HomeMy WebLinkAboutApproved Documents - 12/16/2024 FINANCE DEPT. STAFF ONLY
LINE ITEM USED D 10 - q,,A—C� t 66
TRAVEL REQUEST FY iUbGErEb d4 00C,
CITY OF WATERLOO EXPENDED YTb 3 ;D O
THIS REQUEST
LEFT AFTER THIS tt
REQUEST 1 CA a L . 3
DATE �;2 G .
Ori incl-Clerk/Finance Co y-De artment 11
NAME(S)AND POSITION(S): DATE;
Greg Ahlhelrn-Building Official 11-22-2024
NAME OF CLASS 1 MEETING: DESTINATION:
IWest Des Moines, Iowa
RC flan Review
IRC 2024 Significant Changes DEPARTURE POINT
IBC 2024 Significant Nan Structural Changes IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING:
01/07/2025 01/10/2025 01/0725-01/10/25
PURPOSE OF TRAVELITRAINING:
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST: BUDGET LINE ITEM: 010-22-5100.1346
403.17 LODGING TAXI X GRANT REIMBURSABLE
90.00 MEALS PARKING YES NO
485,70 REGISTRATION AIRFARE x REQUIRED CERTIFICATION
50.00 MILEAGEIFUEL MISCITOLLS YES NO
TOTAL FOR ALL: $ 1028.87 TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee:
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Z5501�'e_ 12/16/2024
EPARTMENT HEAD DATE
11-22-2024 w � Nao,�(
DATE
K:1Shared GoodiestFortnsuravel Request Form
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
o
FY BUDGETED
$ ,C
EXPENDED YTD
n c `] 7 T
THIS REQUEST
9 -Z 13 r `jj %
LEFT AFTER THIS
q L3 3"t
REQUEST
t .
DATE
""4. �)- � -Lf
ininnl - rlorlr/Finnn—
rnnv - hPmnrtmont
NAME(S) AND POSITION(S): DATE:
11-22-2024
Jeff Siebel - Property Inspector
NAME OF CLASS / MEETING: DESTINATION:
West Des Moines, IOWA
IRC Plan Review
IRC 2024 Significant Changes DEPARTURE POINT
IBC 2024 Significant Non Structural Changes IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
01/07/2025 01/10/2025 01/0725-01/10/25
PURPOSE OF TRAVEL/TRAINING:
Required Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x
METHOD OF TRAVEL:
x
YES NO
COST $
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo. IA
ESTIMATE OF COST:
403.17 LODGING
90.00 MEALS
485.70 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 978.87
BUDGET LINE ITEM: 010-22-5100-1346
TAXI X GRANT REIMBURSABLE
PARKING YES NO
AIRFARE X REQUIRED CERTIFICATION
MISC/TOLLS s YES NO
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Greg Ahlhelm
DEPARTMENT HEAD
11-22-2024
DATE
K:\Shared Goodies\Forms\Travel Request Form
TOTAL: $ PER PERSON
Date Approved by Finance Committee:
12/16/2024
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITtON(S):
Jen Sparks - Permit Technician
4AME OF CLASS I MEETING:
IRC Plan Review
IRC 2024 Significant Changes
IBC 2024 Significant Non Structural Changes
DEPARTURE DATE:
01/07/2025
PURPOSE OF TRAVEL/TRAINING:
Required Certification
RETURN DATE:
01/10/2025
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 0 t v a _ S ( va - t --:5 `-f
FYZV�-BUDGETED �pLL> ..`'v
ExPENDEb YTC> `6 -
THIS REQUEST _ �— L , „ 7_
LEFT AFTER THIS p f
REQUEST p2 , 1
DATE - �;z -�
iginal - Clerk/Finance Copy - bepartment
DATE: 11-22-2024
DESTINATION: West Des Moines, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
01/0725-01/10125
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL, x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
403.17 LODGING
90.00 MEALS
485.70 REGISTRATION
TAXI
PARKING
AIRFARE
MILEAGEIFUEL MISCITOLLS
TOTAL FOR ALL: $ 978.87
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF ATERLOO
FEPAfZTMENT HEAD
11-22-2024
DATE
K:1Shared Goodies\Forms\Travel Request. Form
BUDGET LINE ITEM: 010-22-5100-1346
x GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $
PER PERSON
Date Approved by Finance Committee:
12/16/2024
DATE
ESTIMATE OF COST:
3550.00 LODGING TAXI
960.00 MEALS PARKING
450.00 REGISTRATION 1500.00 AIRFARE
MILEAGE/FUEL 200.00 MISC/TOLLS
TOTAL FOR ALL: $ 6,660.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Randy Bennett
DEPARTMENT HEAD
