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Approved Documents - 9/3/2024
TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $42,458.00 $400.00 $77,142.00 08/14/2024 Copy - Department NAME(S) AND POSITION(S): 4-Crime Lab Personnel DATE: 08/14/2024 NAME OF CLASS / MEETING: 2024 IAI Educational Conference and Business Meeting Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 16 , 2024 DATE(S) OF MEETING: October 16-17, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send four Crime Lab employees to this conference. Topics for this conference include: collision and crime scene 3D Bloodstain workshop, forensic escape room, advanced low light photography, etc. The cost of this training will not exceed $400.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS $400.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $400.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $100.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 9/3/2024 DEPARTMENT HEAD DATE 08/14/2024 No.66( DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $42,858.00 $2836.00 $74,306.00 08/20/2024 Copy - Department NAME(S) AND POSITION(S): McFarland, Copp, Jurgensen, Frana DATE: 08/20/2024 NAME OF CLASS / MEETING: Group Crisis Intervention Training DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 4, 2024 RETURN DATE: September 6, 2024 DATE(S) OF MEETING: September 4-6, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed officers to this course. This course offers training for peer support for critical incidents. The cost of this training will not exceed $2,836.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $750.00 $536.00 $1500.00 $50.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $2836.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO YES NO TOTAL: $ $709.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 9/3/2024 DEPARTMENT HEAD DATE 08/20/2024 DATE K: \Shared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-01-8200 1345 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED $6,000.00 EXPENDED YTD $1,640.42 THIS REQUEST $2,850.00 LEFT AFTER THIS REQUEST $1,509.58 DATE 8/30/24 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Quent Hart, Mayor DATE: August 30, 2024 NAME OF CLASS / MEETING: Conference of Mayors Fall Meeting DESTINATION: Chatham, MA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 19, 2024 RETURN DATE: September 22, 2024 DATE(S) OF MEETING: September 19-21, 2024 PURPOSE OF TRAVEL/TRAINING: Conference of Mayors Fall Meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Cedar Rapids ESTIMATE OF COST: 1500 LODGING 250 TAXI 350 MEALS 50 PARKING REGISTRATION 700 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2,850.00 BUDGET LINE ITEM: 010-01-8200-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 2,850.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Quentin Hart 9/3/2024 DEPARTMENT HEAD DATE 8/30/2024 DATE K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-01-8200 1345 $6,000.00 $1,640.42 $250.00 $4,109.58 08/30/2024 Copy - Department NAME(S) AND POSITION(S): Quent Hart, Mayor DATE: August 30, 2024 NAME OF CLASS / MEETING: Iowa League of Cities Annual Conference & Exhibit DESTINATION: Sioux City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 18, 2024 RETURN DATE: September 19, 2024 DATE(S) OF MEETING: September 18-20, 2024 PURPOSE OF TRAVEL/TRAINING: Iowa League of Cities Annual Conference & Exhibit WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 250 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 250.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-01-8200-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Quentin Hart DEPARTMENT HEAD 8/30/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 9/3/2024 DATE 1/4,{4Pgett Mad City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 20,240.00 plus est. shipping costs of $ to pay for or purchase demolition and replacement of the existing railing throughout the UNI-Cue campus. This purchase or expenditure is being made because: The handrails/guardrials are rusted and have become a safety hazard. Vendor selected for this purchase: LJ's Welding & Fabrication n Bids or written quotes were taken on this purchase, as follows: Brad Taylor - $43,000.00 LJ's Welding & Fabrication - $20,240.00 Peters Construction Corp. - $55,955.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Greg Ahlhelm, Building Official 08/09/24 $ 650,000.00 $ 637,828.00 Zo( rs r 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/03/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 12,675.64 plus est. shipping costs of $ Outfitting equipment for new Police Department vehicle. Department to expend to pay for or purchase This purchase or expenditure is being made because: New Chevy Tahoe special purpose vehicle fitted for Police Department use. Vendor selected for this purchase: Karl Emergency Vehicles Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: State bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ( 1 Other (specify) This expenditure is to be coded to the following budget line -item: 323-11-1100-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 43,397.46 and the current available balance is $ 43,397.46 Respectfully submitted, Sheila Steffen 9/3/24 ,/,,q9ett N0.04° 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) Karl Emergency Vehicles 5983 NE Industry Dr Des Moines, IA 50313 Phone: 515-264-6325 Quotation Quote WATERLOO POLICE DEPT To: 625 Glenwood St Waterloo, IA 50703 United States Quote Number: 11947 Quote Date: 08/01/2024 Customer: WATERL000747 Salesman: Keith Brown Ship Via: Expires: 08/31/2024 Contact: Richard Strange Inquiry: Terms: Net 30 Days Phone: 319-215-8080 FAX: Thank you for the opportunity to submit this quote. Waterloo PD Parts Only 2024 Tahoe Chiefs Vehicle Part Number Item Description Quantity h1SRP Price Total Line Price 1 C399 1 $1383.00 $815.97 /EA $815.97 CENCOM CORE WCX CONTROL CENTER 2 CCTL7 1 $463.00 $273.17 /EA $273.17 WeCanX 21 BUTTON/SLIDE CTRL HD 3 C399K6 1 $185.00 $109.15 /EA $109.15 OBD II CANPORT KIT TAHOE/SUB 4 CEM16 2 $286.00 $168.74 /EA $337.48 WeCanX 16 OUTPUT EXPANSION MOD 5 CV2V 1 $363.00 $214.17 /EA $214.17 VEHICLE -TO -VEHICLE SYNC MODULE 6 CHOWLER 1 $925.00 $545.75 /EA $545.75 WCX LOW FREQUENCY SIREN SYSTEM 7 HWLRB32K 1 $153.09 /EA $153.09 8 CE MP 1 002 /EA\ / -v721..klyty Can?LE TER AL AMPLIFIER - f �-/ 9 SAK70 2 $51.00 $30.09 /EA $60.18 SA-315 MT KIT 2021 CHEVY TAHOE 10 SA315P 2 $403.00 $237.77 /EA $475.54 SA315P SPEAKER, BLACK PLASTIC $1,262.93 /EA $1,262.93 11 BW54UFX WCX DUO IE 12-LT 2021 TAHOE - WITH LIGHTS 0 .021 R TO ' - WITH CARGO SL DE 1 $2144.00 $1750.00 $1,65 .00 /EA A9tOCA Report Generated: 08/01/2024 4:57:44 PM Page 1 of 3 Quote Number: 11947 (continued from page 1) Part Number Item Description 15 TCRWX5 WeCanX TRACER 5-LAMP HOUSING 16 TCRWXPD WCX TRACER PRIMARY DUO LT R/W 17 TCRWXSD WCX TRACER SECONDARY DUO R/W 18 TCRWXPE WCX TRACER PRIMARY DUO LT B/W 19 TCRWXSE WCX TRACER SECONDARY DUO BAN 20 TCRB54A TRACER MTG KIT 2021 TAHOE OVER 21 BS54Z I-E RST WCX 10-LT S/D 21 TAHOE 54D 20 AR H1 GES IL CONTR 27 PSD02FCR STRIP-LITE+ DUO FLASHR REDNVHT 28 PSE02FCR STRIP-LITE+ DUO FLASHR BLU/WHT 29 PSBKT90 STRIP-LITE+ 90 DEG MT KIT 30 PSCOMPH STRIP-LITE+ COMPARTMENT LT HI 31 TLI2D ION T-SERIES LINEAR DUO R/W 32 TLI2E ION T-SERIES LINEAR DUO BAN 33 TLIR ION T-SERIES LINEAR LT RED 34 TLIB ION T-SERIES LINEAR LT BLUE 3S CDCR 3O D,BPLIT'RKUWHTLCO 36 60CREGCS 12V WHT/RED 6" COMPARTMENT LT 37 7170-0864-03 KIT- 2021+ Chevy Tahoe Wide Body Console Kit with Printer Mount, Side Armrest, Cup Holder, & Mongoose 9" XLE 38 7160-0339 Faceplate, Whelen CenCom Gold and SoundOff 380 39 BK2019TAH21 PB450L4Wiith WHELEN ION TRI-COLOR Quantity 2 1 4 4 2 1 2 2 2 2 1 1 1 1 1 MSRP $1542.00 $57.00 $57.00 $57.00 $57.00 $107.00 $2105.00 113 $213.00 $213.00 $31.00 $171.00 $195.00 $195.00 $168.00 $168.00 $252.00 $1907.00 $35.00 $1149.00 Price $889.78 /EA $33.63 /EA $33.63 /EA $33.63 /EA $33.63 /EA $63.13 /EA $1,241.95 /EA 66.67 /EA $125.67 /EA $125.67 /EA $18.29 /EA $100.89 /EA $115.05 /EA $115.05 /EA $100.11 /EA $100.11 /EA 599559 $148.67 /EA $1,179.55 /EA $22.75 /EA $792.81 /EA Total Line Price $1,779.56 $33.63 $134.52 $33.63 $134.52 $126.26 $1,241.95 $66.67 $251.34 $251.34 $36.58 $201.78 $115.05 $115.05 $100.11 $100.11 $148.67 $1,179.55 $22.75 $792.81 Report Generated: 08/01/2024 4:57:44 PM Page 2 of 3 Quote Number: 11947 (continued from page 2) Part Number Item Description 42 WK0514TAH21H Window Barrier SteetHorizontal*FOR USE TH: -Stock Panels -SET TPb.Door P els-Alu 'num Do. Panels 43 /'K010OTAH21 or Pane o. D Plastic Blackinsta s Over 45 SHIPPING Freight and Shipping on items 46 TAHOE-202 BC-BTM 20 TAH E R R ND TT Quantity 1 MSRP $329.00 $1750.00 \le.i ,4)o: ° [) 1 (- I ,) f) r 26 it), t )) ) 0S1-5`-ri: 3 Price $231.11 /EA Total Line Price $231.11 $231.11 /EA $231.11 $525.00 $1,652.00 $525.00 /EA $1,652.00 /EA Total: r $16,399.86 y8:(5.2 "•Quotes/Estimates are only valid for 60 days from the date of the quote. Please ensure to contact the individual you received the quote/estimate from to confirm validity of quote if past 60 days from the date of this correspondence. ***Any alterations or additions after approval of this quote may result in scheduling times being extended. Acknowledgement / Date Report Generated: 08/01/2024 4:57:44 PM Page 3 of 3 Pre -Authorization Request Item Description: ei‘it e3 as leta Intended Use (replacement for X, new unit for X purpose, etc.): VQ Sourcewetl Illy / tate Bid f�iJac, 470ipMerl-fr— HGAC / Demo Unit Quotes: $ i�l 6‘/y 5• 641/ Vendor: 2. $ Vendor: 3. $ Vendor: Account (GL code): Mire 2/17 City Clerk Use Only Finance Committee Approval Date 9/3/2g24 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 15,576.21 plus est. shipping costs of $ to pay for or purchase Outfitting equipment for new Police Department vehicle (including Pro -Gard). This purchase or expenditure is being made because: New Chevy Tahoe special purpose vehicle fitted for Police Department use. Vendor selected for this purchase: Karl Emergency Vehicles ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: State bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds n Road Use Tax Federallother grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 323-11-1100-2117 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 43,397.46 and the current available balance is $ 43,397.46 Respectfully submitted, Sheila Steffen 9/3/24 ff'" cto 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslformslExpenditure Pre-Authorization.xfs (Mar 2010) Karl Emergency Vehicles 5983 NE Industry Dr Des Moines, IA 50313 Phone: 515-264-6325 Quotation Quote WATERLOO POLICE DEPT To: 625 Glenwood St Waterloo, IA 50703 United States Quote Number: Quote Date: Customer: Salesman: Ship Via: -r 11733 08/01/2024 WATERL000747 Keith Brown Expires: 08/31/2024 Contact: Inquiry: Terms: Phone: FAX: Richard Strange Net 30 Days 319-215-8080 Thank you for the opportunity to submit this quote. Waterloo PD Parts Only 2024 Tahoe PPV With Pro Gard Part Number Item Description, 1 C399 CENCOM CORE WCX CONTROL CENTER 2 CCTL7 WeCanX 21 BUTTON/SLIDE CTRL HD 3 C399K6 OBD II CANPORT KIT TAHOE/SUB 4 CEM16 WeCanX 16 OUTPUT EXPANSION MOD 5 CV2V VEHICLE -TO -VEHICLE SYNC MODULE 6 CHOWLER WCX LOW FREQUENCY SIREN SYSTEM 7 HWLRB32K 8 CEXAMP WeCanX EXTERNAL AMPLIFIER 9 SAK70 SA-315 MT KIT 2021 CHEVY TAHOE 10 SA315P SA315P SPEAKER, BLACK PLASTIC 11 EB2DEDE LEGACY WCX 54" RW/BW/RW/BW light heads included 12 GB2ENDX LEGACY 44"/54" SMOKE END DOME Quantity MSRP 1 $ 1383.00 1 1 2 1 1 1 1 2 2 1 2 $463.00 $185.00 $286.00 $363.00 $925.00 $368.00 $51.00 $403.00 $3854.00 Price $815.97 /EA $273.17 /EA $109.15 /EA $168.74 /EA $214.17 /EA $545.75 /EA $153.09 /EA $217.12 /EA $30.09 /EA $237.77 /EA $2,105.25 /EA $8.25 /EA Total Line Price $815.97 $273.17 $109.15 $337.48 $214.17 $545.75 $153.09 $217.12 $60.18 $475.54 $2,105.25 $ 16.50 Report Generated: 08/01/2024 4:45:45 PM Page 1 of 3 Quote Number: 11733 (continued from page 1) Part Number Ite`m Description 13 GBCNTX LEGACY 54" SMOKE CENTER DOME 14 GBDIVIDX LEGACY SMOKE LENS DIVIDER 15 TSiRWQ(5 \ eCan 16 WCX ACE PRIM Y D O LT 7XSD WCX R SEC Y DUO R T�'r • PE CX TR•' RPRIM •'Y140 LT T CX RA R ECO ARY DUO TE T CE ACE) M02 AH E O 21 GK10342UHK Dual T-Rail Mount2 Universal XL Handcuff Key Override 22 BS54Z I-E RST WCX 10-LT S/D 21 TAHOE 24 ARG54D DRVR FENDER MT 2021 TAHOE 25 ARGESI ARGES 5 DEG REMOTE SPOTLIGHT 26 ARGCHI ARGES BAIL MT CONTROL HEAD 27 PSD02FCR STRIP-LITE+ DUO FLASHR REDNVHT 28 PSE02FCR STRIP-LITE+ DUO FLASHR BLUNVHT 29 PSBKT90 STRIP-LITE+ 90 DEG MT KIT 30 PSCOMPH STRIP-LITE+ COMPARTMENT LT HI 31 TLI2D ION T-SERIES LINEAR DUO RNV 32 TLI2E ION T-SERIES LINEAR DUO B/VV 33 TLIR ION T-SERIES LINEAR LT RED 34 TLIB ION T-SERIES LINEAR LT BLUE 35 3SRCCDCR 3" ROUND SPLIT REDNVHT COMPART 36 60CREGCS 12V WHT/RED 6" COMPARTMENT LT Quantity 1 2 3 1 2 2 1 1 1 2 1 MSRP $J-542.00 $609.00 $2105.00 $113.00 $772.00 $345.00 $213.00 $213.00 $31.00 $171.00 $195.00 $195.00 $168.00 $168.00 $101.00 $252.00 Price $8.25 /EA $8.25 /EA $889 7 /EA $33.6 33.63 $33.63 $416.14 /EA $1,241.95 /EA $66.67 /EA $455.48 /EA $203.55 /EA $125.67 /EA $125.67 /EA $18.29 /EA $100.89 /EA $115.05 /EA $115.05 /EA $100.11 /EA $100.11 /EA $59.59 /EA $148.67 /EA Total Line