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Home My WebLink AboutPer Mar Security Services-Professional Services Agreement-06.18.2007 d7 � � 0 . 4p00 7 - 119y PROPOSAL TO PROVIDE SECURITY FOR CITY PARKING RAMPS AND SURROUNDING ADJACENT AREAS FOR THE CITY OF WATERLOO, IOWA REQUEST FOR BID PROPOSALS The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners : , or an individual doing business as , being fully familiar with the specifications affecting the cost of this service, (hereinafter "Contractor" ) hereby offers to furnish said service to the City of Waterloo, (hereinafter "City" ) , City Clerk' s Office, 715 Mulberry Street, Waterloo, Iowa. SUBMISSION OF BID PROPOSALS Sealed bid proposals shall be received by City at the City Clerk' s Office, 715 Mulberry Street, Waterloo, Iowa 50703 , until noon, on the 1st day of June 2007 . Any bid proposal submitted after the specified time shall be rejected. SCOPE OF SERVICES 1 . General Contractor shall be responsible for providing security in and around the E. 5th Street Ramp, E. Park Avenue Ramp, West Side Parking Ramps and the Fourth Street Bridge Walkway currently owned and operated by City. Said service shall generally include, but not be limited to a person to walk the ramps, and surrounding adjacent areas as well as the common traveled routes to and from said ramps, checking for suspicious persons and/or activities, and checking and insuring that all storage areas, cashier booths and offices are properly secured. Contractor shall further check all stairways and elevators and, upon request of ramp patron, escort said patron to and from said facilities. 2 . Hours of Operation Contractor shall provide one (1) person with one (1) mobile phone, said person attired in a uniform style shirt with security officer patches/badges and dark trousers to walk through and between the following ramps on the days and times indicated: 1 A. E. 5th Street Ramp: Between 8 : 00 p.m. and 12 : 00 midnight, seven (7) days per week; and B. E. Park Avenue Ramp: Between 8 : 00 p.m. and 12 : 00 midnight, seven (7) days per week; and C. West Side Parking Ramp (s) : Between 10 : 00 p.m. and 12 : 00 midnight, seven (7) days per week. Said patrol shall be intermittent and random during the hours specified herein. Contractor shall keep a daily log indicating said times that each ramp was patrolled, the purpose being for City' s reference and billing purposes, among others . The daily log shall be submitted with the monthly billing. 3 . Duties Contractor' s duties shall include, but not to be limited to the following: A. Entering each ramp during the times specified herein, and covering the entire ramp, in order to fully perform its duties; B. Note any suspicious activity and take action, as deemed appropriate and necessary; C. The blocks immediately surrounding said ramps shall be patrolled as well as the common traveled routes to and from said ramps, including the Fourth Street Bridge Walkway; and D. Immediately report to appropriate law enforcement, including the Waterloo Police Department, any crime occurring in the areas for which Contractor is responsible. Contractor shall further report to the City Clerk by the next business day after the occurrence of said crime (s) about any crimes occurring in the area for which it is providing security. Said report shall further be communicated to parking maintenance personnel in order that they may take care of any damage to any ramp property. 4 . Financial Responsibility Contractor shall provide to City proof of certificate of insurance naming the city of Waterloo as additional insured, including liability coverage in an amount not less than Five Million Dollars ($5, 000, 000) and Worker' s Compensation as required by law. 2 5 . Supervision Contractor shall have a supervisor accessible to City at all times of operation. Contractor shall also designate an administrative contact person who shall be the one responsible for all communication and correspondence. 6 . Contract Length This Agreement shall be valid for two years, renewable for an additional year if the parties can reach mutual agreement on the terms . Services are to commence on July 1, 2007 . City reserves the right to adjust the contract hours by providing at least seven (7) days written notice to Contractor of said intent. If this right is exercised, the remaining portion of this Agreement shall remain in full force and effect until the termination of this Agreement which shall be the 30th day of June 2009 . 7 . Communication All written communication shall be to Nancy Eckert, City Clerk, at 715 Mulberry Street, Waterloo, Iowa, 50703 , or if by telephone to (319) 291-4323 . 8 . Cancellation This Agreement may be canceled by City by providing written notice of said intent at least thirty (30) days prior to said cancellation. This Agreement may also be canceled in the event any of the provisions of this Agreement are unfulfilled by Contractor. 9 . Modification No provision of this Agreement may be modified unless there is written mutual agreement between the parties . 10 . Assignment There shall be no assignment of this Agreement without prior written approval of City. GENERAL REQUIREMENTS FOR SUBMISSION OF BID PROPOSALS All bid proposals must be submitted to the City Clerk' s Office in a sealed envelope clearly marked as follows : "BID PROPOSAL FOR SECURITY FOR CITY RAMPS AND SURROUNDING ADJACENT AREAS FOR THE CITY OF WATERLOO, IOWA" . 3 The name of the business submitting the bid proposal must also be clearly marked on the envelope . All bid proposals must meet or exceed minimum specifications as previously defined. Bid proposals that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. All bid proposal prices, upon submission by bidder, are recognized by the City and vendor tc be irrevocable for thirty (30) days . The bidder shall specify any deviations that he/she proposes from the above specifications in the same sequence as stated in said specifications . By attachment, the listed deviations become a part of this bid. The City of Waterloo, Iowa, reserves the right to reject any and all bid proposals, or any and all parts of a bid proposal . Upon acceptance of the bid proposal by the Waterloo City Council, a purchase order mailed, telegraphed or delivered to the undersigned vendor which is accompanied by a copy of this proposal bearing the Mayor' s signature shall constitute acceptance of the bid proposal and, therefore, be a legal binding agreement. OPENING AND ACCEPTANCE OF BID PROPOSALS Sealed bid proposals will be opened and read at 1 : 30 p.m. on the 1st day of June 2007, in the Council Chambers, City Hall, 715 Mulberry Street, Waterloo, Iowa, and all bidders understand that they may be in attendance at the bid proposal opening. Bid proposals will be acted on by the Waterloo City Council at their next regularly scheduled meeting or at a later time which shall then be established. PAYMENT PROCEDURE Payments to the Contractor shall be made on a monthly basis . Payments will be made within fifteen (15) days of the submittal of an invoice for the actual hours provided by the Contractor. The statement should include number of hours being billed and hourly rate . Invoices shall be mailed to: City Clerk' s Office, City of Waterloo, 715 Mulberry Street, Waterloo, Iowa, 50703 . 4 PROPOSAL PRICE Hourly Est. Yearly Total Annual Cost Hours Cost Security Services 11la, s /ySL, 4-1P S6 (4,00 (per person hour) This bidder, having fully read this document, hereby acknowledges that this bid proposal completely reflects the total bid as contained herein. 1- Ma s'ew4 semi vr'cei Co !,. V Name of Comp�ny By: 570 / f s t tL s 1-,/ Ge C• M4 nc�S'e✓ Address Title �/i Cec(c.,- Rap, ) 1A caYo V 05730/0 City, State & Zip Code Date (3//) -?4 S YBoo Telephone 6 - / e -0 7 Tim Hurley, Mayor Date ATTEST: - lg o 7 Nanc Eck , City Clerk Date 5 .� i �' •� s