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Home My WebLink AboutCommission Packet - 3/27/2024 MEMORIAL HALL COMMISSION March 27, 2024 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of February 28, 2024. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds—Chairperson Mel Wittwer 2. Operations—Chairperson David Grimm 3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw 4. Finance/Fundraising—Chairperson James Lentfer VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Administrative Secretary *Next meeting scheduled for April 24, 2024. MEMORIAL HALL COMMISSION February 28, 2024 5:00 p.m. Veterans Memorial Hall Members present: Craig White in the Chair, David Grimm, Mel Wittwer, Frank McCaw, James Lentfer, Mike Mrzlak, John Mrzlak, Angela Hickok(A). Absent: Mike Hudson, Randy Miller, Scott McDonald, Marilyn Robinson, Matt Carpenter(A) and Richard Berry (A). Also in Attendance: Council Liaison: Belinda Creighton-Smith(Ward 4) and Nancy Higby, Administrative Secretary, City of Waterloo. Moved by Grimm, seconded by J. Mrzlak,that the Agenda be approved. Ayes: Eight. Motion carried. Moved by Wittwer, seconded by Grimm,that the Minutes of November 15, 2023, be approved. Ayes: Eight. Motion carried. Citizen's Oral Comments Frank McCaw introduced the new UNI intern, Paul Heggen, and provided an overview of what he'll be working on and the hours he is available. Tom Robinson, President of Rolling Thunder Chapter 1, read from a written statement giving permission to the Veterans Memorial Hall commissioners to keep, display and maintain the Newt Heisley poster for future generations. He thanked the board for allowing them to use the Veterans Memorial Hall for the past 24 years and shared that they are resigning their positions effective today, February 28, 2024. He returned several keys, which were given to Mel Wittwer. Angela Hickok left the meeting following Mr. Robinson's announcement. Treasurer's Report—Vacant Nancy Higby read the finance report for the period 11/14/2023 through 2/21/2024. • Brick Fund- $7,382.81 • Courbat Memorial Fund - $1,000.12 • Special Projects Fund- $600.00 • Artifacts Projects Fund - $316.99 Moved by McCaw, seconded by J. Mrzlak, to receive the treasurer's report and place on file. Ayes: Seven. Motion carried. Chairperson's Report Craig White commented that the next dinner and show fundraiser for the Honor Flight will be held on Saturday, April 13, 2024. He shared that the cost of a table for 8 is $250.00 and noted February 28,2024 Page 2 that they have received approximately $8,000.00 in donations so far, $2,400.00 of which was received today from people donating in memory of Jim Mudd. Committee Reports Building, Grounds & Operations—Chairperson Mel Wittwer Mel Wittwer shared that the small monument has been repaired by Tim Combs, of B.C. Construction, Inc., at a cost of$450.00 which has been paid. He requested volunteers later on this year to help reset the bricks. He pointed to items on a table that were determined to be of no value after going through the office to document artifacts. He shared that there are additional items in the kitchen and invited everyone to look things over and take what they like. The rest will be donated. Mel reported that the plaque honoring Dick Hastings has been purchased and mounted and requested board approval for reimbursement in the amount of$42.80. He presented an invoice from Hawkeye Alarm in the amount of$8.88, for the purchase of batteries for the wireless smoke detector. Moved by J. Mrzlak, seconded by Grimm, that the requests for payment as stated above, be approved. Ayes: Seven. Motion carried. Mel commented that the computer in the office really needs to be replaced soon, as it is older and very slow. Ideally, two laptops would better serve the needs of the commission. Mel and the board members discussed the timing and funding for the purchase of two laptops. Operations—Chairperson David Grimm David Grimm provided a list of upcoming events. Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw Frank McCaw shared a brief overview of current projects including the discovery of three first edition books, most from the 1870's, with a value of approximately $150 each. Frank passed out copies of the Artifacts Committee 2024 Operating Budget and reviewed each item and shared their purpose. Finance/Fundraising—James Lentfer Jim Lentfer presented a combined 2024 Operating Budget for Operations, Building & Grounds and Finance. He included a graph showing current donations received to the Waterloo Community Foundation's Waterloo Veterans Memorial Hall Fund and shared that more funds have been donated since this report was produced. Jim reviewed the Operations, Building& Grounds and Financial line items. February 28, 2024 Page 3 The board discussed the need to have quicker access to their city managed funds and also discussed how to approach the city for funding to support ongoing costs and future programs. It was suggested that Bridgett Wood, Finance Director, be invited to the commission's next finance committee meeting,which is scheduled for Monday, March 25, 2024, at 10:00 a.m. Nancy Higby will notify Bridgett Wood of the committee's request. Belinda Creighton-Smith, Council Liaison, suggested a presentation to council might be helpful. Unfinished Business None. New Business David Grimm shared that the DAV will be handling the Memorial Day Parade, and the Sons of the American Legion-Post 138, will assist. John Mrzlak commented that it is important to identify an organization for Angela Hickok to remain on the board. She is enthusiastic and works to support veterans and we really need people like that. Jim Lentfer commented that he will speak with Angela and ask her to continue coming to our meetings. With no further business before the commission, it was moved by Wittwer, seconded by J. Mrzlak, that the meeting be adjourned at 6:11 p.m. Ayes: Seven. Motion carried. Nancy Higby Administrative Secretary CITY OF Project Transaction Report G/L Date Range 02/22/24 - 03/20/24,tlIAATERLOOInclude Sub Ledger Detail Sorted By Project - G/L Account - Date Journal Sub G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change 01MYR.0009- MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($7,382.81) 010-22-8820 1539-Institutional Supplies 03/18/2024 2024-00001428 JE AP A/P Invoice Entry Accounts Payable 48.30 (7,334.51) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 96379 HAWKEYE ALARM&SIGNAL BATTERIES FOR WIRELESS 02/27/2024 EFT 911141 8.30 8.30 SMOKE DETECTOR 2024-00001669 MEL WITTWER REFUND FOR PLAQUE 11/29/2023 Check 311332 40.00 40.00 Total $48.30 $48.30 010-22-8820 1539 Total $48.30 $0.00 ($7,334.51) 01MYR.0009 Total $48.30 $0.00 ($7,334.51) 01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($1,000.12) 01MYR.COURBAT Total ($1,000.12) 01MYR.MEMPROJ-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL SPECIAL PROJECTS FUND Life-to-Date ($600.00) 01MYR.MEMPROJ Total ($600.00) 01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($316.99) 010-01-8203 1390-Other Contractual Services 02/26/2024 2024-00001329 JE AP A/P Invoice Entry Accounts Payable 121.10 (195.89) Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount Type 2024-00001537 FRANK MCCAW REIMB FOR FRAMING 01/11/2024 Check 311290 121.10 121.10 Total $121.10 $121.10 010-01-8203 1390 Total $121.10 $0.00 ($195.89) 01MYR.MEMRTFCT Total $121.10 $0.00 ($195.89) Grand Totals $169.40 $0.00 Run by Nancy Higby on 3/20/2024 9:12:35 AM Page 1 of 1