HomeMy WebLinkAboutApproved Documents - 9/16/2024FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-27-2505-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY 25 BUDGETED 29,000.00
EXPENDED YTD 119.58
THIS REQUEST 1909.95
LEFT AFTER THIS
REQUEST 26,970.47
DATE 9/10/24
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Abraham L Funchess, Jr Human Rights Director
Rebecca Johnson - HRTS Specialist
Nancy Culpepper - HRTS Secretary
NAME OF CLASS / MEETING:
League of Iowa Civil and Human Rights Agencies
(LICHRA) Conference
DEPARTURE DATE:
September 23, 2024
RETURN DATE:
f\TE:
IF August 28, 2024
DESTINATION:
Da
venport, Iowa
DEPARTURE POINT
NOT WATERLOO:
September 25, 2024
DATE(S) OF MEETING:
September 24-25, 2024
PURPOSE OF TRAVEL/TRAINING:
Training on the updated federal civil rights laws.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
BUDGET LINE ITEM: 010-27-2505-1346
1068.48 LODGING TAXI X GRANT REIMBURSABLE
354.00 MEALS 72.00 PARKING YES NO
120.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION
295.47 MILEAGE/FUEL MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1909.95
TOTAL: $ 636.65
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
ABRAHAM L FUNCHESS JR
Date Approved by Finance Committee:
9/16/2024
DEPARTMENT HEAD DATE
AUGUST 28, 2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
T
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST
CITY OF WATERLOO
FY BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Chawne Paige, Director
DATE: 9/3/2024
NAME OF CLASS / MEETING:
Haitian Art Society Annual Conference
DESTINATION:
Washington, DC
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
09/26/2024
RETURN DATE:
09/30/2024
DATE(S) OF MEETING:
09/27/2024-09/30/2024
PURPOSE OF TRAVEL/TRAINING:
Conference participants will tour museum & gallery exhibitions of Haitian art, private collections, and have opportunities to network with Haitian artists,
scholars, and collectors. Participation in this conference consistently provides WCA with contacts which lead to future exhibition opportunities, partnership
projects, and donations to the collection. Expenses will be paid by Friends of the Art Center. No travel expenses will be charged to the City of Waterloo.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA (ALO)
ESTIMATE OF COST:
969.34
355.50
395.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
475.95
TOTAL FOR ALL: $ 2195.79
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM:
X GRANT REIMBURSABLE
YES NO
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 2195.79
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Chawne Paige
Date Approved by Finance Committee:
9/16/2024
DEPARTMENT HEAD DATE
9/3/2024 'ett
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 25 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
$120,000
$45,694.00
$750.00
$73,556.00
08/20/2024
Copy - Department
NAME(S) AND POSITION(S):
Watson
DATE: 9/3/2024
NAME OF CLASS / MEETING:
FBI Hazardous Devices School
DESTINATION: Huntsville, AL
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 6, 2024
RETURN DATE:
October 12, 2024
DATE(S) OF MEETING:
October 7-11, 2024
PURPOSE OF TRAVEL/TRAINING:
Lt. Bose is requesting to send the above listed officer to this course. This course offer training for
Hazardous Devices. The FBI is covering the cost of the class, airfare, lodging and food. The cost of
this training to the city will be for fuel and a rental vehicle will not exceed $750.00.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
XX COST $
YES NO
METHOD OF TRAVEL:
Paid by FBI
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
N/A
LODGING
N/A MEALS
N/A REGISTRATION
$150.00 MILEAGE/FUEL
$600.00 (Rental)
TOTAL FOR ALL: $ $750.00
BUDGET LINE ITEM:
TAXI
PARKING YES NO
AIRFARE XX
MISC/TOLLS YES NO
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: $ $750.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Lt. Steven Bose
Date Approved by Finance Committee:
9/16/2024
DEPARTMENT HEAD DATE
09/03/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
T/ t Oo(
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 35,337.00 plus est. shipping costs of $ to pay for or purchase
forklift for Airport Operations use,
This purchase or expenditure is being made because:
the forklift currently in use is very old and needs to be replaced.
