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Home My WebLink AboutCommission Packet - 9/25/2024MEMORIAL HALL COMMISSION September 25, 2024 5:00 p.m. Veteran's Memorial Hall Pledge of Allegiance I. Roll Call II. Approval of Agenda, as proposed or amended. III. Approval of Minutes of August 28, 2024. IV. Citizens Oral Comments V. Treasurer's Report VI. Chairperson's Report VII. Committee Reports: 1. Building and Grounds — Chairperson Mel Wittwer 2. Operations — Chairperson David Grimm 3. Education/Historical/Artifacts Preservation — Chairperson Frank McCaw 4. Finance/Fundraising — Chairperson James Lender VIII. Unfinished Business IX. New Business X. Adjournment Nancy Higby Deputy City Clerk *Next meeting scheduled for October 23, 2024. MEMORIAL HALL COMMISSION August 28, 2024 5:00 p.m. Veterans Memorial Hall AMENDED Members present: Craig White in the Chair, Randy Miller, David Grimm, Richard Day, Stephen Grimm, Mel Wittwer, Frank McCaw and Jim Lentfer and John Mrzlak. Also in Attendance: Norman Ledtjd, Belinda Creighton -Smith (Council Liaison) and Nancy Higby (Deputy City Clerk). Moved by Grimm, seconded by Miller, that the agenda be approved. Ayes: Eight. Motion carried. Moved by Miller, seconded by Mrzlak, that the Minutes of July 24, 2024, meeting be approved. Ayes: Eight. Motion carried. Citizen's Oral Comments None. Treasurer's Report — Vacant Nancy Higby read the finance report for the period 7/18/2024 through 8/21/2024. • Brick Fund - $6,929.51 • Courbat Memorial Fund - $1,000.12 • Special Projects Fund - $600.00 • Artifacts Projects Fund - $135.98 Jim Lentfer questioned if Bridgett Wood was notified of last month's vote to dissolve the Special Projects fund and split those monies evenly between the Courbat Memorial and Artifacts Project funds. Nancy Higby confirmed she had shared this with Bridgett and explained that the change can be made but Bridgett asked that I confirm with the Board that none of the monies currently in that account were donated for a specific use. Moved by Lentfer, seconded by Mrzlak, to receive the treasurer's report and place on file. Ayes: Eight. Motion carried. Chairperson's Report Craig White shared that Randy Miller spearheaded the collection of donations for several organizations. He further commented that volunteers are needed for 3-hour shifts during the 45- hour Vietnam War Vigil, September 13-15, 2024. Set up will begin at 10:00 a.m. on Friday and the opening ceremony and rifle salute will begin at 3:00 p.m. The closing ceremony will begin at noon on Sunday. Committee Reports Building, Grounds & Operations — Chairperson Mel Wittwer August 28, 2024 Page 2 Mel Wittwer reported that JB Bolger is looking into our request to put in a brick border to keep the mulch in place, Greg Ahlhelm reportedly plans to power wash the building, he also shared that he had contacted the city to report water is dripping from the eaves of the building. Mel shared that Main Street Waterloo has approved is in the process of approving the proposed QR Code sign that he shared at the last commission meeting. The sign will be a 15" x 18" glass laminate and located near the brick walkway. The quote he received was $92, which he feels is very reasonable. Moved by Grimm, seconded by Mrzlak, to approve the size and design of the sign. Ayes: Eight. Motion carried. Operations — Chairperson David Grimm David Grimm reviewed a list of upcoming events and questioned if there were any thoughts for a theme for the Veterans Day event. • (9/3) Artifacts Meeting is moved to 11:00 a.m. • (9/13-15) Vietnam War Vigil • (9/21) UAW will present us with a check at 9:00 a.m. • (10/25) Brousseau Brother Celebration • (11/11) Veterans Day David distributed copies of the Vision Plan for the Veterans Memorial Hall, which will be presented to Mayor Hart. He shared that the concrete statues he spoke about at last month's meeting cost $5,000, which is way out of our price range. Educational/Historical/Artifacts Preservation — Chairperson Frank McCaw Frank McCaw reported that he has been in contact with Emily at UNI and he is hoping to get one or two interns to work on cataloging, the Brousseau Brothers presentation and the transcription of a first -person account of the Civil War experience. He shared that the Brousseau Brothers event entitled, WWII Remembrance, will take place on Friday, October 