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Home My WebLink AboutApproved Documents - 1.6.2025 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $58,236.00 THIS REQUEST $425.00 LEFT AFTER THIS REQUEST $61,339.00 DATE 12/10/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:12/10/2024 Lab Officer Hageman NAME OF CLASS/ MEETING: DESTINATION: Cedar Falls, Iowa LES: Overdose Death Investigations DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 12, 2025 May 13, 2025 May 12-13, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Lab Officer Hageman to this course. This course trains on developing and implementing the law enforcement response to overdoses. Total cost of this school will not exceed $425.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO $425.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 425.00 TOTAL: $ 425.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 1/6/2025 DEPARTMENT HEAD DATE 12/10/2024 w � DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $58,661.00 THIS REQUEST $297.00 LEFT AFTER THIS REQUEST $61,042.00 DATE 12/10/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:12/10/2024 Officer Kajtezovic NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa Advanced Vehicle Contraband Concealment DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: April 7, 2025 April 8, 2025 April 7-8, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officer Kajtezovic to this course. This course trains on locating hidden compartments during criminal investigations. Total cost of this school will not exceed $297.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100-1346 $150.00 LODGING TAXI x GRANT REIMBURSABLE $97.00 MEALS PARKING YES NO REGISTRATION AIRFARE x REQUIRED CERTIFICATION $50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 297.00 TOTAL: $ 297.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 1/6/2025 DEPARTMENT HEAD DATE 12/10/2024 DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $58,958.00 THIS REQUEST $1892.00 LEFT AFTER THIS REQUEST $59,150.00 DATE 12/10/2024 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE:12/11/2024 Sgt. Ludwig NAME OF CLASS/ MEETING: DESTINATION: Des Moines, Iowa FBILeeda: Supervisor Leadership Institute DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 5, 2025 May 9, 2025 May 5-9, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Sgt. Ludwig to this leadership course. This course covers topics such as supervisor credibility, discipline, liability, and leadership styles. Total cost of this school will not exceed $1892.00. The Waterloo Community School District will reimburse the Department $1000.00 for this training as Sgt. Ludwig is the SRO Supervisor. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100 1346 $700.00 LODGING TAXI X GRANT REIMBURSABLE $322.00 MEALS PARKING YES NO $795.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION $75.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1892.00 TOTAL: $ 1892.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1/6/2025 Lt. Greg Fangman DEPARTMENT HEAD DATE D161�, p� curl SIGINt ALLY 12/11/2024 �rwC :SIGNED 0 DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $60,850.00 THIS REQUEST $5202.00 LEFT AFTER THIS REQUEST $53,948.00 DATE 12/18/2024 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE:12/18/2024 Officers Kramer and Harrington NAME OF CLASS/ MEETING: DESTINATION: Joliet, Illinois Tactical Explosive Breacher Certification DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: June 8, 2025 June 14, 2025 June 9-14, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officers to this course. This course will offer instruction for the Officers to become successful operational breachers and instill knowledge and physical capabilities to deploy these skills in real world situations. The cost of this course will not exceed $5,202.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, IOWA ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100 1346 $950.00 LODGING TAXI x GRANT REIMBURSABLE $812.00 MEALS PARKING YES NO $3190.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $250.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 5202.00 TOTAL: $ 2601.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 1/6/2025 DEPARTMENT HEAD DATE 12/18/2024 LY4::LZ DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST FY 25 BUDGETED $7,000.00 CITY OF WATERLOO EXPENDED YTD 4,505.23 THIS REQUEST $1,595.00 LEFT AFTER THIS REQUEST $899.77 DATE 12/17/24 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: 12/17/2024 Brittany Rieger-CMOM Coordinator,Al Delagardelle-Sewer Maint Worker Kevin Kuenstiling-ICT,Al Fecht-ICT NAME OF CLASS/ MEETING: DESTINATION: Ankeny, IA Iowa Water Environment Association Maintenance DEPARTURE POINT Conference IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 01/07/25 01/08/2025 01/07/25-01/08/2025 PURPOSE OF TRAVEL/TRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200 1346 400.00 LODGING TAXI X GRANT REIMBURSABLE 135.00 MEALS PARKING YES NO 960.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,595.00 TOTAL: $ 398.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jesse Gaherty 1/6/2025 DEPARTMENT HEAD DATE 12/17/24 ' DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST FY 25 BUDGETED $7,000.00 CITY OF WATERLOO EXPENDED YTD 3,205.23 THIS REQUEST $1,300.00 LEFT AFTER THIS REQUEST $1,905.23 DATE 12/17/24 Original-Clerk/Finance Copy-Department NAME(S) AND POSITION(S): DATE: 12/17/2024 Jesse Gaherty-Collections Systems/Project Director Kyle Kayser-Sewer Maintenance Worker Jeremy Even-Operator NAME OF CLASS/ MEETING: DESTINATION: Ankeny, IA Iowa Water Environment Association Maintenance DEPARTURE POINT Conference IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 01/07/25 01/08/2025 01/07/25-01/08/2025 PURPOSE OF TRAVEL/TRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200 1346 400.00 LODGING TAXI X GRANT REIMBURSABLE 100.00 MEALS PARKING YES NO 700.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,300.00 TOTAL: $ 433.