All associated hazardous
waste and/or hazardous material removal, cleanup, confirmatory sampling and laboratory
analysis and disposal work will be defined as work to be performed by a qualified
contractor, working as a subcontractor to the prime demolition contractor.
II. ASBESTOS SURVEY
The City has previously commissioned an asbestos survey for the Chamberlain property.
Therefore, as a part of this Scope of Services, Howard R. Green Company will NOT
perform an asbestos survey or related work, other than the review of the previously-
commissioned report, and 1:he non-intrusive visual observation of the subject buildings
and related structures and utilities, as referenced above in Section I.
III. HAZARDOUS WASTE/HAZARDOUS MATERIAL SURVEY
As a part of this Scope of Services Howard R. Green Company will NOT perform a
survey or related work, or complete any sampling and analysis of any existing materials
that may be classified as hazardous waste or hazardous materials, other than the review
of previously conducted survey(s) and related report documents, and a non-intrusive
visual observation of the subject buildings and related structures and utilities, as
referenced above in Section I.
IV. PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS
1. Howard R. Green Company will contact Iowa One Call to locate public utilities on the
Chamberlain property in the immediate area of the proposed demolition project.
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2. The locations of public utilities as identified and marked in the field by the Iowa One
Call process, and of private utilities identified and marked in the field by the City, will
be surveyed and documented by Howard R. Green Company land surveying staff.
3. Howard R. Green Company will prepare bid documents, including plans,
specifications and contract documents for demolition of the selected buildings and
related structures and utilities. Demolition, as defined herein, and as will be
described in the plans, specifications and contract documents, will consist of the
following effort by the prime contractor/sub-contractor(s).
A. Submittal by the prime contractor and sub-contractor(s) to the City of any
required Certifications or Qualifications to perform the defined work,
including the submittal of documentation of approved locations for the
satisfactory disposal of all products resulting from the demolition process,
and safety plans and site monitoring required to be completed in
association with the defined demolition and associated work.
B. Submittal by the prime contractor to the City of a Schedule of Work for the
project.
C. Mobilizationidemobilization by the selected contractor and associated
sub-contractors.
D. Completion of the demolition effort, as defined in the bid documents,
including any required abatement, removal, cleanup, sampling, laboratory
analysis, salvage, disposal and reporting/documentation work.
E. Perform required sampling and/or monitoring in association with the
demolition work, as a function of applicable federal, state and local codes,
including applicable sections of the Occupational Safety and Health Act.
The physical limits of the demolition will include the selected buildings and related
structures and utilities. Where the building or related structure currently sits on an
at-grade concrete slab, the demolition work will include all items to the surface of the
concrete slab. The concrete slab will remain in place, as is. Protruding associated
utility piping will be removed to the surface of the concrete slab, and the resulting
"hole" will be plugged with Portland cement concrete.
Where the selected buildings and related structures currently sit on a foundation that
includes a basement, vault or pit, the physical limits of demolition may include the
removal of the slab or other covering on the basement, vault or pit, the fracturing of
the floor slab of the basement, vault or pit, and the filling of same with sand or other
approved soil material. Recognized soil contamination on the site may require
appropriate alternative methods. Protruding associated utility piping will be removed
to the surface of the concrete floor slab of the basement, vault or pit, and the
resulting "hole" will be plugged with Portland cement concrete.
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4. Included in the Bid Documents will be:
A. Notice of Hearing and Letting.
B. Advertisement for Bids.
C. Instructions to Bidders.
D. Bid Form, including Schedule of Prices, with Alternates.
E. Bid Bond.
F. Non-collusion Affidavit of Prime Bidder.
G. Non-collusion Affidavit of Sub-contractor.
H. Equal Opportunity Clause.
I. Affirmative Action Program.
J. Statement of Bidder(s)Qualifications
K. Notice of Contract Award.
L. Form of Contract.
M. Performance Bond.
N. Payment Bond.
O. Notice to Proceed.
P. City of Waterloo General Specifications for Construction.
Q. Supplementary General Specifications for Construction.
R. City of Waterloo Contract Compliance Program.
S. MBE/WBE Compliance Program requirements.
T. Davis — Bacon Compliance requirements
5. Included in the Plans and Specifications will be:
A. Site and related building layout drawings illustrating the locations of the
buildings to be included in the demolition project.
B. Specifications for the demolition work for the buildings, related structures
and utilities.
C. Photographic supplements.
D. Provisions for base bid demolition work, and the two above-ground oil
storage tanks.
E. Provisions for alternate bid demolition work.
F. Contractor(s)' qualification and/or certification requirements.
G. Site safety and monitoring requirements.
H. Contractor(s)' salvage rights and procedures.
I. Procedures for utilities terminations.
J. MBE/WBE-related work.
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K. Clean-up requirements.
