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HomeMy WebLinkAboutApproved Documents - 10/21/2024TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 266-19-7100 1346 $5,000.00 $508.82 $600.00 $3,891.18 10/17/24 Copy - Department NAME(S) AND POSITION(S): Jay Millett, EOI; , Robby Decker, EOII; Dustin Knight, EOI; Ryan Black, EOI DATE: 10/3/2024 NAME OF CLASS / MEETING: 2024 SPOT Rodeo DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/3/2024 RETURN DATE: 10/3/2024 DATE(S) OF MEETING: 10/3/2024 PURPOSE OF TRAVEL/TRAINING: Street staff will be competing at the State Annual Snow Plow Rodeo in Cedar Rapids. There will be an entrance fee of $500 to compete. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ 0 METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: 625 Glenwood St ESTIMATE OF COST: LODGING MEALS $500.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 266-19-7100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 150 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 9/26/2024 DATE Date Approved by Finance Committee: 10/21/2024 DATE N0,04° K: \Shared Goodies\Forms\Travel Request Form FINANCE DEPT. LINE ITEM USED STAFF ONLY see below TRAVEL REQUEST CITY OF WATERLOO FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 10/15/24 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE:9/30/24 Public Works Directors and Staff - Scott Brunson, Jesse Gaherty, Brad Manahl , Matt Boquist, Daniel Greer, Rich Strange, Damian Fischels and Tina Schellhorn. NAME OF CLASS / MEETING: Cintas First Aid & Safety DESTINATION: online DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Online training RETURN DATE: Online training DATE(S) OF MEETING: Online training PURPOSE OF TRAVEL/TRAINING: OSHA 30 First Aid Training. 525-15-5400-1346 $540 (Budgeted $4,000, $0 expended); 520-14-5200-1346 $540 (Budgeted $7,000, $3,026.63 expended); 266-19-7100-1346 $540 (Budgeted $5,000, $508.82 expended); 010-18-7950-1346 $270 (Budgeted $1,000, $0 expended) ; 266-17-7120-1345 $270 (Budgeted $2,000, $0 expended) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 2,160.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 2,160.00 BUDGET LINE ITEM: See line items above X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 270.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen Date Approved by Finance Committee: 10/21/2024 DEPARTMENT HEAD DATE 9/30/24 DATE 1/4.4,ett No( K: \Shared Goodies\Forms\Travel Request Form TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $50,952.00 $3,360.00 $65,688.00 10/03/2024 Copy - Department NAME(S) AND POSITION(S): 8-Waterloo Police Officers DATE: 10/03/2024 NAME OF CLASS / MEETING: Individual and Group Crisis Intervention DESTINATION: Hiwawatha, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 18 , 2024 RETURN DATE: November 20, 2024 DATE(S) OF MEETING: November 18-20, 2024, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send 8-Waterloo Officers to this crisis intervention class. This course offers training for peer support for critical incidents. The total cost of this training will not exceed $3,360.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING $360.00 MEALS $3000.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $3360.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $420.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 10/21/2024 DEPARTMENT HEAD DATE 10/03/2024 DATE K: \Shared Goodies\Forms\Travel Request Form ??,(4,ett N TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 $120,000 $54,312.00 $1,180.00 $65,688.00 10/03/2024 Copy - Department NAME(S) AND POSITION(S): Officers Lyons, Schneider, Berryman, and Gasca-Muniz DATE: 10/03/2024 NAME OF CLASS / MEETING: Field Training Solutions DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: Online DEPARTURE DATE: January 14, 2025 RETURN DATE: January 16, 2025 DATE(S) OF MEETING: January 14-16, 2024 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed officers to this course to enable them to become Field Training Officers. This course covers daily scoring, documention, and adult learning. The cost of this training will not exceed $1,180.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING $1,180.00 MEALS REGISTRATION MILEAGE/FU EL TOTAL FOR ALL: $ $1,180.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-11-1100 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $295.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman Date Approved by Finance Committee: 10/21/2024 DEPARTMENT HEAD DATE 10/03/2024 DATE K: \Shared Goodies\Forms\Travel Request Form T 4e o TRAVEL REQUEST CITY OF WATERLOO FINANCE bEPT. STAFF ONLY LINE ITEM USED 010-22-5100-1346 FY 24125 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance $8,000.00 $3,783.00 $240.00 $3,977.00 10-3-2024 NAME(S) AND POSITION(S): Tim Troyer, Combination Inspector II DATE: 10-4-2024 NAME OF CLASS / MEETING: B1 - ICC Residential Building Inspector Exam DESTINATION: On-line DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: TBD - Online Course RETURN DATE: DATE(S) OF MEETING: PURPOSE OF TRAVEL/TRAINING: Complete required 81 - ICC Residential Building Inspector Exam, as required for his position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING $240.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $240.00 BUDGET LINE ITEM: 010-22-5100 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 240.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO EPA TMENT HEAD 10-3-24 DATE K:1Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 10/21/2024 DATE INTERNATIONAL CODE COUNCIL All Categories Search here... Q 0 Help v 3 Timothy wr M, Cart BIM SHOPPING CART !%1Trcr, 61 on L n Item Price Subtotal Actions Benner B1 - Residential Building Inspector Item #- 1790E131 Code Cycle: 2021 Exam format PRONTO (online proctored testing) $240.00 1 S240.00 M � CONTINUE SHOPPING ern\ UPDATE SHOPPING CART Tax Exemption Form > S SUMMARY ESTIMATE TAX DISCOUNT CODES Subtotal Order Total v $240.00 $240.00 PROCEED TO CHECKOUT TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-27-2505-1346 29,000.00 119.58 2,300.00 26, 580.42 10/11/24 Copy - Department NAME(S) AND POSITION(S): DATE: Abraham L Funchess, Jr - Human Rights Director 10/08/2024 Rebecca Johnson - Human Rights Specialist NAME OF CLASS / MEETING: MLK Freedom Bus Tour DESTINATION: Memphis, Birmingham, Montgomery, Selma DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 11, 2024 RETURN DATE: November 15, 2024 DATE(S) OF MEETING: November 11-15, 2024 PURPOSE OF TRAVEL/TRAINING: To engage in a week-long journey exploring iconic human and civil rights spaces. This educational pilgrimage satiates the participants' quest for greater meaning as we contemplate the cornerstones of democracy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE x DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: n/a 700.00 1,600.00 n/a LODGING MEALS REGISTRATION MILEAGE/FUEL n/a n/a n/a n/a TOTAL FOR ALL: $ 2,300.00 TAXI PARKING YES NO AIRFARE MISC/TOLLS YES NO BUDGET LINE ITEM: 010-27-2505-1346 x GRANT REIMBURSABLE x REQUIRED CERTIFICATION TOTAL: $ 1,150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Abraham L. Funchess, Jr. DEPARTMENT HEAD 10/08/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 10/21/2024 DATE 4et FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-27-2505-1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 29,000 EXPENDED YTD THIS REQUEST 1084.96 LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr. Human Rights Commission, Executive Director DATE: 10/08/2024 NAME OF CLASS / MEETING: CARE Fall Meeting DESTINATION: Arlington, VA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: November 17, 2024 RETURN DATE: November 20, 2024 DATE(S) OF MEETING: November 18-19, 2024 PURPOSE OF TRAVEL/TRAINING: Fall Meeting. All expenses reimbursed. