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Home My WebLink About01.08.2025 Telecom Board Agenda BOARD MEMBERS Andrew Van Fleet Board Chair Theodore Batemon Ritch Kurtenbach Mike Young Amy Wienands City Council Liaison: Rob Nichols January 8, 2025 City Council Chambers 4:00 p.m. 1. Roll call. 2. Approval of the agenda, as presented. 3. Approval of minutes of December 18, 2024, regular session, as presented. 4. Resolution approving claims for October, November, and December 2024. 5. Resolution approving 2025 wage increases for hourly employees. 6. Resolution approving hiring Tobin Orcutt to the position of Systems Administrator, at a rate of $60,000 per year, effective January 9, 2025. 7. Motion approving Addendum No. 2 to the EN Communications Contract for City of Waterloo, IA Project Management, Construction Management, Construction Inspection and Engineering Support Services, in the amount of $8,420, and authorizing the General Manager of Telecommunications to execute said document. 8. Motion approving change order No. 2024-0017, for an increase of $108,666.98, in conjunction with the FY2023 Construction of a Fiber-to-the-Premise Feeder/Distribution and Backbone Network Project, Contract No. 1088. 9. Update from general manager and consultants. 10. Closed session pursuant to Iowa Code Section 388.9(1) to discuss marketing and pricing strategies or proprietary information if its competitive position would be harmed by public disclosure not required of potential or actual competitors, and if no public purpose would be served by such disclosure. 11. Adjourn. Kelley Felchle Board Secretary WATERLOO Telecommunications Utility Board of Trustees TELECOMMUNICATIONS UTILITY BOARD OF TRUSTEES City Council Chambers December 18, 2024 4:00 p.m. 1. Members present: Mr. Kurtenbach, Mr. Young and Mr. Batemon. Mr. Van Fleet and Ms. Wienands were absent. 2. Moved by Young seconded by Batemon, that the agenda, as presented, be approved. Voice vote-Ayes: Three. Motion carried. 3. Moved by Batemon seconded by Young that the minutes of November 25, 2024, special session, as presented be approved. Voice vote-Ayes: Three. Motion carried. 4. Moved by Young seconded by Batemon, to approve the purchase of one 2024 Chevy Colorado, in the amount of $36,421.35 from the City of Waterloo. Voice vote-Ayes: Three. Motion carried. Eric Lage, General Manager, explained that this truck is for the new locator. This vehicle was purchased by the City of Waterloo through a state bid, and we are reimbursing the City. 5. Moved by Young seconded by Batemon, to approve the purchase of a splice trailer, in the amount of $35,825.20 from inTech of Nappanee, IN. Voice vote-Ayes: Three. Motion carried. Eric Lage, General Manager, provided an overview of the proposed purchase. 6. Moved by Young seconded by Batemon, to approve the purchase of vehicle tracking equipment and software, in the amount of $5,064.23, from Samara, Inc. of San Francisco, CA. Voice vote-Ayes: Three. Motion carried. Eric Lage, General Manager, shared the benefits of the equipment and software. Kelley Felchle, Board Secretary, commented that having the tracking capabilities on city vehicles has proven to be very valuable. 7. Moved by Young seconded by Batemon, to approve a Dark Fiber Service Order with Unite Private Networks, LLC, in the amount of $3,400 per month, to service Waterloo Fiber facilities at 402 E. 4th Street. Voice vote-Ayes: Three. Motion carried. Eric Lage, General Manager, explained that this will connect our new office space to our network at Fire Station 6. 