Vendor selected for this purchase:
C & B Material Handling (Big River Equipment)
n Bids or written quotes were taken on this purchase, as follows:
C & B Material Handling -Clark S25 $35,337.00
C & B Material Handling-Doosan G25E-7LP $37,776.00
Hupp Toyota -Toyota 50-8FGU25 $38,306.74
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700 2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Steven Kjergaard
$ 35,337.00
$ 35,337.00
8/28/2024 e1 Zaa, s s 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commee1 6/2024
Approval Date /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,385.31 plus est. shipping costs of $ 68.62 to pay for or purchase
turnout gear - coat, pants, boots, helmet, hoods, gloves -- for new Ops employee - AMENDED.
Previously approved at estimated cost of $4,200 + $50 shipping.
This purchase or expenditure is being made because:
Airport Ops employees are cross -trained as Airport Firefighters and gear is needed for new
employee hired in May 2024
Vendor selected for this purchase:
MacQueen Equipment (formerly Sandry Fire)
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or cjLuotes were not taken on this purchase because:
Airport piggybacks off of Waterloo Fire pricing. Vendor stated that pricing would be the
same as last set of gear purchased (FY-24), and did not provide a new written quote.
Prior Committee Actions (Dates):
7/1/2024
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
420-29-7700-1573
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Steven Kjergaard 9/4/2024
$ 4,385.31
$ 3,284.80
NoI!j9/16I2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Inspections
$ 29,888.00 plus est. shipping costs of $
Relocating a wall, door, and adding baseboard heat.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Renovation at Public Market.
Vendor selected for this purchase:
Peters Construction
Q Bids or written quotes were taken on this purchase, as follows:
Peters Construction - $29,888.00
Failor Hurley Construction - $30,580.00
Cardinal Construction - $42,000.00 Woodruff Construction - $49,400.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Public Market Renovation approved by Council on 4/1/24
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants . Other (specify) TIFF (Downtown)
This expenditure is to be coded to the following budget line -item:
426-08-6270 2103
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 125,000.00
and the current available balance is $ 116,769.72
Respectfully submitted,
Greg Ahlhelm, Building Official
Tiadyett 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 09/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 5,709.57 plus est. shipping costs of $ 500.00
John Deere door assembly.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
The door frame on #190801 has rusted away and is no longer repairable.
Vendor selected for this purchase:
Murphy Tractor & Equipment, Waterloo, IA
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Vendor Specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
nBonds
Road Use Tax ❑ Sewer ri Sanitation
Federatlother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 595,500.00
and the current available balance is $ 527,740.64
Respectfully submitted,
Sheila Steffen
9/16124
ZOoa ( DIGITAL, 9/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodies\formslExpenditure Pre-Authorization.xts (Mar 2010)
MURPHY
TRACTOR & EQUIPMENT CO., INC.
Invoice To Account No: 17001988
-Ti Deliver To:
CITY OF WATERLOO
PUBLIC WORKS DIVISION
625 GLENWOOD STREET
WATERLOO IA 50703-4063
US
Murphy Tractor & Equipment Co., Inc.
3469 W Airline Hwy
PO Box 2520
Waterloo, IA 50704
Phone: 319-235-7085
Toll Free: 800-772-2019
JOHN DEERE
PARTS QUOTATION
CITY OF WATERLOO
PUBLIC WORKS DIVISION
625 GLENWOOD STREET
WATERLOO IA 50703-4063
Home Ph: Mob Ph:(319)939-7048
Work Ph: (319)291-4455
Quotation No:
Date:
Page:
2041026
8/27/2024
1 of 1
Supplied Back Order Part
Quantity Quantity Number
Part
Description
Bin
Loc
List
Price
Net Extended
Price Price
1.00 0 AT409696
DOOR
5,709.57 5,709.57 $5,709.57
Customer PO No:
Tax Exempt No: GOUT
Salesperson: RICK ROBERTS
Delivery Note:
Sub Total: $5,709.57
Sales Tax: $0.00
Total: $5,709.57
Deposit Received: $0.00
Balance Due: $5,709.57
EXCLUDES TAX
Pre -Authorization Request
Item Description /
rkSS2lle4V
Intended
�Use (reptacementforX,new unit
for Xpurpose, e(tc.): y
v.Y cl No 1oN9e6-
Sourcewett / State Bid /
Quotes:
1. $ /6C1e 6'1 Vendor ar- /•.;c1c1"—
('eei('01/44k-
HGAC / Demo Unit
2. $ Vendor:
3. $ Vendor:
Account (GL code) <Vd %9 / 967 - /6'/1
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 22,615.72
plus est. shipping costs of
City Clerk Department to expend
$ 0 to pay for or purchase
Renewal of agenda and minutes management software
This purchase or expenditure is being made because:
To have digital storage of agendas and minutes
Vendor selected for this purchase: CivicPlus
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Bids are not required for this purchase
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 218,330.00
and the current available balance is $ 92,983.33
Respectfully submitted,
Kelley Felchle
9/4/24