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Jesse Gaherty 1/6/2025 DEPARTMENT HEAD DATE 12/17/24 DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $66,052.00 THIS REQUEST $1760.00 LEFT AFTER THIS REQUEST $52,188.00 DATE 12/19/2024 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE:12/19/2024 Officers Jurgensen, V. Zubak, Schuster, M. Lippert, Christiansen NAME OF CLASS/ MEETING: DESTINATION: Johnston, Iowa Hostage Negotiators-Level 2 Training DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: February 3, 2025 February 7, 2025 February 3-7, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send the above listed Officers to this course. This training will further enhance their knowledge and skills as a Hostage Negotiator. The cost of this course will not exceed $1760.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100 1346 $0.00 LODGING TAXI x GRANT REIMBURSABLE $1 ,610.00 MEALS PARKING YES NO $0.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION $150.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1760.00 TOTAL: $ 352.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 1/6/2025 DEPARTMENT HEAD DATE 12/19/2024 Nacw- DATE K:AShared Goodies\Forms\Travel Request Form FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 25 BUDGETED $120,000 CITY OF WATERLOO EXPENDED YTD $67812.00 THIS REQUEST $1575.00 LEFT AFTER THIS REQUEST $50,613.00 DATE 12/19/2024 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE:12/19/2024 Officers Bovy, Girsch, Hoelscher, Nichols, Schaaf, Tindall, Wilson, McCelland, Rulapaugh NAME OF CLASS/ MEETING: DESTINATION: Waterloo Iowa Firearms Instructor Recertification DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: May 12, 2025 May 12, 2025 May 12, 2025 PURPOSE OF TRAVEL/TRAINING: Lt. Fangman is requesting to send Officers to this recertification course. This course will allow our firearms instructors to recertify through the Iowa Law Enforcement Academy. We are hosting this event to cut down on expenses. The cost of this course will not exceed $1,575.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: XX COST $ YES NO METHOD OF TRAVEL: XXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: BUDGET LINE ITEM: 010-11-1100 1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO $1575.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 1575.00 TOTAL: $ 175.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE Date Approved by Finance Committee: AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt. Greg Fangman 1/6/2025 DEPARTMENT HEAD DATE 12/19/2024 DATE K:AShared Goodies\Forms\Travel Request Form ii FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-37-4120 1346 TRAVEL REQUEST FY 25 BUDGETED $1,0_00.00 CITY OF WATERLOO EXPENDED YTb $845.00 THIS REQUEST$215.00 LEFT AFTER THIS REQUEST $155.00 BATE 12/3.0/24 Original-Clerk/Finance �Copy-Department NAME(S)AND POSITION(S): DATE: James(JB) Bolger, Assistant Park 12/26/2024 Superintendent, Golf Manager NAME OF CLASS 1 MEETING: DESTINATION: Des Moines IA 2025 Turlgrass Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 2/12/2025 2/12/2025 2/12/2025 i PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4120-1346 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO 215.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 215.00 TOTAL: $ 215.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATER DEPARTMENT HEAD R9 ZY)t 1/6/2025 DATE DATE K:1Shared Goodies\Forms\Travel Request Fonn January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-37-4120 1346 TRAVEL REQUEST FY 25 BUDGETED ...$1, 00.00 CITY OF WATERLOO EXPENDED YTD $90.00 ( THI5 REQUEST �2$rj,QQ LEFT AFTER THIS REQUEST $625.00 I DATE 12/30/24 Original-Clerk/Finance Co -Department NAME(S)AND POSITION(S): DATE: Bob Jorgensen, golf superintendent 12/26/2024 NAME OF CLASS 1 MEETING: DESTINATION: Des Moines IA 2025 Turfgrass Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S)OF MEETING: 2/11/2025 2/13/2025 2112-2/13/2025 E PURPOSE OF TRAVEL/TRAINING., To Keep up on new equipment and products. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4120-1346 LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO 285.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGEII=UEL MISCITOLLS YES NO TOTAL FOR ALL: $ 285.00 TOTAL: $ 285.00 PER PERSON BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT R " "("C',ol SIGNED wo DEP TME T HEAD _ 1/6/2025 DATE DATE K:IShared Goodies\Forms\Travel Request Form January 2010 I i'. FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-37-4120 1346 TRAVEL REQUEST FY 25 BUDGETED $1,000.00 CITY OF WATERLOO EXPENDED YTD $375.00 THIS REQUEST $255.00 LEFT AFTER THIS REQUEST $370.00 DATE 12/30/24 Original-Clerk/Finance Co -Department NAME(S)AND POSITION(S): DATE: Brad VanderWerff� Vc W—vi"-vC.kq&- I� 12/26/2024 NAME OF CLASS 1 MEETING: DESTINATION: Des Moines IA 2025 Turfgrass Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 2/12/2025 2/13/2025 2/12-2/13/2025 PURPOSE OF TRAVELITRAINING: To keep up on new equipment and products. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST$ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-4120-1346 I LODGING TAXI X GRANT REIMBURSABLE MEALS PARKING YES NO 255.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION MILEAGEIFUEL MISCITOLLS YES NO TOTAL FOR ALL: $ 255.00 TOTAL: $ 255.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATER , ]a Tt4� DEPARTMENT HEAD 1/6/2025 DATE DATE K:1Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date 1/6/2025 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 35,855.00 plus est. shipping costs of $ to pay for or purchase structural repairs to ceiling in Hangar No. 3. Remaining funds in 29PRO.V123 will be used, with remaining paid out of operating budget. This purchase or expenditure is being made because: portions of the roof have failed. A temporary fix was completed last year but another section of the roof failed recently, necessitating this emergency repair. Vendor selected for this purchase: Modern Builders, Inc Q Bids or written quotes were taken on this purchase, as follows: Modern Builders $35,855.00 Peters Construction $64,429.00 Woodruff Construction $83,892.