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 n/a LODGING 100. TAXI X GRANT REIMBURSABLE 280. MEALS n/a PARKING YES NO n/a REGISTRATION 624.96 AIRFARE X REQUIRED CERTIFICATION n/a MILEAGE/FUEL 80. MISC/TOLLS YES NO TOTAL FOR ALL: $ 1084.96 TOTAL: $ 1084.96 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Date Approved by Finance Committee: Abraham L. Funchess, Jr. 10/21 /2024 DEPARTMENT HEAD DATE 10/08/2024 DATE K: \Shared Goodies\Forms\Travel Request Form Vwdyett Zaad FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-27-2505-1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 29,000 EXPENDED YTD 400.58 THIS REQUEST 803.95 LEFT AFTER THIS REQUEST 27,795.47 DATE 10/17/24 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr. Executive Director DATE: 10/08/2024 NAME OF CLASS / MEETING: Appraisal Foundation Meeting DESTINATION: Denver, CO DEPARTURE POINT Cedar Rapids IF NOT WATERLOO: DEPARTURE DATE: October 23, 2024 RETURN DATE: October 26, 2024 DATE(S) OF MEETING: October 24-26, 2026 PURPOSE OF TRAVEL/TRAINING: Fall Board of Trustees and Partner Organizations Meeting. All expenses reimbursed. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Cedar Rapids, IA (flight options needed to get home early/end of day instead of next day) ESTIMATE OF COST: BUDGET LINE ITEM: 010-27-2505-1346 n/a LODGING 150. TAXI X GRANT REIMBURSABLE 280. MEALS n/a PARKING YES NO n/a REGISTRATION 293.95 AIRFARE X REQUIRED CERTIFICATION n/a MILEAGE/FUEL 80. MISC/TOLLS YES NO TOTAL FOR ALL: $ 803.95 TOTAL: $ 803.95 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Abraham L. Funchess, Jr. Date Approved by Finance Committee: 10/21/2024 DEPARTMENT HEAD DATE 10/08/2024 DATE K: \Shared Goodies\Forms\Travel Request Form `ett 0 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-29-7700 1346 $7,500.00 $5,073.83 $700.00 $1,724.17 10/18/24 Copy - Department NAME(S) AND POSITION(S): Rusty Zey, Troy Deeds, Tyler Hare, Cody Wilson, Griffin Cameron; Airport Ops Personnel DATE: 10/11/2024 NAME OF CLASS / MEETING: Annual Wildlife Training DESTINATION: Waterloo Regional Airport DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 10/17/2024 PURPOSE OF TRAVEL/TRAINING: FAA requires annual wildlife training for all Airport Ops personnel, to minimize potential threat to aviation operations. Note: USDA Trainer will come to Waterloo. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING $700.00 MEALS REGISTRATION MILEAGE/FU EL TOTAL FOR ALL: $ 700.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-29-7700-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 140.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Steven Kjergaard DEPARTMENT HEAD 10/11 /2024 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: 10/21 /2024 DATE City Clerk Use Only Finance Committee Approval Date 10/21 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,912.54 plus est. shipping costs of $ 0.00 to pay for or purchase parts and labor to rebuild pump for Terminal heat. This purchase or expenditure is being made because: WBC was able to find the parts to rebuild the boiler pump, rather than replacing it with a new one at double the cost. Vendor selected for this purchase: WBC Mechanical n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: WBC is the sole provider for this type of pump Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,234,901.00 and the current available balance is $ 1,140,346.66 Respectfully submitted, Steven Kjergaard (Signature Dept. Head or Designee) 10/7/2024 To� mad 1p/021 /2024 Date (Signatu a Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/21/2024 City of Waterloo Expenditure Pre Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,788.94 plus est. shipping costs of $ 500.00 to pay for or purchase Teeth for compost grinder. This purchase or expenditure is being made because: Replacement sickle teeth set. Vendor selected for this purchase: Hennen Equipment (Shakopee, MN) Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Vendor specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds U Road Use Tax 1 1 Sewer 1 1 Sanitation l J Federallother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 461,973.11 Respectfully submitted, Sheila Steffen 102124 Zua 10/21/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:4shared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) HENNEN [OUIPMEN, INC. Parts/ Service Quote Date Quote # 10/3/2024 451709 PO Box 219 Shakopee, MN 55379 Ship To City of Waterloo 625 Glenwood Street Waterloo, IA 50703 Customer City of Waterloo 625 Glenwood Street Waterloo, IA 50703 Machine/ S/N 469167 Item Description Qty BO Cost per item Total SET-CR-003 910120043 freight Crambo Sickle Teeth Set without Bolts Ilex screw M20x62 TBD- will ship from Chaska, MN 1 134 3,809.40 7.31 3,809.40 979.54 We look forward to headrg from you. Thank you. I S4,788.94 Total Phone # E-mail 952-367-7037 miehelle@hennei equipment.com Pre -Authorization Request Item Description: in'ne 4-4 dcr Cdov sefr C-30c(e✓' Intended Use (replacement for X, new unit for X purpose, etc.): Ap4v6 P.M OPE "ad Sourcewell / State Bid / HGAC / Demo Unit VencleirireCi �C Quotes: Li%13o`14 14 ROOvet 3. Vendor: 2. $ Vendor: 3. $ Vendor: Account(GLcode): ©10 /96 /51/ City Clerk Use Only Finance CommtUe/21 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 5,083.95 plus est. shipping costs of $ 300.00 Roller and bearing assembly for compost sifter. Department to expend to pay for or purchase This purchase or expenditure is being made because: Original roller is worn beyond repair. Vendor selected for this purchase: Murphy's n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Vendor specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 461,973.11 Respectfully submitted, £/21 /2024 Sheila Steffen O121/2024w'Z� SIGrFo (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/21/24 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,811.99 plus est. shipping costs of $ 250.00 to pay for or purchase Engine wiring harness. This purchase or expenditure is being made because: Replace harness on engine that is damaged. Vendor selected for this purchase: GTG Peterbilt (Waterloo) n Bids or written quotes were taken on this purchase, as follows: ll Bids or quotes were not taken on this purchase because: Vendor specific. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QGeneral Fund ❑ Road Use Tax n Sewer n Sanitation nBonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 595,500.00 $ 457,184.17 Respectfully submitted, ,� „?4� 1.�ri 1 /2024 Sheila Steffen (Signature Dept. Head or Designee) Dale (Signature Finance Dept. Review) Date Kashared goodies\ forms\ Expenditure Pre-Authorization.xts (Mar 2010) GRASK TRUCK GROUP GIG F terbilt - Waterloo 2915 Geraldine Road, Waterloo, IA 50703 Phone: 319-595-1666 Fax• 319.595-1700Toll Free:833.512.1948 :: t".7 Hour s: Mon•Fri . 