HomeMy WebLinkAboutCommission Packet - 8/28/2024 MEMORIAL HALL COMMISSION
August 28, 2024
5:00 p.m.
Veteran's Memorial Hall
Pledge of Allegiance
I. Roll Call
II. Approval of Agenda, as proposed or amended.
III. Approval of Minutes of July 24, 2024.
IV. Citizens Oral Comments
V. Treasurer's Report
VI. Chairperson's Report
VII. Committee Reports:
1. Building and Grounds—Chairperson Mel Wittwer
2. Operations—Chairperson David Grimm
3. Education/Historical/Artifacts Preservation—Chairperson Frank McCaw
4. Finance/Fundraising—Chairperson James Lentfer
VIII. Unfinished Business
IX. New Business
X. Adjournment
Nancy Higby
Deputy City Clerk
*Next meeting scheduled for September 25, 2024.
MEMORIAL HALL COMMISSION
July 24, 2024
5:00 p.m.
Veterans Memorial Hall
Members present: Craig White in the Chair, Randy Miller, David Grimm, Mel Wittwer, Frank
McCaw and Jim Lentfer.
Also in Attendance: Nancy Higby, Deputy City Clerk.
Moved by Grimm, seconded by Miller, that the agenda be approved. Ayes: Six. Motion carried.
Moved by Lentfer, seconded by Grimm,that the Minutes of May 22, 2024, meeting be approved.
Ayes: Six. Motion carried.
Citizen's Oral Comments
None.
Treasurer's Report—Vacant
Nancy Higby read the finance report for the period 5/16/2024 through 7/17/2024.
• Brick Fund - $7,184.51
• Courbat Memorial Fund - $1,000.12
• Special Projects Fund- $600.00
• Artifacts Projects Fund- $135.98
Moved by Wittwer, seconded by McCaw,to receive the treasurer's report and place it on file.
Ayes: Six. Motion carried.
Chairperson's Report
None.
Committee Reports
Building, Grounds & Operations —Chairperson Mel Wittwer
Mel Wittwer reported that Greg Ahlhelm had arranged to get the fountain repaired. Mike Dolan
and his crew leveled the first step around the fountain and then recaulked everything. The work
was completed at no cost. Mel commented that he now intends to clean the basin and paint it an
aqua color. There has been discussion of improving the area at the base of the fountain by
setting the bricks back a bit,pouring a strip of concrete and painting it white.
Mel explained that he is waiting for the approval of the QR Code sign we want to put out by the
pedestal. He created a prototype and gave it to Jessica Rucker at Main Street Waterloo. He
described the prototype as having four stars in each corner and six military seals. A discussion
followed on how to deter vandalism of the sign.
Jim Lentfer read a letter of thanks and appreciation to Americans for Independent Living. Mel
suggested Jim write a second letter to Dolan Construction.
July 24, 2024 Page 2
Randy Miller provided an update on his efforts to replace the piece of missing granite. He
contacted Cambrian in Cedar Falls to see if they could offer a solution. Unfortunately, without
the missing piece or pieces there isn't much that can be done. Epoxy could be used to fill the
space,but it likely would not hold up well.
Operations—Chairperson David Grimm
David Grimm reported that work continues on the Vision Statement. He shared that Post 138
has submitted two applications to the mayor's office and anticipates they will be appointed at the
August 5 council meeting. He questioned if there are other organizations that haven't been asked
yet. Jim Lentfer stated he has a few more people he could contact.
Jim Lentfer commented that VFW would like to hold a fall poppy drive and would like to
coordinate that with our Veterans Day Event on November 11.
Educational/Historical/Artifacts Preservation—Chairperson Frank McCaw
Frank McCaw shared a display of items that were reconditioned and restored by UNI at no cost.
He provided an update on the Rousselot Brothers event scheduled for October 25, which
includes the laying of bricks for the two brothers and a ceremony.
He commented on the casket flag that was at Fairview Cemetery and noted that the intent is to
try to contact family members to see if they would like to have it back, and if not,would they
consider donating it to the Veterans Memorial Hall for display.
Finance/Fundraising—James Lentfer
Jim Lentfer provided an update on the Waterloo Community Foundation balance. He also
commented that he would like to eliminate the Special Projects Fund which was mainly created
to redo the plants on the north side of the building. He suggested splitting the $600 evenly
between the Courbat Memorial Fund and Artifacts Projects Fund.
Moved by Lentfer, seconded by Wittwer, to eliminate the Special Projects Fund and split the
$600 evenly and put $300 in the Courbat Memorial Fund and$300 in the Artifacts Project Fund.
Ayes: Six. Motion carried.
Unfinished Business
None.
New Business
Craig White submitted an invoice from Dickey's for the Memorial Day programs in the amount
of$225.