Tw+tt Nac), SI D 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comrry;t��
Approval Date 9/
6/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 10,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
actuarial services to calculate the city's post -employment retirement benefits liability
obligation under Government Accounting Standard 75.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Arthur J. Gallagher & Co
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Arthur J. Gallagher & Co provided a quote of $10,000. They have been completing the actuarial
work for us for a number of years and have data files built for the information,
minimizing the cost for the services.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8950-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 11,600.00
and the current available balance is $ 11,600.00
Respectfully submitted,
Bridgett Wood
o
9/6/24 Z� SIGNED 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 2,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
actuarial services required to complete annual 509A filing with the State of Iowa.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Arthur J. Gallagher & Co
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Arthur J. Gallagher & Co provided a quote of $2,500. They have been completing the actuarial
work for us for a number of years and have data files built for the information,
minimizing the cost for the services.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8950-1390
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 11,600.00
and the current available balance is $ 11,600.00
Respectfully submitted,
Bridgett Wood
(Signature Dept. Head or Designee)
9/6/24 c ��IGNED B�TALLY 9/16/2024
i(y�j� %J S
Date (Signature Finance Dept. Revie ) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commri 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ NTE 500 plus est. shipping costs of $ 0.00 to pay for or purchase
Consumables for the Fire Open House
This purchase or expenditure is being made because:
In celebration of Fire Prevention Week a public open house will be held on 10/09/24
Vendor selected for this purchase:
various local grocery stores
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1412 1315 12GRT.OUTREACH
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Bill Beck
$ N/A
$ 921.77
et
09/04/2024 t NSIGNED
9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Reviw)
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Date
City Clerk Use Only
Finance Commo 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 66,358.53 plus est. shipping costs of $ 209.09 to pay for or purchase
21 sets of structural firefighting turnout gear
This purchase or expenditure is being made because:
to replace turnout gear for current firefighters that is aging and beyond repair
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This was previously bid out and Sandry's was the winning bidder
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-12-1400-2112 & 324-12-1400-2112
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Bill Beck
(Signature Dept. Head or Designee)
$ N/A
$ 97,984.47
09/04/2024 (N4e ao,` 9/16/2024
sicN r
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cedar Valley SportsPlex Department to expend
$ 5,337.00 plus est. shipping costs of $ 5,337.00 to pay for or purchase
Mayor's Fun Run Shirts
This purchase or expenditure is being made because:
Kids shirts for the Mayor's Fun Run
Vendor selected for this purchase:
111
Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print $5,337.00
Dickey's Printing & Embroidery $5,535.00
Creative Impact (did not submit)
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
lki
General Fund
Road Use Tax
Bonds Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010--37-4200-1567
(Fund - Department - Activity _ Account Number)
in which the budgeted amount is
and the current available balance is
$ 22,000
(Project Code)
$ 21,230.02
8 ? 7 q T ett Zile
ead or Designee) Date (Signature Finance Dept. Review)
9/16/2024
Date
K;lshared goodies lfornms\Expenditure Pre-Authortzatlon.xls (Mar 2010)
The Cedar Valley SportsPlex is requesting price quotations for the following items. The deadline for
submitting quotations will be Friday, August 20th, 2024 by 5:OOpm.
This job is for the kick-off the 26th annual Mayor's Fun Run. We are trying to keep the expenses for this
day very low, so any assistance you could give us would be greatly appreciated. It is also likely that we
could get your business's name on the t-shirt if you are able to assist us with the cost.
Contact Info:
Cedar Valley SportsPlex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, IA 50701
Phone: 319-291-0165
Email: alex.hildman@waterloo.ia.org
Items:
50/5012 different shirt colors, one color print front and one color print back. Some shirts will be black
print and some will be white, depending on the color of the shirt.
Quantities: Adult 500
Quantities: Youth 400
$ 5.133/Shirt
$ 514 S /Shirt
Total Price (including any additional charges such as artwork: $ 5, 3Sti, 0 0
The order will be placed the morning of Tuesday, August 29, 2024. We will need the shirts by Thursday,
September 12, 2024.
