HomeMy WebLinkAboutEN Engineering - Project Mgmnt Support Services - Executed 1.30.25L' (ENGINEERING
Contact: Michael Regan
Project Manager
mregan entrustsol.com
28100 Torch Parkway
Suite 400
Warrenville, IL 60555
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September 27, 2024
City of Waterloo
RE: PM/CM/CI and Engineering
Dear, Mayor Hart
On behalf of ENTRUST and Courtney Violette, thank you for allowing EN Engineering,
LLC (EN) the opportunity to present you with this proposal. EN is committed to providing
high quality and cost- effective engineering and design services that will ensure
Waterloo's projects are successfully implemented.
Our technical experts, engineers, designers and drafting professionals have developed
strong working -relationships with the City of Waterloo. We are confident that EN's
expertise will result in another successful project for the City.
We appreciate this opportunity to provide a proposal and look forward to meeting with
your team to further discuss our proposal in more detail. Should you have any questions
or require any additional information, please contact Courtney Violette at 386-931-3520
cviolette@entrustsol.com.
Sincerely,
Courtney Violette
Senior Vice President
EN Communications
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EN Communications Project Team
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Mr. Hawkins is an experienced senior -level executive with over 37 years of leadership
management shepherding teams of direct and indirect reports (exempt and non-
exempt). He is experienced in leading multi -disciplinary teams that are local as well as
geographically distributed. Over his tenure of 37 years, he has become knowledgeable
and practiced in; business development, staffing, operations, customer service,
vendor/subcontractor management, contract origination and implementation, and
merger and acquisitions among other skillsets. Mr. Hawkins is also experienced and
comfortable in developing material/metrics and presenting to "C -Level" executive
audiences, corporate Boards, and city/town councils etc.
Warren Lyon, Director of PMO
With more than 20 years of experience in the broadband telecommunications sector,
including operations, project management, fiber optic network design, installation,
servicing, and construction. Warren has overseen a number of initiatives that have
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Mike Hawkins, Vice President Communications
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Mr. Hawkins is an experienced senior -level executive with over 37 years of leadership
management shepherding teams of direct and indirect reports (exempt and non-
exempt). He is experienced in leading multi -disciplinary teams that are local as well as
geographically distributed. Over his tenure of 37 years, he has become knowledgeable
and practiced in; business development, staffing, operations, customer service,
vendor/subcontractor management, contract origination and implementation, and
merger and acquisitions among other skillsets. Mr. Hawkins is also experienced and
comfortable in developing material/metrics and presenting to "C -Level" executive
audiences, corporate Boards, and city/town councils etc.
Warren Lyon, Director of PMO
With more than 20 years of experience in the broadband telecommunications sector,
including operations, project management, fiber optic network design, installation,
servicing, and construction. Warren has overseen a number of initiatives that have
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fundamentally changed how we connect and communicate in his capacity as Director of
Implementation. From promoting innovative technologies like fiber optics and 5G to
extending high-speed internet access to neglected rural areas. Warren has participated
in national initiatives where he has met client requirements. He finds cost-saving
opportunities and puts cost saving measures into practice for the clients.
Warren continues to be a driving force behind the successful execution of broadband
initiatives that transform communities and enhance connectivity. His exceptional
leadership, project management acumen, and unwavering dedication make them an
instrumental figure in the world of broadband infrastructure development. Warren holds
an MBA in Business Management from the University of Phoenix.
Michael Regan, Project Manager
Michael joins EN Communications Broadband bringing in 29 years of experience in the
Telecommunications and Software Industries. Over that time, he has managed
integration projects and cost reduction initiatives that transformed evolving networks. He
is a results -driven professional who has led growth, innovation and change in the
competitive and services industries. Proven track record of optimizing program
performance and customer satisfaction. His philosophy in the professional space is
focused around his personal drive, integrity, effective communication skills and results -
based performance. He earned his bachelor's degree in Mathematical Sciences from
Northern Illinois University.
Cole Henkle, Vice President of Design and Engineering
Cole has a decade of experience managing large broadband designs. He manages the
full life cycle of engineering projects from inception to completion, managing all
permitting activities and personnel in local and remote locations. He has direct
experience working with major carriers, municipalities and regional governments on
regional fiber and broadband deployments across the US, some of which include
Google Fiber, Verizon and the Cities of Boulder, CO, Chesapeake, VA, Portsmouth, VA,
and Ann Arbor, MI.