8. Update from general manager and consultants. Eric Lage, General Manager, shared that staff visited the new location and discussed layout, logistics, etc. Erin is working on marketing proposals, construction and Page 2 installations are moving forward, and we will be conducting employee evaluations soon. Kelley Felchle, Board Secretary, shared that they have met with PDCM on developing employee evaluation forms and said that Andy Van Fleet should be reaching out to board members soon for comments and feedback on Eric’s upcoming performance evaluation. They are also working on disciplinary action forms, changes to the Employee Handbook and an employee satisfaction survey . Mike Reagan, ENTRUST Solutions, provided a construction update and discussed task order schedules with the board members. Kelley Felchle commented on a proposed date change to the January 2025 meeting, which would also include a closed session. The board members agreed that January 8th would work best for their schedules. 9. Adjourn. With no further business before the board, it was moved by Young seconded by Batemon that the meeting be adjourned at 4:18 p.m. Voice vote-Ayes: Three. Motion carried. Kelley Felchle Board Secretary Report Title Claims Report Period 10/01/2024 To 11/30/2024 Vendor Name References Amount Date CONSORTIA CONSULTING $ 2,100.00 10/03/2024 CITY OF WATERLOO OFFICE RENT $ 1,150.00 10/03/2024 CITY OF WATERLOO FUEL 531.34$ 10/03/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER $ 150.00 10/03/2024 ADVANTAGE ADMINISTRATORS FLEX SPENDING 944.63$ 10/03/2024 UNITYPOINT HEALTH HUMAN RESOURCES $ 160.47 10/10/2024 CURTIS WAYNE DEAN BROADBAND CONSULTING $ 371.25 10/10/2024 ONESOURCETHEBACKGROUNDCHECKCOMHUMAN RESOURCES $ 52.80 10/10/2024 MUTUAL OF OMAHA LIFE INSURANCE 293.91$ 10/10/2024 IFC STUDIOS WEBSITE $ 75.00 10/10/2024 FUSE TECHNIC, LLC CONSULTING $ 5,250.00 10/10/2024 CLARK, BUTLER, WALSH & HAMANN LEGAL $ 867.00 10/10/2024 CEDAR FALLS UTILITIES BANDWIDTH $ 3,710.00 10/10/2024 CAMV.IO OSS/BSS $ 1,500.00 10/10/2024 CALIX NOC: SOLUTION & SUPPORT 4,698.00$ 10/10/2024 AVESIS THIRD PARTY ADMIN, LLC BENEFIT: VISION 95.60$ 10/10/2024 AHLERS & COONEY, P.C.LEGAL $ 3,784.88 10/10/2024 ELAN FINANCIAL SEPTEMBER VISA BILL 8,721.41$ 10/16/2024 VGM GROUP, INC EVENT 2024 $ 362.97 10/17/2024 PDCM ADMIN OUTSOURCING $ 5,524.00 10/17/2024 KIELKOPF ADVISORY SERVICES LLC CONSULTING $ 1,316.25 10/17/2024 THE COURIER REQUIRED PUBLICATION $ 162.19 10/17/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER 300.00$ 10/17/2024 AMPERAGE, LLC.ADVERTISING $ 1,069.78 10/17/2024 AMPERAGE, LLC.EVENT VIDEO $ 3,750.00 10/17/2024 ADVANTAGE ADMINISTRATORS FS ADMIN FEES $ 18.00 10/17/2024 PRINT INNOVATIONS ADVERTISING $ 240.75 10/24/2024 MIDAMERICAN ENERGY COMPANY NOC $ 446.99 10/24/2024 LAMAR COMPANIES ADVERTISING $ 3,200.00 10/24/2024 UNDERGROUND LOCATION COMPANY LOCATE UTILITIES $ 775.80 10/24/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER $ 84.00 10/24/2024 AMERICAN REGISTRY FOR INTERNET IP ADDESS $ 500.00 10/24/2024 AMPERAGE, LLC.GOOGLE ADVERTISING $ 1,000.00 10/24/2024 WELLMARK BENEFIT-HEALTH 6,998.75$ 10/29/2024 CITY OF WATERLOO REIMBURSEMENT $ 449.66 10/31/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER $ 66.00 10/31/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER $ 30.00 10/31/2024 AVESIS THIRD PARTY ADMIN, LLC BENEFIT: VISION 108.16$ 10/31/2024 