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑- Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 291-29-7760-2169 / 010-29-7700-1371 29PRO.V123 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 2,288,129 / 1,234,901 and the current available balance is $ 982,361.95/ 1,089,196.40 Respectfully submitted, Steven Kjergaard 12/12/2024 mci� 1/6/2025 SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rt,-, ew) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee Approval Date 01/06/2025 City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 86,090.00 plus est.shipping costs of $ to pay for or purchase Dump body, snow plow, and spreader wlelectronics for truck#192451. This purchase or expenditure is being made because: Snow control equipment package for 2024 F450 street truck#192451. Vendor selected for this purchase: Henderson Products (Manchester, [A) E] Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Sourcewell Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: General Fund El Road use Tax ❑ Sewer ❑ Sanitation Bonds 1:1 Federal/other grants F—] Other(specify) This expenditure is to be coded to the fallowing budget line-item: 324-19-7100 2117 (Fund -Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 402,812.30 and the current available balance is $ 402,812.30 Respectfully submitted, DIGITALLY Sheila Steffen 116124 SIGNED Idoe— (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rev,. .a) Date KAshared goodieslforms\Expenditure Pre-Authorization.xls(Mar 2010) HENDERSON CUSTOMER QUOTE / Page 1 Henderson PRODUCTS , INC. Quote # 184794 916S 10TH ST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX: 563-927-7001 To : CITY OF WATERLOO - IA Quoted By : Terry Solomon Attn : RICH / MATT Phone : 563 - 927 - 2828 Quote Date : 10 / 29 / 2024 Cell : 563 - 608 - 5995 Valid Until : 1 / 27 / 2025 Fax : 563 - 927 - 2521 Sourcewell Contract # 080818 - HPI Email : tsolomonohendersonproducts . com Sourcewell # : 2491 Quoted : CITY OF WATERLOO 11 ' MARK THREE - 13 FOLD DOWN SIDES , 10 ' FSM , 10 ' WESTERN PRO PLUS HD PLOW , CENTRAL HYDRAULICS Henderson Products is pleased to present the following quote . Please contact us if you have any questions . Mark III utility sized single axle dump body Body Length : 11 ' body length Side / Tailgate Height : 13 " side height / 19 " tailgate height 3 . 1/ 4 . 6 yd Hoist Type : Scissor hoist , NTEA class 40 ( Req ' s Min 3250 PSI ) Side Construction : Single Wall 10 ga Quick Release FOLD DOWN Sides Optional Sides / Ends Materials : 201SS sides and ends Optional Floor Materials : 3 / 16 " AR400 floor ILO std grade 50 Tailgate Style : Quick Release handle in Center of Tailgate Headsheet Type : Inward tapered headsheet with integral 53 " cabahield Integral Cabshield Notice : 111DEALER TO VERIFY CHASSIS CAB CLEARANCE PRIOR TO ORDER111 Option 1 Description : LIGHT KIT SUPPLIED AT INSTALL Installation Workup Facility : IDC - IA Chassis Delivery To Henderson : Truck Dealer /Customer Delivers Completed Truck Delivery Method : Henderson Delivers ( 100 miles or less ) Non - Henderson Equipment : Yes ( SELECT OPTIONS BELOW ) Chassis Make : Ford Chassis Model Yr : 2024 / 5 Chassis Model : F - 450 Useable CA/ CT : 16 , 500 Chassis Options 1 : TRUCK MUST HAVE PTO FOR MOBILE APPLICATIONS Front Plow Type : Western/ Fisher Type Plow Western/ Fisher Plow Spec : WESTERN PLOW - DETAILS BELOW Dump Body Type : Mark Three Floor Length : 11 ' floor length Hoist Type : Benchpress Scissor Hoist W/ Subframe Cylinder Type : Single Acting Body Material ( sides / ends ) : Stainless Steel Type Body Material National Purchasing Fm Partners �� w_„ rrweuGovernment ■ Since 2005 S�A*� HENDERSON CUSTOMER QUOTE Page 2 Henderson PRODUCTS , 916S OT HINC. ST Quote # 184794 Rev # 53 MANCHESTER , IA 52057 PHONE: 563-927-7000 FAX : 563-927-7001 Cabshield Install : Supplied/ Installed @ Factory ( sales to order w/ unit ) Fuel Fill Neck Mod , Ford/ Dodge : Yes Body Spec Notes : Spreader Type : FSM FSM Drive Type : Dual Hydraulic Controls Type : Hydraulic Controls ( Select on hydraulics section ) HYD QD Mount Brackets : Stainless Steel QD Mount in front of dump body bolster Chassis Accessories : Yes ( SELECT RELATED OPTIONS BELOW) Mudflaps ( Rear ) : Swinging w/Logo Mudflap Type ( Rear ) : 36 " Swinging , SS (with LOGO ) Fenders : Front Quarter Fenders , Poly ( standard) Pintle Plate : Yes ( select from options below) Pintle Plate Configuration : 1 Ton , 5 / 8 " Plate , 2 . 5 " Recvr (w/ 3LTC) Pintle Plate D - Rings : Qty ( 2 ) 5 / 8 " D - rings Trailer Plug ( 1 ) : 7 Pin Trailer Plug , Truck end 7 - Way RV , new style (municipal ) Tool Box : Qty 2 Toolbox ( Select type below) Toolbox ( 1 ) Type : 18 "x18 " x24 " SS Tbox , Mild Brkts Tool Box Location 1 : Drivers side Toolbox ( 2 ) Type : 18 "x18 "x36 " SS Tbox , Mild Brkts Tool Box Location 2 : Passenger side Truck Wash : Complete Truck Wash/Clean/Vac 1 Warranty : Standard 1 Year Warranty Chassis Install Options 1 : WE MAY RUN OUT OF ROOM FOR TOOLBOX ON DS Electrical : Yes ( SELECT RELATED OPTIONS BELOW) Power Distribution Panel : Power Distribution Panel Worklight ( s ) QTY : ( QTY 1 ) Work Light ( Select type below) Worklight ( 1 ) Type : LED , Worklight , 4in Round (Optilux) Worklight ( 1 ) Gen Location : Rear Spinner Cab Beacon : LED Mini Ltbar , 201SS Stationary Mntng Brkct , Top Mint Rear Dump Bolster ( S / T /T ) : LED S / T/T /BU , MK3 , Grote harness light kit Back up alarm : Relocate chassis supplied b/u alarm (verify if incl w/ OEM ) Backbone & Wire Standoffs : 10 , Backbone ( For SA) Electrical Install Opt 1 : QTY : 1 # 160459 AND HTE286 . 201 ( 2ND RILPPA BEACON) Electrical Spec Notes : TWO BEACON LIGHTS ON CAB SHIELD ( ONE EACH END OF CAB SHIELD ) Hydraulics : 1 ton package Hydraulic System Type : Tranmission Mount ( need supplier quote ) System Spec / Quote : FORCE QUOTE# 2001016 - 3 Quick Coupler Upgrade : Standard Quick Couplers Hyd Options 1 : FORCE ONE HYDRAULIC PACKAGE INCLUDES : Hyd Options 2 : -VT12 TANK/VALVE ENCLOSURE ( PAINTED STEEL ) Hyd Options 3 : - IN CAB SINGLE JOYSTICK FOR HOIST/PLOW / 5100EX SPRDR CNTRL National Purchasing FS PartnersaGovernment L� ■ Since zoos HENDERSON CUSTOMER QUOTE Page 3 Henderson PRODUCTS , INC. Quote #184794 916 S 10TH ST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX: 563-927-7001 Hyd Options 4 : CHASSIS MUST HAVE PTO FOR MOBILE APPLICATIONS Hyd Options 5 : . . Hydraulics Notes : 5100EX SPREADER CONTROL CLOSED LOOP FOR SPREADER . Quantity of Non-Henderson Equip : Quantity 1 Equipment Type 1 : Other Equipment 1 quote number : WESTERN loft . PRO - PLUS HD PLOW PER QTE 3297 Equipment 1 epee : WESTERN 10 ' PRO PLUS HD PLOW STANDARD 1 / 2 " CUTTING EDGE EXTREME WEAR SHOE KIT RUBBER DEFLECTOR STANDARD PLOW LIGHT KIT HITCH FOR F450 TRUCK i i FSM salt / sand V-box spreader HOPPER & CONVEYOR : 201 Stainless Steel HOPPER LENGTH : 10 ' POWER : Single Hyd Auger with Speed Sensor SIDE HEIGHT : Standard 390 side height ( 3 . 