12/4/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 266-17-7120-1315
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2,220.00
PER PERSON
Date Approved by Finance Committee:
12/16/2024
DATE
Nao'6(
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 266-17-7120-1315
TRAVEL REQUEST
FY 25 BUDGETED 8,400.00
CITY OF WATERLOO
EXPENDED YTD 0.00
THIS REQUEST 6,660.00
LEFT AFTER THIS
REQUEST 1,740.00
DATE 12/12/24
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
DATE: Feb 28, 2025 - Mar 4, 2025
Randy Bennett, PW Division Mgr; Tina Schellhorn, Assoc
Traffic Engineer; Jeremiah Luck, Traffic Sign Operator
NAME OF CLASS / MEETING:
DESTINATION:
Orlando, FL
American Traffic Safety & Services Assoc
Convention
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
Feb 28, 2025
Mar 4, 2025
Feb 28 - Mar 4, 2025
PURPOSE OF TRAVEL/TRAINING:
To learn new technologies related to Traffic Safety.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo Airport
ESTIMATE OF COST:
3550.00 LODGING TAXI
960.00 MEALS PARKING
450.00 REGISTRATION 1500.00 AIRFARE
MILEAGE/FUEL 200.00 MISC/TOLLS
TOTAL FOR ALL: $ 6,660.00
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Randy Bennett
DEPARTMENT HEAD
12/4/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
BUDGET LINE ITEM: 266-17-7120-1315
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2,220.00
PER PERSON
Date Approved by Finance Committee:
12/16/2024
DATE
Nao'6(
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 520-14-5200-1315
TRAVEL REQUEST FY 25 BUDGETED 12,000.00
CITY OF WATERLOO EXPENDED YTD 115.50
THIS REQUEST 1080.00
LEFT AFTER THIS
REQUEST 10,804.50
DATE 12/12/24
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S): DATE: February 10-12, 2025
Randy Bennett, PW Division Manager
NAME OF CLASS / MEETING: DESTINATION:
Des Moines, IA
Iowa Rural Water Assoc Annual Conference DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING:
2/10/2025 2/12/2025 2/10/25 - 2/12/25
PURPOSE OF TRAVEL/TRAINING:
Continuing Education Credits
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
X COST $
YES NO
X
DEPARTING FROM: Waterloo, IA
PRIVATE VEHICLE
ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1315
350.00 LODGING TAXI GRANT REIMBURSABLE
160.00 MEALS PARKING YES NO
470.00 REGISTRATION AIRFARE REQUIRED CERTIFICATION
MILEAGE/FUEL 100.00 MISC/TOLLS YES NO
TOTAL FOR ALL: $ 1080.00 TOTAL: $ 1080.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Sheila Steffen
DEPARTMENT HEAD
12/16/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
Date Approved by Finance Committee:
12/16/2024
DATE
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee:
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Quentin Hart 12/16/2024
DEPARTMENT HEAD
12/5/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
DATE
sv Nc c,(
FINANCE DEPT. STAFF ONLY
LINE ITEM USED
TRAVEL REQUEST
FY BUDGETED
CITY OF WATERLOO
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
DATE:
December 5, 2024
Quent Hart, Mayor
NAME OF CLASS / MEETING:
DESTINATION:
Washington DC
Conference of Mayors
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
RETURN DATE:
DATE(S) OF MEETING:
January 17, 2023
January 19, 2023
January 17-19, 2023
PURPOSE OF TRAVEL/TRAINING:
Conference of Mayors
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
PRIVATE VEHICLE
x AIRFARE
DEPARTING FROM: Waterloo, IA
ESTIMATE OF COST:
BUDGET LINE ITEM: 010-10-8200-1345
1560 LODGING 100
TAXI
X GRANT REIMBURSABLE
190 MEALS 50
PARKING
YES NO
1500 REGISTRATION 700
AIRFARE
X REQUIRED CERTIFICATION
MILEAGE/FUEL
MISC/TOLLS
YES NO
TOTAL FOR ALL: $ 4100.00
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee:
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Quentin Hart 12/16/2024
DEPARTMENT HEAD
12/5/2024
DATE