Gene Allred, Director of Construction
Joining the USAF was Gene's introduction to the communications industry. From
Airbase Operator to encryption and decryption of documents Gene has thrived in the
communications industry. After the USAF, Gene joined forces with AT&T
Telecommunications. Moving from Local 911 Operator, Resident and Business Tech,
Pay Phone Tech to Construction Manager. Gene chaired the Quality of Life Committee
for labor and management relations. Employee of the month seven times while on the
Resident side. Gene has also worn many hats during his time at Vantage Point
Solutions. Senior Inspector/Resident to Construction Manager and convergent thinker.
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Mark Lane, Senior Broadband Consultant
Has over 30 years of experience in enterprise IT, carrier network operations, and
technology consulting. While serving as CTO for Bristol Virginia Utilities OptiNet, he
helped provide the strategic direction and practical implementation responsible for their
fiber -to -the -premise (FTTP) network build -out and broadband service deployment for
eight counties in Southwest, VA. His vision and leadership contributed to Bristol, VA
being selected as an Intelligent Community Forum Top 7 Intelligent City in 2009. Mark
received a bachelor's in computer science from the University of Tennessee.
Scott Bowles, Professional Engineer
Mr. Bowles has professional and project management experience in specification,
design, electrical and optical systems installation, testing and turn -up. Customer types
include electric utilities, municipalities, large industrials and university campus and Tier
2 and 3 telecommunication service providers. Scott has thirty-five years of
telecommunication systems experience including B -PON, G -PON, E -PON NGPON,
10GPON, Wi-Fi 102.11 b, g, ac, ax, licensed microwave, DOCSIS 3.0 and 3.1, data
center design, long haul optical fiber deployment, DSO, DS1, T1 -MUX, OC -1, OC -3,
OC -12 and OC -48 SONET, IMUX and JMUX add drop multiplexers and Ethernet. Also,
a broad range of electrical power systems engineering experience ranging from 230kV
high voltage substations to 480V distribution and industrial manufacturing facilities, with
the majority being 138kV to 12kV. Mr. Bowles holds a patent in SCADA systems.
Purpose
EN Communications is currently contracted to perform PM/CM/CI and Engineering
Support Services to support the City and Waterloo Fiber's deployment of the Waterloo
Backbone, and Waterloo Fiber Distribution network, and related systems for both. This
proposal extends services through 2025.
Statement of Work
EN Communications proposes continuation of the following SOW:
TASK 1 — PROJECT MANAGEMENT
EN Communications will continue to provide an experienced Project Manager ("PM")
and Project Management Team to oversee all technical and operational tasks
required to continue the support of the launch of the Waterloo Fiber network, including
both backbone and FTTH components. Additional resources including EN
communications' Project Executive, Technical Consultants, and others will be tasked
with fulfilling various portions of these tasks throughout the duration of this
engagement. Expected tasks include:
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Manage and coordinate day-to-day activities of moving the City's network
construction as expeditiously as possible following the City's procurement
process, contract approval and notice to proceed.
Ensure all Federal Funding contract requirements are included in each
procurement where necessary.
Manage Project Capital Expenditure budgets and develop reports as
necessary.
Team with Construction Manager and Construction Inspectors to manage the
project implementation plan, including tracking to schedule, budget, issues
identification and resolution, and risk mitigation.
Provide regular progress reports, and schedule and coordinate all project
related calls, as well as ad-hoc vendor/coordination discussions.
Refine and revise the project implementation plan to reflect the OSP buildout
schedule and all necessary steps to implement and turn -up the network.
• Oversee the relationship with Cedar Falls Utilities (CFU) for wholesale
services and operational support, including integration into the 28E
agreement(s) for shared video (cable TV) headend, IP transit peering for
Internet access, and exploration of collocation and NOC services
beneficial to Waterloo Fiber's ongoing operations.
Oversee negotiation of programming, transport, and licensing agreements with
NCTC for video service offering.