25th at 5:00 p.m. at Veterans Memorial Hall. The event includes a ceremony, taps, folding of the flag and the laying of bricks for each brother. A video of the Battle of Samar will show at the end of the event for those that wish to stay. The board discussed ideas to amplify the event through high-level representation. Finance/Fundraising — James Lentfer Jim Lentfer provided an overview of the donations to date through the Waterloo Community Foundation. He also shared the 2025/2026 Operating Budget that he will submit to Bridgett August 28, 2024 Page 3 Wood at the beginning of September. He asked that if there are any thoughts or questions after reviewing the budget as proposed, to please give him a call. Jim stated that he tried to follow up with Wendy Bowman for an update on the Veterans Way project and learned she had retired. He received an email from Britni Perkins, the mayor's secretary, who said to send correspondence to her, and she would forward it to the mayor. The board members discussed the Veterans Way project and their thoughts on additional ways to bring awareness to Veterans Memorial Hall events. Including the possibility of running a tickertape at the bottom of the screen during or after the televised council meetings. Ms. Creighton -Smith said she would convey this information to the Mayor and speak with other pertinent city staff. Unfinished Business None. New Business Mel Wittwer submitted a receipt for the purchase of printer ink and requested reimbursement in the amount of $29.98. Moved by D. Grimm, seconded by Wittwer, to approve the reimbursement of $29.98. Ayes: Eight. Motion carried. Randy Miller commented that it might be necessary to have someone else pick up the flags from Main Street Waterloo, but this can be discussed another time. With no further business before the commission, it was moved by Mrzlak, seconded by S. Grimm, that the meeting be adjourned at 5:58 p.m. Ayes: Eight. Motion carried. Nancy Higby Deputy City Clerk CITY OF << ° /TERLOO G/L Date Journal Sub Journal Type Ledger Description Source/Reference 01MYR.0009 - MAYORS RESTRICTED PROJECTS, VETERANS MEMORIAL BRICK WALKWAY 010-22-8820 1539 - Institutional Supplies 09/16/2024 2025-00000352 JE AP A/P Invoice Entry Invoice Number Vendor Description 2025-00000357 MEL WITTWER REIMB FOR PRINTER INK Project Transaction Report G/L Date Range 08/22/24 - 09/18/24 Include Sub Ledger Detail Sorted By Project - G/L Account - Date Revenue Debit Amount Credit Amount Life -to -Date Accounts Payable Invoice Date Payment Payment Number Type 08/28/2024 Check 311938 Actual Balance Net Change ($6,929.51) 29.98 (6,899.53) Amount Dist. Amount Total 29.98 29.98 $29.98 $29.98 010-22-8820 3500 - Sale of Bricks 09/10/2024 2025-00000332 Receipt Number Receipt Batch 2025-00002487 2025-03000248 JE RA Revenue Collection Payment Post Receipt Description M SCHAEFER, SR BRICK -CHECK 2556 Collections Received From LINDA SHAEFER 010-22-8820 1539 Total Yes $29.98 $0.00 ( ($6,899.53) 60.00 (6,959.53) Payment Date Amount Dist. Amount 09/10/2024 60.00 (60.00) Total $60.00 ($60.00) 01MYR.000RBAT - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL COURBAT MEMORIAL 01MYR.MEMPROJ - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL SPECIAL PROJECTS FUND 01MYR.MEMRTFCT - MAYORS RESTRICTED PROJECTS, MEMORIAL HALL ARTIFACTS PROJECTS 010-22-8820 3500 Total 01MYR.0009 Total 01MYR.000RBAT Total 01MYR.MEMPROJ Total 01 MYR. M EM RTFCT Total $0.00 $60.00 {$6, $29.98 $60.00 ($6,959.53) �g Life -to -Date ($1,300_ ($1,300.12) Life -to -Date $0.00 Life -to -Date $0.00 ($435.98) Grand Totals $29.98 $60.00 Run by Nancy Higby on 9/18/2024 8:18:05 AM Page 1 of 1 CITY OF WAA �� _- __--_~�~ �~- N�NN^�N�� =� ��"�U� Budget N�� N-� �� G/LDate Range 07Y01/24-06/30/25 Exclude Sub Ledger Detail Sorted By Project - G/LACCOUOt - Date Journal Sub o/LDate Journal Type Ledqer Description Source/Reference Revenue Debit Amount Credit Amount Actual Balance NatChanqe 2ZrAC.vETS'CITY FACILITIES PROJECTS, VETERANS MEMORIAL HALL COMMISSION Life -to -Date $0.00 00-22-88501371 Building mGrounds Maintenance 500.00 .00 500.00 0/0'22'8850 1290 Other Contractual Services 3.500.00 .00 *'000.00 010'22-8850 zsez Office Supplies aMinor Equipment 1'000.00 .00 5,000,00 22p4C.veTSTota| $5,000.00 $0.00 $5,000.00 Grand Totals Run byKim Bahr on9/25/202*zz:23:^0AM Page of