K:AShared Goodies\Forms\Travel Request Form
DATE
sv Nc c,(
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 11,040.18 plus est. shipping costs of $ 500.00 to pay for or purchase
Snow plow blade with truck mount and lights/lighting module
This purchase or expenditure is being made because:
Adding a snow plow blade to Fire & Rescue's new F-350; this enables them to plow
out the fire station lots.
Vendor selected for this purchase: C & C Welding
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
State bid.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road use Tax ❑ Sewer F -I Sanitation
Bonds El FederaVother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571 _
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 66,000.00
and the current available balance is $ 45,738.24
Respectfully submitted,
Sheila Steffen
Ww,NccW 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) D e
KAshared goodiesVormOExpenditure Pre-Authorization.xls (Mar 2010)
City Cleric Use Only
Finance Committee
Approval Date 1216/2024
City of Waterloo
Expenditure Pre Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 42,445.00 plus est. shipping costs of $ 1,575.00 to pay for or purchase
2024 Ford Ranger
This purchase or expenditure is being made because:
Replacing Leisure Services 2003 Ford Ranger (#410103).
Vendor selected for this purchase: National Auto Fleet Group
Bids or written quotes were taken on this purchase, as follows:
Q■ Bids or quotes were not taken on this purchase because:
Sou rcewell
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund ❑ Road use Tax ❑ Sewer ❑ Sanitation
Bonds F—I FederaVother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324-37-4100-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 90,000.00
and the current available balance is $ 46,000.00
Respectfully submitted,
Sheila Steffen 12)t624 Nao'f 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept, Review) Date
KAshared goodieslforms\Expenditure Pre-Autho€ization.xis (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 113,797.60 plus est. shipping costs of $ 0 to pay for or purchase
4 Chevy Equinox for Police Dept ($28,449.40 each).
This purchase or expenditure is being made because:
Replacements for leased vehicles.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
State Bid.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1160-2117 / 322-11-1100-2117 11 PRO.LSWHEEL
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 270,000.00/105,000.00
and the current available balance is $ 185,952.20/105,000.00
Respectfully submitted,
Sheila Steffen
,2,6.202, �� Zoe 12/16/2024
NFA 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 4,888.78 plus est. shipping costs of $ 250.00 to pay for or purchase
Replacement parts for Street Dept. truck (#191002).
This purchase or expenditure is being made because:
Replacement parts for Street Dept. truck repair, vehicle #191002.
Vendor selected for this purchase: Thompson Truck & Trailer
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Vendor specific parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
FEW General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
0 Bonds ❑ FederalIother grants F—] Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 595,500
and the current available balance is $ 310,818.67
Respectfully submitted,
Sheila Steffen ,WWN 'S "& " N 12/16/2024
u
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodieslto€mslExpenditure Pre-AuthorizalionAs (Mar 2090)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Engineering
$ 6,584.00 plus est. shipping costs of $ 0
FY 2025 Middle Cedar Watershed Management Authority dues.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Dues for Waterloo's portion of the Middle Cedar Watershed Management Authority administrative person.