AMPERAGE, LLC.AWARDS VIDEO $ 4,000.00 10/31/2024 ADVANTAGE ADMINISTRATORS FLEX SPENDING 1,553.55$ 10/31/2024 WATERLOO BLACKHAWKS HOCKEY LLC SPONSORSHIPS $ 2,500.00 11/07/2024 VGM GROUP, INC EVENT 2024 $ 165.46 11/07/2024 ONESOURCETHEBACKGROUNDCHECKCOMHUMAN RESOURCES $ 105.60 11/07/2024 MUTUAL OF OMAHA LIFE INSURANCE 321.98$ 11/07/2024 ROASTED VINE, LLC EVENT 2024 $ 921.54 11/07/2024 KIELKOPF ADVISORY SERVICES LLC CONSULTING $ 3,138.18 11/07/2024 IFC STUDIOS WEBSITE $ 600.00 11/07/2024 GIS WORKSHOP, LLC FINANCIAL SYSTEMS $ 9,240.00 11/07/2024 DICKEY'S PRINTING STAFF APPAREL $ 149.00 11/07/2024 DELTA DENTAL OF IOWA BENEFIT-DENTAL 394.50$ 11/07/2024 COS SYSTEMS INC.OSS/BSS 2,200.00$ 11/07/2024 THE COURIER TELECOM BOARD MINUTES 387.93$ 11/07/2024 CEDAR FALLS UTILITIES BANDWITH $ 3,710.00 11/07/2024 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMER 192.00$ 11/07/2024 AHLERS & COONEY, P.C.LEGAL $ 2,216.00 11/07/2024 ELAN FINANCIAL OCTOBER VISA BILL 9,136.02$ 11/13/2024 WELLMARK BENEFIT-HEALTH 8,563.93$ 11/13/2024 PRINT INNOVATIONS ADVERTISING $ 176.55 11/14/2024 FUSE TECHNIC, LLC CONSULTING $ 5,250.00 11/14/2024 CLARK, BUTLER, WALSH & HAMANN LEGAL $ 1,660.00 11/14/2024 AMPERAGE, LLC.AWARENESS VIDEO $ 1,069.78 11/14/2024 ADVANTAGE ADMINISTRATORS FLEX SPENDING 1,165.53$ 11/14/2024 IPERS-SEPT LATE FEE $ 22.00 11/18/2024 IPERS-SEPT/OCT EMPLOYERS CONTRIBUTION 8,404.10$ 11/18/2024 IPERS-SEPT/OCT EMPLOYEE CONTRIBUTION $ 3,173.93 11/18/2024 MUTUAL OF OMAHA LIFE INSURANCE 134.30$ 11/26/2024 MIDAMERICAN ENERGY COMPANY NOC $ 433.37 11/26/2024 UNDERGROUND LOCATION COMPANY LOCATES-OCTOBER 2024 $ 1,062.90 11/26/2024 GROW CEDAR VALLEY 2024 STRICTLY BUSINESS $ 3,000.00 11/26/2024 THE COURIER REQUIRED PUBLICATION $ 37.73 11/26/2024 CITY OF WATERLOO FUEL 121.50$ 11/26/2024 CITY OF WATERLOO OFFICE RENT $ 1,000.00 11/26/2024 CALIX SERVICE CLOUD 4,728.72$ 11/26/2024 AHLERS & COONEY, P.C.LEGAL $ 839.00 11/26/2024 ADVANTAGE ADMINISTRATORS FLEX SPENDING 326.80$ 11/26/2024 Total 60,322.66$ Report Title Calendar : 12-2024 Check #Vendor Name Reference Amount EFT IPERS EMPLOYEE CONTRIBUTIONS 5,179.49$ EFT IPERS EMPLOYER CONTRIBUTIONS 7,773.34$ EFT ELAN FINANCIAL SERVICES DECEMBER CREDIT CARD 14,454.14$ EFT LINCOLN SAVINGS BANK CHECKS AND DEPOSIT SLIPS 403.73$ EFT WELLMARK DECEMBER HEALTH INS PREMIUMS 13,157.86$ 1197 ONESOURCETHEBACKGROUNDCHECKCOM HUMAN RESOURCES $ 52.80 1198 KIELKOPF ADVISORY SERVICES LLC CONSULTING $ 641.25 1199 FUSE TECHNIC, LLC CONSULTING $ 4,550.00 1200 DICKEY'S PRINTING STAFF APPAREL $ 96.00 1201 COMMUNITY BANK & TRUST NOTE INTEREST 6%$ 59,591.67 1202 THE COURIER LEGAL 430.29$ 1203 CAMV.IO OSS/BSS $ 1,500.00 1204 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMERS 270.00$ 1205 AVESIS THIRD PARTY ADMIN, LLC BENEFIT:VISION 108.16$ 1206 ADVANTAGE ADMINISTRATORS FLEX SPENDING $ 135.65 1207 CURTIS WAYNE DEAN BROADBAND CONSULTING $ 1,113.75 1208 PIPER SANDLER CO SERVICES $ 36,000.00 1209 DELTA DENTAL OF IOWA BENEFIT:DENTAL 462.98$ 1210 CONSORTIA CONSULTING 9/1-8/31/25 $ 2,100.00 1211 CLARK, BUTLER, WALSH & HAMANN LEGAL $ 314.00 1212 CEDAR VALLEY MED SPECIALISTS ERIC SCHMUCKER $ 163.00 1213 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMERS $ 186.00 1214 ADVANTAGE ADMINISTRATORS FS ADMIN FEES 883.26$ 1215 VENDIGARD FIRE EQUIPMENT, INC NOC:FIRE SUPP MAINT $ 406.60 1216 TWIN TREES, LLC JANUARY 2025 RENT $ 13,705.28 1217 SPEER FINANCIAL AMENDMENT-LOAN NOTES $ 8,200.00 1218 SOUTH FRONT NETWORKS, LLC UPN CONNECTION-DEC $ 2,600.00 