7 CY capacity) SPINNER CHUTE : Stainless Manual Tip - up chute - Poly disc SCREENS : Standard duty with Interlock ( 1/ 40x1/ 4 " rnd) HOLD DOWN KITS : 4 - Nylon straps w/ rachets TAILGATE TRUNION LATCH : Yes , Stainless Steel EXTENDED FRNT GREASE TUBE : Yes , Installed Original package price : $ 85 , 836 . 00 Total package w/applicable 10 & Sourcewell discount : $ 76 , 584 . 00 Freight : $ 153 . 00 Single package total : $ 76 , 737 . 00 Package ( s ) : 3 Total : $ 230 , 211 . 00 j * * 10% Sourcewell discount applies to all equipment and installation only . Due to the volatility in material costs and chassis delays , pricing is subject to change at time of manufacturing and/or upfit . Signed : Date : Quote notes : National FM PurchasingARM Partners sou- 11Government L� ass' ■ Since 2005 tftimHENDERSON CUSTOMER QUOTE Page 4 Henderson PRODUCTS, INC. Quote #184794 916S10THST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX: 563-927-7001 * * 84 " CAB TO AXLE RECOMMENDED * * * * * THIS PACKAGE HAS CENTRAL HYDRAULICS AND IS CLOSED LOOP FOR THE SPREADER * * * ADDITIONAL OPTIONS TO CONSIDER ( PRICES ARE FOR EACH PACKAGE ) : - STAINLESS STEEL TANK/VALVE ENCLOSURE INSTEAD OF PAINTED STEEL = ADD $ 2 , 375 - RUBBER SIDE SPILL SHIELDS ON SIDES OF FSM SPREADER = ADD $ 1 , 465 STAINLESS STEEL SPREADER STAND = ADD $ 4 , 450 - ELECTRIC BRAKE CONTROLLER = ADD $ 369 - LED WESTERN PLOW LIGHTS INSTEAD OF STANDARD = ADD $ 1 , 063 - DEDUCT DRIVER SIDE TOOLBOX IF NO ROOM = DEDUCT $ ( - 522 ) - HENDERSON PWS - E ELECTRIC PRE- WET WITH FLOW METER , TWIN 100 GALLON TANKS , STAINLESS STEEL TANK BRACKETS ( SOME CONCERN WITH WEIGHT OF FILLED PRE - WET AND F450 ) = ADD $ 7 , 836 EACH PKG LEAD- TIME = WE ARE CURRENTLY BOOKING JUNE/ JULY 2025 FOR INSTALLATIONS . PAYMENT TERMS = 30 DAYS Henderson offers a deposit program with additional discounts . Please contact your Henderson sales representative for more details . All Terms and Conditions Apply . Terms of Sale Document available at : http : / /www . hendersonproducts . com/assets/Terms of_Sale . pdf National EM Purchasing Partners ARM ,urceweu :Government ■ Elnee 2005 Z.. . .m,..w...n.ae.,ew.e.>e... it Pre-Authorization Request Item Description , 1mP Wad(er wi4w e )xe4 /jnlc4!5 1 Intended Use (replacement for X, new unit for X purpose, etc.) : Sour / State Bid / HGAC / Demo Unit Quotes: /��('�J CO1 . $ l � 6 Vendor: 2. $ Vendor: 3. $ Vendor: Account (GL code) : 3��. � � City Clerk Use Only Finance Committee Approval Date 01/06/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,324.20 plus est. shipping costs of $ to pay for or purchase Fire pump certification testing for Fire Department's fire trucks. This purchase or expenditure is being made because: Annual safety testing. Vendor selected for this purchase: Apparatus Testing Service (Martelle, IA) ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405 1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,200.00 and the current available balance is $ 3,400.00 Respectfully submitted, Sheila Steffen 116425 (Signature Dept. Head or Designee) Date KAshared goodieslforms\Expenditure Pre -Authorization -As (Mar 2010) Nao,:,( 1/6/2025 (Signature Finance Dept. Revj..w) Date Apparatus Testing Service, LLC Invoice P.O. Box 32 Martelle, IA 52305 US 319-480-3427 APPARATUS TIST IG SIRVICI ttapken@netins.net � ayP Its�l+ 319m480m3427 BILL TO Waterloo Fire Rescue Central Garage 625 Glenwood St. Waterloo, IA 50703 INVOICE 0 DATE TOTAL DUE ENCLOSED 652 12/04/2024 $3,324.20 DATE DESCRIPTION QTY RATE AMOUNT Testing 1 Annual Fire Pump Certification 8 350 .00 23800 .00 Testing Testing 3 Annual Fire Pump Certification 1 375 .00 375 .00 Testing 2000 GPM Or Greater Test Site Test Site Set-Up Fee 1 100 .00 100 .00 Mileage Mileage charge 1 49.20 49.20 Testing conducted on: 10/24/2024 - 10/25/2024 at Central Fire, BALANCE DUE $3 ,324.20 Test results attached to e-mail. Testing of units: 301 -023082, 302-074607, 303-020462, 304- 016151 , 305-014841 p 306-066524o 308-000037, 310-000585, 04-016151 , 305-014841 , 306-066524, 308-000037, 310-000585, 311 -006288, Pre-Authorization Request Item Description : V� \ �01" W rD Intended Use (``replacement for X, new, unit for X purpose, etc.): icry �dr Form Sourcewett / State Bid / HGAC / Demo Unit Qa t� 1 `,' g;„14es 2. $ Vendor: 3. $ Vendor: Account (GL code) : City Clerk Use Only t=inanoe Committee Approval Date 01/06/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 86,090.00 plus est. shipping costs of $ to pay for or purchase Dump body, snow plow, and spreader wlelectronics for truck #192450. This purchase or expenditure is being made because: Snow control equipment package for 2024 F450 street truck #192450. Vendor selected for this purchase: Henderson Products (Manchester, IA) FJ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sourcewell Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund F'J Road Use Tax ❑ Sewer ❑ Sanitation 5611 Bonds 1:1 Federat/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-19-7100 2117 ($15,380.25)/324-19-7100 2117 ($70,709.75) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 12,567.95/402,812.30 12,567.95/402,812.30 Sheila Steffen 1/6124 ISVIeW& NCS 1/6/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Rt_',',:w) Date K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) HENDERSON CUSTOMER QUOTE Page 1 Henderson PRODUCTS , INC. Quote # 184794 916 S 10TH ST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX: 563-927-7001 To : CITY OF WATERLOO - IA Quoted By : Terry Solomon Attn : RICH / MATT Phone : 563 - 927 - 2828 Quote Date : 10 / 29 / 2024 Cell : 563 - 608 - 5995 Valid Until : 1 / 27 / 2025 Fax : 563 - 927 - 2521 Sourcewell Contract # 080818 -HPI Email : tsolomon@hendersonproducts . com Sourcewell # : 2491 Quoted : CITY OF WATERLOO 11 ' MARK THREE - 13 FOLD DOWN SIDES , 10 ' FSM , 10 ' WESTERN PRO PLUS HD PLOW , CENTRAL HYDRAULICS Henderson Products is pleased to present the following quote . Please contact us if you have any questions . Mark III utility sized single axle dump body Body Length : 11 ' body length Side / Tailgate Height : 13 " side height / 19 " tailgate height 3 . 