Work with EN Communications' Subject Matter Experts (SMEs) to create the
designs, functional specifications, scopes of work, and RFP's necessary for
implementation of Waterloo Fiber including network equipment, operating
support systems (OSS), prefabricated shelters, inside plant, service fulfillment,
and operational services. EN Communications' SME's will research and advise
on all options available to the city specific to each procurement including value -
engineering designs, developing Statements of Work (SoW), and validating
costs to budget. Our team will deliver customized SOWs for each procurement,
recommend the appropriate procurement vehicle, and participate in the
procurement process including pre-bid conferences, bidder inquiries, issuing
RFP addendums, evaluating bids, making recommendations, and assisting in
final negotiations.
Project related procurements may include -
Fiber -Optic OSP Construction
Data Center/Building Renovations/Architectural Engineering
Inside Plant (ISP), Power, Environmental, Access Security, etc.
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Network Equipment and Software
Wholesale Internet and Transport Services
Voice Services and Video (Cable TV) Components and Integrators
Data Center Colocation and Entrance Facility Options
Fiber -Optic OSP Operations, Maintenance, and Monetization
Service Installation and Activation for Subscribers
Contracted Network Operations Services
Manage design changes, and value engineering opportunities for the fiber-optic
network, including coordinating all project approvals/changes, change orders,
billing/invoice approvals by vendors, and other project administrative functions.
Work with EN Communications SME's and vendors to ensure that equipment
and software are implemented, configured, and tested prior to launch.
Assist in development of job descriptions, interviews, staffing readiness, and
suggested workplace environment.
Support Business Operations and Readiness:
Prepare for customer service readiness ("CSR") by determining
workflows for all new site order types (e.g. initial installs, changes, trouble
handling, etc.)
Assist with billing and accounting setup
Oversee integration of BSS/OSS systems for order management, service
provisioning, and subscriber billing
Setup processes to interact with O&M vendors for scheduling work
orders, adds/moves/changes, and repairs
Test processes prior to production launch
Oversee deployment of the service edge and upstream services including CFU
Internet, CFU video, and iMon voice.
Develop and oversee acceptance tests of the network and services.
Oversee production launch based on rollout plan with post -rollout review.
Develop maintenance procedures for repair and restoration. Ensure smooth
transition to City Operations and City staff.
TASK 2: PROJECT ENGINEERING SUPPORT
EN Communications proposes to continue providing engineering support for the project
during the full construction and deployment effort. There will be numerous
requirements for drawings to be revised and modified during the permit process, and to
support field changes that may occur in the field. Engineering support will include a
design project management resource, additional fielding efforts in the Waterloo market
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as needed, and ongoing management and oversight from EN Communications' Iowa
licensed Professional Engineer ("PE").
TASK 3: CONSTRUCTION MANAGEMENT
EN Communications' Construction Manager ("CM") will act as the client liaison to the
Outside Plant (OSP Construction Contractors) team and will provide oversight of the
client fiber-optic network(s) construction. The CM will review overall compliance to the
specifications, assessing Contractor adherence to public works and right of way
restrictions, performance of construction activities, and assist in the development of
applicable project documentation.
Other tasks that will be performed include:
• Managing the overall Construction deployment of the Outside Plant
(OSP), ensuring schedule management, specification compliance and
documentation.
• Approving all materials to be used in the job. As applicable.
• Act as the main point of contact for selected OSP Contractor, addressing
field issues, coordinating daily activities of the Construction Inspectors,
assessing compliance with both health and safety requirements and with
applicable permits.
Coordinating with the client as applicable on updates with project reporting,
construction activities, material access and handling. Coordination with
construction vendor, assessing adherence to schedule commitments, tracking
completion of open defect items, confirming final completion and delivery.
• Review of production installations to specifications. and assisting the
client to help manage the project within budget and schedule timelines.
TASK 4: CONSTRUCTION INSPECTION
EN Communications will provide Construction Inspection ("Cl") services for the client
as the network is constructed. EN Communications has assumed at least (2) two
construction inspectors to start but may require additional count of inspectors. Our
estimates include a single inspector every 4 construction crews as baseline.
A construction crew is a collective of individuals with diverse skills and roles, working
collaboratively to achieve the goals of a construction project. The size of a construction
crew can vary widely depending on the scope, complexity, and duration of the project.