1219 MIDAMERICAN ENERGY COMPANY NOC-HUT 1 UTILITIES $ 476.21 1220 LAMAR COMPANIES SAN MARNAN/LA PORTE RD $ 1,800.00 1221 UNDERGROUND LOCATION COMPANY LOCATES-NOVEMBER 2024 $ 618.30 1222 GROW CEDAR VALLEY 2025 MEMBERSHIP $ 2,750.00 1223 FED EX POSTAGE $ 39.01 1224 DICKEY'S PRINTING STAFF APPAREL $ 367.00 1225 LEE NEWSPAPER SUBSCRIPTIONS TELECOM BUDGET PUBLISHED $ 130.70 1226 CONSORTIA SEPT CONSULTING $ 2,100.00 1227 CEDAR FALLS UTILITIES BANDWIDTH-NOV $ 3,710.00 1228 CALIX NOC:TRAINING $ 11,235.00 1229 BAMBINOS SWEET & FLUFFY COOKIE CUSTOMERS $ 180.00 1230 ADVANTAGE ADMINISTRATORS FLEX SPENDING $ 117.25 Report Total 198,002.72$ EMPLOYEE WAGES DANNA MORROW 25.48$ MARKIEA THURMOND 25.48$ DOUGLAS ANDERSON 31.62$ ERIC SCHMUCKER 21.42$ TOBIN ORCUTT 26.52$ Page 1 of 1 ADDENDUM NO. 2 TO THE EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO IA – PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, CONSTRUCTION INSPECTION AND ENGINEERING SUPPORT SERVICES 2024 CITY OF WATERLOO, IOWA DATE: DECMBER 30, 2024 The following is a revision to the EN COMMUNICATIONS CONTRACT - CITY OF WATERLOO IA – PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, CONSTRUCTION INSPECTION AND ENGINEERING SUPPORT SERVICES 2024: o Due to long lead times with USACE permits for three (3) levee crossings in Task Orders 9, 13 and 14, the City requested to go overhead and attach to MidAmerican Energy poles. o This Addendum has been created to account for labor towards the Make Ready Engineering (MRE) services (make ready, pole loading analysis, pole applications, and pole data collection) for the MidAmerican Energy pole attachment applications.. o The following labor pricing is net new costs to the project: Make Ready Engineering Services Description Quantity Unit Price Amount Design Coordinator 20 $145.00 $2,900.00 Design Tech II 20 $130.00 $2,600.00 Construction Manager 8 $175.00 $1,400.00 Construction Inspector 8 $140.00 $1,120.00 Field Manager 2 $200.00 $400.00 TOTAL $8,420.00 Any revisions to any of the Contract Documents made by this Addendum shall be considered as the same revision to any and all related areas of the Contract Documents not specifically called out in this Addendum. ________________________________________ ________________________________________ Jamie Knutson Eric Lage City Engineer General Manager of Telecommunications City of Waterloo Waterloo Fiber ________________________________________ Mike Hawkins Vice President Operations EN Engineering, LLC No CR-2024-0017 Entrust Michael Regan PM Broadband Implementation City of Waterloo/Waterloo Fiber Will Be Subject To The Withholdings and Release Set Forth In The Contract Sections 6.2(f)(i) and (ii)Retainage Change Order Request Gene Allred Director of Construction Client/Owner 12/24/2024 $103,666.98Change Order Name: Construction Contractor Name (Attn) Magellan Project Manager: Client/Owner (Attn) Change Order Type Change Order Cost: Request Date: Requested By: Magellan Sign-Off Design/Engineering Change Request Overview Description of Change (include location) Reason for Change Labor & material pricing is net new costs to the project.Material Submittals/ Specifications Multi-dwelling homes (approx. 