HomeMy WebLinkAbout09.03.2024 Finance Committee MinutesSeptember 3, 2024
FINANCE COMMITTEE
Harold E. Getty Council Chambers
5:10 p.m.
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and Mr. Boesen for
Mr. Chiles.
Approval of Agenda as proposed or amended.
Nichols/Boesen
that the agenda as proposed be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of August 19, 2024, as proposed or amended.
Nichols/Boesen
that the minutes of August 19, 2024 as proposed be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Boesen/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Police (4-Crime Lab Personnel)
Class/Meeting: 2024 IAI Educational Conference and Business Meeting
Destination: Cedar Falls, IA
Dates: October 16-17, 2024
Amount not to exceed: $400.00
Officers McFarland, Copp, Jurgensen and Frana
Class/Meeting: Group Crisis Intervention Training
Destination: Des Moines, IA
Dates: September 4-6, 2024
Amount not to exceed: $2,836.00
Quentin Hart, Mayor
Class/Meeting: US Conference of Mayors Fall Meeting
Destination: Chatham, MA
Dates: September 19-22, 2024
Amount not to exceed: $2,850.00
Quentin Hart, Mayor
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Class/Meeting: Iowa League of Cities Annual Conference
Destination: Sioux City, IA
Dates: September 18-19, 2024
Amount not to exceed: $250.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Boesen
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Building Maintenance
Amount: $20,240.00
Expenditure: Demolition and replacement of existing railing throughout the Uni-Cue campus.
Central Garage (Outfitting Equipment - Police)
Amount: $12,675.64
Expenditure: Outfitting equipment for a new Chevy Tahoe special purpose vehicle for the Police
Chief fitted for Police Department use.
Mr. Boesen questioned the cost of outfitting the police chief's vehicle.
Randy Bennett explained outfitting the vehicle.
Central Garage (Outfitting equipment - Police)
Amount: $15,576.21
Expenditure: Outfitting equipment for new Chevy Tahoe special purpose vehicle with Pro -Gard
fitted for Police Department.
Central Garage (Auger)
Amount: $9,544.50 + $500.00 S/H
Expenditure: (1) New Auger for SnoGo snowblower to replace the broken auger.
Central Garage (Turbocharger with Installation Kit)
Amount: $4,296.31
Expenditure: Turbocharger with installation kit to replace failing turbocharger on WFD #121304.
Central Garage (Power Take -off Unit) AMENDED
Amount: $2,512.27 + $75.32 S/H
Expenditure: New Power take -off unit for #190902 - Amended to add shipping costs.
City Clerk (Annual Dues)
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Amount: $17,584.00
Expenditure: Iowa League of Cities annual dues for the period 7/1/24-6/30/25.
Code Enforcement (Hazardous Tree Removal)
Amount: $4,595.00
Expenditure: Court ordered removal of hazardous tree at 407 Cutler, will be charged back to the
property owner.
Fire (Reporting Software)
Amount: $15,741.00
Expenditure: ESO annual subscription.
Leisure Services (One new Clark S25 Forklift)
Amount: $27,000.00
Expenditure: Forklift is needed to lift heavy loads, assist with events, and offload deliveries.
Leisure Services (Flag Football Shirts)
Amount: $2,916.25
Expenditure: Flag football team shirts for the players.
Leisure Services (Air Conditioning Repair)
Amount: $5,590.37
Expenditure: Emergency repair of air conditioning in locker room air handling unit.
Leisure Services (Roadside Mowing Tractor Repairs)
Amount: $7,000.61 + $250.00 S/H
Expenditure: Repairs to roadside mowing tractor #458.
Sanitation (Truck Wraps)
Amount: $3,607.50
Expenditure: (2) truck wraps for new Sanitation trucks.
Mr. Boesen questioned when the trucks would be in service.
Randy Bennett, Public Works Division Manager, provided an overview of the wraps and when
the trucks would be in service.
Sewer (Gauges)
Amount: $9,455.00 + $300.00 S/H
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Expenditure: Pressure gauges needed for installation of new pumps.
Sewer (Flusher FY26)
Amount: $418,570.88
Expenditure: New Flusher Truck for delivery after 07/01/2025.
Sewer (Readers & Meters)
Amount: $16,970.00 + $300.00 S/H
Expenditure: (3) new level readers for the wet wells and (2) flow meters for Easton and Satellite
marshal flume.
Sewer (Pipe Plug)
Amount: $6,345.49 + $500.00 S/H
Expenditure: Cherne Muni Ball pipe plug for sewer maintenance.
Sewer (Flgyt)
Amount: $3,456.00
Expenditure: Repair to Flgyt 3202.0900441.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve budget amendment to increase cash on hand revenue line and machinery and
equipment expenses line by $297,135.00, to partially fund the acquisition of a station -specific
paging system, as submitted by the Fire Department.
BILLS PAYMENT
August 26, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated August 26,
2024, in the amount of $3,417,942.55, be approved. Voice vote -Ayes: Three. Motion carried.
September 3, 2024.
Feuss/Nichols
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that the Bills Payment, as contained in the Accounts Payable Invoice Report dated September
3, 2024, in the amount of $3,856,634.52, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Nichols/Boesen
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Eelchle
aibneu
Kelley Felchle
City Clerk
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