Price $8.25 $16.50 $Y7Z9.56 33.6 3.63 $416.14 $1,241.95 $66.67 $455.48 $203.55 $377.01 $125.67 $36.58 $201.78 $115.05 $115.05 $100.11 $100.11 $119.18 $148.67 Report Generated: 08/01/2024 4:45:45 PM Page 2 of 3 Quote Number: 11733 (continued from page 2) Part Number Item Description 37 7170-0864-03 KIT- 2021+ Chevy Tahoe Wide Body Console Kit with Printer Mount, Side Armrest, Cup Holder, & Mongoose 9" XLE 38 7160-0339 Faceplate, Whelen CenCom Gold and SoundOff 380 39 40 41 BK2019TAH21 PB450L4With WHELEN ION TRI-COLOR PRPSP5704T21A Center Sliding Poly Window $5702T21 OSB-R Charcoal Grey ABS, Standard Transport Seat w/ Poly Window Cargo Barrier, and Retractable Outboard Seatbelts 42 WB57T21 Pair, Steel Window Bars (for use with DP57T21 ABS Rear Door Panels only) 43 DP57T21 Pair, Black ABS, Rear Door Panels (for use with W857T21 & WBP57T21 only) 45 CSF57T23 2021- CURRENT CHEW TAHOE CARGO STORAGE FLOOR 46 SHIPPING Freight and Shipping on items Quantity 1 1 1 1 1 MSRP $1907.00 $35.00 $1149.00 $1130.00 $1600.00 /, Price $1,179.55 /EA $22.75 /EA $792.81 /EA $780.75 /EA $1,650.61 /EA $221.11 /EA $128.51 /EA $1,104.00 /EA $525.00 /EA Total: flYVe - I JN\e" Total Line Price $1,179.55 $22.75 $792.81 $780.75 $1,650.61 $221.11 $128.51 $1,104.00 $525.00 $17,818.33 > ***Quotes/Estimates are only valid for 60 days from the date of the quote. Please ensure to contact the individual you received the quote/estimate from to confirm validity of quote if past 60 days from the date of this correspondence. ***Any alterations or additions after approval of this quote may result in scheduling times being extended. Acknowledgement / Date Report Generated: 08/01/2024 4:45:45 PM Page 3 of 3 Pre -Authorization Request Item Descr ption: VPD Sao eg0,P ugF Intended Use (replacement for X, new unit for X purpose, etc.): Sourcewell eiscrte Bid / HGAC / Demo Unit Quotes: 1. $ )C «/t v Vendor: 2. $ Vendor: 3. $ Vendor: Account (GL code): 22 Sy- j) -'sc -A7 City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 9,544.50 Central Garage plus est. shipping costs of $ 500.00 Auger for SnoGo snowblower including bearings. Department to expend to pay for or purchase This purchase or expenditure is being made because: Replacing broken auger on SnoGo snowblower. Vendor selected for this purchase: C Alamo Group Bids or written quotes were taken on this purchase, as follows: Q■ Bids or quotes were not taken on this purchase because: Vendor specific Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Bonds Road Use Tax E Sewer Federallother grants l i Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 553,851.26 Respectfully submitted, Sheila Steffen 9/3l24 f ett 7)3 ,/ SIGr 3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) ALA ►M O GROUP Snow& Ice Team lac F'VieFP AI RFI EL D Erna WAUSAU ea Account: City of Waterloo - IA P repared For: Todd Swarts E-Mail: todd.swarts@waterloo-ia.org P hone: 319-291-4522 Quoted On: 8/8/2024 Bill To: City of Waterloo - IA 625 Glenwood Street Waterloo, IA 50703 Credit Terms: Net 30 Quote #: P repared By: E-Mail: P hone: Quote Exp.: S hip To: Freight Terms: Incoterms: Q-38211-1 Dennis Poulakos parts@wausauequipment.com (262) 796-6100 9/7/2024 City of Waterloo - IA 625 Glenwood Street Waterloo, IA 50703 FC1 - PREPAY & ADD FOB Origin (Transfer at Origin) Machine Information: S erial Number: 2019/ SGMP1024-5349937 Please Note: If a serial number is not provided for this quote, any order generated is non-refundable Leadtime: 3-5 Days N otes: Qty Item # Description List Price (ea) Additional Discount Final Price (ea) Extended Amount 1.00 SG80008 AUGER - 14IN DIA SERRAT $8,839.14 0.00 $8,839.14 $8,839.14 1.00 SG80101 AUGER BEARING, AMI# UC $705.36 0.00 $705.36 $705.36 SUBTOTAL: TOTAL: $9,544.50 $9,544.50 The above prices, specifications, and all attached terms and conditions are hereby accepted as part of this agi eement. The Alamo Group Snow & Ice Team is authorized to supply the equipment and services as specified to: Note: All purchase orders must include The Alamo Group Snow & Ice Team quote number Q-38211 Page 1 of 3 ALAMO GROUP Snow& Ice Team HENKE]i FAIRFIELD Printed Name: Signature: Acceptance Date: Requested Delivery Date: Purchase Order Number: Page 2of3 WAUSAU ALAMO GROUP Snow& Ice Team HENKE • FAIRFIELD WAUSAU Terms & Conditions • All lead times are subject to change without notice. • All quotes are Ex -Works unless stated otherwise. Ex -Works transfers title, ownership, and liability to the buyer upon notification of "ready to ship". Buyer assumes all shipping and regulatory responsibilities of transporting goods from the seller's point of origin. • All prices are shown in USD • All credit terms are subject to credit approval • All orders are subject to acceptance by an officer of the company. Orders for products not regularly carried in stock or requiring special engineering or manufacture are in every case subject to approval by an officer of the company. The agreement set forth herein supersedes any prior agreements, representations, or other communications between the parties relating to the subject matter set forth herein. No other terms and conditions shall apply including the terms of any purchase order submitted by Buyer, whether or not such terms are inconsistent or conflict with or are in addition to the terms and conditions set forth herein. • Work produced at Buyer's request such as sketches, drawings, design, testing fabrication, and materials shall be charged at current rates. • Any custom orders generated from this quotation (orders for products that need to be designed) will be non -cancelable once they are released for production. Additional production time may be required. Please consult with sales for production time upon order placement. • Orders regularly entered cannot be canceled except upon terms that will compensate the company for any loss or damage sustained. Such loss will be at a minimum of 10% of the purchase price. The buyer agrees that it shall inspect the equipment immediately after receipt and promptly (in no event later than fifteen (15) days after receipt) notify in writing of any non -conformity or defect. The buyer further agrees that failure to give such prompt notice or the commercial use of the equipment shall constitute acceptance. Acceptance shall be final, and Buyer waives the right to revoke acceptance for any reason, whether or not known by Buyer at the time of such acceptance. • We reserve the right to change manufacturing specifications and procedures without notice, in accordance with its product improvement policy. • Our standard warranty (12 months for parts and flat rate labor) shall