Company Name: At) U14-.orf 4c CC- (=-een) Pp-tr+'t"
Company Address: (3 Cr- tt-t-c-tFt9r4- /(-✓-C.
Phone Number: Ct t�, 44 g 3 O0 (t te 7
Sales Rep: r i a tt t 1/4, 1 I--er
The Cedar Valley SportsPlex is requesting price quotations for the following items, The deadline for
submitting quotations will be Friday, August 20th, 2024 by 5:OOpm,
This job is for the kick-off the 26th annual Mayor's Fun Run. We are trying to keep the expenses for this
day very low, so any assistance you could give us would be greatly appreciated. It is also likely that we
could get your business's name on the t-shirt if you are able to assist us with the cost.
Contact Info:
Cedar Valley SportsPlex
Attn: Alex Hildman
300 Jefferson Street
Waterloo, IA50701
Phone: 319-291-0165
Email: alex.hildman@waterloo-ia.org
Items:
50/50 12 different shirt colors, one color print front and one color print back. Some shirts will be black
print and some will be white, depending on the color of the shirt.
Quantities: Adult 500 $6.15/Shirt
Quantities: Youth 400 $6.15/Shirt
Total Price (including any additional charges such as artwork: $5,535
The order will be placed the morning of Tuesday, August 29, 2024. We will need the shirts by Thursday,
September 12, 2024.
Company Name: Dickey's Printing and Embroidery
Company Address: 308 E. 71h St, Waterloo, IA 50703
Phone Number: 319-234-1777
Sales Rep: Jay
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 16,280.00
Leisure Services
Department to expend
plus est. shipping costs of $ to pay for or purchase
One new Steel Green SG52 Ride On Sprayer and Fertilizer Spreader.
This purchase or expenditure is being made because:
Our 2008 Turfco T3000 Unit has a blown motor and the chassis is worn out.
This transaction includes a $100 value on the trade unit which is better than scrap price.
Vendor selected for this purchase:
P&K Midwest, Waterloo Iowa
Bids or written quotes were taken on this purchase, as follows:
P&K Midwest $16,280.00
Siouxland Turf Products Inc. $17,395.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
•
General Fund U Road Use Tax
Bonds Federallother grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
324-37-4100-2113
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 55,000.00
and the current available balance is $ 55,000.00
Respectfully submitted,
Paul Huting 09/03/2024 ' � OIGITGLLY 9/16/2024
SIGNED
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:Ishared goodieslformshExpenditure Pre-Authorization.xls (Mar 2010)
JOHN DEERE
EST
Quote Id: 31548736
Prepared For:
WATERLOO LEISURE SERVICES
Prepared By: Zey Robert
P & K Midwest, Inc.
2415 Sergeant Road
Waterloo, IA 50701
Tel: 319-233-3553
Fax: 319-988-3022
Email: rzey@pkmidwest.com
Date: 22 August 2024 Offer Expires: 29 August 2024
Confidential
JOHN DEERE
Quote Summary
Prepared For:
WATERLOO LEISURE SERVICES
1101 CAMPBELL AVE
WATERLOO, IA 50701
Business: 319-291-4370
JAMES. BOLGER@WATERLOO-IA.ORG
Prepared By:
Zey Robert
P & K Midwest, Inc.
2415 Sergeant Road
Waterloo, A 50701
Phone: 319-233-3553
rzey@pkmidwest.com
Thank you - we appreciate your business!
Prices listed include all applicable bonuses & rebates.
WARRANTY INFORMATION: FOR NEW EQUIPMENT, PLEASE SEE THE
MANUFACTURER'S WARRANTY STATEMENT FOR DETAILS. FOR USED
EQUIPMENT, EQUIPMENT IS SOLD "AS -IS" WITH NO WARRANTIES EITHER
EXPRESSED OR IMPLIED.
By signing below, the customer acknowledges that he/she has received a
copy of the operator's manual for new equipment.
