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Home My WebLink AboutApproved Documents - 11/18/2024FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-22-5100-1345 TRAVEL REQUEST FY 242 BUDGETED $8,000.00 CITY OF WATERLOO EXPENDED YTD $2,025.00 THIS REQUEST $240.00 LEFT AFTER THIS REQUEST $5,735.00 DATE 10-25-2024 Origirnl - Cferk/Finance Co - Department NAME(S) AND POSITION(S): DATE: 10-25-24 Jeffrey Wolff NAME OF CLASS I MEETING: DESTINATION: 0n;line B1 - ICC Residential Building Inspector DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: TBD PURPOSE OF TRAVEL/TRAINING: Complete required B1 - ICC Residential Building Inspector Exam, as required for his position. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING $240.00 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 240.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPA TMENT HEAD DATE K:IShared Good i es\Forms\Trave I Request Form BUDGET LINE ITEM: 010-22-5100-1340 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 240.00 PER PERSON Date Approved by Finance Committee: �<X�CXX��X 11/18/2024 DATE 0161 [Al 1Y SIGNED SIGNED M::1 COUNCIL Home Logout Review & Payments A` BILLING ADDRESS Please select your billing address as it appears on your payment method, and click - ORDER SUMMARY the update button* Jeffrey Wolff Jr Cart Subtotal $240. 00 715 mulberry st. Order Total $240. 00 waterloo, Iowa 50703 United States NOTE : Tax exemption applied for this order. (222)222-2222 1 Item in Cart A EDIT B1 - Residential $240 . 00 center Building Inspector PAYMENT METHOD t®'. 1 O View Details re i ar Purchase Ord r No. (Optional) Appy Discount Code v By clicking this checkbox, I agree to the Terms of Use and Privacy Policy. PLACE ORDER NOW TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 283-13-5452 1346 FY 25 BUDGETED 15 000.00 EXPENDED YTD $5,098.56 THIS REQUEST $1,000.00 LEFT AFTER THIS REQUEST $8,901.44 DATE 11/15/24 iginal - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: 12/16 - 12/18/2024 Rick Kirby, Housing Maintenance Staff NAME OF CLASS / MEETING: DESTINATION: Webinar NSPIRE Inspection for Housing Choice Voucher DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Webinar RETURN DATE: Webinar DATE(S) OF MEETING: 12/16 - 12/18/2024 PURPOSE OF TRAVELITRAINING: Webinar Training - NSPIRE for HCV seminar covers everything to comply with HUD's new National Standards for the Physical Inspection or Real Estate (NSPIRE). Participants develop and master the skills needed to be an effective and efficient public housing inspector. Staff will learn about the three new inspectable areas and about the similarities and differences between NSPIRE and HQS. Most importantly, you'll also learn exactly how to read a standard and review each standard in detail with industry-leading inspections experts. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE N/A PRIVATE VEHICLE N/A AIRFARE DEPARTING FROM: N/A ESTIMATE OF COST: LODGING MEALS 1,000 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 1,000 TAXI PARKING AIRFARE MISCITOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND 1S NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO LeKeisha Veasleyg,a DEPARTMENT HE 10/30/2024 DATE K:IShared Good ies\Forms\TraveI Request Form BUDGET LINE ITEM: 283-13-5452-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,000 PER PERSON Date Approved by Finance Committee: 11/18/2024 DATE LY2�&_ SIGNED z. TRAINING Seminars Seminar Only si,eeo.ee usE) $917.50 USD W ADD TO CART IMPORTANT: Enter first Dame, last name, title, and email address for each attondee NSPIRE for HCV - December 16-18, 2024 This class will be taught as a live web training, starting at 8:00 AM CST. Save 10% when you register by November 1, 2024. All classes are subject to change. Click here for CIO$, description and agenda AGENDA NSPIRE FOR HOUSING CHOICE VOUCHER DAY ONE 8:00 Registration 8:30 Welcome and Introductions 8:45 Class Information and Resources Overview ■ What is NSPIRE? ■ Similarities and Differences between HQS and NSPIRE NSPIRE Components ■ Inspectable Areas • Unit • Inside • Outside 10:15 Break 10:30 Affirmative Habitability Requirements How to Read a standard NSPIRE Standards ■ Address and Signage ■ Bathtub and Shower ■ Cabinet and Storage ■ Call -for -Aid System 12:00 Lunch (on your own) Nan McKay & Associates Page 1 of 5 101-087 — 8/1/23 AGENDA NSPIRE FOR HOUSING CHOICE VOUCHER DAY Two 8:00 NSPIRE Standards (continued) ■ Fence and Gate • Fire Escape • Fire Extinguisher ■ Flammable and Combustible Item ■ Floor ■ Food Preparation Area ■ Foundation 10:15 Break 10:30 NSPIRE Standards (continued) ■ Garage Door ■ Grab Bar ■ Guardrail • Handrail • HVAC ■ Infestation 12:00 Lunch (on your own) Nan McKay & Associates Page 3 of 5 101-087 — 