7:00 :r.r - 8:301 m u G, /*AY Seven GTG Peterbilt Locations Serving You Cedar Rapids, IA Davenport, IA Waterloo, IA 0uincy, IL Great Bend, KS Wichita, KS Hays, KS ibitt.cum Bill To: CITY OF WATERLOO CENTRAL GARAGE 625 GLENWOOD ST WATERLOO, IA 50703 Office: 319-291-4445 Shop: 319-291-4445 PARTS QUOTE Quote: 88623 Date / Time: 10/8/2024 12:00:41 PM Customer: 1406 Branch: Waterloo Quote Total: $ 4,811.99 Page 1 of 1 Ship To: CITY OF WATERLOO CENTRAL GARAGE 625 GLENWOOD ST WATERLOO, IA 50703 Office Phone 319-291-4445 Email: richard.strange@waterloo-ia.org Email: richard.strange@waterloo-ia.org Customer P/0: Inside Slsm: troutt Part / fvlisc Description / Ref Number D92-6183-0052500 HARNESS-ENG,Ct1MMINS X12,5 Customer Tax ID: Please Remit To : GOVERNMENT INTERSTATE BILLING SER P O. BOX 22013 DECATUR, AL 35609 Signature: 11/N1 EA Quantity 1 Extended Price 4,811.99 4,811.99 Price Quote Subtotal: Total Tax: Quote Total: $4,811.99 $0.00 $4,811.99 The seller, hereby expressly disclaims all warranties, either express or implies, including any implied warranty of merchantability or fitness for a particular purpose, and neither assumes nor authorizes any other person to assume for it any liability in connectio! with the sale of this/these item/items. This in no way changes the manufacturer's warranty. PARTS NOT RETURNABLE AFTER DAYS FROM DATE OF PURCHASE . RETURNED GOODS ARE SUBJECT TO A 25% HANDLING CHARGE+FREIGHT.ABSOLUTELY NO REFUNDS ON:SPECIAL ORDER PARTS ,ELECTRICAL COMPONENTS,DAMAGED PARTS,OR PARTS INSTALLED .SALES SLIP MUST BE PRESENTED WHEN ITEMS ARE RETURNED. Pre -Authorization Request Item Description: , lvsAss Intended Use (replacement for X, new unit for X purpose, etc. ?ep7c< > la-CPCss en tflr Sourcewell / State Bid / HGAC / Demo Unit VeaCr c)p.e-C IS Qu11�99 Vdor('�i� 2. $ Vendor: 3. $ Vendor: Account (GL code): I2t(T l �/ City Clerk Use Only Finance Commitjeo/21 /2024 Approval Date IIII City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 18,979.07 plus est. shipping costs of $ 0.00 to pay for or purchase Laserfiche Software Renewal This purchase or expenditure is being made because: For the purpose of digital record retention Vendor selected for this purchase: Cities Digital, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Bids not required for this purchase Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Kelley Felchle 10/9/24 $ 218,330.00 $ 91,565.33 4et Zac), s'O 21 /2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 40,322.50 plus est. shipping costs of $ 0 to pay for or purchase Purchase of 1.27 acres of emergent wetland credits in conjunction with the F.Y. 2023 Sunnyside Creek Improvements Wet Detention Pond and Channel Stabilization Project This purchase or expenditure is being made because: As part of the permit for the Corps of Engineers the City is required to purchase wetlands to replace the wetalnds that are being disturbed as part of the project. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Mitchell County Wetland Bank: $48,260; Black Hawk Mitigation Bank: $40,322.50 Heineman Mitigation Bank: $50,800; Smoketown Mitigation Bank: $46,672.50 Cedar River Crossing Bank: $63,500 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) Stormwater Fee This expenditure is to be coded to the following budget line -item: 521-07-5375-2144 14SPONS.SNNYSDE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Jamie Knutson 10/8/2024 (Signature Dept. Head or Designee) $ 1,500,000.00 $ 1,499,012.96 T ( ii,6„,,,.r SIGNED Date (Signature Finance Dept. Review) —.L Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) From: Rick Young To: JAMIE KNUTSON Subject: RE: Sunnyside Wetland Date: Friday, March 22, 2024 8:16:09 AM Attachments: image001.jpq CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Jamie, We would be delighted to give the City the same price of $31,750 per credit for the new 4 acre pond project. The total price would be $40,322.50. We thank you for the opportunity to give you a quote. Let me know if you have any questions. From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG> Sent: Thursday, March 21, 2024 9:12 AM To: Rick Young <rick@youngphc.com> Cc: WAYNE CASTLE <WAYNE.CASTLE@WATERLOO-IA.ORG> Subject: Sunnyside Wetland Rick, I am needing to purchase 1.27 acres of emergent wetland credits for a City project. I have attached the letter from the Corps that the City has received regarding our project. If interested, please provide me a quote for this amount of wetlands. Thank You. Jamie Knutson, P.E. City Engineer 715 Mulberry St. Office 319-291-4312 DISCLAIMER The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. WETLAND MITIGATION CREDIT PURCHASE AGREEMENT CEDAR RIVER CROSSING WETLAND MITIGATION BANK Permittee Name: City of Waterloo Permittee's Telephone: Project Name: Permittee's Address: Permitting Agency Agency POC Name Address Telephone No. U.S. Army Corps of Eng. Permit (or Verification) Number(s): USACE CEMVR- RD-2023-0615 ; Other Brief Description of Impact(s) to be Compensated for by the Project Mitigation Credits: Amounts of Mitigation Credits to be Purchased from CRCWMB: Forested Wetland 1.27 Emergent Wetland Other ( ) This Wetland Mitigation Credit Purchase Agreement ("Agreement") is made by and between JOHNSON COUNTY CONSERVATION BOARD ("Bank Sponsor"), a unit of local government established pursuant to Chapter 350, Iowa Code, and City of Waterloo ("Buyer", who shall be the USACE Permittee named above) (collectively "Parties"). This Agreement will become effective when all the Parties have signed it. The date this Agreement is signed by the last party to sign it (as indicated by the date stated opposite that Party's signature) will be deemed the date of this Agreement. 1. RECITALS 1.1. With approval and authorization from the U.S. Army Corps of Engineers ("Corps" or "Permitting Authority") and applicable Interagency Review Team ("IRT"), pursuant to Permit No. CEMVR-OD-P-2014-1386 and the Mitigation Banking Instrument ("MBI") referenced therein, Bank Sponsor has established a wetland mitigation bank in Cedar Township, Johnson County, Iowa, known as the "Cedar River Crossing Wetland Mitigation Bank" ("CRCWMB"). 1.2. Bank Sponsor is authorized by the Permitting Authority to provide off -site mitigation for unavoidable impacts to wetlands within one or more Service Areas of the CRCWMB set forth in the MBI, as amended from time to time. A map of the CRCWMB Service Areas is attached to this Agreement as Exhibit A. 1.3. To that end, Bank Sponsor is authorized to obtain, hold, sell, and transfer wetland mitigation credits, or fractions thereof, by way of the CRCWMB, said credits being units of trade representing the increase in and/or permanent protection of ecological value of a site, as measured by acreage, functions, and/or other values ("Mitigation Credits"). As 1 November 29, 2017 used in this Agreement, Mitigation Credits means wetland mitigation credits that have been approved, authorized, and released by the Corps into the CRCWMB ledger for sale as wetland mitigation bank credits, available for immediate use in connection with wetland mitigation for projects permitted by the Corps. 