apply unless otherwise noted. • This quote provides for no hydraulic components & controls other than those mentioned. Dealers must assume that items not in this quote will not be provided. Page 3 of 3 Pre -Authorization Request Item Description: Lyer4r lere7o bcsf(}.tjs Intended Use (replacement for X, new unit for X purpose, etc.): IJn) % k V\ c. U e r` cr\ Sin bjlatl'-er q.ep/6„y Sourcewell / State Bid / HGAC / Demo Unit 'Ask ody Quotes: 1�Vendor: 2. $ S37a/i-�rvendor: JJapic GoP 3. $ 906: 3k bean Vendor: (4l&v'YUD @[bi) Account (GL code): 0 I 0 ^ ^ City Clerk Use Only Finance Committee Approval Date 913/24 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,296.31 plus est, shipping costs of $ to pay for or purchase Turbocharger with installation kit. This purchase or expenditure is being made because: Replace failing turbocharger on WFD #121304 Vendor selected for this purchase: ■ Bids or written quotes were taken on this purchase, as follows: MHC Kenworth - $4,296.31 Truck Center Companies - $4,554.00 Truck Center Companies - $5,297.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer C. Bonds ❑ Federal/other grants ® Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sheila Steffen $ 595,500.00 $ 543,867.15 913/24 ZOcu 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date t<:Ishared goodieslforms\Expenditure Pre-Authorization.xts (Mar 2010) Customer Number: 229780 SERVICING DEALERSHIP MHC KENWORTH - WATERLOO 3315 TITAN TRL STE A WATERLOO, IA 50701-1220 319-257-5422 Control Number: Q0122560000002314 Terris CASH Truckl CoOnterM n Date' PAT M 8/02/2024 SOLD TO: City of Waterloo Central Garage 625 Glenwood St Waterloo IA 50703-4063 (319)291-4445 CUSTOMER P/U # PART # DESCRIPTION ORD NET AMOUNT 1 RX3798338RXCUM 2 CX3798338RXCUM KIT-TURBOC HARGER KIT-TURBOC HARGER 1 4296.31 4296.31 1 769.23 769.23 TOTAL WITH RETURNABLE CORE -- 4,296.31 C TOTAL -- 5,065.54 10:41 PAGE: 1 101 PLAZA DRIVE Elk Run Heights, IA 50707 iri,.--ctorxL-:_,[r,,, P ANI ES Wft P: (800) 582-5789 F: Sold CITY OF WATERLOO - 75363 To 625 GLENWOOD WATERLOO, IA 50703 Ship CITY OF WATERLOO - 75363 To 625 GLENWOOD WATERLOO IA 50703 PHONE NUMBER (319) 291-4445 ESTIMATE: EP302037936 ESTIMATE: DATE INVOICE SHIP VIA OPS SALESPERSON FLEET UNIT ID SALE TYPE TERMS CUSTOMER PO# 08/01/2024 12:30:131)&1 DELIVERY OPS WL2 20215 PRE AR QTY SHP QTY B/O ITEM DESCRIPTION BINl BIN2 UNIT PRICE EXTD PRICE 1 3798338RX KIT ICP TURBOCHARGER NOLOC NOLOC 3,906.79 3,906.79 1 3798338RX-CORE (3780074D) KIT ICP TURBOCI IARGE CORE CORE 781.25 781.25 4 5263462 NUT TWELVE POINT 303011 ' 303011 5.92 23.68 4 5286984 STUD 303012 303012 9.21 36.84 1 6382091RX CO3C01 CO3C01 1.391.01 1,391.01, KIT TURBOCHARGER ACTUATOR 1 6382091RX-CORE (4034090D) KIT TURBOCHARGER AC CORE CORE 312.50 312.50 1 ISL PX9 HE351 w:' 12V actuator NOLOC NOLOC 4.554.00 4,554.00 IIDE RHX7341C 1 IIDE RHX7341C-CORE NOLOC NOLOC 1,125.00 1,125.00 ISL PX9 HE351 w/ 12V actuator 1 FREIGHT INBOUND 150.00 150.00 FRTIN 1 5264568 GASKET OIL DRAIN GSK203 GSK203 5.42 5.42 1 5263924 GASKET TURBOCHARGER NOLOC NOLOC 17.53 17.53 1 5274641 CONNECTION TUR OII, DRAIN NOLOC NOLOC 48.34 48.34 1 5286692 TUBE TUR OIL SUPPLY NOLOC . NOLOC 37.96 37.96 1 102408 CLAMP V BAND 308004 1 308004 41.76 41.76 SIGNATURE X The e•r.`7 warrantes apf j.ng to tks 1.art(s) are this which mry to offered ty the manufacturer. The ser:g dta2ec HEREBY expressly dsc;ims a`1 aanantes, either espre ss et irn td, iit&4rg a-q im pl.ed tract anties of rnecchr,tat<L ity GC 6tr, ss fogy a patculat p'.rpose, and r,e. her assuites cc authorize; a_.y other F^_rson to is rre for it any liter y CI tttid.:cton G:th the sae of this part(s) and/oc service. BL.Ter shil not to enti_'ed to recover from the sel ng de2ec arycorse' e rtial damages, damages to property, damages for loss of use, Toss of time, loz of profit, or income, or any otter in. i itntial damae-es. TERMS NET, NO CASH DISCOUNT. Payment is due ty the 10th of mo .th foll•o rg purchase. A FltIANCE CHARGE of 16% PER ANNU'..ttz l be charged on all accounts ctt ch have t7:a'}ces 30 days oc more past d..-. 15% hand_ng charge e a J parts Letirned for cted..t oc exchange. rbe_ Retucns sut;ect to rests b•xt and restock fee. Open kits and e't:trical parts are not e_g'e for re';rn. All claims acid retsrrei goods must to accompanied by this t . NO RETURNS AFTER 30 DAYS AR SUB -TOTAL TAX PREPAY FREIGHT S 12,282.08 S 0.00 S 0.00 S 150.00 TOTAL S 12,432.08 Please Remit Payment to: Truck Center Companies - Waterloo PO Box 27379 Omaha, NE 68127 REMIT TO: PO Box 27379 Omaha, NE 68127 866-751-1189 Page 1 of 1 Pre -Authorization Request Item Description: imAccs\c;\r- ---CrizciAlar9er us)* Intended Use (rept cement for X, new unit for X purpose, etc.): Sfitt.e, 0./ l siVihe e drt_ 60F17 ,A, 30 q Sourcewell / State Bid / HGAC / Demo Unit Quotes:9(0 51 1. $ 2. $ 3. $a Account (GL code): Vendor: n (cirrni6Ven dor: K`' Vendor: l ft✓ ���n�Q ��m )4C City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,512.27 plus est. shipping costs of $ 75.32 to pay for or purchase Revised pre-auth for Power Take -Off Unit. Original quote did not include shipping charges. This purchase or expenditure is being made because: Old unit has failed on #190902 and it is more cost effective to buy new than rebuild the current PTO. Vendor selected for this purchase: Force America Distributing n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary to our spreaders/pumps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 66,483 and the current available balance is $ 54,228.62 Respectfully submitted, Sheila Steffen 9/16/2024 N , to p/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) -,( Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe,�y/3/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk $ 17,584.00 plus est. shipping costs of $ Annual Iowa League of Cities membership dues Department to expend to pay for or purchase This purchase or expenditure is being made because: Membership dues are to be paid yearly Vendor selected for this purchase: Iowa League of Cities n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Bids are not required for this purchase Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 19,000.00 and the current available balance is $ 18,875.00 Respectfully submitted, Kelley Felchle 8/28/24 Zo SID 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committy/3/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code Enforcement Department to expend $ 4,595.00 plus est. shipping costs of $ to pay for or purchase Removal of two hazardous trees. One cottonwood and one ash. Both trees on located on same property. This purchase or expenditure is being made because: Both trees have been deemed a hazard by Leisure Servies. Vendor selected for this purchase: Owens Tree Service tI} Bids or written quotes were taken on this purchase, as follows: Owens Tree Service $4,595.00 Levi's Lawn Care $7,500 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ❑ Sewer Q Sanitation ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125 1390 Hazardous Tree Removal (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 95,000.00 $ 74,758.65 Maria Downing 19-24 Cj 7i1�044° 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire $ 15,741.