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Home My WebLink AboutApproved Documents - 12/2/2024 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $55,492.00 THIS REQUEST $1872.00 LEFT AFTER THIS REQUEST $62,636.00 DATE 10/23/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:10/23/2024 Officer Thomas NAME OF CLASS/ MEETING: DESTINATION: Altoona, Iowa NASRO-Basic School Resource Officer School DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 9, 2025 June 13, 2025 June 9-13, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officer Thomas to this course. Officer Thomas is a newly appointed SRO at East High School. This course trains Officers on their roles in schools, TRIAD model of school policing, developing relationships with students and staff. Total cost of this school will not exceed $1,872.00. The Waterloo Community School District will reimburse up to $1000.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: $900.00 LODGING TAXI GRANT REIMBURSABLE $322.00 MEALS PARKING YES NO $550.00 REGISTRATION AIRFARE REQUIRED CERTIFICATION $100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1872.00 TOTAL: $ 1872.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 12/2/2024 DEPARTMENT HEAD DATE 10/23/2024 "C'oz( DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 525-17-2400-1346 TRAVEL REQUEST FY 25 BUDGETED $3,500.00 CITY OF WATERLOO EXPENDED YTD $51.25 THIS REQUEST $800.00 LEFT AFTER THIS REQUEST $2,648.75 DATE 11/20/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:11/19/2024 Animal Control Officers Guthart and Packard NAME OF CLASS/ MEETING: DESTINATION: Online NACA ACO-Level 1 Course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: December 3, 2024 December 2, 2025 One year to complete online course PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Animal Control Officers to this course. This course offers instruction basica animal control functions including investigations, intake procedures, disease resistant shelters, search warrants and dangerous dogs. The Officers have one year to complete this online course. This course will not exceed $800.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IOWA ESTIMATE OF COST: BUDGET LINE ITEM: 525-17-2400-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $400.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 800.00 TOTAL: $ 400.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 12/2/2024 DEPARTMENT HEAD DATE 11/19/2024 'S � �aov,( DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 525-17-2400-1346 TRAVEL REQUEST FY 25 BUDGETED $3,500.00 CITY OF WATERLOO EXPENDED YTD $851.25 THIS REQUEST $400.00 LEFT AFTER THIS REQUEST $2,248.75 DATE 11/20/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:11/19/2024 Animal Control Officer Doland NAME OF CLASS/ MEETING: DESTINATION: Online NACA ACO-Level 3 Course DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: December 3, 2024 December 2, 2025 One year to complete online course PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Animal Control Officer to this course. This course offers instruction on animal fighting, de-escalation, animal hoarding, etc. The Officer have one year to complete this online course. This course will not exceed $400.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IOWA ESTIMATE OF COST: BUDGET LINE ITEM: 525-17-2400-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $400.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $ MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 400.00 TOTAL: $ 400.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 12/2/2024 DEPARTMENT HEAD DATE 11/19/2024 'S�� a6'q' DATE K:AShared Goodies\Forms\Travel Request Form City Clerk Use Only Finance Commit1 2/2/2024 Approval Date II City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 4,891.00 plus est. shipping costs of $ to pay for or purchase updates and equipment longevity protection for parking lot LPR (license plate reader) system. This purchase or expenditure is being made because: these updates will help weatherize and protect the parking lot equipment. Additionally, it makes sense to run the needed conduit while the parking lot is torn up for the current canopies project. Vendor selected for this purchase: Parking-Inc/Keck Parking Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Parking Inc is the sole source provider for the Airport's Tiba parking equipment. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 1,234,901.00 and the current available balance is $ 1,111,291.19 Respectfully submitted, 12/2/2024 SIGNED Steven Kjergaard 11/15/2024 ./ (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Commit�e�/22024 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maintenance Department to expend $ 4,491.45 plus est. shipping costs of $500 to pay for or purchase a replacement boiler pump for the Waterloo Convention Center. This purchase or expenditure is being made because: Necessary replacement of boiler pump. Vendor selected for this purchase: C.H. McGuiness Co, Inc. F■ Bids or written quotes were taken on this purchase, as follows: C.H. McGuiness Co, Inc. - $4,491.45 Air Management- $4,550.00 Plumb Supply - $5,428.04 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer El Sanitation ❑ Bonds ❑ Federal/other grants F■ Other(specify) Facilities Maintenance This expenditure is to be coded to the following budget line-item: 010-22-8800-1378 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 17,790.00 and the current available balance is $ 13,102.20 Respectfully submitted, p SIGNED 12/2/2024 Greg Ahlhelm, Building Official 11/20/2024 � �� ,)K— (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/02/2024 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 23,000.00 plus est.shipping costs of $N/A to pay for or purchase New Behnke 24' Tilt Trailer This purchase or expenditure is being made because: Transport trailer for WMS E60 mini excavator. Vendor selected for this purchase: Black Hawk Rental/Equipment ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Sourcewell Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax E3 Sewer ❑ Sanitation ❑ Bonds Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200 2117 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 1,000,000.00 and the current available balance is $ 991,186.72 Respectfully submitted, Sheila Steffen 12=4 � � �il� 12/2/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodie slforms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/2/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 3595.00 plus est. shipping costs of $ N/A to pay for or purchase Annual fee for registration/membership software to be used by the Waterloo Center for the Arts and Phelps Youth Pavilion. Services from August 2024 to August 2025. This purchase or expenditure is being made because: Annual renewal fee for an existing service license. Services August 2024 to August 2025. Vendor selected for this purchase: Peak Software Systems Bids or written quotes were taken on this purchase, as follows: 5■ Bids or quotes were not taken on this purchase because: This is an annual renewal fee for an existing service license. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4250-1520 & 010-26-4250-1390 CPU Software + Contract Services (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 3600.00 + $5500.00 and the current available balance is $ 3009.17 + $4354.49 Respectfully submitted, Chawne Paige 11/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) S1C�F; 12/2/2024 ISI�4� (Signature Finance Dept. Reviews Date Peak Invoice Software Systems, Inc. 45 W 9000 South, Ste 2 Sandy, UT 84070-2044 (801) 572-3570 Voice (801)572-7834 Fax www.peakinfo.com Invoice Date Invoice No. Purchase Order 07/29/2024 027500 Bill To Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Terms Date Due NET 30 08/28/2024 Description Qty/Hrs Price Tax Total SportsMan Core 12 Month 1.00 1,005.00 0.00 1,005.00 Good Thru: 08/10/2025 Ad& SportsMan Membership 12 Month 1.00 655.00 0.00 655.00 SportsMan Point of Sale 12 Month 1.00 655.00 0.00 655.00 SportsMan ActivityReg 12 Month 1.00 945.00 0.00 945.00 SportsMan Cloud Hosting 12 Month (2nd 1.00 335.00 0.00 335.00 Site) We Accept All Major Credit Cards Thank you for your business. Invoice Total: 3,595.00 City Clerk Use Only Finance Cem"'M/2/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 30,000.00 plus est. shipping costs of $ to pay for or purchase Winter parts orders for all golf course winter turf equipment that is overhauled in the off-season. This purchase or expenditure is being made because: Various parts including filters, blades, bed knives, belts etc are needed to keep the equipment fleet in operable condition. Vendor selected for this purchase: Various QBids or written quotes were taken on this purchase, as follows: Bids will be received from Van Wall Turf & Irrigation (John Deere Golf) Rock Island IL Turfwerks (Jacobsen) Johnston IA, P&K Midwest (John Deere Ag) Waterloo IA, R&R Products Tuscon AZ, Arnold Motor Supply Waterloo IA ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer [:] Sanitation Bonds Federallother grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $15,903.63 and the current available balance is $ 30,000 after amendment ectf sabittt, (Signa ure Dept. H a or Design ) Date KAshared goodieslforms%Expenditure Pre-AuthorixatlonAs (Mar 2010) r7 1vv 11.11112/2/2024 (Signature Finance Dept. Review) ��Date City Clerk Use Only Finance Gammi1 k/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,795.00 plus est. shipping costs of $ to pay for or purchase Repairs to fiberglass hood and grill on truck #309. This purchase or expenditure is