1.4. Buyer contemplates undertaking an activity ("Project") within a Service Area of the CRCWMB that will require permits and/or approvals ("Permit(s)") from the Corps and other regulatory agencies, and where provision of satisfactory mitigation under the Clean Water Act ("CWA") may be a condition of such Permit(s). Buyer is solely responsible for ascertaining whether satisfaction of such conditions by purchase of Mitigation Credits from CRCWMB is acceptable to the Corps and any other applicable regulatory agencies. 1.5. Buyer wishes to purchase from Bank Sponsor and Bank Sponsor wishes to sell to Buyer such Mitigation Credits from the CRCWMB for the Project as described and on the terms and conditions contained in this Agreement. 2. AGREEMENT Now THEREFORE, in consideration of the foregoing, the mutual covenants and conditions contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, Bank Sponsor and Buyer agree as follows: 2.1. Purchase/Sale of Mitigation Credits 2.1.1. Purchase/Sale. Upon execution of this Agreement, Bank Sponsor hereby agrees to sell to Buyer and Buyer agrees to buy from Bank Sponsor a total of 1.27 Mitigation Credits, of the wetland types described on Page 1, above (the "Project Mitigation Credits"), and such Project Mitigation Credits shall be transferred and available to Buyer, subject to Corps approval process and the terms, covenants, and conditions set forth in this Agreement. All transfers of purchased Mitigation Credits shall be reflected as a debit from the CRCWMB Ledger and accompanied with written acknowledgment acceptable to the Corps that documents said transfer. The Bank Sponsor shall request said transfer be reflected on any applicable records of the Corps, including the Corps' mitigation credit ledger applicable to the CRCWMB. 2.1.2. Purchase Price. The total purchase price for the Project Mitigation Credits shall be $ 63,500.00 Dollars (U.S.) ("Purchase Price"). The total purchase price is calculated based on the following information: 1.27 emergent wetland credits at $ 50,000.0(per credit, and/or forested wetland credits at $ 70,000.00 per credit, and/or purchase of other credits (list type ) at $ per credit. 2.1.3. Payment; Closing. Unless otherwise provided in this Agreement, Buyer agrees to pay the Purchase Price to Bank Sponsor as follows: 2.1.3.1. Ten Percent (10%) of the Total Purchase Price upon the execution of this Agreement by Buyer as earnest money, delivered to Bank Sponsor; 2 November 29, 2017 2.1.3.2. Balance of the Purchase Price paid in cash or cash equivalent on the day of closing; 2.1.3.3. The closing shall occur when the Bank Sponsor receives a payment of the outstanding balance of the Purchase Price, but in no event later than Forty-five (45) days from the date this Agreement is signed by the Bank Sponsor on the signature page below (the "Last Closing Date"); 2.1.3.4. In the event the Permitting Authority(ies) has not approved, by the Last Closing Date, the Buyer's proposal to satisfy compensatory mitigation required by the Permit(s) by purchasing the Project Mitigation Credits, and no postponement of the Last Closing Date has been agreed to by the Parties in writing, then either Party may cancel this Agreement by giving written notice to the other. In this case, the earnest money deposit will be returned to the Buyer, and neither Party shall have any further obligations under this Agreement; 2.1.3.5. In the event the Permitting Authority(ies) has approved, by the Last Closing Date, the Buyer's proposal to satisfy compensatory mitigation required by the Permit(s) by purchasing the Project Mitigation Credits, and no postponement of the Last Closing Date has been agreed to by the Parties in writing and the transaction is not completed on or before the Last Closing Date, through no fault of the Bank Sponsor, the earnest money deposit shall be retained by the Bank Sponsor, and this Agreement shall become null and void. 2.1.3.6. The Last Closing Date, location, and time may be amended by written consent of both Parties. 2.1.4. The parties also are entitled to utilize any and all other remedies or actions at law or in equity available to them and shall be entitled to obtain judgment for costs and attorney fees as permitted by law. 2.2. Buyer's Obligations/Limitation on Transfer of Mitigation Credits/Project Information. 2.2.1. Mitigation Credits for Project. Buyer shall be solely responsible for determining whether the Mitigation Credits may be used for the Project and the Permit(s). Bank Sponsor provides no representation or warranty as to the utility or applicability of the Mitigation Credits to the Project or Permit(s). Buyer acknowledges and agrees that Bank Sponsor shall sell the Project Mitigation Credits specifically for the Permit(s) identified on Page 1, above, and that, as of Closing, said credits shall not be transferable to another Project, Permit, permittee, or otherwise without the written consent of both the Bank Sponsor and each applicable Permitting Authority. 2.2.2. Disclosure. Buyer acknowledges and agrees that Bank Sponsor may, as part of the process for transferring the Project Mitigation Credits, disclose the information provided on Page 1, above, to the listed permitting agency(ies). 2.3. Title/Risk of Loss 2.3.1. Conveyance. At Closing, Bank Sponsor shall convey to Buyer the Project Mitigation Credits, free of liens, encumbrances, restrictions, rights, and conditions, 3 November 29, 2017 except as expressly provided for herein. Conveyance shall be in the form of a letter from the Bank Sponsor to the Buyer and applicable Permitting Authorities notifying them that the Project Mitigation Credits have been permanently withdrawn by the CRCWMB and applied for the benefit of the Buyer as compensation for the Permits and Projects detailed on Page 1. 2.3.2. Risk of Loss. Bank Sponsor shall bear the risk of loss of the Project Mitigation Credits prior to Closing. 2.3.3. No Interest in Real Estate. The Parties acknowledge and agree that the Mitigation Credits that are the subject of this Agreement are not a real property interest and that conveyance of Mitigation Credits to the Buyer does not create an interest in the real estate, or improvements thereon, comprising the CRCWMB, all of which remain the sole property of the Bank Sponsor. 2.4. Representations and Warranties Bank Sponsor represents and warrants to Buyer that: 2.4.1. Bank Sponsor is authorized by the Permitting Authorities to operate the CRCWMB and to obtain, hold, sell, and transfer Mitigation Credits; and 2.4.2. Bank Sponsor owns the Project Mitigation Credits and has the right to sell said credits to Buyer. 2.5. Notice 2.5.1. Except as may be otherwise expressly provided for herein, all notices required or permitted to be given under this Agreement shall be in writing and shall be delivered or sent: (a) in person; (b) by U.S. Mail, postage prepaid and certified with return receipt requested; or (c) by nationally recognized overnight delivery service, prepaid, and addressed as set forth below. Either party may change its address by notifying the other party in writing of the change of address. Notice shall be deemed delivered immediately, if delivered in person, or within two days if sent by any other means set forth in this Section 2.6. 2.5.2. If to Bank Sponsor: Johnson County Conservation Attn: Director FW Kent Park 2048 Hwy 6 NW Oxford, IA 52322 2.5.3. If to Buyer: As provided on Page 1, above. 