L. Disposal requirements.
M. Requirements for sampling, testing and reporting.
N. Requirements for Contractor(s)' final documentation.
6. Amended Scope of Services
A. Asbestos Containing Materials (ACM)
As noted in Section I. above, this Scope of Services includes a review of
the previously-commissioned asbestos survey report, and a non-intrusive
visual observation of the subject buildings and related structures and
utilities to determine if the subject demolition project is impacted by the
identified presence of ACM. If the project is determined to be impacted,
this Scope of Services will be amended to include the design and
specification effort necessary to include the required associated ACM
abatement work, including required air monitoring and disposal effort, and
incorporation of the design into the plans, specifications and contract
documents. The project design for abatement of the ACM will be
prepared by a Certified Asbestos Project Designer
All associated ACM work will be defined as work to be performed by a
Certified Abatement Contractor, working as a sub-contractor to the prime
demolition contractor.
B. Hazardous Waste/Hazardous Material
As noted in Section I. above, the demolition of selected buildings and
related structures and utilities may be impacted by the presence of
existing materials other than ACM, including those that may be classified
as hazardous waste or hazardous materials. This Scope of Services
includes a review of previously conducted survey(s) and related report
documents, and a non-intrusive visual observation of the subject buildings
and related structures and utilities to determine if the subject demolition
project is impacted by the identified presence , or visually-observed likely
presence of waste or material, other than ACM, that may be classified as
hazardous. If the project is determined to be impacted, this Scope of
Services will be amended to include (1), the necessary sampling and
laboratory analysis of visually-observed waste or material not already
confirmed hazardous by previous analysis and (2), the design and
specification effort necessary to include the required associated work
related to the removal, cleanup and disposal of hazardous waste or
hazardous material, including necessary associated confirmation
sampling and laboratory analysis, into the plans, specifications and
contract documents. All associated hazardous waste and/or hazardous
material removal, cleanup, confirmatory sampling and laboratory analysis
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and disposal work will be defined as work to be performed by a qualified
contractor, working as a subcontractor to the prime demolition contractor.
V. BIDDING AND CONTRACT AWARD
Howard R. Green Company will assist the City in the solicitation of bids and award of
contract(s)for the demolition work by:
1. Placing Iowa Professional Engineer-Certified plans, specifications and contract
documents on file with the City.
2. Preparing the Notice of Public Hearing and Letting, for subsequent action by the
Waterloo City Council.
3. Preparing the bid solicitation form (Advertisement for Bids)for publication by the City.
4. Printing and making available up to 25 copies of the final plans, specifications and
contract documents for distribution to prospective contractors, sub-contractors and
area plan rooms.
5. Responding to prospective bidders' questions, and preparing and distributing
required Addenda to the plans, specifications and contract documents.
6. Preparing information for and conducting a mandatory pre-bid meeting and site tour.
7. Attending the public hearing and bid opening.
8. Evaluating the bids, and making a recommendation to the City regarding the award
of contract(s).
9. Preparing final contract documents for execution by the City and the successful
bidder(s).
10. Preparing for and conducting a mandatory pre-construction meeting including, if
necessary, a site tour.
11. Assisting the City in reviewing contractors' and sub-contractors' Certification,
Qualification, schedule, disposal location documentation, safety plans and site
monitoring plans.
VI. DEMOLITION OBSERVATION and RELATED SERVICES
Howard R. Green Company will submit a Purchase Order for Demolition Observation
Services after the Contract Award. This contract includes funds for asbestos sampling
and removal observation.
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VII. SCHEDULE
Howard R. Green Company will commence with the design activities within 10 working
days from receipt of written Notice to proceed from the City. The plans and
specifications will be complete no later than eight weeks after receipt of the approval of
QAPP and ABCA by EPA.
VIII. RESPONSIBILITIES OF THE CITY
In conjunction with the subject demolition project, the City will:
1. Designate a representative of the City to work directly with Howard R. Green
Company for the duration of the subject demolition project. This designated
representative shall attend the Pre-bid and Pre-construction meetings.
2. Provide a knowledgeable representative of the Site.
3. Provide unrestricted access to the Site.
4. Obtain building plans from previous owner, if available. Provide copies of available
photos of the buildings and related structures, and of the site in general.
5. Provide locations of private utilities. (This Scope of Services does not include a
private utility locator).
6. Provide a copy of any previously-completed ACM survey report.
7. Provide a copy of any previously-completed hazardous waste/hazardous material
survey report.
8. Provide sample copies of City standard contract forms for inclusion into the
specifications and contract documents (Items IV, 4, A through S).
9. Confirm Method of Payment to the Contractor(s), including requirements for
retainage from partial payment requests.
10. Confirm MBE/WBE participation requirements.
11. Confirm Liquidated Damage requirements.
12. Confirm Contractor(s)' Insurance requirements.
13. Promptly review draft plans, specifications and contract documents and provide
comments for consideration by Howard R. Green Company.
14. Assist, when applicable, by answering questions of prospective bidders during the
bidding process.
15. Conduct a Public Hearing on the Plans, Specifications, Form of Contract and
Estimate of Cost.
16. Advertise for bids.
17. Award demolition and related contract(s).
18. Review and confirm the adequacy of contractor(s)' Certificate(s) of Insurance.
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19. Provide required routine periodic observation of the demolition and related work.
