HomeMy WebLinkAboutApproved Documents - 10/7/2024FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-12-1400 1315
TRAVEL REQUEST
CITY OF WATERLOO
FY 25 BUDGETED 5,000
EXPENDED YTD 138.18
THIS REQUEST 1,085.00
LEFT AFTER THIS
REQUEST $3,716.82
DATE 09/25/2024
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: 09/25/2024
Fire Marshal, Brock Weliver & Fire Inspector, JD Van Dyke
NAME OF CLASS / MEETING: 1 DESTINATION:
Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
2024 Fire Safety Association Conference
DEPARTURE DATE:
11/05/2024
RETURN DATE:
11/07/2024
DATE(S) OF MEETING:
11/05/2024 - 11/07/2024
PURPOSE OF TRAVEL/TRAINING:
to attend the 2024 Fire Safety Association Conference in Des Moines, Iowa.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
275
260
550
60
LODGING TAXI
MEALS PARKING
REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,145
BUDGET LINE ITEM: 010-12-1400 1315
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 572.5
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Bill Beck
Date Approved by Finance Committee:
10/7/2024
DEPARTMENT HEAD DATE
09/25/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 24 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-22-5100-1346
$8,000.00
1,235.00
305.00
6,460.00
09/23/2024
Copy - Department
NAME(S) AND POSITION(S):
Brian Wirtz, Commercial Building Inspector
DATE: 9/23/2024
NAME OF CLASS / MEETING:
Commercial Building Inspector - B2
DESTINATION: ON-LINE EXAM
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
TBD
PURPOSE OF TRAVEL/TRAINING:
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
$305.00 Exam
MEALS
REGISTRATION
MILEAGE/FU EL
TOTAL FOR ALL: $ 305.00
TAXI
PARKING
AIRFARE
M ISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
TOTAL: $
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm, Building Official
DEPARTMENT HEAD
9/23/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
10/7/2024
DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST
CITY OF WATERLOO
FY BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Ben Wagner, GIS Coordinator
DATE: 09/26/2024
NAME OF CLASS / MEETING:
WLIA 2024 Fall Regional Meeting
DESTINATION:
La Crosse, WI
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
October 17, 2024
RETURN DATE:
October 18, 2024
DATE(S) OF MEETING:
October 17-18, 2024
PURPOSE OF TRAVEL/TRAINING:
The conference is hosted by the Wisconsin Land Information Association - it is a Geographic
Information Systems conference focused on land information/GIS Related projects and topics.
It is being put on the the WLIA and is for members of the tri-state region: WI -MN -IA
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
200
50
175
LODGING TAXI
MEALS PARKING
REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 425
BUDGET LINE ITEM: -
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 0 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Chris Youngblut
Date Approved by Finance Committee:
10/7/2024
DEPARTMENT HEAD DATE
9/26/2024
DATE
K: \Shared Goodies\Forms\Travel Request Form
Tw e
City Clerk Use Only
Finance Committee
Approval Date 10/7/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 57,971.00 plus est. shipping costs of $ to pay for or purchase
emergency repair on John Deere 7200R tractor.
This purchase or expenditure is being made because:
transmission went out on newest Airport tractor.
Vendor selected for this purchase:
P & K Midwest
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
P & K is the only authorized dealer for John Deere equipment repairs.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Steven Kjergaard
$ 108,712.00
$ 81,834.13
��//-�� DIGITALLY
9/30/2024 Z'O sly 10/7/2024
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/7/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,057.66 plus est. shipping costs of $ to pay for or purchase
Wireless connectivity for Shaulis Road
This purchase or expenditure is being made because:
This will connect our city network to Shaulis Road for cameras and traffic controllers. No
connectivity at this time. When fiber is finally there we can reuse these devices in other locations.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
RC Systems is well versed in this type of connection and has done several other
locations in a similar fashion.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324and 010-01-8220-1516
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 224,000
and the current available balance is $ 204,414
Respectfully submitted,
Chris Youngblut 09/26/2023
Tu4ett Z
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review)
10/7/2024
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/7/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 47,230.00 plus est. shipping costs of $ 750.00 to pay for or purchase
Trailer
This purchase or expenditure is being made because:
Trailer to haul asphalt paver and large roller.
Vendor selected for this purchase: Black Hawk Equipment
n Bids or written quotes were taken on this purchase, as follows:
Black Hawk Equipment - $47,980 - Waterloo, IA
Star Equipment - $66,700 - Waterloo, IA
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
▪ Bonds ❑ Federal/other grants n Other (specify) LOST
This expenditure is to be coded to the following budget line -item:
205-19-7110-2110
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 457,000.00
and the current available balance is $ 457,000.00
Respectfully submitted,
DIGITALLY 10/7/2024
Sheila Steffen 10/7/2024Mi6(rbe SIGNED
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use only
Comm
ittee
Approval Date 10/7/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 30,000.00 plus est. shipping costs of $ 0 to pay for or purchase
Blanket Pre -Authorization not to exceed $30,000.00 for Pedestrian signals and LED's.
