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HomeMy WebLinkAbout11.20.2024.telecommunications minutes TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES Council Chambers November 20, 2024 4:00 p.m. 1. Members present: Mr. Van Fleet, Mr. Kurtenbach and Mr. Young. Ms. Wienands joined the meeting at 4:12 p.m. Absent: Mr. Batemon. 2. Moved by Kurtenbach seconded by Young that the agenda, be approved. Voice vote- Ayes: Three. Motion carried. 3. Public hearing on the FY2025 Prefabricated Shelter at 1700 Idaho Street, Contract No. 1112. 3.1.Moved by Kurtenbach seconded by Young to open the hearing and receive and file proof of publication of notice of public hearing. Voice vote-Ayes: Three. Motion carried. 3.2.Moved by Kurtenbach seconded by Young to close the public hearing. Voice vote-Ayes: Three. Motion carried. 3.3.Moved by Kurtenbach seconded by Young to adopt a resolution confirming approval of plans, specifications, form of contract, etc., and authorizing to proceed. Roll Call vote-Ayes: Four. Motion carried. Eric Lage, General Manager, explained that only one bid was received. This bid includes the shelter, the DC power system and the generator. It does not include the civil work. The bid came in at a little over $308,000.00. Cell Site Solutions who were awarded the bid on the first shelter, is a subcontractor under HM Cragg. Mr. Van Fleet questioned the cost of the civil work. Eric Lage commented the that civil work is estimated at approximately $55,000.00, which is like the first shelter. Mr. Van Fleet questioned if the pricing had been negotiated. Eric Lage commented that he spoke with HM Cragg about the pricing, but they felt because they competitively bid through the RFP process there wasn't much room for negotiation. The board members discussed project costs and timelines with Eric Lage. 3.4.Moved by Kurtenbach seconded by Wienands to adopt a resolution approving award of bid to HM Cragg, of Edina, Minnesota, in the amount of $308,879.69, approving the contract, bonds, and certificate of insurance, in conjunction with Page 2 the FY2025 Prefabricated Shelter at 1700 Idaho Street, Contract No. 1112. Roll Call vote-Ayes: Four. Motion carried. Resolution No. 2024-21 . Mr. Van Fleet commented that if it is possible, he would like to see a cost not to exceed as contingency on that approval. The board members discussed the issue with Eric Lage and Kelley Felchle. Kelley Felchle, Board Secretary, commented that they would look into the possibility, and if it is not something that can be added after the fact, that wording could be added to the next RFP. 4. Moved by Kurtenbach seconded by Young to adopt a resolution authorizing official banking signatures. Roll Call vote-Ayes: Four. Motion carried. Resolution No. 2024- 22. Kelley Felchle, Board Secretary, explained that because Doug Anderson was added to staff, he needed be added to the official banking signatures list. Mr. Kurtenbach questioned if there was a financial policy in place that would include the list of official signatures. Kelley Felchle explained that the resolution will list where our bank accounts are located with what financial institutions and who the individuals are that are authorized on the account. 5. Update from the General Manager of Telecommunications and consultants. Eric Lage, General Manager, commented on the opportunity he had today to speak with the public and give presentations to the Coalition and the Spokesman's Club. Mr. Young commented that Eric, Erin and Ross did a fantastic job. There was a lot of interest and questions. Kelley Felchle, Board Secretary, shared that at Monday night's council meeting, Waterloo Fiber got a shout out from two city council members, Mr. Boesen and Mr. Chiles who have both recently been connected and they each had great things to say about Waterloo Fiber and their experiences so far. She commented that they met with PDCM on Monday and Tuesday for an HR update, and said that they are also helping with drafting a starting point for evaluations for all of the staff. Michael Reagan, ENTrust, commented that they have turned over task orders one and two for activations and expect to turn over task three by Thanksgiving. He shared that additional task orders in Phase 11 have been released and are continuing Page 3 underground conduit installation. Now with the bid package for the shelter on Idaho Street we will begin working on the civil work specifications. Kelley Felchle commented that the budget hearing will be held on November 25, 2024, at 4:00 p.m. We will need to be sure we have at least three board members present. 6. Adjourn. With no further business before the board, it was moved by Van Fleet seconded by Young that the meeting be adjourned at 4:22 p.m. Voice vote-Ayes: Four. Motion carried. Xe(fey Fefchle Kelley Felchle Board Secretary