8/1/23 AGENDA NSPIRE FOR HOUSING CHOICE VOUCHER DAY THREE (continued) 8:00 NSPIRE Standards (continued) ■ Smoke Alarm ■ Sprinkler Assembly ■ Steps and Stairs ■ Structural System • Toilet ■ Trash Chute 10:15 Break 10:30 NSPIRE Standards (continued) ■ Trip Hazard • Ventilation ■ Wall — Exterior ■ Wall — Interior ■ Water Heater • Window 1 1 :30 Day Three Review 12:00 End of Seminar Certification Exam Available Online Nan McKay & Associates Page 5 of 5 101-087 — 8/1/23 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM usED 224-32-5850 1346 FY 25 BuDGETED $10,000.00 EXPENDED YTD $59.00 THIS REQUEST $3,585.46 LEFT AFTER THIS REQUEST $6,355.54 DATE 11/15/24 i9inal - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: 11/4/24 Rudy Jones, Direct Tracey Southall, Housing Program Manager NAME OF CLASS I MEETING: DESTINATION: Arlington, VA New Grantee Orientation (NGO) Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 12/2/24 112/5/24 1 12/3/24-12/5/24 PURPOSE OF TRAVELITRAINING: New Grantee Orientation -Healthy Homes Production Grant WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: $1400.00 LODGING $644.00 M EALS 0 REGISTRATION 0 MILEAGEIFUEL 150.00 TAXI PARKING $1341.46 AIRFARE $50.00 MISC/TOLLS TOTAL FOR ALL: $ 3,585.46 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTM T HEAD DATE K:1Shared Goodies\FormslTravel Request Form BUDGET LINE ITEM: 224-32-5850 1346 X GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1,792.73 PER PERSON Date Approved by Finance Committee: n22? -1-f11/18/2024 DATE DIGITALLY LiL`iiL' SIGNED �� IIIIIIII �� of U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-3000 OFFICE OF LEAD HAZARD CONTROL AND HEALTHY HOMES October 29, 2024 Dear New Grantees, I am writing to authorize your travel to the New Grantee Orientation (NGO) Conference -' scheduled for 8 AM ET December 3 through 12 N ET December 5, 2024, at the Hyatt Regency, Crystal City, Arlington, VA'. Attendance at this conference is a mandatory for all recently awarded grantees under the Office of Lead Hazard Control and Healthy Homes ' Lead-Based Paint Hazard Control, Lead Hazard Reduction Demonstration, Lead Hazard Reduction Capacity Building, and Older Adults Home Modification Programs, even if a grantee has had a previous grant from our Office. NGO has proven to be essential for fostering a successful partnership among new grantees' leadership, our Office ' s leadership and grants management staff, and other new grantees. Please note that your travel expenses will be covered under your new award (even if you are still negotiating the terms and conditions of your award) . While negotiations are ongoing, we believe that your participation will provide valuable insights and resources that will enhance our collaboration. Please proceed with the necessary arrangements for your trip, including obtaining any required approvals and travel arrangement from your program office. You will be receiving separate correspondence regarding the block of hotel rooms available for this conference and the NGO agenda in the coming weeks. If you have any questions or need assistance regarding conference logistics, please feel free to reach out to me directly. Thank you for your continued commitment and cooperation. Best regards, i Yolanda A. Brown, Director, Program Services Division 2024 NE - GRANTEE " ORIENTATION LEAL) HAZAF'D VDUCTION. HFALrH7 HO.h4Fs PRODUC17aN, CAPACl1 r 13011 DINv IND OtDF7r A , ULT HOME A4001FICATION i=fllNrE a • E NT pf, * * G1 Dif ICE OF • � y I- lEAOIIAZAflO CDNfflOI ANNIVERSARY yo VIII II +„ nrvo neninn DDufs • • 1tit G Q� 1 in 984N DEVt� ESTIMATE OF COST: LODGING TAXI MEALS PARKING 4,500.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 4,500.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 11/8/2024 DATE K:AShared Goodies\Forms\Travel Request Form BUDGET LINE ITEM: 266-19-7100-1346, 520-14-5200-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,125.00 PER PERSON Date Approved by Finance Committee: 11/18/2024 DATE 210 -- FINANCE DEPT. STAFF ONLY LINE ITEM USED see below TRAVEL REQUEST FY BUDGETED CITY OF WATERLOO EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 11/15/24 Original - Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: 11/8/24 Jesse Gaherty, Collections System/Prof Dir; Damian Fischels, Safety & Compliance Dir; Matt Boquist, Street Dir; Sheila Steffen, PW Coordinator NAME OF CLASS / MEETING: LEAD Certificate Training DESTINATION: Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 02/2025 12/2025 Once per month Feb - Dec, 2025 PURPOSE OF TRAVEL/TRAINING: Leadership training. 266-19-7100-1346 ($5,000.00/$3,113.37) - $2,250.00 520-14-5200-1346 ($7,000.00/$3,794.47) - $2,250.00 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: No COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING 4,500.