This purchase or expenditure is being made because:
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
At the time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1522
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
mitte
$ 60,000.00
$ 60,000.00
Nicto,SIGNED
(Signature ept. Head or Designee) Date (Signature Finance Dept. Review)
Date
K:\shared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/7/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 30,000.00
plus est. shipping costs of
$0
to pay for or purchase
Blanket Pre -Authorization not to exceed 30,000.00 for Street light poles.
This purchase or expenditure is being made because:
upgrading and replacing poles within the downtown area.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑t Road Use Tax n Sewer n Sanitation
0 Bonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1527
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 30,000.00
and the current available balance is $ 30,000.00
Respectfully submitted,
Tina Schellhorn
(Signature Dept. Head or Designee)
Z'O�f)"�oc4' DIGITALLY
— 10/7/2024
SIGNED
Date (Signaturo Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name IDOT Air Service Development FY-25
City Contract No.
Project Manager
Project Budget Total
Steven Kjergaard / Sheila Combs
$ 60,000 (48,000 grant and 12,000 c
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No.
Subproject No.
A. Federal Grant Yes No X CFDA # % Paid by federal grant
Grant Name
B. State Grant Yes X No % Paid by state grant 80.00%
Grant Name FY-25 Air Service Development Program Grant Agreement Number 91250AL0135
C. City Match Source of Funding Airport Operations Budget % Paid by City 20.00%
D. Other Entities Yes No X % Paid by other entity
Name
Attach copies of any grant agreements that will fund the project (REQUIRED)
2. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, attach authorization to purchase real property to this document.
3. Please indicate any non -participating expenses that you are aware will be incurred, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
4. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
Done None
❑ ❑
Yes None
5. Include a brief description of the project in the space below: (REQUIRED)
This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service
Development funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in
air service development activities to include: The promotion of passenger air service from the Waterloo Regional Airport
through strategic advertising in digital, social media, television, print, radio, and billboard mediums.
Page 2 must be attached and signed.
users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY-25.xls\Page 1 All Projects (Feb 2007)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) !DOT Air Service Development FY-25
Department No. project will be budgeted under 29
Activity No. project will be budgeted under 7760 / 7700
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3353 Federal U-Step Grant
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3720 Donations - Restricted
3750 Sale of Bonds
3800 Miscellaneous Revenue
3111 Hotel/Motel Tax
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund:
291 Fund: Fund: Fund:
Total
48,000.00 48,000.00
TOTALS $ 48,000.00 $ $ $ $ 48,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1319 Other Prof
1351 Advertising
Steven Kjergaard
48,000.00 48,000.00
TOTALS $ 48,000.00 $ $ - $ $ 48,000.00
9/23/2024 G%C' Ncto
(Signature Dept. Head)
oiaTAI
SIGNED
10/7/2024
Date (Signature Finance Dept. Review) Date
users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY-25.xls\Page 2 (Donat-non constr) (April 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name IDOT Commercial Service Vertical Infrastructure FY-25 Grant
City Contract No.
Project Manager
Steven Kjergaard/Sheila Combs
Project Budget Total $ 124,902.00
1. How will this project be funded?
To be assigned by the Finance Dept.
Project No.
Subproject No.
A. Federal Grant Yes No X CFDA # % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes X No % Paid by state grant 100.00%
Grant Name IDOT Commercial Service Vertical Infrastructure Grant Agreement Number 91250AL0200
C. City Match Source of Funding % Paid by City
D. Other Entities Yes No % Paid by other entity
Name
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
The purpose of this agreement is for accomplishment of certain infrastructure improvements at the Waterloo Regional Airport,
indentified as: Hangar Improvements and Terminal Interior Upgrades.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Wkshts_IDOT Vert Infr FY25.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committ�t/7/2024
Approval Date t1
Project Name (from page one) IDOT Commercial Service Vertical Infrastructure FY-25 Grant
Department No. project will be budgeted under 29
Activity No. project will be budgeted under 7760
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund:
291 Fund: Fund: Fund:
Total
124,902.00 124,902.00
TOTALS $ 124,902.00 $ - $ - $ - $ 124,902.00
2103 Engineering & Consulting $ 36,000.00 $ 36,000.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
2169 Airport Improvements 88,902.00 88,902.00
TOTALS $ 124,902.00 $ $ $ $ 124,902.00
Steven Kjergaard 9/23/2024
%e Naiad
si /7/2024
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Wkshts_IDOT Vert Infr FY25.xls\Page 2 (Constr Proj) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
Finan
YES ri
If so, date approved 0�7�2024
FINANCE DEPT ONLY
ommittee approval required?
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2025 submitted by the Police Department Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1150 3873
Reimb for Services
11GRT.ODEF
4,500.00
010 11 1150 1114
Overtime
4,500.00
TOTAL
This amendment is being requested because:
4,500.00
TOTAL
4,500.00
This is to conform with the City's budget line item control policy.See attached paper worked, new funding
for Operation Kilos and Tequila, WC-IAN-145 for FY25.
Prior Committee Actions (Dates):
Captain Aaron McClelland 9/5/24
w,,q9ett Z
rNL 10/7/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K.\users \shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)