Quote Id:
Created On:
Last Modified On:
Expiration Date:
31548736
22 August 2024
28 August 2024
29 August 2024
Equipment Summary
STEEL GREEN MANUFACTURING
SG-52
Equipment Total
Selling Price
$ 16,380.00 X
Qty Extended
1 = $ 16,380.00
$ 16,380.00
Trade In Summary
2008 TURFCO T3000 - 85870K00550
PayOff
Total Trade Allowance
Trade In Total
Qty
1
Each
$ 100.00
Extended
$ 100.00
$ 0.00
$ 100.00
$ 100.00
Salesperson : X
Quote Summary
Equipment Total
Trade In
SubTotal
Est. Service Agreement Tax
Total
Down Payment
Rental Applied
Balance Due
Accepted By : X
$ 16,380.00
$ (100.00)
$ 16,280.00
$ 0.00
$ 16,280.00
(0.00)
(0,00)
$ 16,280.00
Confidential
Siouxland Turf Products Inc.
2018 3rd Street
PO Box 3656
Sioux City, IA 51102
Quote To: Waterloo Leisure Services
Attn: Madonna Welsh
1101 Campbell Avenue
Waterloo, IA 50701
Quote
Customer Na: WAT101
Quote No.: 154
Ship To: Waterloo Leisure Services
1101 Campbell Avenue
Waterloo, IA 50701
Dale Ship Via F.O.B. Terns
09/03/2024
Purchase Order Number
Quantify
Required Shipped B.O.
Origin Net 30
Sales Person Required
Neal Thompson
Item Number Description
STEEL 52S
Steel Green 52" Spreader
21 HP, 220# Hopper, 5.0 Pump
2x30 Gal Tanks, 2x50 Trays
Quote subtotal
Quote total
Iowa Sales Customer
Thank You
Unit Price
09/03/2024
Amount
17395.00 17395.00
17395.00
17395.00
City Clerk Use only
Finance Gommi9e/1 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services
$ 18,275.00 plus est. shipping costs of $ 450.00
One new Dynapac CC900 G Ride on Roller.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Old 1970's unit had blown motor and was no longer worth repairing.
Vendor selected for this purchase:
Star Equipment LTD, Waterloo Iowa
Bids or written quotes were taken on this purchase, as follows:
Star Equipment- Dynapac CC900 $18,725.00
Black Hawk Rental- Bomag BW 90 AD-5 $39,000.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax
Bonds l I Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
324-37-4100.2113
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 09/03/2024
(Signature Dept. Head or Designee)
$ 55,000.00
$ 55,000.00
q?/744at Oo
9/16/2024
Date (Signature Finance Dept. Review) Date
K:lsharedd goodieslforms\£xpenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Cornrni9f16/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services
$ NTE $33,000 plus est. shipping costs of $ N/A
Department to expend
to pay for or purchase
Relocation of playground and swing at Gates East 4th Street and Lester St.
This purchase or expenditure is being made because:
the playground and swing relocation is part of the Gates Park Improvements Project.
Vendor selected for this purchase:
■
Play -Pro Recreation, Clive, lowa
Bids or written quotes were taken on this purchase, as follows:
Play -Pro Recreation, Clive, Iowa NTE $33,000
Boland Recreation, Marshalltown, Iowa $43,000
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
426-37-4105-2168 37IMP.GATES23
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully -sub
(Signature Dept.
d or Designee) Date (Signature Finance Dept. Review)
$ 67,170.00
$ 67,170.00
8/ 7 Jt,I , 4 9/16/2024
Date
K:Ishared goodieslformshExpenditure Pre-Authorization.xls (Mar 2010)
Play -Pro Recreation
PO Box 71024
Clive, IA 50325 US
office@play-prorec.com
Estimate 1587
ADDRESS SHIP TO
Travis Nichols Travis Nichols
City of Waterloo City of Waterloo
JOB NAME
Lower Gates at 4th and Lester
DATE
08/12/2024
TOTAL
$33,000.00
DATE DESCRIPTION QTY RATE AMOUNT
Installation
Removal and re installation of playground
and swings. Keeping footers on site in nice
pile for customer to remove
1 33,000.00 33,000.00
SUBTOTAL 33,000.00
TAX 0.00
TOTAL
$33, 000.00
THANK YOU.
Accepted By Accepted Date
Mark Boland
Owner, Sales
Jordan Judkins
Sales, Iowa
Blake Judkins
Sales, Iowa
www.bolandrecreation.com
2347 Oak Park Road
Marshalltown, IA 50158
641-752-7589
Gates Park Playground removal/relocation
Waterloo, la.
August 23, 2024
Total cost to remove and relocate the play unit and swing set at Gates Park $ 43,000
This includes all labor to remove existing equipment and install in a new location in the same
park and includes all new hardware.