Vendor selected for this purchase:
Middle Cedar Watershed Management Authority
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
This is a membership that the City has been a part of for the last 9 years
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer EI Sanitation
EI Bonds EIFederal/other grants FEOther (specify) Stormwater
This expenditure is to be coded to the following budget line -item:
521-07-7830-1312
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 22,937.81
Respectfully submitted,
Jamie Knutson 12/2/2024 5�� Nao-f 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commie/16/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 8,068.32 plus est. shipping costs of $ 0.00 to pay for or purchase
Lexipol online education subscription
This purchase or expenditure is being made because:
This is an annual subscription renewal to an accredited continuing education platform that is used
to assist sworn WFR members in receiving the required education for EMS & Fire certifications.
Vendor selected for this purchase:
Lexipol
0■ Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Renewal of current training platform
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410 1315
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 40,500.00
and the current available balance is $ 27,286.05
Respectfully submitted,
Bill Beck 12/04/2024 'Nv+ff Nra,( 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Commit M16/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 15,700.00 plus est. shipping costs of $ NA to pay for or purchase
Four (4) Porter Powr-Line Volleyball Net Systems.
This purchase or expenditure is being made because:
the current 4 sets are over 10 years old, and some of the net systems are beyond repair.
Vendor selected for this purchase
BSN Sports (Cedar Falls, ]A)
0 Bids or written quotes were taken on this purchase, as follows:
BSN Sports (Cedar Falls, IA) $15,700.00
Iowa Sports Supply (Cedar Falls, IA) $18,750.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
FEIII Bonds ❑ Federallother grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324-37-4180-2152 37SPLKOPER
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 40,000.00
R pest ul ubm'tte
si"o 12/16/2024
(Signature Dept. HtOd or Designee) Date (Signature Finance Dept. Review) Date
K:lshared goodieslformslExpenditure Pre-AuthorizationAs (Mar 2010)
City Clerk Use Only
Finance Comm T22/16/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 61,453.25 plus est. shipping costs of $ 3,923.76 to pay for or purchase
Byrnes deck equipment: lifeguard stands and deck chairs
This purchase or expenditure is being made because:
Byrnes renovation project.
Vendor selected for this purchase: Recreonics
0 Bids or written quotes were taken on this purchase, as follows:
Recreonics: $65,377.01
Kiefer Aquatics: $87,461.11 ($318.76 is for non -deck equipment)
Pool Web: $68,140.80
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
DBonds X Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
426-37-4202-,2123 3160 -mc . (,YA_I;M
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respe f sub itte ,
12/16/2024
(Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date
K:Ishared goodieslforms\Expenditure Pre-Authorization.As (Mar 2010)
City Clerk Use Only
Finance CommitMl 6/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
Department to expend
$ 9,223.00 plus est. shipping costs of $ 00 to pay for or purchase
Renewal of annual LaserFiche software assurance for records management.
This purchase or expenditure is being made because:
Annual renewal for software and support used by the Police Department.
Vendor selected for this purchase:
OPG -3, Inc
Bids or written quotes were taken on this purchase, as follows:
5■ Bids or quotes were not taken on this purchase because:
LaserFiche products are cost neutral from all companies, we are using OPG -3 for the
Police Department LaserFiche needs. This cost was the same as Advanced Systems but
OPG -3 will provide more consistent service.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-1100-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 223,000.00
and the current available balance is $ 161,000.00
Respectfully submitted,
Aaron P. McClelland, Police Captain 12/4/2024 'S 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
Department to expend
$ $55,774.32 plus est. shipping costs of $ 0 to pay for or purchase
Annual software licenses agreement for the Police Department computers for Microsoft
products: Professional, Windows Professional, Remote Desktop, and Core Cal license.
This purchase or expenditure is being made because:
This is an annual license renewal of Microsoft products for all the Police Department
computers.
