HomeMy WebLinkAbout11.18.2024 Finance Committee MinutesNovember 18, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Vice Chairperson Rob Nichols in the Chair, John Chiles. Dave Boesen filled
in for Mr. Feuss who was absent.
Approval of Agenda.
Boesen/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of November 4, 2024, as proposed or amended.
Boesen/Chiles
that the minutes of November 4, 2024, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Chiles/Boesen
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Jeffrey Wolff, Combination Inspector
Class/Meeting: B1 - ICC Residential Building Inspector
Destination: On-line
Dates: TBD
Amount not to exceed: $240.00
Rick Kirby, Housing Maintenance Staff
Class/Meeting: NSPIRE Housing Inspection for Housing Choice Voucher
Destination: Nan McKay Webinar
Dates: December 16-18, 2024
Amount not to exceed: $1,000.00
Rudy Jones, Director and Tracey Southall, Housing Program Manager
Class/Meeting: New Grantee Orientation
Destination: Arlington, VA
Dates: December 2-5, 2024
Amount not to exceed: $3,585.46
Jesse Gaherty, Collections System/Project Dir; Damian Fischels, Safety & Compliance
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Dir; Matt Boquist, Street Dir; Sheila Steffen, Public Works Coordinator
Class/Meeting: LEAD - Leadership Basics
Destination: Hawkeye Community College
Dates: February - December 2025
Amount not to exceed: $4,500.00
Latoya Hall, Housing Coordinator
Class/Meeting: Nan McKay: Webinar Training - HCV Specialist Certification
Destination: Webinar
Dates: December 9-13, 2024
Amount not to exceed: $1,350.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Boesen/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried
Airport (Epoxy Floor Coating)
Amount: $23,680.00
Expenditure: Epoxy floor coating in Hangar No. 3.
Airport (Repair WAM)
Amount: $8,935.88
Expenditure: Repair hydraulic leak on JD WAM.
Fire Dept (2024 Ford F-350, 4WD)
Amount: $50,343.00
Expenditure: Replacing 2004 Chevy plow truck #121325 (Fire Dept) with 2024 F-350.
Central Garage (Floor Repair)
Amount: $3,250.65
Expenditure: Floor repair with new steel on packer #151301.
Central Garage (Shelving)
Amount: $18,939.93 + $1,700.00 S/H
Expenditure: Shelving for Central Garage.
Human Resources (Biometric Screenings)
Amount: $7,265.00
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Expenditure: Employee biometric screening from the 2024 Wellness Fair.
Leisure Services (Snow and Ice Removal)
Amount: $130.00 per man-hour (NTE $25,000.00)
Expenditure: Snow and ice removal including equipment and salt application as needed on
newly constructed sidewalks and crosswalks in the University and Kimball Avenue Corridors.
Police (Software Renewal)
Amount: $5,300.00
Expenditure: iCrime Fighter software renewal.
Police (Laptop Upgrades)
Amount: $22,084.79
Expenditure: Replace (7) end of life patrol car Toughbook laptop computers.
Police (Software Renewal)
Amount: $12,964.00
Expenditure: Leads Online annual software renewal.
Sewer (Fence)
Amount: $7,950.00
Expenditure: Fence for Fletcher storm lift station along Highway 63.
Sewer (Lamps)
Amount: $84,240.00 + $876.55 S/H
Expenditure: New lamps for UV disinfection.
Traffic Operations (Streetlight Poles)
Amount: NTE $40,000.00
Expenditure: Streetlight poles for replacement within the city.
BUDGET LINE ITEMS TO BE AMENDED
Nichols/Chiles
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve budget amendment to increase Cash on Hand Revenue line and Building
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Improvements Expense line in the amount of $15,000.00, for restricted project cash use for
youth service desk per Guernsey Foundation approval, as submitted by the Library.
Approve the budget amendment to increase Sale of Equipment revenue line and the Motor
Vehicles expense line in the amount of $9,500.00, to purchase a new plow truck, as submitted
by the Fire Department.
Mr. Boesen questioned the upgrade.
Bill Beck, Fire Chief, explained the upgrade was due to availability and pricing for the
replacement of a 3/4 ton truck with extreme corrosion issues.
BILLS PAYMENT
November 12, 2024
Nichols/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated November
12, 2024, in the amount of $5,398,217.86, be approved. Voice vote -Ayes: Three. Motion
carried.
November 18, 2024.
Nichols/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated November
18, 2024, in the amount of $6,696,312.83, be approved. Voice vote -Ayes: Three. Motion
carried.
ADJOURNMENT
Boesen/Chiles
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Felchle
Kelley Felchle
City Clerk
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