HomeMy WebLinkAbout12.16.2024 Finance Committee MinutesDecember 16, 2024
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairman Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of December 2, 2024, as proposed.
Nichols/Chiles
that the minutes of April 1, 2024, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Greg Ahlhelm - Building Official/Building Maintenance Supervisor
Class/Meeting: IRC Plan Review, IRC Significant Changes, IBC 2024 Significant Non Structural
Changes
Destination: West Des Moines, IA
Dates: January 7-10, 2025
Amount not to exceed: $1,028.87
Jeff Siebel - Safety Inspector
Class/Meeting: IRC Plan Review, IRC 2024 Significant Changes, IBC 2024 Significant Non
Structural Changes
Destination: West Des Moines, IA
Dates: January 7-10, 2025
Amount not to exceed: $978.87
Jennifer Sparks - Permit Technician
Class/Meeting: IRC Plan Review, IRC 2024 Significant Changes, IBC 2024 Significant Non
Structural Changes
Destination: West Des Moines, IA
Dates: January 7-10, 2025
Amount not to exceed: $978.87
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Randy Bennett, Public Works Division Manager; Tina Schellhorn, Assocociate Traffic
Engineer; Jeremiah Luck, Traffic Sign Operator
Class/Meeting: ATSSA Convention and Traffic Expo
Destination: Orlando, FL
Dates: February 28, 2025 - March 4, 2025
Amount not to exceed: $6,660.00
Randy Bennett, Public Works Division Manager
Class/Meeting: Iowa Rural Water Annual Conference
Destination: Des Moines, Iowa
Dates: Feb 10-12, 2025
Amount not to exceed: $1,080.00
Quentin Hart, Mayor
Class/Meeting: US Conference of Mayors
Destination: Washington, D.C.
Dates: January 17-19, 2025
Amount not to exceed: $4,100.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Central Garage (Snow Plow Blade with Truck Mount, Lights, Lighting Module)
Amount: $11,040.18 + $500.00 S/H
Expenditure: Adding a snow plow blade to Fire & Rescue's new F-350.
Central Garage (2024 Ford Ranger for Leisure Services)
Amount: $42,445.00 + $1,575.00 S/H
Expenditure: Replace 2003 Ford Ranger (#410103) with a 2024 Ford Ranger.
Central Garage (4 Chevy Equinox)
Amount: $113,797.60
Expenditure: (4) Equinox vehicles to replace police department leased vehicles.
Central Garage (Replacement Parts)
Amount: $4,888.78 + $250.00 S/H
Expenditure: Replacement parts for street department truck #191002.
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Engineering (Membership Dues)
Amount: $6,584.00
Expenditure: FY2025 Middle Cedar Watershed Management Authority dues.
Fire (Lexipol Annual Subscription)
Amount: $8,068.32
Expenditure: Continuing education platform for EMS and Fire certifications.
Leisure Services (Replace Volleyball Net Systems)
Amount: $15,700.00
Expenditure: (4) Porter Powr-Line Volleyball Net Systems.
Leisure Services (Renovation Project)
Amount: $61,453.25 + $3,923.76 S/H
Expenditure: Byrnes pool deck equipment - lifeguard stands and deck chairs.
Police (Software Renewal)
Amount: $9,223.30
Expenditure: Annual renewal of Laserfiche software agreement.
Police (Microsoft Software Renewal)
Amount: $55,774.32
Expenditure: Annual renewal of Microsoft software agreement.
Police (Contract Payoff)
Amount: $5,701.11
Expenditure: Contract payoff for Avygail Saul to the city of Marshalltown per WPPA contract.
Sewer (UV Ballasts)
Amount: $13,085.10 + $675.00 S/H
Expenditure: Replacing ballasts for UV disinfection.
Sewer (Storm Pump)
Amount: $11,066.49
Expenditure: Repair of E. 6th Street storm pump.
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Street Dept (Cutting Edges)
Amount: $10,000.00
Expenditure: (20) cutting edges for road graders.
Traffic Operations (Yellow and White Paint)
Amount: $29,260.00
Expenditure: Pre -order of white and yellow paint for next season.
Traffic Dept (2024 Chevy Colorado)
Amount: $35,119.80
Expenditure: 2024 Chevy Colorado Crew Cab 4WD.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Chiles
that the following budget line item amendments be approved. Voice vote -Ayes: Three. Motion
carried.
Approve budget amendment for the Healthy Homes Production Grant received in FY24 to
increase the Federal Grants Revenue Line and various expense lines in the amount of
$1,997,179.84, as submitted by Community Development.
OTHER COMMITTEE BUSINESS
Feuss/Chiles
that the following refund request be approved.Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 1408 Jefferson Street for charges billed in error for
garbage services, in the amount of $441.33.
Refund request for property located at 1207 Kimball Avenue for charges billed in error for
garbage services, in the amount of $193.09.
Refund request for property located at 113 Ricker Street for charges billed in error for garbage
services, in the amount of $53.25.
BILLS PAYMENT
December 9, 2024.
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Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated December
9, 2024, in the amount of $3,394,506.69, be approved. Voice vote -Ayes: Three. Motion carried.
December 16, 2024.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Invoice Report dated December
16, 2024, in the amount of $4,563,044.94, be approved. Voice vote -Ayes: Three. Motion
carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
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SIGNED
Kelley Felchle, City Clerk
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