Vendor selected for this purchase:
Insight Public Sector
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Insight is the vendor who has the State of Iowa bid for Microsoft software and is the only
company that can bid the software package the department needs for the enterprise
agreement
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
323-11-1100-2106
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 97,913.00
Respectfully submitted,
Captain Aaron McClelland 12/04/24 aof 4",[: 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Police
Department to expend
$ 5,701.11 plus est. shipping costs of $ 0 to pay for or purchase
Pay off of training expenses to City of Marshalltown for new hire Avygail Saul
per lateral transfer/hiring contract. (WPPA)
This purchase or expenditure is being made because:
Pay off City Of Marshalltown contract per lateral transfer agreement.
Vendor selected for this purchase:
City Of Marshalltown
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
No bids taken. Contractual.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1128
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 65,000.00
and the current available balance is $ 28,742.00
Respectfully submitted,
,i 12/16/2024
Aaron McClelland, Police Captain 12/4/24 aoff
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (UV Ballast) Department to expend
$ 13,085.10 plus est. shipping costs of $ 675.00 to pay for or purchase
UV Ballast
This purchase or expenditure is being made because:
Ballast for UV disinfection need to be replaced
Vendor selected for this purchase:
Trojan Technologies
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation
EI Bonds El Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1521
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
and the current available balance is $ 52,268.88
Respectfully submitted,
Brad Manahl 11/22/24�LGG�i�tnv (/VL�CtG� SIGNFO 12/16/2024
O ✓_
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm It�e/16/2024
Approval Date II
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer (Storm Pump) Department to expend
$ 11,066.49 plus est. shipping costs of $ NSA to pay for or purchase
repair of E 6th St Storm Pump
This purchase or expenditure is being made because:
storm pump needed repairs
Vendor selected for this purchase:
Electric Pump
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Sole Proprietor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax F■ Sewer F—I Sanitation
EI Bonds El Federal/other grants El Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200 1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 600,000.00
and the current available balance is $ 386,035.74
Respectfully submitted,
,Jesse Gaherty 12/05/24 � 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Streets Department to expend
$ 10,000 plus est. shipping costs of $ 0 to pay for or purchase
Blanket Pre -Authorization NTE $10,000 for cutting edges for fiscal year 2025.
This purchase or expenditure is being made because:
Replacement of cutting edges for Road Graders - providing maintenance for
alley's, road shoulders, and snow removal.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
At time of purchase, best price will be used.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑E Road Use Tax ❑ Sewer ❑ Sanitation
EIBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7200 1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 175,000
and the current available balance is $ 168,792.61
Respectfully submitted,
°� 12/16/2024
Sheila Steffen z,sz°�° "V
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Comm'1t2/16/2024
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 29,260.00 plus est. shipping costs of $ 0 to pay for or purchase
Yellow and White Street Paint Pre -order
This purchase or expenditure is being made because:
Yearly painting
Vendor selected for this purchase:
Ennis -Flint Inc.
Bids or written quotes were taken on this purchase, as follows:
5■ Bids or quotes were not taken on this purchase because:
State -bid
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑0 Road Use Tax ❑ Sewer ❑ Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1581
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 55,800.00
and the current available balance is $ 49,782.35
Respectfully submitted,
Tina Schellhorn 11/25/24 'Sw+& �0 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 12/16/2024
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the TRAFFIC Department to expend
$ 35,119.80 plus est. shipping costs of $ 0 to pay for or purchase
2024 Colorado 4WD Crew Cab.
This purchase or expenditure is being made because:
Replace 2011 Colorado Locator Truck.
Vendor selected for this purchase:
❑ _Bids or written quotes were taken on this purchase, as follows:
5■ Bids or quotes were not taken on this purchase because:
State bid.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
324-17-7120-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 100,000.00
and the current available balance is $ 100,000.00
Respectfully submitted,
2.,6.202, ��'�r__
Sheila Steffen 12/16/2024 � �
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY
FinannCommittee approval required?