NOTE: DOES NOT include disposal of concrete footings
*If approved we will do our best to do this work in the fall of 2024 BUT if weather turns bad
then we will do the work in the spring of 2025.
Prepared by: Mark Boland
Customer signature: date:
Prices shown above are good for 30 days, (after 30 days, the quote will have to be updated due
to volatility in the prices)
Prices include delivery to your job site
Prices DO NOT include sales tax, if applicable
Payment for materials is due no later than 30 days after delivery.
Payment for installation services is due no later than 15 days after completion of work.
Boland Recreation reserves the right to charge a 1.5% fee on past due invoices.
Equipment lead times are approximately 10 weeks after the order has
been placed. All orders are subject to delay, we appreciate your
understanding.
NOTE: Boland Recreation, Inc. is NOT RESPONSIBLE for unloading of equipment, storage,
permits, fees, ground preparation, installation (unless specifically stated above), pea gravel,
borders, dumpster/disposal of trash, sales tax, or anything in addition to what is listed above.
JB Bolger
City of Waterloo — Leisure Services
1101 Campbell Avenue
Waterloo, IA 50701
QUOTATION
STAR EQUIPMENT LTD
CONSTRUCTION EQUIPMENT DISTRIBUTORS
SALES -SERVICE -RENTAL
1401 2n0 Avenue, Des Moines, IA 50314 515/283-2215 * 800/369-2215 " Fax 515/283-0295
2950 6"' Street SW, Cedar Rapids, IA 52404 319/365-5139 * 800/728-5139 * Fax 319/365-6726
2825 W Airline Hwy, Waterloo, IA 50703 319/236.6830 * 800/791-9249 * Fax 319/236-6834
2100 E. Lincoln Way, Ames, IA 50010 515/233-9500 * Fax 515/233-9505
Acct 14047
Quote:
Date:
Email:
Phone:
atorinflitt
24553
08-28-2024
Ja mes. bolq e r@waterloo-ia. orq
319-291-4370
QTY
1 New
•
•
Description
Dynapac CC900 G Tandem Asphalt Ride -on Roller:
23" Diameter x 35" W Smooth Drums - 38001b Centrifugal Force
19hp Honda Gas Engine - 50g Water Tank
All Standard Equipment
Municipal
Price
ID: 038609 $17,950.00
FOB Point: Factory
Terms Due Upon Receipt of Invoice
Sub Total
PDI
Sales Tax
Sub Total
Freight
Total
$17 950.00
$325.00
Tax Exempt
$18,275.00
$450.00
$18,725.00
Estimated delivery after receipt of order (in stock).
Quotation for acceptance within 10 days.
By
Date
Subject to Prior Sale and
Management Approval
STAR EQUIPMENT, LTD
Territory: 55
By Jacob Everts (319) 533-0576
LACK AWK
EQUIPMENT
RENTAL • SALES • SERVICE • PARTS
BLACK
* Bobcat.
or Waterloo- Cedar rmia
CEDAR FALLS: (319) 277-4421
4325 University Avenue, Cedar Fall , IA 50613
WATERLOO: (319) 234-4421
324 W. 15th Street, Waterloo IA 50702
Quote
QUOTE NUMBER
LEAD TIME
DEPOSIT
TERMS
DATE
EXPIRATION DATE
WL582024
1 WEEK
N/A
NET 30
8/20/2024 1
9/19/2024
BILL TO:
WATERLOO LEISURE SERVICES
1101 CAMPBELL AVENUE
WATERLOO, IA 50701
CONTACT
JB BOLGER
SHIP TO:
CONTACT E-MAIL ADDRESS
WATERLOO LEISURE SERVICES
1101 CAMPBELL AVENUE
WATERLOO, IA 50701
JAM ES. BO LDE R@WATERLOO-IA.ORG
CONTACT PHONE
(319) 291-4370
QUANTITY DESCRIPTION UNII PRICE. LINt
I
L ..-
NEW 2024 BOMAG BW 90 AD-5 SMOOTH DRUM ROLLER
$ 39,000.00
$
39,000.00
HYDROSTATIC TRAVEL & VIBRATION DRIVE
KUBOTA GASOLINE ENGINE
WORKING WIDTH OF 35.4"
WEIGHT OF 3,413 LBS.
