HomeMy WebLinkAbout10.21.2024 Finance Committee MinutesOctober 21, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson, Rob Nichols and Dave Boesen.
Approval of Agenda as proposed or amended.
Nichols/Boesen
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of October 7, 2024, as proposed or amended.
Nichols/Boesen
that the minutes of October 7, 2024, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Nichols/Boesen
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Jay Millett, EOI; Robbie Decker, EOII; Dustin Knight, EOI; and Ryan Black, EOI
Class/Meeting: SPOT Road-e-o 2024
Destination: Cedar Rapids, IA
Dates: October 3, 2024
Amount not to exceed: $600.00
Public Works Staff Training
Class/Meeting: OSHA 30 Online Training
Destination: Online Course
Dates: October 22, 2024
Amount not to exceed: $2,160.00
(8) Waterloo Police Officers
Class/Meeting: Individual and Group Crisis Intervention Training
Destination: Hiawatha, IA
Dates: November 18-20, 2024
Amount not to exceed: $3,360.00
Officers Lyons, Schneider, Berryman, and Gasca-Muniz
Class/Meeting: Field Training Solutions
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Destination: (Online)
Dates: January 14-16, 2024
Amount not to exceed: $1,180.00
Tim Troyer, Combination Inspector II
Class/Meeting: B1 - ICC Residential Building Inspector Exam
Destination: Online
Dates: TBD
Amount not to exceed: $240.00
Abraham L Funchess Jr., Human Rights Director and Rebecca Johnson, Human Rights
Specialist
Class/Meeting: MLK Freedom Bus Tour
Destination: Memphis, Birmingham, Montgomery, and Selma
Dates: November 11-15, 2024
Amount not to exceed: $2,300.00
Abraham L. Funchess, Jr., Human Rights Commission - Human Rights Director
Class/Meeting: CARE Fall Meeting
Destination: Arlington, VA
Dates: November 17-20, 2024
Amount not to exceed: $1,084.96
Abraham L. Funchess, Jr., Human Rights Commission - Human Rights Director
Class/Meeting: Appraisal Foundation Meeting Fall 2024
Destination: Denver, CO
Dates: October 23-26, 2024
Amount not to exceed: $803.95
Rusty Zey, Troy Deeds, Tyler Hare, Cody Wilson, Griffin Cameron (Airport Operation
Specialists)
Class/Meeting: USDA/APHIS Wildlife Training
Destination: Waterloo Regional Airport
Dates: October 17, 2024
Amount not to exceed: $700.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Boesen/Nichols
that the request for the following pre -authorizations to expend over $2,500.00 be approved.
Voice vote -Ayes: Three. Motion carried.
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Mr. Boesen questioned how long the compost sifter and grinder have been out of service.
Randy Bennett, Public Works Division Manager, explained the sifter has been out of service all
summer as they were having difficulties ordering parts and the grinder is replacement teeth.
Airport (Rebuild Boiler Pump)
Amount: $3,912.54
Expenditure: Parts and labor to rebuild boiler pump for terminal heat.
Central Garage (Compost Grinder Teeth Replacement)
Amount: $4,788.94 + $500.00 S/H
Expenditure: Compost grinder sickle teeth replacement set.
Central Garage (Roller and Bearing Assembly)
Amount: $5,083.95 + $300.00 S/H
Expenditure: Roller and bearing assembly for compost sifter.
Central Garage (Engine Wiring Harness)
Amount: $4,811.99 + $250.00 S/H
Expenditure: Engine wiring harness replacement.
City Clerk (Software Renewal)
Amount: $18,979.07
Expenditure: Laserfiche software renewal.
Engineering (Wetland Credits)
Amount: $40,322.50
Expenditure: Purchase 1.27 acres of emergent wetland credits in conjunction with FY 2023
Sunnyside Creek Improvements Wet Detention Pond and Channel Stabilization Project.
Finance Early Termination Fees)
Amount: $3,390.82
Expenditure: Early termination fees for the CORE/BridgePay contract for credit card processing.
Fire (ESO Solutions)
Amount: $5,900.70
Expenditure: Annual properties and inspections software subscription.
Human Rights Commission (Freedom Bus Tour)
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Amount: $8,000.00
Expenditure: Co-sponsorship for MLK Freedom Bus Tour charter bus.
Leisure Services (Scorecards)
Amount: $3,984.52
Expenditure: (69,000) Printed golf course scorecards.
Leisure Services (Mondo Sport Impact Flooring)
Amount: $2,205.00 + $438.00 S/H
Expenditure: Mondo Sport Impact Flooring for Young Arena zamboni and player entrance.
Leisure Services (AC Repairs)
Amount: $7,699.82
Expenditure: Emergency repair of Multi -Stack air conditioning unit at the SportsPlex.
Police (Aces VMWare Renewal)
Amount: $4,000.00
Expenditure: Aces VMWare annual software renewal.
Police (Project Safe Neighborhood Grant Camera Project)
Amount: $17,830.65
Expenditure: (4) new cameras, mounting equipment and software for Project Safe
Neighborhood Camera Project.
Sewer (TAS Pump Grinders X2)
Amount: $6,002.54 + $100.00 S/H
Expenditure: Parts for (2) TAS Pump Grinders needing repairs.
Traffic Department (Controller with Kinetic Signal License)
Amount: $4,785.00
Expenditure: Q-Free TS-2 Type 1 Controller with Kinetic Signal License Controller required for
Traffic Adaptive System.
Traffic (Hwy. 218 Signal)
Amount: $99,750.00
Expenditure: Replacement of a damaged northbound overhead signal on Hwy. 218.
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BUDGET LINE ITEMS TO BE AMENDED
Feuss/Boesen
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve the project budget for the Park Avenue Bicycle Lane Paint Removal, funded in part by
the Cedar Valley Trails Partnership in the amount of $7,300.00, as submitted by the Traffic
Department.
Approve the project budget for the FY 2025 Federal Violence Against Women grant in the
amount of $36,113.00, to be used for the Domestic Abuse Response Officer, as submitted by
the Police Department.
Approve the project budget for the Highway Safety Fund Grant, funded with federal funds
awarded through the Governor's Traffic Safety Bureau, in the amount of $88,000.00, as
submitted by the Police Department.
Approve the project budget for the Ansborough Avenue ASCT Project, funded by Iowa's Clean
Air Attainment Program (ICAAP) funds, in the amount of $910,000.00 ($728,000.00 Grant and
$182,000.00 Match), as submitted by the Traffic Department.
Approve the project budget for the Broadway ASCT Project, funded by Iowa's Clean Air
Attainment Program (ICAAP), in the amount of $1,100,000.00 ($880,000.00 Grant and
$220,000.00 Match), as submitted by the Traffic Department.
BILLS PAYMENT
October 14, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated October 14,
2024, in the amount of $5,369,916.05, be approved. Voice vote -Ayes: Three. Motion carried.
October 21, 2024.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated October 21,
2024, in the amount of $6,760,729.92, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
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Nichols/Boesen
that the meeting be adjourned at 5:20 p.m. Voice vote -Ayes: Three. Motion carried.
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SIGNED
LeAnn M. Even, Deputy City Clerk
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