1 / 4 . 6 yd Hoist Type : Scissor hoist , NTEA class 40 ( Req ' s Min 3250 PSI ) Side Construction : Single Wall 10 ga Quick Release FOLD DOWN Sides Optional Sides / Ends Materials : 201SS sides and ends Optional Floor Materials : 3 / 16 " AR400 floor ILO std grade 50 Tailgate Style : Quick Release handle in Center of Tailgate Headsheet Type : Inward tapered headsheet with integral 53 " cabshield Integral Cabshield Notice : IIIDEALER TO VERIFY CHASSIS CAB CLEARANCE PRIOR TO ORDER111 Option I Description : LIGHT KIT SUPPLIED AT INSTALL Installation Workup Facility : IDC - IA Chassis Delivery To Henderson : Truck Dealer /Customer Delivers Completed Truck Delivery Method : Henderson Delivers ( 100 miles or less ) Non - Henderson Equipment : Yes ( SELECT OPTIONS BELOW ) Chassis Make : Ford Chassis Model Yr : 2024 / 5 Chassis Model : F - 450 Useable CA/ CT : 16 , 500 Chassis Options 1 : TRUCK MUST HAVE PTO FOR MOBILE APPLICATIONS Front Plow Type : Western/ Fisher Type Plow Western/ Fisher Plow Spec : WESTERN PLOW - DETAILS BELOW Dump Body Type : Mark Three Floor Length : 11 ' floor length Hoist Type : Benchpress Scissor Hoist W/ Subframe Cylinder Type : Single Acting Body Material ( Sides / ends ) : Stainless Steel Type Body Material National Purchasing npp • • Partners A JM V7011 c, Government ■ Since 2005 HENDERSON CUSTOMER QUOTE Page 2 Henderson PRODUCTS , INC. Quote # 184794 916 S 10TH ST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX : 563-927-7001 Cabshield Install : Supplied/ Installed Factory ( sales to order w/ unit ) Fuel Fill Neck Mod , Ford/Dodge : Yes Body Spec Notes : Spreader Type : FSM FSM Drive Type : Dual Hydraulic Controls Type : Hydraulic Controls ( Select on hydraulics section ) HYD QD Mount Brackets : Stainless Steel QD Mount in front of dump body bolster Chassis Accessories : Yes ( SELECT RELATED OPTIONS BELOW) Mudflaps ( Rear ) : Swinging w/Logo Mudflap Type ( Rear ) : 36 " Swinging , SS (with LOGO ) Fenders : Front Quarter Fenders , Poly ( standard) Pintle Plate : Yes ( select from options below) Pintle Plate Configuration : 1 Ton , 5 / 8 " Plate , 2 . 51, Recvr (w/ 3LTC ) Pintle Plate D - Rings : Qty ( 2 ) 5 / 8 " D - rings Trailer Plug ( 1 ) : 7 Pin Trailer Plug , Truck end 7 - Way RV , new style (municipal ) Tool Box : Qty 2 Toolbox ( Select type below) Toolbox ( 1 ) Type : 18 " x18 " x24 " SS Tbox , Mild Brkts Tool Box Location 1 : Drivers side Toolbox ( 2 ) Type : 18 " x18 " x36 " SS Tbox , Mild Brkts Tool Box Location 2 : Passenger side Truck Wash : Complete Truck Wash/Clean/Vac 1 Warranty : Standard 1 Year Warranty Chassis Install Options 1 : WE MAY RUN OUT OF ROOM FOR TOOLBOX ON DS Electrical : Yes ( SELECT RELATED OPTIONS BELOW) Power Distribution Panel : Power Distribution Panel Worklight ( s ) QTY : ( QTY 1 ) Work Light ( Select type below) Worklight ( 1 ) Type : LED , Worklight , 4in Round ( Optilux) Worklight ( 1 ) Gen Location : Rear Spinner Cab Beacon : LED Mini Ltbar , 201SS Stationary Mntng Brkct , Top Mnt Rear Dump Bolster ( S /T/ T ) : LED S /T/T /BU , MK3 , Grote harness light kit Back up alarm : Relocate chassis supplied b/u alarm (verify if incl w/ OEM ) Backbone & Wire Standoffs : 10 ' Backbone ( For SA) Electrical Install Opt 1 : QTY : 1 # 160459 AND HTE286 . 201 ( 2ND RILPPA BEACON) Electrical Spec Notes : TWO BEACON LIGHTS ON CAB SHIELD ( ONE EACH END OF CAB SHIELD ) Hydraulics : 1 ton package Hydraulic System Type : Tranmission Mount ( need supplier quote ) System Spec / Quote : FORCE QUOTE# 2001016 - 3 Quick Coupler Upgrade : Standard Quick Couplers Hyd Options 1 : FORCE ONE HYDRAULIC PACKAGE INCLUDES : Hyd Options 2 : -VT12 TANK/VALVE ENCLOSURE ( PAINTED STEEL ) Hyd Options 3 : - IN CAB SINGLE JOYSTICK FOR HOIST/PLOW / 5100EX SPRDR CNTRL ® National Purchasing npp • • Partners ARM Government L� ■ Since 2005 ' HENDERSON CUSTOMER QUOTE Page 3 Henderson P9 6DS 1C THTS , IST Quote # 184799 Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX : 563-927-7001 Hyd Options 4 : CHASSIS MUST HAVE PTO FOR MOBILE APPLICATIONS Hyd Options 5 : . . Hydraulics Notes : 5100EX SPREADER CONTROL CLOSED LOOP FOR SPREADER . Quantity of Non -Henderson Equip : Quantity 1 Equipment Type 1 : Other Equipment 1 quote number : WESTERN loft . PRO - PLUS HD PLOW PER QTE 3297 Equipment 1 spec : WESTERN 10 ' PRO PLUS HD PLOW STANDARD 1 / 2 " CUTTING EDGE EXTREME WEAR SHOE KIT RUBBER DEFLECTOR STANDARD PLOW LIGHT KIT HITCH FOR F450 TRUCK FSM salt / sand V - box spreader HOPPER & CONVEYOR : 201 Stainless Steel HOPPER LENGTH : 10 ' POWER : Single Hyd Auger With Speed Sensor SIDE HEIGHT : Standard 39 " side height ( 3 . 7 CY capacity) SPINNER CHUTE : Stainless Manual Tip - up chute - Poly disc SCREENS : Standard duty with Interlock ( 1/ 4 " xl / 4 " rnd) HOLD DOWN KITS : 4 - Nylon straps w/ rachets TAILGATE TRUNION LATCH : Yes , Stainless Steel EXTENDED FRNT GREASE TUBE : Yes , Installed Original package price : $ 85 , 836 . 00 Total package yr/ applicable 10 % Sourcewell discount : $ 76 , 584 . 00 Freight : $ 153 . 00 Single package total : $ 76 , 737 . 00 Package ( s ) : 3 Total : $ 230 , 211 . 00 * * 10 % Sourcewell discount applies to all equipment and installation only . Due to the volatility in material costs and chassis delays , pricing is subject to change at time of manufacturing and/or upfit . Signed : Date : Quote notes : National Purchasing EM PartnersGovernment L� ■ Since 2005 HENDERSON CUSTOMER QUOTE Page 4 fienderson PRODUCTS , INC. Quote #184794 916S10THST Rev # 53 MANCHESTER, IA 52057 PHONE: 563-927-7000 FAX: 563-927-7001 * * 84 " CAB TO AXLE RECOMMENDED * * - * * * THIS PACKAGE HAS CENTRAL HYDRAULICS AND IS CLOSED LOOP FOR THE SPREADER * * * ADDITIONAL OPTIONS TO CONSIDER ( PRICES ARE FOR EACH PACKAGE ) : - STAINLESS STEEL TANK/VALVE ENCLOSURE INSTEAD OF PAINTED STEEL = ADD $ 2 , 375 - RUBBER SIDE SPILL SHIELDS ON SIDES OF FSM SPREADER = ADD $ 1 , 465 - STAINLESS STEEL SPREADER STAND = ADD $4 , 450 - ELECTRIC BRAKE CONTROLLER = ADD $ 369 - LED WESTERN PLOW LIGHTS INSTEAD OF STANDARD = ADD $ 1 , 063 - DEDUCT DRIVER SIDE TOOLBOX IF NO ROOM = DEDUCT $ ( - 522 ) - HENDERSON PWS - E ELECTRIC PRE -WET WITH FLOW METER , TWIN 100 GALLON TANKS , STAINLESS STEEL TANK BRACKETS ( SOME CONCERN WITH WEIGHT OF FILLED PRE - WET AND F450 ) = ADD $ 7 , 836 EACH