WARRANTY: 1-YEAR FULL WARRANTY, 2 YEARS ON THE ENGINE,
3 YEARS ON THE EXCITER GEARS, COUPLING, & VIBRATION DRIVE
SOLD & SERVICED BY AN AUTHORIZED BOMAG DEALER
1
NEW 2024 REDI-HAUL TILT BED EQUIPMENT TRAILER
$ 13,2U•Uu
$--f,-20u.UU
(1)
6,000 LB. TORSION AXLE
54" X 110" STEEL BED
8 DEGREE TILT ANGLE
2-5/16" COUPLER
BLACK IN COLOR
WARRANTY: 1-YEAR FULL WARRANTY
SOLD
& SERVICED BY AN AUTHORIZED REDI-HAUL DEALER
PLEASE NOTE:
SUB -TOTAL
0% SALES TAX
FREIGHT
TOTAL
$-457280:00-
$
$ .17000700-
$ 4672-99.06—
If you have any questions, please contact me at any time:
Cell Phone: (319) 239-8888 E-mail: josh@blackhawkrental.com
Customer Signature
Thanks again for the oppo tunity - Josh Bresson
Date of Acceptance
THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS!
City Clerk Use Only
Finance Comme�el 6/2024
Approval Date /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Combo Trk FY27) Department to expend
$ 614,865.83 plus est. shipping costs of $ - to pay for or purchase
Combo Truck Rear - FY27
This purchase or expenditure is being made because:
New Combo Truck Rear needed - will not accept delivery before 07/01/2026
Vendor selected for this purchase:
Municipal Pipe Tool
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
State Bid
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 1,000,000.00
and the current available balance is $ 1,000,000.00
Respectfully submitted,
Jesse Gaherty
08/28/24 � o NE 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Revie8o) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commjite�el 6/2024
Approval Date yy/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 23,727.53
Flow Meter
plus est. shipping costs of
Sewer (Flow Meter)
$ 800.00
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Easton Raw Wastewater flow meter needs to be replaced
Vendor selected for this purchase:
Bert Gurney and Associates Inc
n Bids or written quotes were taken on this purchase, as follows:
Bert Gurney and Associates - $23,727.53 + $800.00 S/H
Electric Pump - $59,010.00
Thompson Equipment Co (TECO) - $29,125.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 600,000.00
and the current available balance is $ 575,986.99
Respectfully submitted,
Brad Manahl
(Signature Dept. Head or Designee)
8/29/24 mi6 9/16/2024
Date (Signature Finance Dept. Revi-vv) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
6/2024
Approval Date 9/1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 128,398.00
plus est. shipping costs of
Two progressive cavity pumps
Sewer (Pumps) Department to expend
$ included
to pay for or purchase
This purchase or expenditure is being made because:
Pumps are needed to handle thin sludge
Vendor selected for this purchase:
Vessco
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 600,000.00
and the current available balance is $ 575,986.99
Respectfully submitted,
Brad Manahl
08/26/24 Tug° 7/0 DIGITALLY 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Coupling) Department to expend
$ 5280.00 plus est. shipping costs of $ 100.00 to pay for or purchase
30-inch pipe coupling
This purchase or expenditure is being made because:
To help install Flow Meter
Vendor selected for this purchase:
Utility Equipment Co (UECO)
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 600,000.00
and the current available balance is $ 575,986.99
Respectfully submitted,
Brad Manahl
08/29/24
T(e N °si 63 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 366,000 plus est. shipping costs of $ 0 to pay for or purchase
Blanket Pre -Authorization NTE $366,000 for chips and emulsions for fiscal year 2025.
This purchase or expenditure is being made because:
Chips and emulsions for FY2025 chip sealing projects.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-1511/1513
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 155,000 / 295,900
and the current available balance is $ 145,869.33 / 220,156.40
Respectfully submitted,
Sheila Steffen
9/16/2024
j/Oa 0, Si 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committe�1 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 160,000 plus est. shipping costs of $ 0 to pay for or purchase
Blanket Pre -Authorization NTE $160,000 for FY2025 concrete and asphalt repairs.
This purchase or expenditure is being made because:
Concrete, asphalt and emulsions for FY2025 road repairs.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1511/1513
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 200,000 / 60,000
and the current available balance is $ 111,238.63 / 49,130.44
Respectfully submitted,
Sheila Steffen
9/16/2024
Nam° 1E6 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committ
Approval Date Committee Approval
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the STREET Department to expend
$ 5,661.20 plus est. shipping costs of $ 500 to pay for or purchase
Snow plow blades.