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 4,500.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 11/8/2024 DATE K:AShared Goodies\Forms\Travel Request Form BUDGET LINE ITEM: 266-19-7100-1346, 520-14-5200-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,125.00 PER PERSON Date Approved by Finance Committee: 11/18/2024 DATE 210 -- TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): New Housing Coordinator VAME OF GLASS / MEETING: Housing Choice Voucher Specialist Certification DEPARTURE DATE: Webinar PURPOSE OF TRAVEL/TRAINING: RETURN DATE; Webinar FINANCE DEPT. STAFF ONLY LINE ITEM VSEb 283-13-5452 1346 FY 25 BUDGETEb $15,000.00 EXPENDED YTD j 00.8.56 THIS REQUEST$1,350.00 LEFT AFTER THIS REQUEST $7,551.44 DATE 11/15/24 iginal - Clerk/Finance Copy - Department DATE; 1219 - 12/13/2024 DESTINATION: Webinar DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: 12/9 - 12/13/2024 Webinar Training - HCV Specialist Certification explains and apply HUD regulations and guidance to determining eligibility, the intake process, occupancy, and rent calculation in the housing choice voucher (HCV) program. WILL RAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO Iwl�l� � III Ill llllllllllli�l��ll�� _. IIIIIIIIII�� METHOD OF TRAVEL: N/A CITY VEHICLE N/A PRIVATE VEHICLE NIA AIRFARE DEPARTING FROM: N/A ESTIMATE OF COST: LODGING MEALS TAXI PARKING 1350 REGISTRATION AIRFARE MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1350 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO LeKeisha Veasley DEPARTMENT H 11/05/2024 DATE K:1Shared Good ieslliorniffravel Request Form BUDGET LINE ITEM: 283-13-5452-1346 x GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1350 PER PERSON Date Approved by Finance Committee: 11/18/2024 DATE o n, nr wo 0 W x rt> O a o a Q_ O o t �n rD n L R to T ' 4, • 'O a n in to tn 3' N =r N r+ d l0 �n y N 1 m U < o m tD s. fA 0 0 0o u 0 'n w 3 v T M in tQ U O Ln Y w '4 o to J 3 m U4 c rt' o N r . O O U O n 'r C to AGENDA HOUSING CHOICE VOUCHER SPECIALIST WEB TRAINING INTAKE , OCCUPANCY AND RENT CALCULATION ESSENTIALS DAY ONE ELIGIBILITY 8 : 00 Registration 8 : 30 Welcome and Introductions 8 : 45 Course Overview/Learning Outcomes Program Components ■ Reading Regulations Learning Activity ■ Key Program Documents ■ Fair Housing , Reasonable Accommodation , VAWA Learning Activity Chapter 1 Knowledge Check 10 : 15 Break 10 : 30 Waiting List Management • Initial Applications • Organizing Waiting Lists Preferences Chapter 2 Knowledge Check 12 : 00 Lunch (on your own ) 1 : 00 Evaluating Eligibility Family Type • Definition of Family • Disabled/ Displaced/ Elderly Families • Learning Activity Social Security Numbers Overview of Noncitizens Rule • Learning Activity 2 : 30 Break 2 : 45 Income Limits • Student Rule • Learning Activity Denial of Assistance • Screening and Eviction Rule • Informal Reviews Chapter 3 Knowledge Check 5 : 00 End of Day One Nan McKay & Associates Page 1 of 6 101 . 100-H — 12/ 1 /23 AGENDA HOUSING CHOICE VOUCHER SPECIALIST WEB TRAINING INTAKE, OCCUPANCY AND RENT CALCULATION ESSENTIALS DAY TWO OCCUPANCY (continued) 1 : 00 Rent to Owner ■ Rent Reasonableness Chapter 5 Knowledge Check 2 : 30 Break 2 : 45 Annual Activities ■ Consent Forms Annual Reexaminations ■ Interim Reexaminations Moves Inspections Chapter 6 Knowledge Check Terminations Learning Activity Informal Hearings Chapter 7 Knowledge Check 5 : 00 End of Day Two Nan McKay & Associates Page 3 of 6 101 . 100-H — 12/ 1 /23 AGENDA HOUSING CHOICE VOUCHER SPECIALIST WEB TRAINING INTAKE , OCCUPANCY AND RENT CALCULATION ESSENTIALS DAY FOUR RENT CALCULATION (continued ) 8 : 00 Assets ■ Other Assets ■ Income from Assets ■ Assets Disposed of for Less than Fair Market Value ■ Asset Lmitation 10 : 15 Break 10 : 30 Adjusted Income Calculation ■ Dependent Allowance • Elderly/ Disabled Allowance • Child Care Allowance ■ Disability Assistance Expenses • Medical Expenses ■ Hardship Exemptions ■ Permissive Deductions 12 : 00 Lunch (on your own ) 1 : 00 Verification • Consent Forms • Use of Other Programs' Income Determinations ■ Streamlining Verification of Fixed Income • Hierarchy of Verification Methods 2 : 30 Break 2 :45 Calculating Income at Annual ■ SS COLA • Steps to Calculate Income at Annual • Example Calculations 5 : 00 End of Day Four Nan McKay & Associates Page 5 of 6 101 - 100-H — 12/ 1 /23 City Clerk Use Only Finance Committee Approval Date 11/18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 23,680.00 plus est. shipping costs of $ to pay for or purchase epoxy floor coating in Livingston maintenance hangar (Hangar No. 3) This purchase or expenditure is being made because: existing floor coating was peeling and in need