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase ambulance patient care reporting software and data management services This purchase or expenditure is being made because: annual subscription fee for ambulance patient care reporting and data management services Vendor selected for this purchase: ESO Solutions, Inc n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Annual database/records management subscription in which fire department currently utilizes Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 17,490.00 $ 17,081.52 Bill Beck 08/21/2024 t N SI:`o-9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance c°`r'm`1�3/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 27,000.00 plus est. shipping costs of $ to pay for or purchase One new Clark S25 Forklift. This purchase or expenditure is being made because: Forklift is needed to lift heavy loads, assist with events, and offload deliveries. Vendor selected for this purchase: C&B Material Handling LLC ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This is a one year old holdover unit with some cosmetic imperfections due to outside storage but much cheaper than a factory direct unit would be. Unit is still new with original factory warranty. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 322-37-4100-2113, 324-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,879.25 55,000.00 and the current available balance is Respectfully submitted, Paul Huting 08/28/24 (Signature Dept. Head or Designee) $ 10,593.17 55,000.00 j4 Mod r'""'' 9/3/2024 Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) QUOTATION To: CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO IA 50701 Attention: JB BOLGER Date: 8-28-24 Quote #: RV- 0011-1 Salesperson: Ryan Vawter it Standard Features MATERIAL HANDLING C & B Material Handling, LLC 2950 W. Airline Highway Waterloo, IA 50703 FORD 2.5L balanced engine with EPA compliant multi -port LPG fuel injection system Single speed powershift transmission Force -cooled wet disc brakes Automatically -applied parking brake Two overhead guard mounted LED headlights Hood mounted control levers Power steering Tilt steering wheel Rear grab handle with horn button Steering wheel spinner knob Full suspension vinyl safety seat with hip restraints Orange seatbelt Drink holder Convenience console Drive axle hub seal guard Speed limiter Traction disable seat switch Operator presence system Raised air intake Aluminum wave fin radiator and high capacity cooling system 5" color LCD digital full featured instrument display with digital and audible warnings of engine functions Automatic engine shutdown system Low fuel warning Automotive style fuse box Draw bar pin Standard Warranty is 2 Years / 4,000 Hours on Basic Truck, 3 Years / 6, 000 Hours on Major Components (See Owner Protection Warranty Certificate for complete details) Options Included In This Proposal Engine UL Construction Upright Height Carriage Stdeshifter Load Backrest Forks Mast Tilt FORD 2.5L LPG - Balanced, Multi -port LPG Fuel Injection UL "LP" Construction Triple Stage MFH 189" OHL 85.2" FL 37.2" 41" Wide Hook Type Class II 41" Class II with 8" Total Sideshift 48" High 48" x 4" x 1.75" Class II 5° Back / 6° Forward Hose Adaptations Auxiliary Control Valve Drive Tires Steer Tires Overhead Guard Seat Seat Belt Front Work Lights Speed Limiter Warning Light Rear Blue Safety Light Travel Alann Paint Warranty Air Cleaner Safety Element Convenience Console Hp Restraints Rear Handle with Flom Button Spinner Knob - Steering Wheel Quote Price: Single - 4 Hoses (Internal) 4 Spool Valve, 2 Additional Lever Solid Pneumatic 7.00 x 12 Solid Pneumatic 6.00 x 9 Standard Height Safety Seat - Full Suspension Vinyl Orange Seat Belt LED Headlights (OHG Mounted) Maximum Travel Speed LED Strobe Light (Yellow) LED Rear Blue Safety Light (Reverse Only) Audible Back -Up Alarm Clark Green Standard - 2 Years / 4,000 Hours on Basic Truck, 3 Years / 6,000 Hours on Major Components (See Owner Protection Warranty Certificate for Details) Quantity (1) : $ 27,000.00 -rDetivety $ 200.00- 1» e .a e- (lod4l Grand Total: does not include applicable sales tax. Special discounted pricing while supplies last $ 27j2ODO t--- 27, oat. oo TERMS FOR ACCEPTANCE OF PROPOSAL AND ATTACHMENTS Terms: Net 15 Days This Quote does not include sales tax If applicable FOB: Waterloo IA 60703 ACCEPTANCE AS CONTRACT OF SALE Acceptance: CITY OF WATERLOO LEISURE SERVICES JB BOLGER PARK SUPERINTENDENT Authorized Signature Date: PO No.: Authorized Dealer: C & B Material Handling, LLC Ryan Vawter Y Branch Manager This transaction will be governed by the attached terms and conditions of sato, which are also available on our wobsite at https;j/cbmaterlalhandling.com/ C& B Material Handling LLC-Terms and Conditions of Sale Applicability. These terms and conditions of sale (these "Terms") are the only terms which govern the sale of the goods ("Goode) by C & B Material Handling, LLC ("Seller") to the buyer named on the reverse side of these Terms ("Buyer"). The accompanying quotation (the "Sales Confirmation" and these Terms (collectively, this "Agreement") comprise the entire agreement between the parties, and supersede all prior or contemporaneous understandings, agreements, negotiations, representations and warranties, and communications, both written and oral. These Terms prevail over any of Buyer's general terms and conditions of purchase regardless of whether or when Buyer has submitted Its purchase order or such terms. Fulfillment of Buyer's order does not constitute acceptance of any of Buyer's terms and conditions and does not serve to modify or amend these Terms. peliverv. The goods will be delivered within a commercially reasonable time after the execution of this Sales Confirmation, subject to availability of finished Goods. Seller shall not be liable for any delays, loss or damage In transit. Seller shall deliver the Goods to Buyer at one of Seller's stores or, if agreed to by the parties In writing, the Buyer location listed on the Sales Confirmation (the "Delivery Point"). Title and risk of loss passes to Buyer upon delivery of the Goods at the Delivery Point. Regardless of Delivery Point, Buyer shall be responsible for all applicable shipping and loading charges, Including Insurance, to complete delivery of the Goods, and shall provide equipment and labor reasonably suited for receipt of the Goods at the Delivery Point. Seller may, In Its sole discretion, without liability or penalty, make partial shipments of Goods to Buyer. Each shipment will constitute a separate sale, and Buyer shall pay for the units shipped whether such shipment is in whole or partial fulfillment of Buyer's purchase order. price. Buyer shall purchase the Goods from Seller at the applicable price or prices set forth in the Sales Confirmation (the 'Prices"). All Prices are exclusive of ail sales, use and excise taxes, and any other similar taxes, duties and charges of any kind Imposed by anygovernmental authority on any amounts payable by Buyer. Buyer shall be responsible for all such charges, costsand taxes; provided, that, Buyer shall not be responsible for any taxes Imposed on, orwith respect to, Seller's Income, revenues, gross receipts, personnel or real or personal property or other assets. Payment Terms. Buyer shall pay all Invoiced amounts due to Seller upon execution of theSalesConfirmation unless otherwise agreed to In writing by the parties. Buyer shall make all payments hereunder by wire transfer, credit card or dmckand In Us dollars. Buyer shall pay interest on all late payments at the lesser of the rate of 1.5% per month or the highest rate permissible under applicable law, calculated dailyand compounded monthly. Buyer shall reimburseSeller for all costs incurred In collecting any Tate payments, Including, without limitation, attorneys' fees. In addition to an ether remedies available under these Terms or at law (which Seller does not waive by the exercise of any rights hereunder), seller shall be entitled to suspend the delivery of any Goods If Buyer falls to pay any amounts when due hereunder. Buyer shall not withhold payment of any amounts due and payable by reason of any setoff of any claim or dispute with Seller, whether relating to Seller's breach, bankruptcy or otherwise, As collateral security for the payment of the purchase price of the Goods, Buyer hereby grants to Seller a lien on and security Interest In and to all of the right, title and Interest of Buyer In, to and under the Goods, wherever located, and whether now existing or hereafter arising or acquired from time to time, and in all accessions thereto and replacements or modifications thereof, as well as all proceeds (Including Insurance proceeds) of the foregoing. The security interest granted under this provision constitutes a purchase money securityInterest undersouth Dakota law. Assumption of Risk, Waiver of Subrogation & Indemnificallon: BUYER ASSUMES THE RISK OF ANY AND ALL DAMAGE OR INIURY TO PERSONS OR PROPERTY OF ANY KIND OR NATURE, INCLUDING WRONGFUL MATH, CAUSED BY, RESULTING FROM OR IN ANY WAY CONNECTED MENTHE GOODS ONCE IN THE POSSESSION OF THE BUYER. BUYER. FOR ITSELF AND ITS INSURANCE CARRIERS, WAIVES ANYAND ALL RIGHTS OF SUBROGATION AGAINST SELLER, BUYER SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS SELLER AGAINST ANY AND ALL TOSSESAND DAMAGES OF WHATEVER KIND INCURRED BY SELLER INCLUDING ATTORNEY$'_FEES, RELATING TO ANY CLAIM OF A THIRD PARTY OR SELLER ARISING OUT OF OR OCCURRING IN CONNECTION WITH BUYER'S USE OF GOODS OR NEGLIGENCE% Disclaimer of Warranty and Limited Liability. EXCEPT AS TO ANY WARRANTY OFFERED BY THE MANUFACTURER, SELLER MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECTTOANY GOODS, INCLUDING ANY (a) WARRANTY OF MERCHANTABIUTY; (b) WARRANTYOF FITNESS FOR A PARTICULAR PURPOSE; OR (c) WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS OF ATHIRD PARTY; WHETHER EXPRESS OR IMPLIED BY LAW, COURSE OF DEALING, COURSE OF PERFORMANCE, USAGE OP TRADE OR OTHERWISE. IN NO EVENT SHALL SELLER BE LIABLE TO BUYER OR ANY THIRD PARTY FOR ANY LOSS OF USE, REVENUE OR PROFIT OR LOSS OF DATA OR DIMINUTION tN VALUE, OR FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES WHETHER ARISING OUT OF BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, REGARDLESS OF WHETHER SUCH DAMAGES WERE FORESEEABLE AND WHETHER OR NOT SELLER HAS BEEN ADVISED OF THE POSSIBILITYOF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ANYAGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL SELLER'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE SALE OF THE GOODS HEREUNDER, WHETHER ARISING OUT OF DR RELATED TO BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID TO SELLER FOR TNEOoODS SOLD HEREUNDER. Compliance with Law, Buyer shall comply with all applicable laws, regulations and ordinances. Buyer shall maintain in effect all the licenses, permissions, authorizations, consents and permits that it needs to carry out Its obligations under this Agreement. Termination, In addition to any remedies That may be provided under these Terms, Seller may terminate this Agreement with Immediate effect upon written notice to Buyer, If Buyer: (I) falls to pay any amount when due; (II) has not otherwise performed or compiled wllh any of these Terms, In whole or In part; or (III) becomes Insolvent, files a petition for bankruptcy or commences or has commenced against it proceedings relating to bankruptcy, receivership, reorganization or assignment for the benefit of creditors. Miscellaneous. SELLER IS NOT A FEDERAL GOVERNMENT CONTRACTOR OR SUBCONTRACTOR. SELLER CANNOT ACCEPT OR AGREE TO ANYTERMS OR CONDITIONS THAT WOULD IMPOSE SUCH STATUS ON IT. ACCORDINGLY, THE PARTIES AGREE AND REPRESENTTHATTHE GOODS SELLER WILL PROVIDE HEREUNDER ARE NOT, IN WHOLE OR IN PART, FOR USE IN, OR NECESSARY TO, THE PERFORMANCE OF A FEDERAL GOVERNMENT CONTRACT OR SUBCONTRACT. All matters arising out of or relating to this Agreement are governed by end construed In accordance with the Internal laws of the State of South Dakota. Any legal suit, action or proceeding arising out of or relating to this Agreement shall be Instituted In the federal courts of the United States of America or the courts of the State of South Dakota In each case located In the City of Sioux Falls and County of Minnehaha, and each party irrevocably submits to the exclusive Jurisdiction of such courts in any such suit, action or proceeding. The Invalidity, illegality, or unenforceablilty of any provision herein does not affect any other provision herein or the validity, legality, or enforceability of such provision In any other Jurisdiction, Further, In the event that any