PKG LEAD- TIME = WE ARE CURRENTLY BOOKING JUNE/JULY 2025 FOR INSTALLATIONS . PAYMENT TERMS = 30 DAYS Henderson offers a deposit program with additional discounts . Please contact your Henderson sales representative for more details . All Terms and Conditions Apply . Terms of Sale Document available at : http : / /www . hendersonproducts . com/assets/Terms_of_Sale . pdf National EaSince Purchasing Partners ARMfcewellGovernment 2005 L u"/,eM"YrewN,WM' M'^'a i Pre-Authorization Request Item Description : )CY\ V &E / spf ef' W f 0^ 2 (.a,, Intended Use (replacement for X, new unit for X purpose, etc.) : SvKx�j ccrN�ru \ P_cvq mend �o cicc� v 16 Xaq 'rKO s&z"� kwi w. / jWKb o ewe / State Bid / HGAC / Demo Unit i Quotes : 1 . $ G Q . Vendor: 1167 2 . $ Vendor: 3. $ Vendor: Account (GL code): let City Clerk Use Only Finance Committle/6/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 5,522.60 plus est. shipping costs of Annual renewal of our design software Engineering $0 Department to expend to pay for or purchase This purchase or expenditure is being made because: Sorftware is used for road design, platting, sanitary sewer, storm sewer and water projects Used to design projects for numerous departments in addition to Engineering Vendor selected for this purchase: DLT Solutions Bids or written quotes were taken on this purchase, as follows: 5■ Bids or quotes were not taken on this purchase because: DLT is the only government provider of this software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer EI Sanitation EI Bonds ❑ Federal/other grants ❑E Other (specify) LOST This expenditure is to be coded to the following budget line -item: 205-07-7830-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 12,000.00 and the current available balance is $ 10,220.00 Respectfully submitted, Jamie Knutson 12"6'2024 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) T�� N� s, r, /6/2025 (Signature Finance Dept. Rt_iew) Date Quote: 5275971 Reference: 1902403 ID SYNNEY Price Quotation Date: 12/12/2024 Expires: 01/13/2025 Mr. Jamie Knutson Waterloo City of (IA) 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Email: jamie.knutson@waterloo-ia.org From: Ervin So DLT Solutions, LLC 2411 Dulles Corner Park Suite 800 Herndon. VA 20171 Phone: (703) 708-9688 Fax: (703) 708-9688 Email: ervin.so@dlt.com # DLT Part No. Contract Qty Unit Price Ext. Price 9701-1008733 OM Architecture Engineering & Construction Collection Government Single -user Annual Subscription Renewal Switched From Maintenance (Switched between May 2019 - May 2020 and Ongoing) PoP: 3/6/2025 through 3/5/2026 2 19971-30221 OM IMAGINiT Priority Support - up to 5 users PoP: 3/6/2025 through 3/5/2026 1 This quote is made on behalf of IMAGINiT Technologies, your Authorized Autodesk Reseller $5,127.60 Total $5,522.60 Contract Number: OPEN MARKET DUNS #: 78-646-8199 Federal ID #: 54-1599882 CAGE Code: OSOH9 FOB: Destination Terms: Net 30 (On Approved Credit) DLT accepts VISA/MC/AMEX UNLESS CONTROLLED BY AN EXISTING RESELLER PARTNER AGREEMENT OR OTHER WRITTEN CONTRACTUAL AGREEMENT BETWEEN YOU AND DLT, THIS QUOTE AND ANY RESULTING AWARD OR ORDER IS SUBJECT TO THE TERMS AND CONDITIONS POSTED AT HTTPS://WWW.DLT.COM/PRODUCTS/CLIENT-COMMERCIAL-LICENSES. THESE TERMS CONTROL THE TERMS OF SALES AS WELL AS THE END USER'S USE OF THE PRODUCTS AND/OR SERVICES INCLUDED IN THIS QUOTE. BUYER IS DIRECTED TO INCORPORATE (BY REFERENCE) THIS QUOTE IN ANY RESULTING AWARD OR ORDER. THE TERMS AND CONDITIONS AT THE ABOVE LINK ARE THE ONLY CONTROLLING TERMS THAT WILL APPLY TO A RESULTING ORDER AND THE USE OF THE PRODUCTS AND/OR SERVICES INCLUDED IN THIS QUOTE. ANY ADDITIONAL OR INCONSISTENT TERMS ON BUYER'S ORDER THAT IN ANY WAY, MODIFY, ALTER OR NEGATE THE TERMS OF SALE OR THE MANUFACTURER'S END USER LICENSE AGREEMENT WILL NOT BE BINDING ON DLT OR ITS MANUFACTURERS AND SHALL NOT APPLY UNLESS SPECIFICALLY AGREED TO IN WRITING BY DLT AND THE MANUFACTURER. NO RETURNS ARE AUTHORIZED OF THE PRODUCTS AND/OR SERVICES INCLUDED IN THIS QUOTE. THE PRODUCTS AND/OR SERVICES INCLUDED IN THIS QUOTE ARE NONRECOURSE, NONCANCELLABLE, AND NON -RETURNABLE UNLESS EXPLICITLY AGREED TO IN WRITING BY DLT. DLT CONFIDENTIAL Page 1 of 2 Quote: 5275971 Reference: 1902403 Price Quotation Date: 12/12/2024 Expires: 01/13/2025 PLEASE REMIT ACH: DLT Solutions, LLC -OR- Mail: DLT Solutions, LLC PAYMENT TO: Bank of America P.O. Box 743359 ABA # 111000012 Atlanta, GA 30374-3359 Acct # 4451063799 Customer orders are subject to all applicable taxes and regulatory fees. Documentation to be submitted to validate Invoice for payment: a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names, days, and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where applicable the name of attendees. DLT CONFIDENTIAL Page 2 of 2 City Clerk Use Only Finance Commit T76/2025 Approval Date / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Finance Department to expend $ 33,241.80 plus est. shipping costs of $ 0.00 to pay for or purchase Upgrade/replacement for the LPR system for Parking Enforcement, including a new computer for the system. This purchase or expenditure is being made because: The current system is out -dated and will not work with the new kiosks that will be used for paid parking in the downtown. Vendor selected for this purchase: Genetec thru Reimagine Parking �■ Bids or written quotes were taken on this purchase, as follows: Genetec thru IPS: $66,868.05 Genetec thru Reimagine Parking: $33,241.80 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-7930 2106/2126/1520 & 323-22-7930-2126 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 33,300.00/18,324.16 and the current available balance is $ 33,300.00/18,324.16 Respectfully submitted, Bridgett Wood 12/17/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Nao"�( SIONEO 1/6/2025 (Signature Finance Dept. Review) Date City Clerk Use Only Finance Comm'17t/2025 Approval Date �� 1177 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 3,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase digital fire investigation software platform This purchase or expenditure is being made because: To standardize our department's processess across investigators Vendor selected for this purchase: Blaze Stack 0■ Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Service renewal - bids were collected in FY23 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,000 and the current available balance is $ 10,950.76 Respectfully submitted, p� Nao4 mci�r Bill Beck 12/20/2024 �il SIGNED 1/6/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Re\/zw) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Pending City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Authority Department to expend $ 40,679 plus est. shipping costs of $ 0.00 to pay for or purchase Phase one of kitchen remodel at Ridgeway Towers. Total project cost $122,160 for phase 1 of the 3 year kitchen remodel for Ridgeway Towers. This purchase or expenditure is being made because: Kitchen remodel for public housing complex Ridgeway Towers. This project will happen over 3yrs 1 st floor will be completed for the 3 -floor complex per year. Vendor selected for this purchase: Town and Country Construction �■ Bids or written quotes were taken on this purchase, as follows: Town and Country Magee Construction Koch Construction ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EI Bonds ❑- Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 283-13-5451-1382 Capital Funds (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 83,000 and the current available balance is $ 83,000 Respectfully submitted, LeKeisha Veasley 12/13/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) /� � s fo 1/6/2025 (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval bate City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or purchase Renewal of annual subscription to TreeKeeper Software 1/1/25 - 12/31/25 This purchase or expenditure is being made because: TreeKeeper software is used to manage Waterloo's tree resources. Vendor selected for this purchase: Davey Resource Group ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Davey Resource Group's TreeKeeper software was chosen in 2012 to manage Waterloo's tree inventory after evaluating all vendors and bids. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer 1:1 Sanitation Bonds 1:1 Federallother grants [:] Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1319 (Fund - Department - Activity - Account !Number) (Project Code) in which the budgeted amount is $ 14,552.00 and the current available balance is $ 4,519.$6 ec I s itte , Naow SIGNED 1/6/2025 (Signature Dept. Heathr Designee) Date (Signature Finance Dept. Revie4 Date K kshared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) i c I DAVEYI Resource Group Davey Resource Group 295 S. Water St. Ste. 300 Kent, Ohio 44240 INVOICE #: Phone: 330-673-5685 9000087627 Fax : 330-673-0860 Invoice DATE : 12/24/2024 BILL TO : Waterloo , IA CLIENT NO Todd Derifield 7361590 1101 Campbell Ave Waterloo , IA 50701 Service Price 1 Year- TreeKeeper 8 Subscription $2, 500 . 00 1/1/2025 through 12/31/2025 TOTAL $2,500.00 REMIT PATIENT TO : Davey Resource Group P.O. Box 773218 f Detroit, MI 48277-3218 {330} 673-5685, Ext 8051 1711E UPON 'RECEIPT Please add the Invoice number to the payment and make a payment within 90 days for service interruption . City Clerk Use Only Finance CommiT16/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 6,550.00 plus est. shipping costs of $ 0.00 to pay for or purchase removal of porch on 408 Vermont St per DA agreement with IA Heartland Habitat. This purchase or expenditure is being made because: Removal of porch per Development Agreement with Iowa Heartland Habitat for Humanity at 408 Vermont Vendor selected for this purchase: ACO Construction, LC F■ Bids or written quotes were taken on this purchase, as follows: Aric Schroeder (City Planner) had requested bids from 8 different construction companies, but only recieved the one bid from ACO Construction LC. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 12/16/2024 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 323-08-5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ 151,757.74 Respectfully submitted, Noel Anderson 12„8,2024 (Signature Dept. Head or Designee) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) T�� N� °S;LL AL TA 1 /6/2025 (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request FT 025 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 41,315.30 plus est. shipping costs of $ 2,129.00 to pay for or purchase 403-95 gallon refuse and 390-95 gallon yard waste containers. This purchase or expenditure is being made because: Replenish cart supplies. Vendor selected for this purchase: Schaefer Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Proprietary vendor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EI General Fund EI Road Use Tax EI Sewer FE] Sanitation EI Bonds EI Federal/other grants F—I Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 126,000.00 and the current available balance is $ 87,113.00 Respectfully submitted, Sheila Steffen 1/6'2025 (Signature Dept. Head or Designee) Date KAshared good ies\forms\Expenditure Pre-Authorization.xls (Mar 2010) rs�� ii� rico 1/6/2025 (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committ�16/2025 Approval Date II //�� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Camera) Department to expend $ 9,597.71 plus est. shipping costs of $ 95.00 to pay for or purchase Repair TV Camera This purchase or expenditure is being made because: Repair to TV Camera Assy Vendor selected for this purchase: Municipal Pipe Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EIGeneral Fund El Road Use Tax 0 Sewer F—I Sanitation EI Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1378 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 57,000.00 and the current available balance is $ 6,319.60 + $8,000.00 Respectfully submitted, Brian Bowman 12/12/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) T� 70"°'°� 1 /6/2025 SIGNED (Signature Finance Dept. Rt . .ew) Date City Clerk Use Only Finance Commi %/2025 Approval Date ��1(7� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Satellite Pump) Department to expend $ 108,870.00 plus est. shipping costs of $ NSA to pay for or purchase New pump at wastewater treatment plant This purchase or expenditure is being made because: New Satellite main lift station pump at wastewater treatment plant is needed Vendor selected for this purchase: Electric Pump Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Sole