of maintenance. Vendor selected for this purchase: Midwest Surface Prep, Inc �■ Bids or written quotes were taken on this purchase, as follows: Midwest Surface Prep $23,680.00 Rhino Coatings $32,484.00 Even Quality Works $56,092.50 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 291-29-7760-2169 29PRO.VI23 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2,288,129.00 and the current available balance is $ 1,004,857.95 Respectfully submitted, h; �� r71 -1� SIGN 01 / 18/2024 Steven Kjergaard 11/5/2024L (/V SIGN D (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) ' Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date1 1 /18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,935.88 plus est. shipping costs of $ 0.00 parts and labor to repair hydraulic fluid leak on John Deere WAM. to pay for or purchase This purchase or expenditure is being made because: the WAM is a utility vehicle, used for mowing in the summer and snow removal in the winter. It was leaking hydraulic fluid and needed to be repaired. Vendor selected for this purchase: P & K Midwest Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: P & K is the only authorized dealer for John Deere equipment repairs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 108,712.00 and the current available balance is $ 13,306.27 Respectfully submitted, Steven Kjergaard 11/5/2024 T�c� �� SIGN D MGM /18/2024 (Signature Dept. Head or Designee) Date (Signatu a Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Cleric Use Only Finance Committee Approval Date 11/18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 50,343.00 plus est. shipping costs of $ to pay for or purchase 2024 Ford F-350, 4WD This purchase or expenditure is being made because: Replacing #121325 (2004 Chevy snow plow truck) Vendor selected for this purchase: Stivers Ford (Waukee, IA) ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: State bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EJGeneral Fund ❑ Road Use Tax El Sewer ❑ Sanitation 0 Bonds ❑ FederaUother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 322-12-1400-2117 ($40,000); 010-12-1400-3498 ($10,343.00) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 40,000.00/10,343.00 $ 40,000.00/10,343.00 Sheila Steffen ""��^ �,,,�t ��t SIGN"�D1/18/2024 (Signature Dept Head or Designee) Date (Sig natur Finance Dept. Review) fDate K:lshared goodiesVormsWxpenditure Pre-Authorization.xts (Mar 2010) r - - - - - -- - - - - - - - . . . _ - - - - _ _ - _ _ - - - . _ . . . . . - - - - - - -- - - - . . . _ . . _ . . . . _ . . _ - - '1 No, Fszueo MOTOR VEHICLE PURCHASE AGREEMENT ogaww DAM IVOIW24 STNERS FORD LINCOLN a .ER WY OF WATERLOO 1450EKdooan Rtl M Waukoo, N food] vyO . 02S QLENWOOD ST _ (515JseT369T r.owu�s , M �.WATFALOO BrerE a _ p1150703 EU ,,,DOess RANDY,OENNETT®WATERLOOI&ORO _Ptw PES m (310)201 446 Olra (318)2a1�445 auEattaeouRYl.EY BCHLE01]A ureasaK SlruTinvuDttn Om, BLACK HAWK DESCRIPTION OF PURCHASED VEHICLE: a® NEW ❑ USED []DEMO ❑CAR RTRUCK ❑VAN ❑OTHER , r,DFB264B0 _�,R2024 ygp:FORD egsELSUPEROUTYF350SRW yes XL4WOREOCABB' BOX sl�ti - emvr ULuMATE ramWHFFE vIN 1 1 F i' T_ ;,R_ F 3 B A 6 R E E 6 S 1 0 6 ,p acpsa,yse�pppe�ppr11101202d path A \RN�LE 5 5063410 TRADE4N ALLOWANCE AND OTHER CREDITSWA rssDRCE _ _ _ Nop wrat UPKE — _ ImICLiL eoovry 1_TM . L__ - _ . _- -_ _- saddle - - uow aoW1Yrt __ _ via - - --_ TRADE-IN GROSS ALLOWANCE S W IN S NV _ _ - HET 111sOEaaNssh•:urc�� aEYasraaiiwcear OTeT 5 W C/.prOO•N4vAYYEhtoa tliaalTea„srICE 5 W LIEN TO: WA wnuEAciwtEaemn.rim , rw,] S Nf TOTAL DOWN PAYMENT or AMOUNT OWED s W aoD1MFNrAnvrtE - 5 BUYER'S TRAUEaN CERTIFICATION H you ere trading In a vahlele, You aANy the following: S 50.343.01 CASH PRICE _ S 50,343" 1, Tirol Thom a no savage, repair or Other hgwry on the wattle We that S rE�o001RlEMrury eEE wouldafledlhevaWeorlhevohkb. alhere [bag tvegemIsirmolher 3 He hlalory on he bee. YOU Roma iharhs4M!Nmayuncalth'a sa'e Thal 3 -- W MSS palrrlCiLaFwsl®e io the best at your knowledge. the veto was never m or required $ - - - - - be an a sahage. rebuill. Cgod or branded Ole In lira Or any chevalier. S 56,34YOX row - 2. That dlDmr bags are Intact and it waling order, _ 3. That Midi@ You have owned the 4ade-tnen, its mormier has not be v s - _ ropg9od, refiNca4 4ro0ared With m dsred in arty way, That IAB MEW $ HIA odometer alalemanL damage disclosure statement end prior w hide LCEPPSEntio $ -WAhslory which you Predicted us for your O W:n is we and caned. uerswla sEElwauYaysnlM7w NosD - -S -- -WA 4, Thai he Original museum control system lincludng Um Dalaytic BlergOraorpeaHlrwippanmva:vEf - _ - 5 - - NIA alrcMon is cdaCL That 'be engem End ham mLsesen ham rw1 been Charged from the manufacturers odgivo SmOrc tions. Thai Its badrn _ - - - - - aces