2.6. Miscellaneous 2.6.1. Assignment. Buyer's rights under this Agreement shall not be assigned or 4 November 29, 2017 apportioned, either voluntarily or by operation of law, without the prior written consent of Bank Sponsor. Subject to the foregoing limitation, this Agreement shall inure to the benefit of and be binding upon the Parties' respective successors and assigns. 2.6.2. Independent Advice. Buyer acknowledges and agrees that Applied Ecological Services is assisting the Bank Sponsor in satisfaction of its obligations under this Agreement. In the event Buyer has engaged Applied Ecological Services for professional services, a conflict of interest may arise and Buyer is hereby advised and agrees to seek its own independent legal, financial, tax, and any other professional advice prior to executing this Agreement. 2.6.3. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the Parties with respect to the purchase and sale of the Project Mitigation Credits, and supersedes and replaces any prior agreements and understandings, whether oral or written, between them with respect to said matters. 2.6.4. Time. Time is of the essence of this Agreement. 2.6.5. Governing Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Iowa. 2.6.6. Amendment. No change or modification of this Agreement shall be valid unless the same is in writing and signed by the Parties. No waiver of any of the provisions of this Agreement shall be valid unless in writing and signed by the party against whom it is sought to be enforced. 2.6.7. Captions. The captions of this Agreement have no effect upon its interpretation and are for convenience and ease of reference only. 2.6.8. Severability. The unenforceability, invalidity, or illegality of any provision hereof shall not render any other provision unenforceable, invalid, or illegal. 2.6.9. Computation of Time. If any date set forth in this Agreement for the delivery of any document or the happening of any event should, under the terms hereof, fall on a weekend or holiday, then such date shall be automatically extended to the next succeeding weekday that is not a holiday. 2.6.10. Attorneys' Fees. In the event either party to this Agreement finds it necessary to bring an action at law or other proceeding against the other party to enforce any of the terms, covenants, or conditions of this Agreement or any instrument executed pursuant to this Agreement, or by reason of any breach or default under this Agreement, each party shall bear its own attorneys' fees. 2.6.11. Acts Beyond Party's Control. Neither party to this Agreement shall be in default or violation as to any obligation created hereby and no condition precedent or subsequent shall be deemed to fail to occur if such party is prevented from fulfilling such obligation by, or such condition fails to occur due to, forces beyond 5 November 29, 2017 such party's reasonable control, including without limitation, destruction or impairment of facilities resulting from breakdown not resulting from lack of ordinary care and maintenance, flood, earthquake, slide, storm, lightning, fire, epidemic, war, riot, civil disturbance, sabotage, proceeding by court or public authority, or act or failure to act by court, public authority, or third party, which forces by exercise of due diligence and foresight such party could not reasonably have expected to avoid. 2.6.12. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this Agreement shall, create any partnership, joint venture, or other arrangement between Buyer and Bank Sponsor. No term or provision of this Agreement is intended to be, or shall be, for the benefit of any person, firm, organization, or corporation not a party to this Agreement, and no such other person, firm, organization, or corporation shall have any right or cause of action hereunder. 2.6.13. Counterparts/Faxes. This Agreement may be executed in one or more counterparts with like effect as if all signatures appeared on one copy. Facsimile transmission of any signed original document, and retransmission of any signed facsimile transmission shall be the same as delivery of an original. The Parties have executed this Agreement as of the dates set forth below. By JOHNSON COUNTY CONSERVATION BOARD, Bank Sponsor Date NAME OR ORGANIZATION/BUYER By , Date 6 November 29, 2017 From: Nichoel Church To: JAMIE KNUTSON Cc: WAYNE CASTLE Subject: Re: Sunnyside Wetland Date: Thursday, March 21, 2024 12:35:58 PM Attachments: image001.joq CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Hi Jamie, Heineman Wetland Mitigation Bank will bid $40,000 per credit so total of $50,800 for 1.27 emergent wetland credits. Thank you, Nichoel Church, PWS (she/her) Environmental Scientist P: 515.964.2020 x2560 I C: 563.650.1450 Snyder & Associates, Inc. From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG> Sent: Thursday, March 21, 2024 8:16:11 AM To: Nichoel Church <nchurch@snyder-associates.com> Cc: WAYNE CASTLE <WAYNE.CASTLE@WATERLOO-IA.ORG> Subject: Sunnyside Wetland CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender email address and know the content is safe. Good Morning, I am needing to purchase 1.27 acres of emergent wetland credits for a City project. I have attached the letter from the Corps that the City has received regarding our project. If interested, please provide me a quote for this amount of wetlands. Thank You. Jamie Knutson, P.E. City Engineer 715 Mulberry St. Office 319-291-4312 DISCLAIMER The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. NOTICE: This E-mail (including all attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521, is confidential and may contain legally privileged information. If you are not the intended recipient, you are hereby put on notice that any retention, dissemination, distribution, or copying of this communication or any part thereof is strictly prohibited. Please call or reply to the sender immediately that you have received this message in error, then permanently delete it. 0--264-, Mitchell County v Conservation Board March 22, 2024 Jamie Knutson, P.E. City Engineer 715 Mulberry St. Waterloo, IA 50701 RE: Request for Wetland Mitigation Credits Dear Jamie Knutson, Below you will find our quote for mitigation credits. We request that you inform us if you purchase credits elsewhere and the price paid. Thank you and if you have any questions let me know. 1.27 credits of emergent wetland = $48,260.00 Total 1.27 credits of emergent wetland = $48,260.00 Mike Miner, Executive Director Mitchell County Conservation Board 319-239-3965 1879-3 Highway 9 Osage, Iowa 50461 Office: (641) 732-5204 Fax: (641) 732-1138 E-mail: mccb@osage.net From: Heller, Mike To: JAMIE KNUTSON Cc: WAYNE CASTLE Subject: RE: [External] Sunnyside Wetland Date: Monday, March 25, 2024 11:12:35 AM Attachments: imaae002.onq image003.joq Importance: High CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Jamie, The Smoketown Mitigation Bank respectively submits a bid of $36,750 per credit or $46,672.50 for 1.27 emergent wetland credits. If you have any questions or need additional information, please let me know. Thanks. Mike Michael Heller, PWS Lead Environmental Scientist Foth Infrastructure & Environment, LLC 8191 Birchwood Court, Suite L Johnston, IA 50131 Office: (515) 254-1393 Direct: (515) 251-2572 Cell: (515) 480-1773 foth.com From: JAMIE KNUTSON <JAMIE.KNUTSON@WATERLOO-IA.ORG> Sent: Thursday, March 21, 2024 8:17 AM To: Heller, Mike <Mike.Heller@foth.com> Cc: WAYNE CASTLE <WAYNE.CASTLE@WATERLOO-IA.ORG> Subject: [External] Sunnyside Wetland Good Morning, I am needing to purchase 1.27 acres of emergent wetland credits for a City project. I have attached the letter from the Corps that the City has received regarding our project. If interested, please provide me a quote for this amount of wetlands. Thank You. Jamie Knutson, P.E. City Engineer 715 Mulberry St. Office 319-291-4312 0 DISCLAIMER The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful. PURSUANT TO IOWA CODE CHAPTER 22 E-MAIL COMMUNICATION TO AND FROM THIS ADDRESS MAY BE SUBJECT TO PUBLIC DISCLOSURE. CAUTION:This email originated from outside of Foth. Do not click on links or open attachments unless you recognize the sender and know the content to be safe. City Clerk Use Only Finance Committee Approval Date 10/21/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 3,390.82 plus est. shipping costs of $ 0.00 to pay for or purchase early terminiation fee on the contract with CORE/BridgePay for credit card processing. This purchase or expenditure is being made because: BridgePay will no longer be supported on our ERP system as of Dec 2024, so we switched to Tyler Payments to be able to continue the acceptance of credit cards for the public. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Early Termination Fees related to contract already in place Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400 1710 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Bridgett Wood 10/1/24 $ 200,000.00 $ 165,222.22 Vet Zo( s6r0/21 /2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commiee/21 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 8,000 plus est. shipping costs of $ Na to pay for or purchase transportation/charter This purchase or expenditure is being made because: the Commission's co-sponership of the MLK Freedom Bus Tour charter in November. This arrangement is reflective of a collaboration between MLK New Jerusalem and Waterloo Human Rights since 2018. Vendor selected for this purchase: 1.1 f/cr1 /7/'55It )1 y hs Oki/Ka) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: partnership established with company who is known to provide the lowest rates in our market. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ▪ Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2505-1y J 1 c) FY22 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Abraham L. Funchess, Jr. (Signature Dept. Head or Designee) (Project Code) $ 15,000 (see amendment) $ 15,050 10/0&2024 N0.0.6( DIGITALLY SIGNED 10/21/2024 Date (Signature Finance Dept. Review) Date K:Ishared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Invoice No. 101002024 INVOICE r Customer \ 1 Name Waterloo Human Rights Commission Date Address 325 East 4th Street Order No. City Waterloo State IA 50703 Rep `Phone 319-291-4441 / FOB Qty 1 Description MLK Freedom Bus Tour 2024 - Memphis, Birmingham, Montgomery and Selma Contact: Abraham L. Funchess, Jr. Pls remit by Monday, 11/4/2024, payment of $8000 to: Union Missionary Baptist Church 209 Jackson Street Waterloo, Iowa 50703 Contact: Rev. Marvin Jenkins Phone: 319-939-6687 Payment Details T1 Cash Check Name 2 10/9/2024 Unit Price $8,000..00 SubTotal Shipping & Handling Taxes State_ Please remit upon receipt. Thank you. TOTAL TOTAL $8,000.00 Office Use Only XVII-6 City Clerk Use Only Finance Commi1Q3/21 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3,984.52 plus est. shipping costs of 69,000 printed golf course scorecards. Leisure Services Department to expend $ to pay for or purchase This purchase or expenditure is being made because: We are running low on supply of scorecards. Vendor selected for this purchase: Professional Office Services, Inc. Waterloo, Iowa Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Professional Office Services has the current scorecard templates on file and can reprint more cards much Tess expensively than other print shops. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax ❑ Sewer ❑ Sanitation n Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1353 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 2,000.00 $ 4,000.00 after amendment 1 o 7T ett N V l/2024 (Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Comm /21 /2024 Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2205.00 plus est. shipping costs of $ 438.00 to pay for or purchase Mondo Sport Impact Floor (6' x 30') for Young Arena Zamboni & Player Entrance This purchase or expenditure is being made because: To increase the available sqft of matting in the Zarnboni runway / players entrance to the ice for player access during USHL & High School hockey games. Vendor selected for this purchase: All -American Arena Products -- Albert Lea, MN Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This purchase agreement was based on National Contract pricing through Sourcewell Contract #2491; This purchase is allowed under Iowa Code 28E.3: Joint Exercise of Power. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund l®I Bonds ❑ Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 323-37-4500-2152 / 324-37-4500-2152 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully c\ G 10/21/2024 (Signature Dept. ad or Designee) Date (Signatu Finance Dept. Review) Date K:lshared goodiesltormslExpenditure Pre-Authorization.xls (Mar 2010) $ 90,000 / $200,000 $ 2057.28 / 198,353.14 City of Waterloo Expenditure Pre Authorization Request Form City Clerk Use Only Finance CommitTO/21 /2024 Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,699.82 plus est. shipping costs of $ to pay for or purchase Emergency repair of Multi -Stack Air Conditioning Unit This purchase or expenditure is being made because: air conditioning to certain parts of the building was not working Vendor selected for this purchase: Setpoint Mechanical Services (Johnston, IA) n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Setpoint Mechanical was sent to look at this unit by the unit manufacture to fix this issue. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 Building & Grounds Maintenance (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 28,000.00 and the current available balance is 41 (Signature Dept, Hee $ 14,195.86 (0 a9 TW, N Date (Signature Finance Dept. Review) 10/21/2024 Date K,tshared goodieslformstExpenditure Pre•Aulhorization.xls (Mar 2010 Setpolnt Mechanical Services 3951 Thomas Avenue Johnston IA 50131 515-247.610o Billed To: City of Waterloo Maintenance Building 715 Mulberry St Waterloo IA 50703 Location Service Invoice Invoice#: 3410 • Date: 09/30/2024 Cedar Valley Sports Complex 300 Jefferson Street Waterloo IA 50701 Due Date: 10/30/2024 Terms: 30 Days Order#; Todd Henrich Description Service Labor Hours Trip Charge 403589406 VALVE EXPANSION 25 TON 1-1/8 X 1-3/8 IN/OUT R41 021057426 FILTER DRIER CORE SEALED 1-1/8 ODF Shipping Service Labor Hours Service Labor Overtime Labor Trip Charge Service Labor Hours Service Labor Overtime Labor Trip Charge R,E.N.T, (Recovery/Evacuation/Nitrogen/Torch) Work Completed Notes: 8-30-24 AS Traveled to the Cedar Valley Sports Complex to go through the Air Cooled Multistack to give them an Idea of what it will lake to get the machine back to 100% operation, Met with Todd upon arrival. For the failed compressor we will provide pricing for the compressors and components needed along with the replacement. Quantity Ext Price Remit To: 8951 Thomas Avenue Johnston, IA 