provision Is held to be overbroad as written, such provision shall be deemed amended to narrow Its application to the extent necessary to make the provision enforceable according to law and enforced as amended, These Terms may only be amended or modified In a writing which specifically states that It amends these Terms and is signed by an authorized representative of each party, Buyer shall not assign any of Its rights or delegate any of Its obligations under this Agreement without the prior written consent of Seller. The relationship between the parties Is that of Independent contractors. Nothing contained In this Agreement shall be construed as creating any agency, partnership, joint venture or other form ofjoint enterprise, employment or fiduciary relationship between the parties, and neither party shall have authority to contract for or bind the other party In any mariner whatsoever. No waiver by Seller of any of the provisions of this Agreement Is effective unless explicitly set forth hi writing and signed by Seller, City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Ffnanco commtg3/2024 Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 2,916.25 plus est. shipping costs of Flag Football Shirts Leisure Services Department to expend $ to pay for or purchase This purchase or expenditure is being made because: Team shirts for the players Vendor selected for this purchase: 1 Bids or written quotes were taken on this purchase, as follows: Dickey's Screen Printing 2,916.25 Advantage Screen Print 3,010.00 Creative Impact NA Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is 1 espectfu submitte•, (Signature Dept. $ 22,000.00 $ 21,230.02 ,idgett N 0/2024 d or Designee) Date (Signature Finance Dept. Review) Date Kashared gaodies\formslExpendilure Pre-Authorization.xls (Mar 2010) The Cedar Valley SportsPlex is requesting price quotations for the following items. The deadline for the submitting price quotations will be Friday August 16th, 2024 by 5:00 p.m. Contact Info: Cedar Valley SportsPlex Attn: Alex Hildman 300 Jefferson Street Waterloo, IA 50701 Phone: 291 0165 Email: Alex.hlldman@waterloo-ia.org Item: 50/50 long sleeve shirt Specs 8 different color shirts with a two color screen print on the front. The art work will be different on all 8 shirts. Approximately 180 Youth Shirts $12.75/Shirt Total: $2,295.00 Approximately 35 Adult Shirts $12.75/ Shirt Total: $446 25 Art Work Fees and Setup Total$175,00 Re -Order per shirt $12.75 Total price for all shirts plus any additional fees: $2,916.25 (Bid will be awarded based on the total price for all items.) The order will be placed with the winning bidder by August 23rd. The order will need to be received by September 20th. If you have any questions regarding these items, please do not hesitate to call Alex at 319-291-0165. Company Name: Dickey's Printing and Embroidery Company Address: 308 E.7'h St. Waterloo, IA 50703 Phone tt: 319-234-1777 Date: August 16, 2024 Sales Rep. Jay The Cedar Valley SportsPlex is requesting price quotations for the following items. The deadline for the submitting price quotations will be Friday August 16th, 2024 ,y 5:00 p.m. Contact Info: Sales Rep. Cedar Valley SportsPlex Attn: Alex Hildman 300 Jefferson Street Waterloo, IA 50701 Phone: 291-0165 Email: Alex hildman(awaterloo la org Item: 50/50 long sleeve shirt Specs: 8 different color shirts with a two color screen work will be different on all 8 shirts. rint on the fron Approximately 180 Youth Shirts '1 I4 d /Shirt Total 2 C.goo Approximately 35 Adult Shirts t t / Shirt '¢ 'It 5 Total Art Work Fees Re -Order per shirt itI�`l' Total price for all shirts plus any additional fees: ct 3D t O (Bid will be awarded based on the total price for all items.) The order will be placed with the winning bidder by August 23rd. The order will eed to be recelved by September 20th. If you have any questions regarding these item, please do not hesitate to call Alex at 319-291-0165. Total 4 30 The art Company Name: Company Address: k3 2 �t:(•�t v (,{JJ . Phone#: (�c l`\ �cC--I I1 ` _ Date: ' it, ('?y City Clerk Use Only Finance Committ, 73/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5590.37 plus est. shipping costs of $ to pay for or purchase Emergency repair of Air Conditioning in Locker Room Air Handling Unit This purchase or expenditure is being made because: air conditioning to certain parts of the building was not working Vendor selected for this purchase: Setpoint Mechanical Services (Johnston, IA) Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Setpoint Mechanical was sent to look at this unit by the unit manufacture to fix this issue. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax 7 Sewer n Sanitation Bonds Federal/other grants n Other (specify) • This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 Building & Grounds Maintenance (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,000.00 and the current available balance is $ 14,092.25 Respectfully submitted, GIGIIAi Paul Huting 08/15/2024 4i D'ett ZOaac� sly 49 3 2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Setpoint Mechanical Servic (ry 8951 Thomas Avenue Johnston IA50131 IM�t G 2 2024! 515-247-8100 Billed To: City of Waterloo Maintenance Building 715 Mulberry St Waterloo IA 50703 Location: Service Invoice Invoice#: 3305 Date: 08/09/2024 Cedar Valley Sports Complex 300 Jefferson Street Waterloo IA 50701 Due Date: 09/08/2024 Terms: 30 Days Order#; Todd Henrich Description 910-0182-00 Copeland Unloader Solenoid Shipping Service Labor 8/7/2024 Trip Charge Service Labor 8/8/2024 Service Labor - Reg. Rate Overtime Labor - OT Rate Trip Charge R.E.N.T. (Recovery/Evacuation/Nitrogen/Torch) Quantity 1.0000 1.0000 8.0000 1.0000 10.5000 8,0000 2.5000 1.0000 1.0000 Price (each) 786.620000 65.000000 225.000000 90.000000 225.000000 337,500000 90.000000 115.000000 Ext Price 786.62 65.00 1,800.00 90.00 1,800.00 843.75 90.00 115.00 Work Completed Notes: 8-7-24 AS Traveled to the Cedar Valley Sports Complex for refrigerant leak repairs on the Valent RTU. Met with Todd upon arrival. Circuit 1 has a slight amount of nitrogen left in it. Dumped the nitrogen and then found out the 3-way valve we received is a size too small, Spoke to Todd and it was decided to put a cap on the 3- way valve that was leaking to fix the leak and eliminate reheat operation. Installed a cap in the valve with Teflon seal, pressure tested with nitrogen, and connected the vacuum pump. Recovered the remaining refrigerant out of circuit 2 and replaced the leaking unloader solenoid. Pressure tested and installed the vacuum pump. Will return tomorrow to continue with work. 