HomeMy WebLinkAbout08.19.2024 Finance Committee MinutesAugust 19, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Rob Nichols, and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of August 5, 2024, as proposed or amended.
Nichols/Chiles
that the Finance Committee minutes of August 5, 2024, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Lt. Girsch and Sgt. J. Ehlers
Class/Meeting: Executive and Dignitary Protection
Destination: Des Moines, IA
Dates: November 12-14, 2024
Amount not to exceed: $1,728.00
Six WPD Tactical Team Members
Class/Meeting: National Tactical Officer Association Conference
Destination: Kansas City, MO
Dates: September 8-13, 2024
Amount not to exceed: $4,494.00
Rusty Zey, Operations Coordinator; Troy Deeds, Tyler Hare, Cody Wilson and Griffin
Cameron, Operations Specialists
Class/Meeting: Aircraft Live Burn Training
Destination: Eastern Iowa Airport
Dates: September 16-17, 2024
Amount not to exceed: $2,250.00
Noel Anderson, Community Planning and Development Director; Adrienne Miller and Tim
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Andera, Economic Development Specialists
Class/Meeting: Housing Iowa Conference
Destination: Des Moines, IA
Dates: September 4-6, 2024
Amount not to exceed: $1,275.00
Tanner Kroeze Forestry Apprentice and Andrew Brauner, Forestry Apprentice
Class/Meeting: ACRT Line Clearance Arborist Certification
Destination: Stow, OH
Dates: November 3-8, 2024
Amount not to exceed: $4,730.00
Steven Kjergaard, Director of Aviation and David Deeds, Airport Board Member
Class/Meeting: Take Off North America Air Service Conference
Destination: Green Bay, WI
Dates: October 22-24, 2024
Amount not to exceed: $3,219.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
Central Garage (ChromeBooks)
Amount: $2,632.88
Expenditure: (8) ChromeBook 3110 for use by Central Garage staff.
Central Garage (Exhaust Filter for Emissions)
Amount: $3,823.11 + $500.00 Shipping
Expenditure: Replace the broken exhaust filter on Snow Control Truck #190902, which is
preventing the truck from running.
Central Garage (Power Take -off Unit for Truck #190902)
Amount: $2,512.27
Expenditure: Replacing power take -off (PTO) unit for truck #190902.
Central Garage (Turbo Charger for Snow Truck #190901)
Amount: $3,066.09
Expenditure: Replace turbo charger on snow truck
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Central Garage (Broom and gutter brooms)
Amount: $3,412.00
Expenditure: Refill replacement broom and gutter brooms for street sweepers.
Culture & Arts (Daktronics Display Signade)
Amount: $38,137.00
Expenditure: (180 x 354 10mm GT6x Series Daktronics 1-sided full color display) to replace the
17 year damaged and outdated Daktronics display - costs include the removal and modification
of existing structure and installation.
Finance (MS3 Multi -Space Pay Stations)
Amount: $153,910.00+ $8,049.75 S/H
Expenditure: (21) IPS MS3TM Multi -Space Pay Station — Pay and Display, Pay -by -Space, or
Pay -by -Plate (Color Display, Card and Coin, Solar powered, Includes 12-month warranty) to
replace the current outdated single space meters for paid parking in downtown and move the
city towards being a smart city.
Finance (Spare Parts for Multi -Space Pay Stations)
Amount: $3,317.00 + $97.16 S/H
Expenditure: Spare parts to have on hand for the Multi -Space Pay Stations to limit downtime if
any problems arise.
Finance (Plan -It CIP Software Subscription)
Amount: $10,600.00
Expenditure: (1) Year of Plan -It! Capital Planning Software subscription, implementation fee,
training, and support.
Leisure Services (Downtown Trees)
Amount: $6,600.00
Expenditure: (11) trees to be planted downtown.
Planning (Stop Water Service)
Amount: $2,999.83
Expenditure: The cost to stop water service at 90 Sycamore Street.
Police (Software Renewal)
Amount: $27,296.80
Expenditure: Lexipol software annual subscription fee.
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Police (Training Expenses)
Amount: $3,244.80
Expenditure: Training expenses for Officer Jolley per the Lateral Transfer Agreement with Black
Hawk County Sheriffs Office.
Public Works (Glass for Lobby)
Amount: $4,414.95
Expenditure: Glass for front lobby reconstruction.
Sewer (Gas Blower)
Amount: $18,071.00 + $500.00 S/H
Expenditure: (1) Roots 412 J-Gas Blower for a redundant blower.
Waste Management Services (Annual Crane Inspection)
Amount: $4,500.00
Expenditure: Annual advanced level crane inspection.
BILLS PAYMENT
August 12, 2024
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated August 12,
2024, in the amount of $5,045,903.37 be approved. Voice vote -Ayes: Three. Motion carried.
August 19, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated August 19,
2024, in the amount of $3,931,807.39, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Chiles
that the meeting be adjourned at 5:21 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley FeCcI (e
Kelley Felchle
City Clerk
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