being made because: This commercial sized log loader truck has had several tree branches damage the hood and grill in recent years. A future project will create a protection cage around the front of this truck once these repairs are made. Vendor selected for this purchase: Johns Autobody LLC. Bids or written quotes were taken on this purchase, as follows: Johns Autobody LLC. Waterloo, IA $3,795.00 Composites Plus Waterloo, IA $4,500.00- Verbal Iowa Auto Rebuilders, Waterloo IA $6,700.00- Verbal Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer ❑ Sanitation Bonds 1:1 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 209,500.00 and the current available balance is $ 138,661.37 Respectfully sub itte , r r j a Vo�ad 12/2/2024 (Signature Dept. Vad or Designee) Date (Signature Finance Dept, Review/ Date KAshared good ieslformsNExpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/2/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (GraniteNet) $ 9,740.00 plus est. shipping costs of $ N/A Cues GraniteNet Software & Services Subscription Renewal Department to expend to pay for or purchase This purchase or expenditure is being made because: Current GraniteNet Software & Services Subscription expires January 2025 Vendor selected for this purchase: Cues Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation El Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 32,000.00 and the current available balance is $ 28,821.06 Respectfully submitted, Jesse Gaherty 11/13/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) �� SBNED 12/2/2024 SIGNED (Signature Finance Dept. Reviews Date City Clerk Use Only Finance Committee Approval Date 12/2/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Camera) Department to expend $ 4,418.95 plus est. shipping costs of $ 144.21 to pay for or purchase repair of TV Camera Body This purchase or expenditure is being made because: TV camera needing repair Vendor selected for this purchase: Municipal Pipe Tool Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation El Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1378 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 57,000.00 and the current available balance is $ 10,882.76 Respectfully submitted, Jesse Gaherty 11/21/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) IN ,e& r r,� sise 12/2/2024 (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date 12/2/2024 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the TRAFFIC Department to expend $ 54,137.30 plus est. shipping costs of $ 0 to pay for or purchase 2025 Ford Transit 350 Cargo Van This purchase or expenditure is being made because: Replacing 2005 Colorado Vendor selected for this purchase: Stivers Ford ❑ _Bids or written quotes were taken on this purchase, as follows: 5■ Bids or quotes were not taken on this purchase because: State Bid Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 324-17-7120-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 100,000.00 Respectfully submitted, Sheila Steffen 222°24 T,�� N� s[ 12/2/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review'/ Date KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the TRAFFIC Department to expend $ 2,851.95 plus est. shipping costs of $ 0 to pay for or purchase 2025 Aluma Ltd Trailer to haul paint machines for Traffic. This purchase or expenditure is being made because: Trailer to haul paint machines. Vendor selected for this purchase: Wright Way Trailers F■ _Bids or written quotes were taken on this purchase, as follows: Wright Way Trailers - $2,851.95 - Hiawatha, IA Cedar Valley Sales and Storage - $3,999 - Nashua, IA Patten Equipment - $2,995 - Urbana, IA ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 324-17-7120-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 100,000.00 and the current available balance is $ 100.000.00 Respectfully submitted, Sheila Steffen 2.2.2024 s`i'so 12/2/2024 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Reviews Date KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committe�/2/2024 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 17,359.68 plus est. shipping costs of $ 0 to pay for or purchase Pre -Authorization for 642 50 Ib bags of Reflectorizing Speres at State bid pricing. This purchase or expenditure is being made because: Pre -order for next year delivery for street painting. Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: State bid vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ Generai Fund Q Road Use Tax Sewer ❑ Sanitation FBonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 55,800.00 and the current available balance is $ 49,782.35 Respectfully submitted, PJ%JjU �) 11/8/24 (Signature Dept. Head or Designee) Date KAshared goodieWormsWxpenditure Pre -Authorization -As (Mar 2010) sIA ,n 12/2/2024 (Signature Finance Dept, Review] Date