not have a crMkod or da!x0re head, block powertrain or home. WARRANTY DISCLAIMER YOU UNDERSTAND THAT THE VEHX E 18 SOLO AS IS' H17N All FAULTS AHD THAT THERE ARE NO IMPLIED - --- - - WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, Or any other warranties, express or OWIrod. covering he whkH unless we metal a written warranty - - - - - - to You Or Urleae we enter Into a eBn•Ce [Oohed w1h you within 90 days from the date of ha counted. B wit do q, any Ynpl;ad warradify will last orgy es long as gods Rnietl wham warranty, This be -- - - - - — - P weed ngent by the rot e. f hem bB manUlaclmers warrrt e4 t as he vct.cIf we :re rKK q pally to 1 and d is not r TOTAL CASH DELIVERED PRICE 5 60,343. Pod d ars contract. P we era auhudred by the that you uk taerOTN Wver raysvv. e.r,,,s wnri mwn - — 5 -- - �p Upadsrrnwarrant' rk. Ronyour hide. wehopesw y0efiis Vs 0 pedofm IF weft. l ul ctu We msnufadvele warrant' a UN_PAIO CASH BALANCE DUE ON DELIVERY _ S _ fit, tyro end herM1lxrladura. OTHE6ikFOpMATK1k OR TERMS OF SALE: Docunonlory Fes A documemay Ira is m1 an 0 fee. A dOcuUmUUY los Is not required by law, but may be charged 10 a buyer for he preparstim Of documents and the pedomlerce of related SOM0ee. The MiDdInUm amount that may be "gad for a dacumentery Ka to dmarminm by Iowa Code Section 322.18A. This notice is required by law. You undersland that Ihls agreement llneluOf 01ho terms on page 2J is an oiler tm p�rchago the vehicle described which will become a bmdirrt1gg contract once the dealer has signed h. This document represenH Aho oompltne agreement beNreen you and Ule lkaler regarAeee of any olhar oral, wrdlen or Grier agreements or ropresentahons. However, B you are buying a used Vehicle, the into yyou see on the window form for this vehicle H pan Oft conVaof and IAO ialone n on he window farm Overr a$ any centrary provision YI tl1k DOniracl. Ila inlormacion quo spring 0 en la ventenilla do Oslo Will forma pane de este centrale. La inlOrmacbn Contenide an at formulado tle to veMani!O Oriole oualquler "as a" cue es4Tblezea to conga a y quo Veto= an at coneralo de vanla.I Iowa law requires us toggnw'aa you the following nofico: You understand that liability insumnco coverage Wh h would protect you under Ute - tom Motor Vehicle and Safely Responsibility Act IS NOT INCLUDED in your purchase of this motor vehicle, BY Slgning this ODIANICI, You are Certifying that you are at least 1S years old (if there are hvo buyers, that at "at one of you is 10 years OICQJ that you have read this contracL Pages i and 2, and agree to its Iems, n �llOpu/�give a of i Held amr. �. rr wUrFTBN� Aawpka• r - �„+ • . n@r-� 0CPCfi 1 m nolo bile DeaHrs Asaoeialwn ,. Pape t ,Aa L _ � Pre -Authorization Request Item Description : 1)a4 F3S0 uwc� Intended Use (replacement for X, new unit forX purpose, etc.): plow Sourcewell / e i / HGAC / Demo Unit Quotes : ao 1 � _$_ Vendor. �B�si 2 $ Vendor: g $ Vendor: Account (GL code) : — 111CP '- 41b, 3�3. �� City Clerk Use Only Finance Commileg/18/2024 Approval Date ''II I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 18,939.93 plus est. shipping costs of $ 1,700.00 to pay for or purchase Shelving units for Central Garage. This purchase or expenditure is being made because: Current shelving is failing and unable to hold increased weight of inventory. Vendor selected for this purchase: ULine Bids or written quotes were taken on this purchase, as follows: 5■ Bids or quotes were not taken on this purchase because: Shelving ordered - staff thought pre-auth only required if each shelf was over $2500. Staff trained on pre-auth process. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 324-18-7950-2110 $4813.65 / 010-18-7950-1571 rest (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 461,973.11 Respectfully submitted, Sheila Steffen 11/18/2024 / � IT� sibN 1 /18/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,250.65 plus est. shipping costs of $ to pay for or purchase Floor repair on #151301. This purchase or expenditure is being made because: Repair packer floor with new steel. Vendor selected for this purchase: C & C Welding Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Proprietary Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: XGeneral Fund Road Use Tax F—I Sewer F_� Sanitation EI Bonds Federal/other grants 7 Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 6,559.36 Respectfully submitted, Sheila Steffen 11!1624 Lyzf NOfW 11/18/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodie slforms\Expenditure Pre-Authorization.xis (Mar 2010) C AND C WELDING INC . 