HomeMy WebLinkAbout02.03.2025 Finance Committee MinutesFebruary 3, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as amended with the removal of Item # 20, be approved. Voice vote -Ayes:
Three. Motion carried.
Approval of Minutes of the January 21, 2025 Finance Committee meeting as proposed or
amended.
Nichols/Chiles
that the minutes of the January 21, 2025 Finance Committee meeting as proposed be
approved. Voice vote -Ayes: Three. Motion carried.
TRAVEL REQUESTS
Nichols/Chiles
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Officers Harrington and Thomas
Class/Meeting: ILEA Firearms Instructor Course
Destination: Johnston, IA
Dates: May 4-9, 2025
Amount not to exceed: $2,820.00
Officers Girsch, Nichols, and Wilson
Class/Meeting: ILEA Rifle Instructor Recertification
Destination: Waterloo, IA
Dates: June 10, 2025
Amount not to exceed: $525.00
Sergeant Sadd
Class/Meeting: Level 1 Hostage Negotiator Training
Destination: Joplin, MO
Dates: March 30 - April 4, 2025
Amount not to exceed: $1,908.00
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Waterloo Police Staff
Class/Meeting: Frontline Therapy -Neck Up Check Up
Destination: Waterloo, IA
Dates: January 15 and 29, 2025
Amount not to exceed: $1,000.00
Sergeants Wilson and Koontz
Class/Meeting: SWAT Team Leader Development
Destination: Marion, IA
Dates: March 24-28, 2025
Amount not to exceed: $1,595.00
Officer Jasper
Class/Meeting: At -Scene Traffic Crash/Traffic Homicide Investigation
Destination: Des Moines, IA
Dates: June 2-13, 2025
Amount not to exceed: $3,189.00
James(JB) Bolger, Assistant Park Superintendent/Golf Manager), Bob Jorgensen and
Brad VanderWerff (Golf Superintendent)
Class/Meeting: 2025 Turfgrass Conference
Destination: Des Moines IA
Dates: February 11-13, 2025
Amount not to exceed: $845.00
TJ Schaffer, Fire Inspector
Class/Meeting: Youth Firesetting Interviewing & Educational Intervention
Destination: West Des Moines, IA
Dates: February 10-11, 2025
Amount not to exceed: $438.00
Chawne Paige, Culture & Arts Director
Class/Meeting: Pick up artwork for WCA Permanent Collection.
Destination: St. Petersburg, FL
Dates: February 11-15, 2025
Amount not to exceed: $1,560.00
Elizabeth Andrews, Culture & Arts - Associate Curator/Registrar
Class/Meeting: Picking up artwork for Permanent Collection.
Destination: St. Petersburg, FL
Dates: February 9-15, 2025
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Amount not to exceed: $3,645.00
(7) Waste Management Staff, (5) Street Dept Staff and (3) Traffic Dept Staff
Class/Meeting: Work Zone Safety Workshop
Destination: Cedar Falls, IA
Dates: March 11, 2025
Amount not to exceed: $1,650.00
Tom Eighmey, Engineering Technician
Class/Meeting: Aggregate Technician Certification
Destination: Cedar Rapids, IA
Dates: February 3-6, 2025
Amount not to exceed: $556.00
Tom Eighmey, Engineering Technician
Class/Meeting: Portland Cement Concrete PCC I
Destination: Cedar Rapids, IA
Dates: February 10-12, 2025
Amount not to exceed: $357.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Chiles/Nichols
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Seminar Tables)
Amount: $4,589.70
Expenditure: (30) Seminar tables for new classroom space.
Central Garage (Tire Machine)
Amount: $24,346.01 + $600.00 S/H
Expenditure: Tire machine with adapters.
Central Garage (2025 Chevy Trax)
Amount: $22,998.00
Expenditure: Replacing a 2007 Impala #990702 with a 2025 Trax for Motor Pool.
Fire (GIS Software)
Amount: $6,761.70
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Expenditure: To purchase GIS software to be integrated with ESO records software.
Housing Authority (Organizational Assessment -AMA Consulting)
Amount: $36,750.00
Expenditure: AMA Consulting, Inc. to complete an organizational assessment and develop
SOPs and a Compliance Manual.
Leisure Services (Golf Course Advertising)
Amount: $8,580.00
Expenditure: Golf Course advertising with KWWL for the three golf courses.
Leisure Services (Emergency Heater Repair)
Amount: $12,539.29
Expenditure: Emergency repairs to heaters located in the weight/cardio room.
Item removed by amendment.
MIS Department (Network Switches)
Amount: $18,280.73 + $5.00 S/H
Expenditure: HPE JL661A Aruba network switches for SportsPlex.
Sewer (Seal Rebuild)
Amount: $5,916.96 + $50.00 S/H
Expenditure: Seal rebuild for Muffin Monster Grinder.
Sewer (Vogelsang Grinders)
Amount: $23,600.00 + $1,125.00 S/H
Expenditure: (2) New Volgelsang Grinders.
Traffic Department (Sign Blanks)
Amount: $2,720.00
Expenditure: (160) Sign blanks for Airport sign replacement.
Traffic Department (Sign Blanks)
Amount: $4,048.98
Expenditure: Yearly stock of sign blanks.
Traffic Department (Railroad Crossings Stock)
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Amount: $5,936.85
Expenditure: Yearly stock for railroad crossings.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Nichols
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the budget amendment to increase the Refunds revenue line and the Computer
Equipment expense line in the amount of $48,695.00, to purchase laptops and mounting
equipment for apparatuses, as submitted by the Fire Department.
Approve the budget amendment to increase the Restricted Donations revenue line and the Park
Improvements expense line in the amount of $170,312.87, to purchase playground equipment,
as submitted by Leisure Services.
Approve the budget amendment to increase the Cash On Hand revenue line and increase the
Exhibition Expenses expenditure line in the amount of $5,205.00, to support travel expenses
related to expanding the Waterloo Center for the Arts permanent collection with restricted
donation funds, as submitted by Waterloo Center of the Arts.
Approve budget amendment to increase Interest - Savings Account revenue line and Other
Contractual Agreements expense line in the amount of $41,290.00, for the operational
assessment, development of standard operating procedures and compliance manual for
Section 8 Housing Choice Voucher, as submitted by Housing Authority. .
OTHER COMMITTEE BUSINESS
Feuss/Nichols
that the following refund request be approved. Voice vote -Ayes: Three. Motion carried.
Refund request for property located at 794 Wisner Drive for charges billed in error for curbside
services in the amount of $156.00.
BILLS PAYMENT
January 27, 2025.
that the Bills Payment, as contained in the Accounts Payable Report dated January 27, 2025, in
the amount of $4,059,600.39, be approved. Voice vote -Ayes: Three. Motion carried.
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February 3, 2025.
that the Bills Payment, as contained in the Accounts Payable Report dated February 3, 2025, in
the amount of $3,289,320.76, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Feuss/Chiles
that the meeting be adjourned at 5:18 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Felchle
Kelley Felchle, City Clerk
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