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Home My WebLink AboutVJ Engineering-Professional Services Agreement-04.02.2007 ya -d7 (*\, ,j) vj engineering �D 1501 technology pkwy, suite 100 U�� cedar falls, iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 engineering—surveying March 27, 2007 City of Waterloo Engineering Department Attn: Jamie Knutson 715 Mulberry Street Waterloo, Iowa 50703 RE: Proposal for Structural Review, Repair Recommendations and Design of Floodgate Structure— Between Hwy 218 &Westfield Avenue along Black Hawk Creek Dear Jamie, Please find attached two original copies of an Agreement for Professional Services for the structural review and repair of an existing floodgate between Highway 218 and Westfield Avenue along Black Hawk Creek. Please sign each copy and return one to our office. You may keep the other copy for your records. Thank you for allowing VJ Engineering to serve the structural engineering needs of the City of Waterloo. Sincerely, Jim D. Ellis, P.E. VJ Engineering VJ Engineering Project #: 07- ement for Provision of Limited Professional Services Date: 3-27-07 Project Name: Structural Review and Repair of Floodgate - City of Waterloo CLIENT INFORMATION Company Name: City of Waterloo Phone: 319-291-4312 (if individual,skip this line and put client name in"Contact") Contact: Jamie Knutson Phone: 319-291-4312 Address: 715 Mulberry Street Fax: 319-291-4262 City: Waterloo State: Iowa Zip: 50703 Email Address: Ins. Claim. # PROJECT INFORMATION Site Address: Between Hwy 218 and Westfield Avenue City: Waterloo State: Iowa Zip: 50701 SCOPE OF WORK (Define effort: survey/design/inspect etc...) Review existing floodgate condition, obtain photos of the site, investigate options for the repair of the floodgate, develop cost estimates for each repair option, develop list of advantages and disadvantages of each option for review by the City, develop plans and specifications for the repair of the floodgate based on the selected option and assist in the bidding of the project. DELIVERABLES (Tangible product: report/drawings etc...) Report detailing repair options, advantages & disadvantages of each option, associated costs, and a recommendation of the most desirable repair option. Develop plans and specifications for the bidding of the project to contractors. Target Deadline: 5-21-07 ATTACHMENTS (Provided by the client,VJ or other) See attached scope of services letter. FEE STRUCTURE Time and Materials: ❑Yes/❑No TERMS: Estimated Fees: $ Lump Sum Contract$ 11,500 ❑Pay Upon Receipt Subject to minimum charge: ® Invoice(s)due net 15 day Minimum $250 $500 Charge Plus Reimbursables? El Yes/❑No g ❑ ❑ ❑Retainer Required? $ 3 jz7/a.,7 ignature authorized VJ Representative Signature authorized clien epresentative Jim D. Ellis, P.E., Civil Engineer r iqc,k f (11a.y v( - D 7 Printed Name and Title (date) Printed name and fide (date) PROJECT MANAGER/ENGINEER Jim D. Ellis ❑ 2570 Holiday Road Suite 10,Coralville,Iowa 5224,Ph:319-338-4939,Fax 319-338-9457 ® 1501 Technology Parkway Suite 100,Cedar Falls,Iowa 50613,Ph:319-266-5829,Fax 319-266-5160 vj engineering 1501 technology pkwy, suite 100 cedar falls, iowa 50613 ph: (319) 266-5829 fax: (319) 266-5160 engineering—surveying March 27, 2007 City of Waterloo Engineering Department Attn: Jamie Knutson 715 Mulberry Street Waterloo, Iowa 50703 RE: Proposal for Structural Review, Repair Recommendations and Design of Floodgate Structure - Between Hwy 218 &Westfield Avenue along Black Hawk Creek Dear Jamie, VJ Engineering is pleased to submit this proposal for professional services related to the repair of the existing floodgate between Highway 218 and Westfield Avenue along Black Hawk Creek. Following is a summary of the scope of services anticipated for this project: • Obtain photos of the site to document existing conditions • Obtain as-built drawings of the flood control system in the vicinity of the floodgate area • Obtain existing utility information in the vicinity of the repair area • Research repair options for the existing flood gate • Develop a list of advantages and disadvantages for each repair option • Develop costs for each repair option • Submit to the City a recommendation of the most desirable option • Develop plans and specifications for the repair of the floodgate • Assist in the bidding of the project to contractors We anticipate the submittal of a report detailing options, and associated costs, on or before April 23, 2007. Following approval of the desired option, VJ Engineering will develop plans and specifications for the