HomeMy WebLinkAbout03.20.2024.telecommunications minutes TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
City Council Chambers
March 20, 2024
4:00 p.m.
1. Members present: Van Fleet, Batemon, Kurtenbach and Young. Ms. Wienands was
absent.
2. Moved by Kurtenbach seconded by Young that the agenda as proposed, be approved.
Voice vote-Ayes: Four. Motion carried.
3. Moved by Kurtenbach seconded by Batemon that the minutes of February 21, 2024,
regular session, as presented, be approved. Voice vote-Ayes: Four. Motion carried.
4. Moved by Young seconded by Van Fleet to receive and file a notice of conclusion of
employment of Julie Eastman and a severance payment of $7,958.23.
Eric Lage, General Manager, explained that Julie Eastman resigned at the beginning
of the month and that this severance pay is for her unused time off.
Mr. Van Fleet commented that Chris Wendland might be helpful in the review and
modification of future employment agreements to adjust calculations to one that is
fair to both the company and the employee.
Mr. Kurtenbach would like to see language that waives the severance payment if an
employee leaves within the first 12 months of employment.
The board discussed options for modification to employment agreements.
Moved by Kurtenbach seconded by Young to table the item until the April meeting.
Voice vote-Ayes: Four. Motion carried.
5. Moved by Kurtenbach seconded by Batemon to approve an agreement with 3-GIS
LLC for Fiber Optic Network Asset Management software, in the amount of
$111,850 over 3 years, in conjunction with the FY2024 Fiber Optic Network Asset
Management RFP, Contract No. 1098, and authorizing the General Manager to
execute said document.
Eric Lage, General Manager, and Chris Youngblut, Information Services Director for
the City of Waterloo, provided an overview of the software and answered questions
from the board members.
Moved by Van Fleet seconded by Young to amend the motion to read, "Motion
approving to award an RFP with 3-GIS LLC for Fiber Optic Network Asset
Management software, in conjunction with the FY2024 Fiber Optic Network Asset
Management RFP, Contract No. 1098. Voice vote-Ayes: Four. Motion carried.
6. Moved by Young seconded by Kurtenbach to approve a Request for Proposal to
Lease an Office Facility.
The board members discussed the RFP and the potential of buying versus leasing.
Voice vote-Ayes: Three. Abstain: One (Van Fleet due to having office space
available to lease). Motion carried.
7. Update from Speer Financial, General Manager and consultants.
Eric Lage, General Manager, provided an update on the current groundwork and the
but at Fire Station 6. He commented that they are working on the Camvio
implementation, which is the billing and operations support software, explaining that
it is a very complex project with a lot of moving parts. He shared Camvio plans on
being here tentatively the week of April 29th as we bring on our next group of text
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customers on our production network and iron out any kinks before bringing in an
additional fifteen customers.
Council Liaison Rob Nichols questioned the proposed date for getting new
customers on line, not just on the production network.
Eric commented that it is difficult to say at this point, but it would likely be sometime
in June or July. He noted that it would be data only, as they are still waiting for the
application for NCTC to be approved before figuring out channel line-up,
agreements, etc.
Mr. Kurtenbach questioned if multi-line phone services might be ready by the
June/July timeframe.
Eric explained that phones will be in the testing phase as well, but it shouldn't be
long thereafter.
Maggie Burger, Speer Financial, shared that the City of Waterloo is holding their
annual capital improvement bond issue on April 17, 2024. Included in that bond
issue will be a short term 3-year note for twenty million dollars of general obligation
capital loan note that the voters approved for this project. She provided an overview
of how these funds could be used and how they would be dispersed.
Michael Regan, Entrust, shared that ITG is maintaining good progress with
construction, locates are keeping up with drilling crew activities and the equipment
installation at the shelter is anticipated to be complete in early April.
8. Adjourn.
With no further business before the board, it was moved by Kurtenbach seconded by
Young that the meeting be adjourned at 4:35 p.m. Voice vote-Ayes: Four. Motion
carried.
Keffey Fefchfe
Kelley Felchle
Board Secretary