1714 RIVER STREET WATERLOO IOWA 50702 Date Invoice # 319- 232 -4741 PHONE 10/ 18/2024 84167 Bill To WATERLOO GARAGE, CITY OF 625 GLENWOOD STREET WATERLOO, IA 50703 P.O. No. Terms Due Date Net 30 11 /17/2024 Description City Rate Amount REPAIR RAM FRAME ON GARBAGE TRUCK #301 35200.00 35200.00 MATERIAL 44.90 44.90 ENVIRONMENTAL CHARGE 5.75 5.75 Subtotal $35250.65 All warranty issues MUST go through C & C Welding. No payments or credits will be made without prioir authorization. Sales Tax U.U%) $0.00 C AND C WELDING IS NOT RESPONSIBLE FOR ITEMS LEFT OVER 30 DAYS Total 531250.65 Payments/Credits $0.00 Balance Due S35250.65 E-mail imil@candewelding.com Pre -Authorization Request Item Description : � 0� � /V� Intended Use (replacement for X, new unit for X purpose, etc.) : PaxItr l(rjr w1+ Pp'(A) I '54'e'-d Sourcewell / State Bid / HGAC / Demo Unit Quotes : S 3, a50 • G C4,'. 2. $ Vendor: 36 $ Vendor: '� Xy �15� l �-�/ Account (GL code) : njoD " t= ` oll City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Resources Department to expend $ 7265.00 plus est. shipping costs of $ to pay for or purchase Employee biometric screenings from the 2024 wellness fair This purchase or expenditure is being made because Employee wellness Vendor selected for this purchase: Cedar Valley Occupational Health Bids or written quotes were taken on this purchase, as follows: Q■ Bids or quotes were not taken on this purchase because: CVMS is the primary wellness provider for the City Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑E General Fund ❑ Road Use Tax EI Sewer EI Sanitation El Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8950-1368 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,600,000.00 and the current available balance is $ 6,363,009.82 Respectfully submitted, SIclt18/2024 (Signature De t. ad or Designee) Date (Signature finance Dept. Review) ate K:\shared goodies\forms\Expenditure Pre-Authorization.xis (Mar 2010) Table 1 City of Waterloo Totals 2024 Wellness Screen CBC Hemoglo bin A1c PSA TSH Vit D 11 6 5 6 5 4 $55.00 L $15.00 $15.00 1 $20.00 1 $20.00 $45.00 Total: $605.00 $90.00 $75.00 $120.00 $100.00 $180.00 $1,170.00 Table 2 Payroll Deduct Elected Labs Name CBC Hemoglo bin A1c PSA TSH Vit D Totals Bose, Steve X X X X X $115.00 Even, Jeremy X $15.00 Galbraith, Adam X X X X X $115.00 Haynes, Kelby X X X X $70.00 Heuer, John X X X X X $115.00 Koontz, John X $20.00 Roberts, Sharteesh X X X $80.00 Schares, Joel X X $35.00 4 0/15- Payltll 'D(fJIAC - rl,L��.a� PC Yqv-0 1Vj g (arc- At ter li ►office- -- 17) 150, 00 CIo 03--Xg50 . 13,,g' VmJoy * a5't Table 1 City of Waterloo Totals 2024 Wellness Screen CBC Hemoglobin APSA Sc TSH Vit D 119 47 47 45 44 36 $55.00 $15.00 $15.00 $20.00 $20.00 $45.00 Total: $6,545.00 $705.00 $705.00 $900.00 $880.00 $1,620.00 $11,355.00 Table 12t-hree - Acid to be c, + emt+t,- cnr- r�a cr j £, v Q0 r\J NNW Cj ■ LA NNNNJ 4W � a IINNN, co i 0 a7 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o o O o 0 0 0 0 0 0 o O o 0 Cl 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 C) o Ln Ln Ln Ci o Ln o C) Ln C) Ln o Ln Ui Lr) o Lt) o Lei Ln o m M Ln Ci o Ci m m Ci m Ci m M Ln o Lr) Ln O N M Ln m— N N ti N H N M m. 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V' N 0 N C) O \ C 0 m N L An N O V Z T LY City Clerk Use Only Finance Comm TIM 8/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 130/man hr NTE 25,000 plus est. shipping costs of $ to pay for or purchase Snow/Ice removal including equipment and salt application as needed on newly constructed sidewalks and crosswalks in the University and Kimball Avenue Corridors. This purchase or expenditure is being made because: In-house crews can no longer keep up with the expanding list of properties and locations needing to be cleared throughout the City. Vendor selected for this purchase: Professional Lawn Care, Waterloo Iowa 0 Bids or written quotes were taken on this purchase, as follows: Professional Lawn Care, Waterloo, Iowa $130 man hour B&K Lawn Care, Matthias Landscaping, and B&B Lawn Care Did not return bids. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation 0 Bonds ❑ Federallother grants F—] Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 209,500.00 and the current available balance is $ 138,661.37 Respectfully submitted r7 1 11/18/2024 (Signature Dept. Wad or Designee) Date (Signature Finance Dept. Review) ,. Date K:Ishared goodiesVormslExpenditure Pre-AuthorizationAs (Mar 2010) i i Waterloo Leisure Services is seeking competitive bids for annual contracted snow removal operations for the 2024/2025 snow season . Details of that work include : i KIMBALL AVE CORIDOOR: • Section of 8' wide sidewalk that runs adjacent to Walgreens approximately 360' in length . • Section of 8' wide sidewalk from Park Lane to approximately 565' south where it ties back into the frontage road in front of Ball Kirk & Holm Attorney's Office. • All four pedestrian crosswalk