Proprietor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation EI Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 384,619.53 Respectfully submitted, Brad Manahl 12/13/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) °s'i� 1/6/2025 (Signature Finance Dept. Re_ew) Date City Clerk Use Only Finance Commi'tet/2025 Approval Date // City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the SEWER Department to expend $ 20,980.27 plus est. shipping costs of $ 0 to pay for or purchase Sewer Service Repair 1019 Broadway This purchase or expenditure is being made because: Repair of Sewer Service at 1019 Broadway Vendor selected for this purchase: Chad's Plumbing Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: They were original vendor of residence of 1019 Broadway Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax � Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-2163 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20,981.00 and the current available balance is $ 20,980.27 Respectfully submitted, DIGITA Jesse Gaherty ' � Nape SIGNS V 1/6/2025 wrnza SIGNED (Signature Dept. Head or Designee) Date (Signature Finance Dept. Re,iew) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi %/2025 Approval Date ��117� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Wet Well Door) Department to expend $ 16,500.00 plus est. shipping costs of $ NSA to pay for or purchase Rolling steel door with exposition proof operator (outside mount) This purchase or expenditure is being made because: Replacement door is needed for Satellite Wet Well Vendor selected for this purchase: Christie Door Company Q■ Bids or written quotes were taken on this purchase, as follows: Christie Door Company - $16,500.00 Overhead Door Co - $43,500.00 Only received two quotes ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation EI Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Brad Manahl 12/11/24 (Signature Dept. Head or Designee) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) (Project Code) $ 600,000.00 $ 386,035.74 sic`Il 1/6/2025 (Signature Finance Dept. Review) Date PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 26GFT.JAG City Contract No. To be assigned by the Finance Dept. Project Manager Chawne Paige Project No. Project Budget Total $ 15,000.00 Subproject No. 1. How will this project be funded? A. Federal Grant Yes= No 0 CFDA # % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes 0 No 0 % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No 0 % Paid by other entity 100.00% Name Community Foundation of Northeast Iowa Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) FX ❑ Yes No 3. Does the project include the purchase of right of way or other real property? El ❑X If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? El El 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees El FX B. Publication, or printing costs ❑ FX C. Others, list El FX 5. Does this project cover any regular full-time salaries or benefits? ❑ FX If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Award from Community Foundation of Northeast Iowa Youth Pavilion Endowment Fund for the following purpose: Junior Art Gallery Exhibit Development Support in project code 26GFTJAG Page 2 must be attached and signed. K:\shared goodies\forms\WCA 12032024 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Comm 1`76/2025 Approval Date II // Project Name (from page one) Department No. project will be budgeted under 26 To be assigned by the Finance Dept. Activity No. project will be budgeted under 4265 Project No. K:\shared goodies\forms\WCA 12032024 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3720 Donations - Restricted 15,000.00 15,000.00 3750 Sale of Bonds - $ - $ - $ TOTALS 15,000.00 $ 15,000.00 $ - EXPENDITURES: 1111 Salaries - Regular $ - 1112 Salaries - Part Time - 1315 Education & Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1390 Contractual Services 7,000.00 7,000.00 1319 Professional Services 8,000.00 8,000.00 $ - $ - $ TOTALS $ 15,000.00 $ - 15,000.00 N0,0 -r SIGNED 1/6/2025 Chawne Paige - 12/03/2024 V (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\WCA 12032024 Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinarnCommitfee approval required? YES_ N11__j/6/2025 If so, date approved: City of Waterloo Line -Item Budget Amendment (Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2025 submitted by the Leisure Services Department: TOTAL 30,000.00 TOTAL 30,000.00 This amendment is being requested because: To budget funds received by the Young Family Foundation for the Plant Waterloo Program and other tree plantings. Prior Committee Actions (pates): CI L ta W� 1 /6/2025 _ui I;g� �4(Signature Det Head or Designee) Ii Date (Signature Finance Dept. rteview) Date Date Posted (Finance Dept.) K:luserslshared goodieslformslCopy of Budget Amendment Request Form (Apr 2003) EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 Restricted Donations 31GFT.PARKTREE 9 oop.00 010 37 4105 1536 TREES & SHRUBS VO PARKTREE 9,000.00 010 37 4105 3720 RESTRICTED oRAMMS 37GFT.TREE 21,000.00 1 010 37 4105 1536 TREES & SHRUBS 37GFT.TREE 21,000.00 TOTAL 30,000.00 TOTAL 30,000.00 This amendment is being requested because: To budget funds received by the Young Family Foundation for the Plant Waterloo Program and other tree plantings. Prior Committee Actions (pates): CI L ta W� 1 /6/2025 _ui I;g� �4(Signature Det Head or Designee) Ii Date (Signature Finance Dept. rteview) Date Date Posted (Finance Dept.) K:luserslshared goodieslformslCopy of Budget Amendment Request Form (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinarZ Committee approval required? YES ISI No /6/2025 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 25 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8400 3614 interest 33,300.00 010 03 7930 2106 Computer Equip 6,300.00 2126 Parking Equip 21,600.00 1520 Computer Software 5,400.00 TOTAL 33,300.00 TOTAL 33,300.00 This amendment is being requested because: In order to comply with line Budget Line Item policy to complete the purchase of the LPR system for the upgrades being completed to the parking system. Prior Committee Actions (Dates): I�sis�o 1 /6/2025 Bridgett Wood 12/17/24 _ (Signature Dept. Head or Designee) Date (Signature Finance Depc. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003)