July 24, 2024 Page 3
Moved by Lentfer, seconded by Wittwer, to pay Dickey's Printing in the amount of$225. Ayes:
Six. Motion carried.
Randy Miller questioned the status for the purchase of cemetery flags. Jim Lentfer commented
that he has been purchasing them and selling them at cost to the cemeteries. Randy stated that he
has an issue with an individual handling this and that our local VA should be the responsible
party per state legislation.
Randy commented on the sound system troubles during the Memorial Day event. He discussed
with the board the possibility of purchasing a second mic and an extended cord. Frank
questioned which committee this would fall under. Randy commented that it would fall under
building and grounds. Frank explained that according to our operating procedures, if the cost is
less than $100, he can purchase it and submit a reimbursement request to the commission after
the fact. If the cost is greater than$100, he would need to bring an estimate and have it approved
first.
Jim Lentfer passed out a drafted letter that he would consider reading at an upcoming council
meeting, thanking the mayor and city staff for all that has been done to help improve Veterans
Memorial Hall. Jim also shared that Saturday, August 17, is the big check day for UAW, starting
at 9:00 a.m.
Dave Grimm commented that we need to develop a social media presence through a Facebook
account or a web page and questioned if the city could help create this.Nancy Higby suggested
he contact Chris Youngblut, Director of Information Systems,to see if he would be open to the
idea. Randy Miller cautioned about posting photos of our inventory on social media as it could
potentially lead to theft.
The commission members discussed adding memorials or concrete statues of civil war soldiers
to place on the grounds behind the fountain.
With no further business before the commission, it was moved by McCaw, seconded by Miller,
that the meeting be adjourned at 5:52 p.m. Ayes: Six. Motion carried.
Nancy Higby
Deputy City Clerk
CITY of Project Transaction Report
G/L Date Range 07/18/24 - 08/21/24
1RLo Include Sub Ledger Detail
Sorted By Project - G/L Account - Date
Journal Sub
G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change
01MYR.0009-MAYORS RESTRICTED PROJECTS,VETERANS MEMORIAL BRICK WALKWAY Life-to-Date ($7,184.51)
010-22-8820 1539-Institutional Supplies
07/22/2024
2025-00000109 JE AP A/P Invoice Entry Accounts Payable 150.00 (7,034.51)
Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount
Type
2024-00002476 JAMES LENTFER REIMB FOR FLOWERS 05/26/2024 Check 311774 150.00 150.00
Total $150.00 $150.00
08/12/2024
2025-00000196 JE AP A/P Invoice Entry Accounts Payable 225.00 (6,809.51)
Invoice Number Vendor Description Invoice Date Payment Payment Number Amount Dist.Amount
Type
2025-00000196 WHITE,CRAIG PROGRAMS FOR MEMORIAL 07/24/2024 EFT 914618 225.00 225.00
DAY PARADE
Total $225.00 $225.00
010-22-8820 1539 Total $375.00 $0.00 ($6,809.51)
010-22-8820 3500-Sale of Bricks
07/31/2024
2025-00000147 JE RA Revenue Collection Collections Yes 60.00 (6,869.51)
Payment Post
Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount
2025-00001148 2025-01000111 CHECK 2828 DALE BUNGER 07/31/2024 60.00 (60.00)
Total $60.00 ($60.00)
08/07/2024
2025-00000176 JE RA Revenue Collection Collections Yes 60.00 (6,929.51)
Payment Post
Receipt Number Receipt Batch Receipt Description Received From Payment Date Amount Dist.Amount
2025-00001402 2025-02000136 BRICK FOR JAMES SCHULER-CHECK 177 JUDITH POYZER 08/07/2024 60.00 (60.00)
Total $60.00 ($60.00)
010-22-8820 3500 Total $0.00 $120.00 ($6,929.51)
01MYR.0009 Total $375.00 $120.00 ($6,929.51)
01MYR.000RBAT- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL Life-to-Date ($1,000.12)
01MYR.000RBAT Total ($1,000.12)
01MYR.MEMPROJ- MAYORS RESTRICTED PROJECTS, MEMORIAL HALL SPECIAL PROJECTS FUND Life-to-Date ($600.00)
01MYR.MEMPROJ Total ($600.00)
Run by Nancy Higby on 8/21/2024 11:22:06 AM Page 1 of 2
CITY OF Project Transaction Report
IS TERLOO G/L Date Range 07/18/24 - 08/21/24
Include Sub Ledger Detail
Sorted By Project - G/L Account - Date
Journal Sub
G/L Date Journal Type Ledger Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance Net Change
01MYR.MEMRTFCT-MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS Life-to-Date ($135.98)
01MYR.MEMRTFCr Total ($135.98)
Grand Totals $375.00 $120.00
Run by Nancy Higby on 8/21/2024 11:22:06 AM Page 2 of 2