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Home My WebLink About12.16.2024 Council Regular Session Minutes AffidavitTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Florida, County of Orange, ss: Alex Lutz, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 3 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Dec. 26, 2024 NOTICE ID: 499g5ihUyV51381sVIZ4 PUBLISHER ID: COL-IA-601509 NOTICE NAME: 12.16.2024 Council Regular Session Minutes Publication Fee: $389.92 (Signed) VERIFICATION State of Florida County of Orange JESSICA GORDON-THOMPSON Notary Public - State of Florida Commission # H11301656 Expires on August 11, 2026 Subscribed in my presence and sworn to before me on this: 12/30/202 Notary Public Notarized remotely online using communication technology via Proof. NOTICE December 16.2024 The City Council of the City, of Water- loo, Iowa, mat In Regular Session at Harold E. Getty Council Chambers, Waterloo. Iowa, at 5:30 PM. on Mon- day. December 16, 2024. Roll Call. Mayor Quentin Hart In the Chair. Roll Call: Mr. Boesen, Mr. Nichols, Ms. Creighton -Smith, Mr. Chiles. Mr. Si- mon, Ms. Wilder and Mr. Feuss. Prayer or Moment of Silence. Pledge f Allegiance, Ray Matas, Ward 5 Council Member. Approval of Agenda as proposed or amended. FeussINiehols that the agenda as proposed, be ap- pedrrarovo1Ce vote -Ayes: Seven. Me - Approval of Minutes of the December 2, 2024. Regular Council session, as proposed or amended. Feues/Nlohols Mat the minutes of Decernber2,, 2024, Regular Council Session, pro- posed, be amended. Voice vote -Ayes, Seven. Motion carried. PUBLIC COMMENTS Aaron Stacey Roberts, 411 Almond St.; iaTorrya Graves, 607 E. Donald 5t. Mr. Chiles shared that his ward meet- ing is canceled for December but will resume at the end of January. �e shared that Ward 1 and Ward 2 will begin having joint meetings, which will start In January. Hefurthershared that residents are providing posave feedback about Waterloo Fiber and thanked their staff for all of their work. Mr. Boesen commented that he has aIved comments about sidewalk d and questioned 4 that wii be made available this winter as welt. Randy Bennett, Public Works Divi- sion Manager, shared that historical- ly, sand was put down to help with slick roads prior to us having the salt spreaders. He commented that Lei- sure Services has provided sand, but Public Werks has not purchased sand for the past tour years and does not Mend to bring back that practice. Mr. Boesen commented that people have been directed to contact the de- veloper of All In Groceries for answers to their questions. He stated that he has tried to contact the developer on two occasions and has not received a response. Ms. Creighton -smith commented that R is wonderful to drive on Broadway now that the road Is complete. She shared the Waterloo Bucks Communi- ty Impact Report_ Mr. Simon wished everyone a Merry Christmas and encouraged everyone to be sale. P.m/Creighton-Smith to doss public comments. Voice vate- Ayes'. Seven. Motion carried. CONSENT AGENDA FaussMlohois that the following items on the con- sent agenda be receved and placed on file, Including the payment of bills for December 9 2024, In the amount of 53,394,506.66. and December 16, 2024, In the amount of 54,563,044.94, be received and placed on file. Roll Call vote -Ayes: Seven. Motion carried. 12.16.2024 Council Regular Session Minutes - Page 1 of 3 Bills Payment, Finance Committee invoice Summary Report, a copy of which is on file in the office of the City Clerk. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and uponapproval by Mayor assigned No. 2024-743. Resolution setting date of public hearing as January 6, 2025, for the sale and con- veyance of City -owned property to Inter- national Paper Company In the amount of $1.00, and approval of a Development Agreement for the construct) on o1800,000 square feet of Industrial building with tax rebates for fifteen years at fifty percent and a Minimum Assessment Agreement In the amount of $40,000,000.00, located at the northeast corner of the CN Railroad and Leversee Road, and Instruct City Clerk to publish public notice. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-744. Resolution approving the Experience Wa- terloo Board recommendations for fund- ing the FY2025 Quarter 3 and Quarter 4 Event and Partner Hotel -Motel Tax Grants as listed in the attached exhibit. Roll Call vote -Ayes: Seven. Motton carried. Resolution adopted and upon approval by Mayor assigned No. 2024-745. Resolution approving the request by Alml- na and Samir Sarklc, for tax exemptions on the construction of a new twin home unit valued at $269,900.00, for property located at 4125 Omaha Avenue and locat- ed In the City Limits Urban Revitalization Area (CLURA). Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-746. Resolution approving the request of Thomas Ralston for a waiver for a con- crete driveway, located at 230 Maryland Avenue, with the elimination of the side- walk section due to inability to meet grade requirements. Roll Call vote -Ayes: Seven. Motton carried. Resolution adopted and upon approval by Mayor assigned No. 2024-747. Resolution approving the Installation of a speed hump .n the 1900 block of Hunting- ton Road. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-748. Resolution approving the Installation of a speed hump in the 1300 block of Prospect Boulevard. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-749. Resolution approving an Iowa Brownfield Redevelopment Program Community Assistance Grant from the lowa Depart- ment of Natural Resources in an amount not to exceed $20,260.00, for asbestos survey services to assist with the clean- up activities at the former Rath buildings, and authorizing the Mayor to execute said document. Roll Call vote -Ayes: Seven. Motton carried. Resolution adopted and upon approval by Mayor assigned No. 2024-750. Motion to approve Final Quantity Sum- mary with Boulder Contracting, LLC., of Grundy Center, Iowa, for a net Increase of $59,925.05, in conjunction wth the FY 2025 Sidewalk Ramp & Trail Repair Pro- gram - Zone 4, Contract Na 1106, and authorizing the Mayor and City Clerk to execute said document. Resolution approving Completion of Prot- ect and Recommendation of Acceptance of Work for work performed by Boulder Contracting, LLC. of Grundy Center, lowa, In the amount of $343,775.62, in conjunc- tion with the FY 2025 Sidewalk Ramp & Trail Program - Zone 4, Contract No. 1106, and receive and file a two-year mainte- nance bond. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-751. Motion to approve Final Quantity Sum- mary with Boulder Contracting, LLC. of Grundy Center, tows, for a net decrease of $142.80, In conjunction with the FY 2024 W. 11th Street Railroad Crossing Repair, Contract Na. 1107, and authoriz- ing the Mayor and City Clerk to execute said document. Resolution approving Completion of Proj- ect and Recommendation of Acceptance of Work for work performed by Boulder Contracting. LLC. of Grundy Center, lows, in the amount of $98,665.61, In conjunc- tion with the FY2024 W. 11th Street Rail- road Crossing Repair, Contract No. 1107, and receive and file a two-year mainte- nance bond, Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-752. Motion to approve Final Quantity Sum- mary with Boulder Contracting, LLC, of Grundy Center, Iowa, for a net derease of $4,957.37, in conjunction with the FY 2024 Rainbow Drive Railroad Crossing Repair, Contract No. 1108, and authoriz- ing the Mayor and City Clerk to execute said document. Resolution approving Completion of Prot- ect and Recommendation of Acceptance of Work for work performed by Boulder Contracting, LLC. of Grundy Center, Iowa, In the amount of $50,755.82, In conjunc- tion with the FY 2024 Rainbow Drive Rail- road Crossing Repair, Contract No. 1108, and receive and file a two-year mainte- nance bond, Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-753. Motion to approve Change Order No. 4 by Municipal Pipe Tool Co. LLC, of Hudson, tows, for a net decrease of $36,253.84, in conjunction with FY2023 C1P Pipelin- ing Phase IVA3, Contract No. 1063, and authorizing the Mayor to execute said document. Communication from the City Clerk's De- partment on the notice of the conclusion of employment of Douglas Anderson, Clerk II, effective December6, 2024: with recommendation of approval of payout of $5,089.70 for unused benefits Scott Cook, Board/Commission: ALO Waterloo Airport Board, Expiration Date: June 30. 2028 [New]. Andrew Van Fleet, Board/Commission: Telecommunications Board, Expiration Date:December 31, 2030, [Renewal]. Motion to receive and file Community De- velopment Board minutes of November 19 2024. Motion to approve Cigarette/Tobacco Permit Application for The Cedar Corner, 4335 Texas Street, Liquor Licenses a. Screaming Eagle Bar and Grill, 228 E. 4th Street, Class C AlcoboVOutdoor Service w/Sunday Sales (Renewal) Exp: 01 /13/2026. Bonds. PUBLIC HEARINGS Sale and conveyance of 408 Vermont Street to fowa Headland Habitat for Hu- manity for $1.00, including a Development Agreement. Chiles/Nichols to receive and file proof of publication of notice of public hearing. Voice vote -Ayes: Seven. Motion carried. This being the time and place o1 the public hearing, the Mayor called for written and oral comments. David Dryer, 3145 W. 4th Street, ques- tioned why Habitat for Humanity would re- ceive grants for asbestos abatement when they will eventually sell the property. Noel Anderson, Community Planning and Development Director, provided an overview of the sale and development agreement. Chiles/Nlchols to close the hearing and receive and file oral and written comments. Voice vote - Ayes: Seven. Motion carried. Chiles/Nichols Resolution authorizing the sale and con- veyance of 408 Vermont Street to Iowa Heartland Habitat for Humanity In the amount of $1.00, and authorizing the May- or and City Clerk to execute said docu- ments. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon ap- proval by Mayor assigned No. 2024-754. Chiles/Nichols Resolution approving a Development Agreement with Iowa Heartland Habitat for Humanity for rehabilitating one single-fam- ily home located at 408 Vermont Street, with a total of $5,000.00 Infill Housing Grant, and a grant of up to $16,885.00 to cover the costs of asbestos mitigation, and authors zing, the Mayor and City Clerk to ex- ecute salddocument. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-755. RESOLUTIONS Resolution approving a Professional Services Agreement with Eocene Envi- ronmental Group, o1 Coralvll1e, Iowa, In an amount not to exceed $20,260.00, to perform professional asbestos survey ser- vices 10 assist with the cleanup activities at the former Rath buildings as part of im- plementation of an lowa DNR Brownfield Redevelopment Program Community As- sistance Grant, and authorizing the Mayor to execute said document. Nichols/Creighton-Smith David Dryer, 3145 W. 4th Street, ques- tioned If we have hired an Inspector in the past. Noel Anderson, Community Planning and Development Director, provided an over- view of the agenda item. Roll Call vote -Ayes Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-756. Resolution approving a Subordination Agreement with 5 Bees LLa to complete Phase IV of 4 for several projects in the area of Blackhawk Street and 18th Street, In the Rath TIF District, and authorizing the Mayor and City Clerk to execute said documents. N Ich o lsiC rei g hta n-S mit h Roll Call vote -Ayes. Seven. Motion carried. Resolution adapted and upon approval by Mayor assigned No. 2024-757. Resolution approving a Real Estate Pur- chase Agreement with John R Wolfe and Margaret A Wolfe. for the purchase of 14 acres of land for $45,000 per acre, and rights to purchase in series 4 additional tracts of land, and authorizing the Mayor and Clty Clerk to sign and execute said documents. Nichols/Creighton-Smith David Dryer, 3145 W. 4th Street, com- mented that the city has enough land and If someone does not like the land the city has available, they should find a new com- munityto do business. Noel Anderson, Community Planning and Development Director, provided an over- view of the project. Mr. Feuss commented that though we have a lot of lard, we need to have the right type of land In order to attract the kind of business we want and not lose them to other titles. Noel Anderson shared that this Is a state -certified site at one hundred and eighty-three acres. The state of Java Just created new MEGA legislation for large sites, trying to bring large protects to the state. Mayor Hart questioned how often we get calls about the site. Noel Anderson explained that larger proj- ects will contact the State of lowa tor large project sites. The city will receive six to eight calls for these sites each year. The site is state certified, which will move it through the approval process taster. Council members discussed the purchase agreement with Mr. Anderson and Jamie Knutson, City Engineer. Roll Call vote -Ayes. Six. Nays: One (Bo- esen). Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-758. Resolution approving a Professional Ser- vices Contract with Nutrl-Jett Systems inc„ of Hudson, fowa, in the amount of $79,847.09, for sludge storage tank clean- ing and final land application of biosolids, for the bottom four -feet of tank solids plus 89,448.26 per toot for solids above the bottom lour -foot, in an amount not to exceed $98,739.61, and authorizing the Mayor to execute said document. FeusrlChlles Mr. Boesen questioned if additional pre- ventative maintenance can be provided on these tanks Randy Bennett, Public Works Division Manager, provided an overview of the item. Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-759, Resolution approving a Finance Agree- ment with Waterloo Water Works to pay for Division It - Water Main, In conjunction with FY 2025 W.A.R.R 4th Addition, Con- tract 1114, and authorizing the Mayor and City Clerk to execute said document. Feuss'Chlles Roll Call vote -Ayres: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-780, Resolution approving an amendment to the City of Waterloo Employee Handbook adding a Library management vacation schedule. Feuss/Chlles Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-761 Resolution directing the advertisement for sale of $3,560,000.00' (Subject to adjustment per terms of offering) General Obligation Urban Renewal Sons, Series 2025A, and approving electronic bidding procedures and distribution of preliminary official statement. Nichois+Wllder David Dryer, 3145 W. 4th Street, ques- tioned why we continue to borrow money. Noel Anderson, Community Planning and Development Director, provided an over- view of the item. Roll Cell vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2024-762, Resolution directing the advertisement for sale of $28.590,000.00" (Subject to adjustment per terms of offering) Tax- able General Obligation Urban Renewal Bonds, Series 20250, and approving elec- tronic bidding procedures and distribution 12.16.2024 Council Regular Session Minutes - Page 2 of 3 of preliminary official statement. NlcholsiWllder Roll Call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2024-763. ADJOURNMENT Feuss'Chiles that the council adjourn at 8113 p. In. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk C L-IA-601509 12.16.2024 Council Regular Session Minutes - Page 3 of 3