50131 Send any questions to: MIndl@setpointmech.com 8.0000 1.0000 2.0000 1.0000 9.5000 8.0000 1.5000 10.6000 8,0000 2.5000 1.0000 Price (each) 200.000000 892.000000 312.300000 68.220000 200.000000 300.000000 200.000000 300.000000 115.000000 1,600.00 892.00 624.60 68.22 1,600.00 450.00 1,600.00 750.00 115,00 Non -Taxable Amount: Taxable Amount: Sales Tax: Amount Duo 7,690.82 0.00 0.00 7,699,82 Thank you for your prompt payment, Service Invoice invoice#: 3410 Continued... Date: 09/30/2024 Description Module 4 Circuit A compressor bad bearings Quantity Price (each) Ext Price Circuit B A note left Inside of the high voltage panel says plugged expansion valve. Tested out the circuit and the TXV valve does appear to be restrictive and the cap for the stem Is leaking as well, put sealant on the caps. Todd wants me to order replacement TXV valve to repair. Module 3 Both Compressors are operational Module 2 Circuit A Flat Found leak were the liquid and discharge lines rubbed together coming out of the unit. Todd would like me to repair the leak. Circuit B grounded compressor Module 1 Circuit A grounded compressor Circuit B Chmed and megged fine Cleaned up some burnt connections at the contactor. Started up and found the HGBP valve adjusted all the way in, adjusted out so hot gas wasnt causing high superheat and high suction temp. Voltage and amp draw appear to be OK. 9-17-24 AS Traveled to Cedar Valley Sports complex to perform the leak repair on Module 2 circuit A and replace the TXV on module 4 circuit B. Met with Todd upon arrival. Worked to recover the remainder of the refrigerant on module 4 B. Replaced the TXV, pressure tested with nitrogen, and installed the vacuum pump on the circuit. Then repaired (he leak on module 2 A, pressure tested with nitrogen, and installed the vacuum pump. Will return tomorrow to continue with work. 9-18-24 AS Traveled back to Cedar Valley Sports complex to continue with work. Isolated the vacuum pumps upon arrival and after 30 minutes module 2A was al 640 microns and module 4B was at 750 microns. Spoke to Todd and It was decided to charge the circuits. Charged each circuit with 751bs of R410a provided by Todd Started each circuit up to verify operation and proper pressures and temps. Ended up having to add an additional 6lbs of refrigerant to get the proper subcooling for mod 2A. Did find the HGBV for both module 18 and 2A are bleeding hot gas. 1 recommended to Todd that we cut out the valves, Found no further issues. Page 2 of 2 City Clerk Use Only Finance Committee Approval Date 10/21 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,000.00 plus est. shipping costs of $ 00 to pay for or purchase Annual renewal of Production SNS VCenter server maintenance Agreement This purchase or expenditure is being made because: Annual maintenance agreement to support the Police Department computer servers. Vendor selected for this purchase: ACES n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: ACES is the company that supports the computer systems operated by the Police Dept. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-1100-1105-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 223,000.00 and the current available balance is $ 166,968.59 Respectfully submitted, Aaron P. McClelland, Captain 10/7/2024 SIG DIL 10/21/2024 NED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 10/21 /2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 17,830.65 plus est. shipping costs of $ 0.00 to pay for or purchase Project Safe Neighborhood Grant Camera Project. This purchase or expenditure is being made because: (4) Axis Pan Tilt/ Multi Directional cameras for Project Safe Neighborhoods. Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Proprietary camera equipment and storage. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150 2110 11 GRT.PSN24 Project Safe Neighborhood Grant (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 17,830.65 and the current available balance is $ 17,830.65 Respectfully submitted, Aaron McClelland, Police Captain 10/9/24 (Signature Dept. Head or Designee) T +tt Zao, Date (Signature Finance Dept. Review) Date 10/21/2024 SIGNED K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance CommiienU/21 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (TAS) Department to expend $ 6,002.54 plus est. shipping costs of $ 100.00 to pay for or purchase Parts for two TAS pump grinders. This purchase or expenditure is being made because: Two TAS pump grinders need repairs. The attached quote is for one set of parts. WMS will order twice reference the attached quote. Vendor selected for this purchase: Engineered Equipment Solutions n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 529,507.48 Respectfully submitted, Brad Manahl 10/07/24 Z 10/21 /2024 SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Comr,itt3/21 /2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 4785.00 plus est. shipping costs of $ 250.00 to pay for or purchase Q-Free TS-2 Type 1 Controller with Kinetic Signal License This purchase or expenditure is being made because: This is the only controller that can work with Traffic Adaptive System. Vendor selected for this purchase: MASIMid American Signal • Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Proprietary Vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 31,400.00 $ 20,982.00 Respectfully submitted, Ctia4 41� j� 11F,0 1Cktfir. t( �K% !MAI 64e Ww4eit Mad (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) DIOITAl[Y 10/21 /2024 SIGNED te K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe.e/21 /2024 Approval Date ''II City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the TRAFFIC Department to expend $ 99,750 plus est. shipping costs of $ 0 to pay for or purchase Replace overhead signal on northbound Hwy 218. This purchase or expenditure is being made because: Overhead signal hit by semi. Vendor selected for this purchase: K&W Electric 1▪ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Emergency repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ Respectfully submitted, p Sheila Steffen 10/21/2024 �hi��ol� �,(��,��a SIGNED 10/21 /2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) ¢ Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Park Avenue Bicycle Lane Paint Removal 306.000 Tina Schellhorn $ 7,300.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes No Grant Name C. City Match Source of Funding Traffic Dept Budget FY24 x D. Other Entities Yes x No Name Cedar Valley Bicycle Coalition To be assigned by the Finance Dept. Project No. Subproject No. Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Removal of existing bike lane paint on Park Avenue. 45.24% 54.76% Done None ❑x ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ 0 ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committ0/21 /2024 Approval Date I Project Name (from page one) Park Avenue Bicycle Lane Paint Removal Department No. project will be budgeted under 17 Activity No. project will be budgeted under 7120 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds Cedar Valley Bicycle Coalition EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 323 Fund: 290 Fund: Fund: Total 3,300.00 3,300.00 4,000.00 4,000.00 TOTALS $ 3,300.00 $ 4,000.00 $ $ - $ 7,300.