corners at Park Lane . • Rachael Street crosswalks in the median between the frontage road and Kimball and the sidewalks to the East of Kimball that connect up to the driveway for Central Christian Church , UNIVERSITY AVE CORIDOOR: South Side of the Road- Starting at Midway Drive running East • Approximately 3 mile length of 10' wide recreational trail that runs from the Cedar Falls Border at Midway Drive to Oaklawn Ave just east of the Hwy 63/University Ave intersection . • Bus stop and bench area at Progress intersection adjacent to Progress Plaza strip mall . • Bus stop and bench area at Access Road B intersection in front of McDonalds. • Short sidewalk that connects 10' wide recreational trail to the access road in front of the EPI Deery Center. • Bus stop and bench area at South Hackett Road intersection . • Bus stop and bench area at Access Road A intersection in front of Alter Ego Salon . • Bus stop and bench area at Falls Ave just east of the intersection . • Bus stop and bench area at Sager Ave in front of Napa Auto Parts. • Bus stop and bench area at Ansborough Ave in front of Burger King. j Bus stop and bench area at Walgate Ave . • Fletcher Ave roundabout pedestrian accommodations. I North Side of the Road- Starting at Hwy 63 running West j • Clear short stub of sidewalk, crosswalk to the south, and bus bench area at University Ave and Hwy 63 adjacent to Waterloo monument style sign . • Fletcher Ave roundabout pedestrian accommodations starting at the cul-de-sac at the dead end of Black Hawk Street and continuing through the roundabout westbound through and around the bus stop and bench area in front of Family Dollar and Poppa Murphy' s . • Standard width sidewalk and intersection ramps from Fletcher Ave to Falls Ave . i • Bus stop and bench area next to pizza Hut at Ansborough intersection, « Rus stop and bench area at Sager Ave in front, of Maid-Rite. 's « Bus stop and bench area at CatN Ave in front of Tommy's [xpre.ss gar Wash . « Bus stop and bench area in front of the former Perkins Restaurant. • Rus stop and bench area in front of the Northstar Community Services Building. Bus stop and bench area in front of the forme K • Mart Building at Acc (:ss Road B. « Standard width sidewalk from Access Road B to Progress Ave, • Bus stop and bench area at Midway on the corner of the Tractor Supply for, Ali areas must be cleared within 24 hours of the end of a snowfall and shall be cleared such that a person ua a wheelchair can adequately crass the road and access the sidewalk, trail, or beach, A dusting does not need to be, cleared but if precipitation is such that a person in a wheelchair could not successfully navigate the walks they need to be cleared . Bus benches buried in snow should be cleared off with a poly style hand shovel that (toes not compromise the pounder coat finish of the bench. It interested in bidding please flit out the information below. Please list your price per working man hour. Price to include all Iters needed to do the job including but not limited to: your staff person' s wage, the piece of snow removal equipment, fuel, application( of salt a5/if needed, any other overhead assts, Questions can he directed to Park Superintendent JB Bolger at 319. 2991-43204 a Company p Y Name Company Address �� ( } � °� � ��.� { �e � .t I r Company Contact Name and Phone t p Zuto I 1 PRICE PER HtJIIR u -- signal ure d 11 i City Clerk Use Only Finance Commi�teg/18/2024 Approval Date ''II I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 12,964.00 plus est. shipping costs of $ to pay for or purchase renew annual subscription of Leads Online powerplus investigative pawn records system. This purchase or expenditure is being made because: this computer software is an online investigative leads system which will aid Officers on follow up on investigations, providing information to solve crime. Vendor selected for this purchase: Leads Online Bids or written quotes were taken on this purchase, as follows: 5■ Bids or quotes were not taken on this purchase because: Leads Online is the proprietary vendor for this software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 223,000.00 and the current available balance is $ 163,000.00 Respectfully submitted, Aaron P. McClelland, Police Captain 10/31/2023 1 l/Ua 14118/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committleel /18/2024 Approval Date II City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,300.00 plus est. shipping costs of $ 00 to pay for or purchase I-CrimeFighter software for the police department records management. This purchase or expenditure is being made because: This is an annual software and support agreement used by the Police department for records management Vendor selected for this purchase: At Scene LLC. Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: This software, I-CrimeFighter is proprietary to At Scene LLC Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 223,000.00 and the current available balance is $ 155,577.01 Respectfully submitted, Aaron McClelland, Police Captain 10/29/24 S��61/18/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committlel /18/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 22,084.79 plus est. shipping costs of $ 0 to pay for or purchase Seven (7) Panasonic Toughbook laptop computers and docking station for patrol cars. This purchase or expenditure is being made because: replace (7) ten year old computers that are at the end of their life cycle for the police patrol cars. Vendor selected for this purchase: CDW-G Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: CDWG has the state of Iowa government bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-11-1100-2106 Police Information Systems (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 97,000.00 and the current available balance is $ 97,000.00 Respectfully submitted, Captain Dave Mohlis 10/31/2024 11V004",sicNii1/18/2024 e (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi lef/1 8/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Fence) Department to expend $ 7950.00 plus est. shipping costs of $ - to pay for or purchase Fence for Fletcher Storm Lift Station along Hwy 63 This purchase or expenditure is being made because: New fence is needed Vendor selected for this purchase: Lifetime Fencing Company Q■ Bids or written quotes were taken on this purchase, as follows: Miller Fence Co - $8897.14 Lifetime Fencing Co - $7950.00 Only received two quotes ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation El Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1372 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 98,000.00 and the current available balance is $ 57,181.25 Respectfully submitted, IIIGI[AI IY ,Jesse Gaherty 10/24/24 sl11 /18/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Lamps) Department to expend $ 84,240.00 plus est. shipping costs of $ 876.55 to pay for or purchase Lamps for UV Building This purchase or expenditure is being made because: New lamps needed for UV disinfection Vendor selected for this purchase: Trojan Technologies Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation EI Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 79,500.00 and the current available balance is $ 77,630.00 Respectfully submitted, �7 i Ij OICITi1L LZ22L[/ Brad Manahl 10/30/24SIGNE (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11/18/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 40,000.00 plus est. shipping costs of $ 0 to pay for or purchase Blanket Pre -Authorization NTE $40,000.00 for Street Light Poles. This purchase or expenditure is being made because: Street light pole replacement within the city. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: at time of purchase, best price will be used. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 322-17-1705-2129 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 48,262.23 and the current available balance is $ 48,262.23 Respectfully submitted, Tina Schellhorn 11/5/24 LY42L&�� sl 1 18 2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES ® NO --� 1/18/2024 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 25 submitted by the Fire Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 12 1400 2498 Sale of Equip 9,500.00 010 12 1400 2117 Motor Vehicles 9,500.00 TOTAL 9,500.00 TOTAL 9,500.00 This amendment is being requested because: To purchase a new plow truck for the fire department. Previous plow is no longer safe to use and will be sold. Prior Committee Actions (Dates): Bill Beck (Signature Dept. Head or Designee) 11/6/24 Date K:\users\shared good ies\form s\Copy of Budget Amendment Request Form (Apr 2003) (Signature Finance Dept. Review) Date Posted (Finance Dept.) 11/18/2024 Date Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES ® NQ—i1 /18/2024 Ifso, date approved; City of Waterloo Line -item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 25 submitted by the Library Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Cade Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 33 3160 3000 cash on hand 33GFT.CVYR 15.000.00 010 33 3166 1382 BLDG IMPR 33GFT.CVYR 15,000.00 TOTAL 15,000.00 TOTAL 15,000.00 This amendment is being requested because: Bring forward restricted project cash to use for service desk in youth area per Guernsey Foundation approval. Prior Committee Actions (Dates): mciTa41/18/2024 SIGN ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) KAuserslsMred goodieslformslCopy of Budget Amendment RequestForm(Apr 2003)