However, a basic crew typically includes at least a few key members to cover essential
roles.
E
A construction crew is a group of workers who collaborate to complete physical
construction tasks.
Key aspects of their work include:
• Drilling
• Plowing
• Handhole Placement
• Pothole Validation
• Fiber Placement
• Restoration
• Splicing
• Building Entry
• Aerial ADSS Placement
• Aerial Strand and Lash Placement
• MST Placement
• Underground and Aerial Drop Placement
These activities are essential for the forward progress of physical construction projects.
EN Communications' construction inspectors will provide oversight to determine
compliance with project specifications, safety and permitting requirements. In addition,
EN Communications will provide quality review on installation and ground restoration in
real time. All field data and information related to changes in the field, redline
information will also be acquired and reviewed. In addition to these services, on-site
inspection services provide field representation, to assist with oversight of crews in the
field.
• Field inspection services include the following: Real time inspection services,
including compliance and specification review of installations.
• Onsite assessment of installed quantities and installation quality assurance.
• Review of compliance with safety standards including OSHA, city, county, and
state requirements, review compliance of the National Electric Safety Code and
permit -specific requirements.
• Onsite review of fiber-optic testing (OTDR and power meter) and compliance.
• Field level decision-making to minimize crew downtime.
• Review accuracy of documentation including red lines, directional bore logs and
daily production sheets.
Scope Of Work for Project Coordinators
Before start of each project
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• Create Basecamp folders.
• Create project documents for inspectors.
• Create project specific tracking documents: dailies, dashboard, production
tracker, fiber tracker, and a drop tracker.
• Create project specific dashboards.
• Create process and procedures for production submittal and invoicing.
• Meeting with contractors on tracking process and procedures.
After project kick-off (Daily Production)
• Review dailies/weekly packages and maps from contractor from original design.
• Track approved units on production trackers.
• Enter each SEQ number into a fiber tracker.
• As -Build approved units on ArcGIS to reflect contractor redlines.
• Label Basecamp when all production is complete.
• Add all documents into EnTrust SharePoint project folders.
Weekly Dashboard for client use
• Prepare project specific dashboard for client use.
Monthly Invoicing
• Call with billing staff to review production total (Bi -Weekly)
• Labor/Drop Invoicing -Compare against the production tracker for approval. If any
discrepancies the contractor will be notified to review and make revisions.
• Review all packing slips/purchase orders against material invoices.
• Enter all approved invoices (labor & material) into the consumption
trackers/reports.
• Material Invoicing -Compare against the BOM. If any discrepancies the contractor
will be notified to review and make revisions.
• Direct Cost invoices (if applicable)
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Pricing
The tasks outlined
in the Scope above, will be performed on a monthly fixed price basis,
excluding travel expenses that will be billed as incurred on a not -to -exceed basis, and
invoiced as follows.
Task(s)/Description
Cost
Task 1: Project Management
$30,127
Task 2: Project Engineering Support
$6,025
Task 3: Construction Management
$36,153
(Includes 1 in market Construction Manager/Inspector)
Task 4: Construction Inspection
(Includes 2 in market Construction Inspectors)
$51,794'
(1 inspector per 4 construction crews)
(Each contractor requires one inspector if multiple contractors)
Monthly Total
$124,099
Estimated Monthly Travel Expenses (billed as incurred)
$6,919
Monthly Total
$131,018
Additional inspectors billed at $24,678 per month.
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Estimated Schedule
Our proposed schedule for 2025 is as follows:
Table 1 - Services Jan 2025 - Dec 2025
Billing
Month/Year
Desc.
PM
PE
CM
Cl
Expenses
Monthly Total
January
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 1
February
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 2
March 2025
Month 3
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Apri12025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 4
May 2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 5
June 2025
(Month 6)
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
July 2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 7
August
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 8
September
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 9
October
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 10
November
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 11
December
2025
Month
$30,127
$6,025
$36,153
$51,794
$6,919
$131,018
Month 12
Cost Estimates through December 2025
$1,572,216
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Signature & Acceptance
Signature of this proposal by client warrants that all components of this proposal are accepted to
the City of Waterloo and Water Fiber that the person(s) signing this proposal has the right power,
and authority to execute the proposal.