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 3,300.00 4,000.00 7,300.00 TOTALS $ 3,300.00 $ 4,000.00 $ $ $ 7,300.00 NIL/ 9/26/2024 ipett 10/21/2024 SIGNED —16 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance CommittIe„/21 /2024 Approval Date lJ Project Name (from page one) Police Grant- Federal Violence Against Women- FY25 Criminal Justice Application Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3373 Fed Pass thru for Iowa Funded with Property Tax EXPENDITURES: To be assigned by the Finance Dept. Project No. 11GRT Subproject No. DT25 (Each column should only include amounts by fund) Fund: 1150 Fund: Fund: Fund: Total 36,113.00 36,113.00 TOTALS $ 36,113.00 $ $ $ $ 36,113.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1130 Employee Benefits 36,113.00 $ 36,113.00 TOTALS $ 36,113.00 $ $ $ $ 36,113.00 Aaron McClelland, Police Captain 10/2/2024 u.� �Q/21 /2024 SIG E (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\DART 25 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant- Federal Violence Against Women- FY25 Criminal Justice Application Chief Duncan $ 36,113.00 1. How will this project be funded? To be assigned by the Finance Dept. Project No. 11GRT Subproject No. DT25 A. Federal Grant Yes X No CFDA # 16.588 % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes X No % Paid by state grant Grant Name Pass through Dept of Crime -Victim Asst. Division Grant Agreement Number LE-2025-WPD-00028 C. City Match Source of Funding Property Tax-$12,038 % Paid by City D. Other Entities Yes No % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. DART Inv. S. Hesse Done None ❑X ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department Domestic Abuse Response Team (DART) program, providing salary & benefits for one full time Dart Investigator. The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy fo victims of domestic violence and their children. Page 2 must be attached and signed. K:\shared goodies\forms\DART 25 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant- State and Community Highway Safety Grant Task 05-41-01 Captain Duncan $ 88,000.00 1. How will this project be funded? To be assigned by the Finance Dept. Project No. Subproject No. 11 G RT A. Federal Grant Yes 1 1 No X CFDA # % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes X No 1 % Paid by state grant 100.00% Grant Name State and Community Highway Safety Grant Grant Agreement Number PAP 402-PT-2025 C. City Match Source of Funding % Paid by City D. Other Entities Yes 1 1 No X % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover directed overtime enforcement, training related travel & two PBT's. Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Highway Safety Grant Task FY25 Project Budget Worksheet.xlsx\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committer0/21 /2024 Approval Date Project Name (from page one) Police Grant- State and Community Highway Safety Grant Task Department No. project will be budgeted under 11 To be assigned by the Finance Dept. Activity No. project will be budgeted under 010 11 1150 Project No. 11 GRT Subproject No. REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3373 Fed Pass thru for Iowa EXPENDITURES: (Each column should only include amounts by fund) Fund: 1150 Fund: Fund: Fund: Total 88,000.00 88,000.00 TOTALS $ 88,000.00 $ $ $ $ 88,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1125 Overtime 1563 In Car Video Camera 1573 PBT's 2110 Machinery-6 moving radar & 2 lidar units 2,000.00 2,000.00 70,000.00 70,000.00 4,000.00 4,000.00 12,000.00 12,000.00 TOTALS $ 88,000.00 $ $ - $ - $ 88,000.00 Capt. Aaron McClelland (Signature Dept. Head) 10/02/2024 , No-01 1 Vi21 /2024 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Highway Safety Grant Task FY25 Project Budget Worksheet.xlsx\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Ansborogh Avenue Adaptive Signals City Contract No. 302-784 Project Manager Tina Schellhorn Project Budget Total $ 910,000.00 1. Now will this project be funded? A. Federal Grant Yes X No Grant Name ICAAP rci be assigned y the Finance Dept,;' Project Subproject No. CFDA # 20.205 % Paid by federal grant 80.00% B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding GO BOND Yes! No Grant Agreement Number 2023-ICAAP-05 Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 20.00% Done None n ❑ Yes No Page 2 must be attached and signed. K:lshared goodies\ forms\Ansborough Project Budget Worksheet Ansborough 302(784).xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Ansborogh Avenue Adaptive Signals Department No, project will be budgeted under 17 Activity No. project will be budgeted under 7161 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committle0/2 1/2024 Approval Date To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: 323 Fund: 324 Fund: Total $ 728,000.00 728,000.00 22,000.00 160,000.00 182,000.00 TOTALS $ 728,000.00 $ 22,000.00 $ 160,000.00 $ $ 910,000.00 2103 Engineering & Consulting $ 160,000.00 $ 22,000.00 $ 18,000.00 2125 Traffic Control Equipment 568,000.00 142,000.00 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 200,000.00 710,000.00 TOTALS $ 728,000.00 $ 22,000.00 $ 160,000.00 $ - $ 910,000.00 (Signature Dept. Head) p._1 t 24 Trtt No47, 10/21/2024 Date (Signature Finance Dept. Review) Date K:lshared goodieslformslAnsborough Project Budget Worksheet Ansborough 302(784).xls1Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Broadway Street Adaptive Signals City Contract No. Project Manager Project Budget Total 302.785 Tina Schellhorn $ 110,000.00 1. How will this project be funded? A. Federal Grant Yes i X No Grant Name ICAAP To be assigned by the Finance Dept. Project No. Subproject No CFDA # 20.205 % Paid by federal grant 80.00% B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding GO BOND Yes No Grant Agreement Number 2023-ICAAP-06 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Upgrade traffic signals from Park Avenue to US-218 ramps on Broadway Street to adaptive signal control and connect to fiber optic network at Franklin-Mullan (US 63) intersection. 20.00% Done None ❑X ❑ Yes No n n n ❑ ❑ ❑ 1==1 ❑X n n n ❑ El X Page 2 must be attached and signed. K:lshared goad€esltorms\Broadway Project Budget Worksheet Ansborough 303(785) - Copy.x€s\Page i All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Broadway Street Adaptive Signals Department No. project will be budgeted under 17 Activity No. project will be budgeted under 7161 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax City Clerk Use Only Finance Committee 0/21 /2024 Approval Date I To be assigned by th Project No Subproject No. (Each column should only include amounts by fund) Fund: _290 Fund: _323 Fund: _324 Fund: 3350 Federal Grant 880,000.00 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant Total 880,000.00 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 25,000.00 195,000.00 220,000.00 EXPENDITURES: TOTALS $ 880,000.00 $ 25,000.00 $ 195,000.00 $ $ 1,100,000.00 2103 Engineering & Consulting $ 176,000.00 $ 25,000.00 $ 19,000.00 2125 Traffic Control Equipment 704,000.00 - 176,000.00 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc $ 220,000.00 880,000.00 TOTALS $ 880,000.00 $ 25,000.00 $ 195,000.00 $ - $ 1,100,000.00 wLtud OltiLL 10-1k,_14{ wao, 10/21/2024 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Broadway Project Budget Worksheet Ansborough 303(785) - Copy.xls\Page 2 (Constr Proj) (Mar 2010)