125 units) along Lois Ln between Hammond Ave and Schukei Rd need to be amended into the original engineering and designs. Waterloo Fiber submitted request to add to FTTP plan. The following Change Order has been created to account for labor & material for an updated design plan in a new LCP 139 in Task Order 3. Location Work Order # Labor Underground - Buried Labor 3,844 $ 11.95 $ 45,935.80 3,848 $ - $ - 14 $ 52.00 $ 728.00 1 $ 25.00 $ 25.00 7 $ 45.00 $ 315.00 4,493 $ 1.20 $ 5,391.60 21 $ 150.00 $ 3,150.00 5 $ 240.00 $ 1,200.00 1 $ 540.00 $ 540.00 1 $ 28.00 $ 28.00 1 $ 32.00 $ 32.00 1 $ 28.00 $ 28.00 1 $ 30.00 $ 30.00 1 $ 33.00 $ 33.00 1 $ 31.00 $ 31.00 1 $ 34.00 $ 34.00 Splicing Labor 28 $ 200.00 $ 5,600.00 24 $ 25.00 $ 600.00 173 $ 25.00 $ 4,325.00 149 $ 1.00 $ 149.00 24 $ 1.25 $ 30.00 Patch Panels & Cabinets Labor 1 $ 3,700.00 $ 3,700.00 *** $ 71,905.40 Materials Fiber Material 725 $ 0.49 $ 355.25 913 $ 0.57 $ 520.41 1,699 $ 0.90 $ 1,529.10 407 $ 1.32 $ 537.24 Underground Material 3,844 $ 0.38 $ 1,460.72 3,848 $ 0.11 $ 423.28 14 $ 16.24 $ 227.36 21 $ 339.52 $ 7,129.92 5 $ 699.76 $ 3,498.80 1 $ 2,270.43 $ 2,270.43 1 $ 16.33 $ 16.33 7 $ 46.05 $ 322.35 Closures Material 8 $ 282.02 $ 2,256.16 8 $ 17.31 $ 138.48 2 $ 40.73 $ 81.46 21 $ 65.23 $ 1,369.83 Patch Panels & Cabinets Material 1 $ 5,372.46 $ 5,372.46 2 $ 2,126.00 $ 4,252.00 *** $ 31,761.58 *** $ 103,666.98 Install Pad mounted FDH Splitter Cabinet + Site prep and Prefab Vault -- >[EA] Sawcut, Remove and Replace Concrete 10" Thick -->[SqrFt] Install New Splice Case & Prep Cable -->[EA] Splicing, Fusion, Single Fiber -->[EA] Testing, OTDR, Uni-Directional, Power Meter Testing -->[EA] Splicing Fusion, Single fiber Pigtail at panel -->[EA] Testing, OTDR, Bi-Directional, Power Meter Testing -->[EA] Sawcut, Remove and Replace Asphalt 8" Thick -->[SqrFt] Sawcut, Remove and Replace Asphalt 10" Thick -->[SqrFt] Install #12 AWG Insulated Tracer Wire -->[LF] Install Isolation Switch 2 pole or 5 pole -->[EA] Installation, Underground Fiber Cable - Including Slack (Micro fiber must be blown in) -->[LF] Installation, Small Vault, 13” x 24” (Composite) -->[EA] Install 5/8"x8' Copper Clad Ground Rod -->[EA] Install 3.5" Dia PVC Round Marker Posts with Orange Dome Top -->[EA] Installation, Extra Large Vault 33" x 60" -->[EA] Remove and Replace Brick Pavers -->[SqrFt] Description Itemized Breakdown of Work Quantity Unit Price Amount CR Labor Subtotal 12 CT Micro Fiber Cable -->[FT] Sawcut, Remove and Replace Concrete 8" Thick -->[SqrFt] Sawcut, Remove and Replace Asphalt 6" Thick -->[SqrFt] Sawcut, Remove and Replace Concrete 6" Thick -->[SqrFt] Directional Bore (1) 1", (0) 2", (0) 1.25" -->[LF] Installation, Vault 24" x 36" -->[EA] CR Materials Subtotal TOTAL CR COST 144F Pad mounted FDH Splitter Cabinet -->[EA] 1x64 Splitter -->[EA] Slack Basket for B-Gel Closure -->[EA] Commscope CSC100 Micro Closure -->[EA] Splice Tray for B-Gel Closure (SM12) -->[EA] 5/8"x8' Copper Clad Ground Rod -->[EA] 3.5" Dia PVC Round Marker Posts with Orange Dome Top, 8 ft. in length - ->[EA] NEPTCO #TS19-IS-2 (TS 2 POLE ISOLATION SWITCH, PLUS GROUND) -->[EA] Small Vault, 13” x 24” - Composite -->[EA] Extra Large Vault 33" x 60" (Split Lid) -->[EA] FOSC 450 B Closure -->[EA] 24 CT Micro Fiber Cable -->[FT] 48 CT Micro Fiber Cable -->[FT] 96 CT Micro Fiber Cable -->[FT] 1” HDPE Roll Conduit, Orange – SDR 11 -->[FT] #12 AWG Solid Thhn Insulated Tracer Wire -->[FT] Vault, 24" x 36" -->[EA] Print Name / Title: Signature: Date: Print Name / Title: Signature: Date: Print Name / Title: Signature: Date: **End** Client/Owner (Attn) Contractor Manager (not needed for design change requests) Charles Smith Regional Manager Approvals Magellan Sign-Off Gene Allred Director of Construction 12/27/2024 12/30/2024