repair of the floodgate structure. We anticipate delivery of the plans and specifications on or before May 21, 2007. The fee for the work detailed above will be a lump sum maximum not-to-exceed fee of $11,500. Two copies of the contract are included for your review. Please sign, where indicated, and return one signed copy to our office for our records. Please keep one copy for your files. The attached Terms & Conditions are considered part of this agreement. If you have any questions regarding this proposal, please contact me at your earliest convenience at 319-266-5829. Thank you for allowing VJ Engineering to serve the needs of the City of Waterloo. Sincerely, tr 3 L`2.? ( f JimD. Ellis, P.E. Date VJ Engineering Accepted By, - Client-Tim Hurley, M or Date TERMS AND CONDITIONS VAN WINKLE JACOB ENGINEERING, INC. DB/A VJ ENGINEERING (hereinafter referred to as "THE FIRM") shall perform the services outlined in this agreement for the stated fee arrangement. Access to Site: The Finn shall have site access to perform all services necessary in completing a project. The Firm agrees to take the necessary precautions to minimize damages caused by such activities. Unless otherwise agreed or caused by The Firm's negligence,all cost of restoration shall be born by Client and are not included in the fee. Warranties: The Firm shall provide the best professional services in accordance with accepted standards and shall maintain high professional standards for all work performed in conjunction with the Project. Other than the above, the Firm makes no warranty,express or implied,as to its professional services rendered under this Agreement. Fees: The anticipated fee for time&materials, if stated,shall be understood to be an estimate. All expenses relating to the project agreed upon here may be invoiced back to the customer. These expenses may include but are not limited to; mileage, legal fees, software fees, plotting and copying fees, permitting fees, and travel expense. During the course of the project if the time expended is more than this fee,the Client will be contacted with an explanation of the fee and/or a change order form to sign. Where the fee arrangement is to be on an hourly basis,the rates shall be those that prevail at the time services are rendered. Current rates are as follows: Description Rate Description Rate Description Rate Mechanical Design $78.00 Project $92.00 Mechanical Engineer $98.00 Manager/Engineer CAD Drafting $60.00 Environmental $98.00 Civil Engineer $102.00 Engineer Senior Engineering Tech $70.00 Structural Design $78.00 Structural Engineer $110.00 (Subject to$250 minim] in-house;$500 site visit charge) Engineering Tech $60.00 Roof Engineer $98.00 Forensic Engineer $128.00 Land Design Developer $78.00 Land Surveyor $78.00 Land Surveyor $92.00 Drafting Survey Crew(2 Persons or 1 $102.00 Survey Crew(3 $130.00 Professional Code Review $72.00 Person&GPS or Robotic Person) Instrument) Clerical $32.00 Construction $63.00 Reimbursable Expenses 110% Observation Mileage Per Mile $0.50 *Minimum Charge$250 Billings/Payments: Invoices for the Firm's services shall be submitted, at the Finn's option, The Firm may submit invoices either upon completion of the services or throughout the life of the project. Invoices shall be paid within 15 days of the invoice date. If the invoice is not paid within 30 days The Finn may terminate all services free of liability. The Firm does not waive any claim or right against Client by terminating services for nonpayment. Only The Firm's General Manager has authority to enter into alternative payment agreements. No Secondary payment agreement shall be binding upon The Firm unless agreed to in writing by the General Manager. Late Payments: Invoices that are not paid within 45 days of the invoice date may be assessed a Late Fee. The Client shall pay all cost including court costs and reasonable attorney fees associated with collecting any unpaid balance. Termination of Services: This agreement may be terminated by the Client or the Firm should the other fail to perform its obligations hereunder. In the event of termination,the Client shall pay the Finn for all services rendered to the date of termination,all reimbursable expenses,and reimbursable termination expenses. Ownership of Documents: All documents produced by the Firm under this agreement shall remain the property of the Firm and may not be used by the Client for any other endeavor without the express written consent of the Finn. Applicable Laws: This agreement shall be governed by the laws of the State of Iowa.