This purchase or expenditure is being made because:
Experimenting with different brands of cutting edges for snow plow trucks.
Vendor selected for this purchase: EJS Supply
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200 1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 175,000
and the current available balance is $ 175,000
Respectfully submitted,
Sheila Steffen
(Signature Dept. Head or Designee)
9/16/2024
T 'yeff Nc o.c( s G f`ri 9/16/2024
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commi e,1 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the STREET Department to expend
$ 2,827.20 plus est. shipping costs of $ 500 to pay for or purchase
Snow plow blades.
This purchase or expenditure is being made because:
Experimenting with different brands of cutting edges for snow plow trucks.
Received a 50% discount from vendor - blade should allow closer contact with roadway.
Vendor selected for this purchase: Winter Equipment
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
Vendor specific.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200 1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 175,000
and the current available balance is $ 175,000
Respectfully submitted,
Sheila Steffen
9/16/2024 1/4 of Zo( s 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committt 1 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 309,000.00 plus est. shipping costs of $ 5,000.00 to pay for or purchase
Asphalt Distributor
This purchase or expenditure is being made because:
Replacing outdated unit. Distributor to be used on large asphalt projects and
chip seal program.
Vendor selected for this purchase: Etnyre
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-2110
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 457,000.00
and the current available balance is $ 457,000.00
Respectfully submitted,
Sheila Steffen
9/16/2024
(Signature Dept. Head or Designee)
9 9/16/2024
Date (Signature Finance Dept. Revieo.) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 9/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 87,870.40 plus est. shipping costs of $ 4,830.00 to pay for or purchase
Asphalt Roller
This purchase or expenditure is being made because:
Roller to be used on large asphalt projects.
Vendor selected for this purchase: Murphy Tractor and Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Sourcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-2110
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 457,000.00
and the current available balance is $ 457,000.00
Respectfully submitted,
Sheila Steffen
9/16/2024
T yett ZO04,LNE6 9/16/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES ® NO 9/16/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 25 submitted by the Streets (LOST) Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
205 07 7830 3000
Cash on Hand
_
407,000.00
205 19 7110 2110
Machinery & equip
407,000.00
TOTAL
This amendment is being requested because:
407,000.00
Purchasing equipment to use for street projects.
Prior Committee Actions (Dates):
TOTAL
407,000.00
Sheila Steffen
9/16/24 T +tt Zile°
oimiam
SIGNED
9/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name EPA Cleanup of Rath buildings
City Contract No.
Project Manager
Project Budget Total
Noel Anderson
$ 642,400.00
1. How will this project be funded?
A. Federal Grant Yes X No
Grant Name Cleanup G ant
To be assigned by the
Project No. 08EPA
Subpro ect No.
Finance Dept.
CFDA # 66.818 % Paid by federal grant 100.00%
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes
Name
No
X
Source of Funding
No
X
Grant Agreement Number BF96705401-0
Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered. ARIC SCHROEDER
6. Include a brief description of the project in the space below: (REQUIRED)
Cleanup grant of former Rath building at 1442 Sycamore Street.
Done None
n
Yes No
X
X
n
X
X
X
Page 2 must be attached and signed.
K:\shared goodies\forms\EPA Cleanup of Rath Grant\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) EPA Cleanup of Rath Buildings
Department No. project will be budgeted under 08
Activity No. project will be budgeted under 6110
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3368 EPA Grant
EXPENDITURES:
City Clerk Use Only
Finance Committ /16/2024
Approval Date
To be assigned; by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund:290 Fund: Fund: Fund:
Total
642,400.00 642,400.00
TOTALS $ 642,400.00 $
$ $ $ 642,400.00
1111 Salaries - Regular 20,000.00 $ 20,000.00
1121 FICA 2,000.00 2,000.00
1122 IPERS 2,700.00 2,700.00
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services 3,000.00 3,000.00
1319 (Signs) 4,400.00 4,400.00
2103 Engineer 130,500.00 130,500.00
1396 Demo 479,800.00 479,800.00
TOTALS $ 642,400.00
$ $ $ 642,400.00
Noel Anderson 9/4/2024 qi geil No.rW
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
9/16/2024
K:Ishared goodieslforms\EPA Cleanup of Rath Grant\Page 2 (Donat or NON-constr) (Mar 2010)