8-8-24 AS Returned to the Cedar Valley Sports Complex. Isolated both vacuum pumps and after 30minutes circuit 1 was at 380 and circuit 2 was at 325 microns. Charged each circuit with the nameplate charge with refrigerant provided by the customer. Remit To: 8951 Thomas Avenue Johnston, IA 50131 Non -Taxable Amount: Taxable Amount: Sales Tax: • 5,590.37 0.00 0.00 Amount Due 5,590.37 Send any questions to: Mindi@setpointmech.com Thank you for your prompt payment/ Service Invoice Invoice#: 3305 Continued... Date: 08/09/2024 Description Quantity Price (each) Ext Price Test ran each circuit and verified proper suction superheat and subcooling. Did find on circuit 2 that there is a bad condenser fan motor, Todd is aware. Found no further issues. Page 2 of 2 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 9/3/2024 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,000.61 plus est. shipping costs of Repairs to roadside mowing tractor # 458. $ 250.00 to pay for or purchase This purchase or expenditure is being made because: Unit died on the side of the road and had to be towed to the John Deere Dealership. Vendor selected for this purchase: P&K Midwest, Waterloo, Iowa n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: P&K Midwest is the only local John Deere Dealer that can repair this type of equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax El Sewer Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1319 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 14,552.00 and the current available balance is $ 11,547.04 Respectfully submitted, Paul Huting 8/29/2024 T e( a)0 "'0/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Kashared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) PO #: Date: Aug 28 2024 Account # Dealer Information Name: P & K MIDWEST, INC. Address: 2415 SERGEANT ROAD WATERLOO, IA 50701 United States Phone: 3192333553 Fax: Contact: Part No. TY22028 SJ 11784 Description HY-GARD Transmissio n Oil Filter F37020155 0-Ring SJ22726 Dealer Message: Hydraulic External Gear Pump Currency: PIN Customer Information Name: Address: Phone: Email: Contact: Comment 1 Agriculture Comment Qty 5075M - TRACTOR Agriculture 5075M - TRACTOR Shipping Method: Unit Price 80 5.46 115.64 4.18 1563.04 Price 436.80 115.64 4.18 1563.04 Subtotal: 2119.66 Labor 4880.95 Shipping: 250.00 Tax: Total: 7250.61 Copyright © 2024 Deere & Company. All Rights Reserved. Page 1 of 1 City Clerk Use Only Finance Commieg3/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 3,607.50 plus est. shipping costs of $ 0 to pay for or purchase Truck wraps for 2 sanitation trucks. This purchase or expenditure is being made because: Wrapping two New Way sanitation trucks. Vendor selected for this purchase: Signs by Tomorrow Bids or written quotes were taken on this purchase, as follows: Signs by Tomorrow 3,607.50 Cedar Falls, Iowa Action Signs - No Response n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400 2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 800,000 and the current available balance is $ 40,196.25 Respectfully submitted, Sheila Steffen 9/3/2024 ThNo E3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commji�e�yy///2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Gauges) Department to expend $ 9,455.00 plus est. shipping costs of $ 300.00 to pay for or purchase Pressure gauges This purchase or expenditure is being made because: Pressure gauges needed for installment of new pumps Vendor selected for this purchase: Onyx Valve n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 577,677.81 Respectfully submitted, Brad Manahl 08/21/24 7/O g3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 418,570.88 plus est. shipping costs of Flusher truck - FY26 Sewer (Flusher FY26) Department to expend $ - to pay for or purchase This purchase or expenditure is being made because: New Flusher Truck needed - will not accept delivery before 07/01/2025 Vendor selected for this purchase: Municipal Pipe Tool n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: State Bid Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,000,000.00 and the current available balance is $ 1,000,000.00 Respectfully submitted, Jesse Gaherty 08/21/24 yeti Nao, JIB; r a SIG 3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Readers/Meters) $ 16,970.00 plus est. shipping costs of $ 300.00 Department to expend to pay for or purchase Three level readers in RRW wet wells and two flow meters for Easton and Satellite parshal flume. This purchase or expenditure is being made because: New meters and readers needed. New readers will have controls improvement. Vendor selected for this purchase: Bert Gurney and Associates n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 577,667.81 Respectfully submitted, Brad Manahl 08/20/24 dy,ett Zao, 943/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/3/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Pipe Plug) $ 6,345.49 plus est. shipping costs of $ 500.00 Cherne 24"-48" Muni Ball with 6" Bypass & Sleeve Department to expend to pay for or purchase This purchase or expenditure is being made because: New Cherne Muni Ball pipe plug needed by sewer maintenance Vendor selected for this purchase: Utility Equipment Company (UECO) n Bids or written quotes were taken on this purchase, as follows: UECO - $6,345.49 Municipal Pipe - $6,877.00-$8959.00 Only Received Two Bids n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 577,667.81 Respectfully submitted, Jesse Gaherty 08/21/24 (Signature Dept. Head or Designee) %6 N0,04° /2024 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commitg /3/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Flgyt) Department to expend $ 3,456.00 plus est. shipping costs of $ - to pay for or purchase Repair to Flgyt 3202.0900441 This purchase or expenditure is being made because: Repairs are needed Vendor selected for this purchase: Electric Pump n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 577,667.81 Respectfully submitted, Jesse Gaherty 08/20/24 eu ZO st 3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES ® NO -9/3/2024 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 25 submitted by the Fire Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 12 1410 3000 Cash on Hand _ 297,135.00 010 12 1410 2110 Machinery & Equipment 297,135.00 TOTAL This amendment is being requested because: 297,135.00 TOTAL 297,135.00 Utilize financial reserves to partially fund the acquisition of a station -specific paging system for the fire department. Prior Committee Actions (Dates): Chief Bill Beck 8/28/24 GICIt4LLY SIGNED 9/3/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)