City of Waterloo
By:621,CG� C/Z f j'i SIGNED
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Name: Quentin Hart
Title: Mayor
Waterloo Fiber
By:
Name
Title:
DIGITALLY
SIGNED
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Andy Van Fleet
Waterloo Telecommunications Utility Board Chair
EN Engineering, LLC
By: 0__��.
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Name: David J. Klimas
Title: Chief Engineer
Request for Assumption Agreement
All work to be completed under the existing Agreement dated October 24, 2019, between
Waterloo Telecommunications Utility and Magellan Advisors, LLC, with the request to review
and execute the attached Assumption Agreement to EN Engineering, LLC. in exhibit A.
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EXHIBIT A
ASSIGNMENT AND ASSUMPTION AGREEMENT
This Assignment and Assumption Agreement ("Agreement") is entered into as of
January 1, 2025 (the "Effective Date") by Waterloo Telecommunications Utility, a
municipal telecommunications utility of the City of Waterloo, Iowa, whose address is 715
Mulberry Street, Waterloo, IA 50703 ("Client"), Magellan Advisors LLC., whose offices
are located at 999 18th St. Suite 3000, Denver CO 80202 ("Magellan"), and EN
Engineering, LLC, a Delaware limited liability Client having an address of 28100 Torch
Parkway, Warrenville, Illinois 60555 ("ENE"). The parties shall be collectively referred to
hereinafter as the "Parties" or individually as a "Party".
WHEREAS, Client and Magellan entered into a Contract Services Agreement,
dated October 24, 2019 ("Agreement"), a copy of which is attached as Exhibit B, pursuant
to which Client and Magellan agreed that Magellan would perform certain work and
services as requested through certain task orders issued by Client to Magellan ("Work
Orders") pursuant to the Agreement;
WHEREAS, Magellan desires to convey, assign and transfer the Agreement and
all existing Task Orders to ENE, as well as have all future Task Orders under the
Agreement issued to ENE as further set forth herein; and
WHEREAS, ENE desires to assume all obligations and duties associated with the
Task Orders and Agreement;
NOW, THEREFORE, for and in consideration of the covenants, terms, provisions
and conditions hereinafter set forth, the Parties agree as follows:
1. Magellan hereby transfers, assigns, grants, conveys and delivers all of its
rights, title and interest in the Subcontract and Task Orders unto ENE to have and to hold
forever. ENE hereby accepts and assumes all of Magellan's duties and obligations under
the Agreement for the respective work and services assumed, as stated herein. ENE
agrees to perform, and discharge, as and when due, all of the obligations of Magellan
under the Agreement for the respective work and services assumed, as stated herein,
and in all Task Orders issued to ENE accruing on and after the Assignment Effective
Date. Cherokee hereby consents to the same pursuant to the existing Agreement.
2. Both ENE and Client hereby accept and assume all of the respective past,
present and future obligations, duties, losses and liabilities arising under the Task Orders
and Agreement, in accordance with the terms and conditions of the Agreement.
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3. From and after the Effective Date, Client consents to the assignment of the
Agreement to ENE pursuant to the continuation of the terms of the Agreement and the
terms hereof, including but not limited to the issuance of all future Task Orders under the
Agreement to ENE.
4. No amendment of any provision of this Assignment shall be valid unless the
same shall be in writing and signed by the parties hereto or their permitted successors or
assigns.
5. This Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the Parties and their respective successors and assigns. This Agreement
may not be amended except by an instrument in writing authorized and signed by the
Parties. This Agreement may be executed in any number of counterparts, and each such
counterpart hereof shall be deemed to be an original instrument, but all of such
counterparts shall constitute for all purposes one agreement. Signed counterparts of this
Assignment may be delivered by scanned pdf image; provided that each party uses
reasonable efforts to deliver to each other party original signed counterparts as soon as
reasonably practicable thereafter.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of
the Effective Date.
Waterloo Telecommunications Utility
By:
Name:
Title:
Andy Van Heet--
Waterloo Telecommunications Utility Board Chair
Magellan Advisors, LLC
By:
Name: Courtney Violette
Title: COO - Magellan
EN Engineering, LLC �/
By: � ) a
Name: David J. Klimas
Title: Chief Engineer
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