20. Assist, when applicable, by answering questions of contractor(s)/sub-contractors
during the demolition process.
21. Process Contractor(s)' periodic and final payment requests.
22. Conduct a final field observation of the project to assure substantial compliance with
the plans, specifications and contract documents.
23. Complete a review of the contractor's documentation of field testing and monitoring
results, and of the final disposal of demolished and waste materials.
24. Prepare and submit required documentation to applicable funding and regulatory
agencies.
IX. Water Main and Water Supply Wells
Water supply wells and the water main along the southerly property boundary are to
be demolished or otherwise plugged and abandoned as a part of a separate
demolition project. At this time this is not anticipated to be a part of this demolition
project. If adequate funds are available after completion or during this contract, a
separate minor contract or an extra work order will be proposed.
X. Utilities
No above ground or underground utilities are to be abandoned or removed as a part
of the subject demolition project, except as noted in Section IV, 3 above.
Xl. EPA Cleanup Grant
The City of Waterloo proposes to use this funding to abate portions of the asbestos
in the Chamberlain Manufacturing Company site. In addition to the abatement of the
asbestos of the site, funding will also be used to keep the surrounding community
informed throughout the cleanup process, solicit their involvement in the
redevelopment planning and work with the Black Hawk County Health Department
and Iowa Department of Natural Resources to facilitate cleanup planning.
Task 1 — Community Involvement
HR Green can assist with Community Involvement at the City's request. Community
outreach activities may include hosting public meetings, soliciting input on cleanup
alternatives, preparing and disseminating project progress reports via a project web
site and printed publications. The Brownfields Grant Cooperative Agreement Work
Plan outlines $10,000 City cost share for this task. Contractor costs of these
activities are budgeted at $5,000.
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Task 2 — Site Cleanup.
Howard R. Green Company will develop asbestos cleanup specifications, bid
documents, Data Quality Objectives (DQO), Analysis of Brownfield Cleanup
Alternatives (ABCA) and a QAPP to document procedures to be used during the
project that will ensure that adequate quality and quantity of data is collected. The
DQO/QAPP will document sample handling and custody procedures, sample
preservation requirements, field and laboratory quality assurance/quality control
procedures, data management, validation and reporting procedures, and corrective
action procedures to be implemented in the event quality control limits are exceeded
in the field or laboratory. EPA must approve the ABCA and DQO/QAPP prior to field
activities and data collection for the project. The City's financial commitment toward
the cost share for this task is $22,000. This will be combined with $10,000 of EPA
funds and $15,000 of Iowa Brownfield grant for a total estimated cost of$47,000.
Task 3 - Cleanup Planning
This task will determine appropriate cleanup actions in relation to the redevelopment
goals for the site and may include reporting on the asbestos sampling and demolition
and oversight of the cleanup contractor by independent third-party environmental
consultant and planning for engineering or institutional controls to mitigate risks,
development of appropriate enforcement mechanisms and quarterly reporting.
Contractor cost for this task is estimated at $10,000 funded from EPA.
Task 4- Interagency Coordination.
This task is for consultant assistance to communicate cleanup activity results to the
City, assist in presentations on the project and results to state and federal partners,
and to communicate extensively with the Iowa DNR Contaminated Sites Section
regarding cleanup work plan development relative to the sites' enrollment in Iowa's
land Recycling Program' (LRP). This task will also includes the preparation of the
final report on the cleanup operation and actions taken, the resources committed and
any problems encountered during the cleanup actions. The estimated cost for this
task is $20,000 ($5,000 from EPA and $15,000 from Iowa Brownfield).
Task 5— On Call Technical Services
This task provides on-call technical services advising the City with Chamberlain and
EPA regarding soil and groundwater contamination and site redevelopment options.
The estimated cost $10,000 and paid with City GO funds.
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XII. ESTIMATED PROJECT COST AND SCHEDULE
The following costs are proposed on a cost-plus, not to exceed basis in accordance with
Howard R. Green Company's 2009 Rate Schedule. (see breakdown of funding sources
below)
Task 1: Community Involvement $ 5,000.00
Task 2: Cleanup (ABCA, QAPP, Specs,
And implementation) $ 47,000.00
Task 3: Cleanup Planning;quarterly reporting
and observation) $ 10,000.00
Task 4: Interagency Coordination (final report) $ 20,000.00
Task 5: On-call technical services $ 10,000.00
Total Estimate of Probable Cost: $ 92,000.00
Estimated Schedule: Est. Completion Date
Develop a Quality Assurance Project Plan (QAPP) Oct. 2009
Contract letting Dec. 2009
Site Cleanup Dec. 2010
Cleanup Planning Ongoing
Interagency Coordination Ongoing
ASSUMPTIONS AND NOTES
EPA will approve QAPP no later than 12 weeks after submittal.
It is unlikely that the funds available are sufficient to achieve a no further action (NFA) at
the site. Howard R. Green Company will work with the City and Chamberlain
Corporation to explore means that enable the site to be occupied which may include
requesting an NFA on the site.
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