YES NO —12/16/2024
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 25 submitted by the Community Development Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct # Acct Name Proj Code Amount
Fund Dept Activity Acct # Acct Name Proj Code Amount
224 32 5840 3350 Federal Grant 32HHP.ADMN 1,997,179.84
224 32 5840 SEE ATTACHED 1,997,179.84
TOTAL 1,997,179J
This amendment is being requested because:
Budget for Grant received after FY25 Budget was set
Prior Committee Actions (Dates):
TOTAL 1,997,179.8
Rudy ,tones 12/5/24 Nood 12/16/2024
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)
EXPEHOITURES;
1111 Salaries - Regular
368,050.00
1113 Longevity
5,000 -DO
1121 Fl A
24,662.29
1122 l PE R
44, 830.09
1123 Life & Disability
1131 Health Insurance
86,933.00 -
1318 Legal service
1315 Education ani Training
31,504.00_
1317 Audit Expense
1327 Residentlal Rehabilitation
i,163,973.00_
1343 Postage & Maiting Expense
2,200.0?
1346 Travel. -Professional Training
+t ,300.00
1351 Advertising Expense
3,458.39
1378 Other Equipment Repair & l�
13,700.00_
1390 Other Contractual Services
217,500,00
1391 Dues and Memberships _
3,540.00
1581 ()ffice Supplies & Minor Eqt
333.07
1561 office supplies
TOTALS $ 1,997,179,84
PUBLIC WORKS SANITATION DEPARTMENT
REFUND REQUEST GARBAGE/YARD WASTE
Name: Ne-�yo ryoperil-le5i
Date: I -)- 3 "
Address: �� 20 �`r 3 Phone: 0q-1- `tg5� ����
City/State/Zip: C�f�r/ �DO LCA- 56� 04 -
Service Address: + 0i —N ey-5oy\ -s -
Refund Amount Requested: $ 0W. 3 "Documentation included: ►/ Yes No
** All request for refunds required proof of payment before refunds are processed.
Comments: �esLdeP%t kac( be('rA c'kaajt4 -[j wrbaG t S6rvtu-s
ature/Sanitation Department
Confirmed Refund Amount: $ 4q"1• 33
sfcr;Fo
Finance Signature
Refund Amount Paid: 5 441.33
Date
Confirmed w/Water Works:\//Yes No
12/16/2024
Date
PUBLIC WORKS SANITATION DEPARTMENT
REFUND REQUEST GARBAGE/YARD WASTE
Name:. �04)(A-tl Aver Un'[W Aeliodt5+ auaate- I I -�
Address: l,�[D 7 W, m 10a- t Phone: / -2-3)-' ei 103
City/State/Zip: t4A&Cjco , :T;�j 5b-70-1-
Service Address: IaD7 kiM hq /1 Ve-
Refund Amount Requested: $ M. 6q **Documentation Included
** All request for refunds required proof o/f� payment before refunds are processed.
Comments: IvU �!
;Dnp JOj , rt Va e� jn4.ujet -(�,M .
Signature/Sanitation Department
Confirmed Refund Amount: $ 93.
'NNaof
Finance Signature
193.09
Refund Amount Paid: $
Date
Yes No
"WA
11-1)--C)-q
Confirmed w/Water Works: ('4/es No
12/16/2024
Date
PUBLIC WORKS SANITATION DEPARTMENT
REFUND REQUEST GARBAGE/YARD WASTE
Name: J uvve—, Date:
Address: g(,Iq UVknder(V1 4YAle-' Lyl s � Phone:
City/State/Zip: 1"��i� lQf ��(} ►'1 , GA 0(�� �5�0 �-�` 1✓
Service Address: ?J
Refund Amount Requested: $ 5 3, D-5
**Documentation Included: yes No
** All request for refunds required proof ofpaymentbefore refunds are processed.
Comments: T-eywy�--k
J�(AS AO. MVM. C,, Cart o-. b6c'nc� Uc-
` 6mts -they P'
Signature/Sanitation Department
Confirmed Refund Amount: $ 5-,o • ?-5
acne
SIGNED
Finance Signature
Refund Amount Paid: 5 53.25
,ass.
Date
Confirmed w/Water Works: 1i Yes No
12/16/2024
Date