HomeMy WebLinkAbout01.03.2024.telecommunications minutes TELECOMMUNICATIONS UTILITY
BOARD OF TRUSTEES
Harold E. Getty Council Chambers
January 3, 2024
4:00 p.m.
1. Members present: Kurtenbach, Young, and Batemon and Wienands. Absent: Van Fleet.
2. Moved by Batemon seconded by Young that the Agenda as proposed, be approved. Voice
vote-Ayes: Four. Motion carried.
3. Moved by Batemon seconded by Young that the minutes of December 20,2023 regular session
as presented be approved. Voice vote- Ayes: Four. Motion carried.
4. Moved by Batemon seconded by Young to approve Change Order No. CR-2023-0007 for a
net increase of$64,629.49, Change Order No. CR-2023-0008 for a net increase of
$38,393.08, and Change Order No. CR-2023-0009 for$0.00, with ITG Communications, in
conjunction with the Construction of a Backbone and Fiber-To-The-Premise Project,
Contract No. 1088. Voice vote-Ayes: Four. Motion carried.
Eric Lage, General Manager, provided an overview of the change orders.
Mr. Kurtenbach questioned if the first change order was for homes being developed.
Eric Lage explained that this is not, but he does anticipate future change orders for new
developments.
Ms. Wienands provided an overview of the development on Kimberly Lane.
5. Moved by Batemon seconded by Young to approve payment to the City of Waterloo for the
purchase of a 2024 Chevy Equinox in the amount of$27,380 from Karl Chevrolet, and two
2024 Ram 2500 in the amount of$46,815 each from Karl of Marshalltown, and accepting
title of said vehicles from the City of Waterloo. Voice vote- Ayes: Four. Motion carried.
Eric Lage provided an overview of the purchases and explained which staff members will be
utilizing the vehicles.
6. Moved by Batemon seconded by Young to approving purchase of a GPS locator from
Subsurface Solutions in the amount of$13,684.00. Voice vote- Ayes: Four. Motion carried.
Eric Lage provided an overview of the purchase.
7. General comments from staff, consultants, and board members.
Eric Lage shared that the four test customers are up and running and they have not had many
issues to date. He shared that staff are continuing to work on the employee handbook and
five employees started on January 2. The pre-fab shelter floor has been poured and the
shelter is arriving in the coming weeks. DC Power System will come through EPlus as a
change order.
Warren Lyon, Magellan Advisors, shared that the next location for a shelter will be on
Linden by Public Works. They will begin procurement on a shelter after work order#3 is
complete.
Michael Regan, Entrust, provided an update on construction. Twenty-nine miles of conduit
has been laid and nine miles of fiber are in the ground. He further provided an update on
pending RFP's. He clarified that Phase 1 of the project will be completed by the end of the
year.
Kelley Felchle, Board Secretary, shared that it is anticipated that the employee handbook will
be wrapped up on Friday and they are working on developing a hiring process that can be
included in the handbook as well.
Mr. Kurtenbach questioned if there is still one position open.
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Eric Lage confirmed that they plan to interview next week for the Products and Services
Manager. He also explained that he would like the board to have input on developing a
mission statement and core values.
Mr. Kurtenbach questioned if there is a plan for advertising planned for this spring.
Eric Lage provided an overview of the current advertising efforts and shared that there will
be a proposal for advertising coming soon.
8. Adjourn.
With no further business before the board, it was moved by Young seconded by Batemon that
the meeting be adjourned at 4:23 p.m. Voice vote-Ayes: Four. Motion carried.
Xeffey EefchCe SIGNED
Kelley Felchle
Board Secretary