HomeMy WebLinkAbout02.17.2025 Finance Committee MinutesFebruary 17, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the February 3, 2025, Finance Committee meeting as proposed or
amended.
Nichols/Chiles
that the minutes of February 3, 2025, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel request be approved. Voice vote -Ayes: Three. Motion carried.
Matt Boquist and Daniel Greer, Street Department Directors
Class/Meeting: North American Snow Conference
Destination: Grand Rapids, MI
Dates: April 6-9, 2025
Amount not to exceed: $3,300.00
LeKeisha Veasley, Dana Jackson, Senada Muhic, LaToya Hall and Jennifer McGee
Class/Meeting: Iowa NAHRO Conference
Destination: West Des Moines, IA
Dates: March 24-26, 2025
Amount not to exceed: $3,704.46
Officers Blackburn and Bolstad
Class/Meeting: High Threat K-9 Patrol Tactics
Destination: Des Moines, IA
Dates: June 10-13, 2025
Amount not to exceed: $3,340.00
Officer Hageman
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Class/Meeting: Crime Scene Investigator Certification
Destination: Ankeny, Iowa
Dates: April 15, 2025
Amount not to exceed: $422.00
Cody Paine, Sewer Maintenance Worker; Ryan Anderson, Sewer Maintenance Worker
and Justin Speakar, ICT Foreman
Class/Meeting: Iowa Environment Association Collection Systems Conference
Destination: Ames, IA
Dates: March 5-7, 2025
Amount not to exceed: $1,298.00
Officer M. Lippert
Class/Meeting: ICAC IT
Destination: Garden Grove, CA
Dates: March 23-29, 2025
Amount not to exceed: $2,970.00
Officers Thomas and Harrington
Class/Meeting: Glock Armorer's Course
Destination: Polk City, IA
Dates: July 10, 2025
Amount not to exceed: $600.00
Lt. Girsch and Sgt. Ehlers
Class/Meeting: NTOA SWAT Command Decision -Making and Leadership
Destination: Wauwatosa, WI
Dates: July 13-18, 2025
Amount not to exceed: $3,564.00
Captain Farmer
Class/Meeting: Northwestern University School of Police Staff and Command
Destination: Sioux Falls, SD
Dates: August 16 - December 19, 2025
Amount not to exceed: $4,900.00
Cody Paine, Sewer Maintenance Worker; Ryan Anderson, Sewer Maintenance Worker;
Justin Speakar, ICT Foreman
Class/Meeting: Iowa Water Environment Association Collection System Conference
Destination: Ames, IA
Dates: March 5-7, 2025
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Amount not to exceed: $1,298.00
Joe Schaefer, Sewer Maintenance Worker; Tony Graves, Sewer Mainteance Foreman;
Justin Gaede, Sewer Maintenance Worker; Randy Bennett, Public Works Division
Manager and Jesse Gaherty, Collections Systems/Project Director
Class/Meeting: Iowa Water Environment Association Conference
Destination: Ames, IA
Dates: March 6-7, 2025
Amount not to exceed: $1,210.00
Cody DeMaro, Sewer Maintenance Worker; Tyler Weber, Sewer Maintenance Worker;
Kyle Frost, Sewer Maintenance Worker and Chad Hollingsworth, ICT Technician
Class/Meeting: Iowa Water Environment Association Collection System Conference
Destination: Ames, IA
Dates: March 5, 2025
Amount not to exceed: $240.00
(18) Waste Management, (14) Engineering, (3) Building Inspections, and (7) Public Works
Directors
Class/Meeting: Trenching and Excavation Safety
Destination: Public Works Building
Dates: TBD
Amount not to exceed: $4,000.00
Tom Eighmey, Engineering Technician
Class/Meeting: Hot Mix Asphalt HMA 1
Destination: Cedar Rapids, IA
Dates: February 24-28, 2025
Amount not to exceed: $1,288.00
Tom Eighmey, Engineering Technician
Class/Meeting: Portland Cement Concrete PCC 2
Destination: Boone, IA
Dates: April 7-10, 2025
Amount not to exceed: $971.00
Tom Eighmey, Engineering Technician
Class/Meeting: Soil Technician Certification
Destination: Boone, IA
Dates: April 25, 2025
Amount not to exceed: $456.00
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Wayne Castle, Assistant City Engineer
Class/Meeting: 88th Annual SLSI Land Surveyors Conference
Destination: Ames, IA
Dates: March 6 -7, 2025
Amount not to exceed: $495.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Chiles
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Central Garage (Kenwood CB Radios)
Amount: $3,614.40
Expenditure: Installation of (4) Kenwood radios installed in 192450, 192451, 192452, 192505.
Central Garage (Up -fit for Fire Department's F350-121325)
Amount: $4,292.23
Expenditure: Up -fit for Fire Department vehicle (light, siren, speaker & controller) for 2024 F350
#121325.
Central Garage (Snow Plow Blade with Truck Mount, Lights, Lighting Module) -
AMENDED
Amount: $11,040.18 + $800.00 S/H
Expenditure: Snow plow blade for Fire & Rescue's new F350.
Leisure Services (Uniform Shirts)
Amount: $4,995.00
Expenditure: Uniform shirts for the Optimist Baseball & Softball program participants.
Leisure Services (Uniform Pants)
Amount: $2,720.25
Expenditure: Uniform pants for the Optimist Baseball & Softball program participants.
Leisure Services (Hats and Visors)
Amount: $9,204.21
Expenditure: Hats and Visors for Optimist Baseball & Softball participants.
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Leisure Services (Trees)
Amount: $23,524.60
Expenditure: Approximately 200 trees as a part of the Plant Waterloo program generously
funded by the Young Family Foundation to encourage Waterloo citizens to plant trees after
losing so many ash trees in the community.
Mayor's Office (Mass Mailers)
Amount: $6,941.66
Expenditure: Mass mailer for the yearly City of Waterloo newsletter promoting the City of
Waterloo.
Mayor's Office (Annual Dues)
Amount: $6,058.26
Expenditure: Annual membership dues to the Metro Coalition.
Police (Software Renewal)
Amount: $21,000.00
Expenditure: Annual Frontline LE software renewal.
Police (Motorcycle Lease)
Amount: $4,800.00
Expenditure: Annual lease payment for two Patrol Motorcycles from Silver Eagle.
Police (DJI Matrice Drone)
Amount: $12,451.00
Expenditure: Purchase of a new drone for the WPD Drone Unit.
Sewer (Flowmeter)
Amount: $2,948.00 + $300.00 S/H
Expenditure: Flowmeter for Dewatering Feed Pump *Option B*.
Sewer (Wiper Seals)
Amount: $15,075.00 + $709.00 S/H
Expenditure: Replacement wiper seals for UV disinfection.
Traffic (Sign Blanks and Sheeting)
Amount: NTE $40,000.00
Expenditure: Blanket pre -authorization for sign blanks and sheeting to replace signs.
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BUDGET LINE ITEMS TO BE AMENDED
Feuss/Chiles
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried
Approve the project budget for the EPA Brownfields Multipurpose Grant in the amount of
$1,000,000.00, to complete testing and abatement of multiple sites, as submitted by Planning
and Zoning.
Approve budget amendment to increase revenue transfers and cash on hand revenue lines and
engineering, backbone, and transfers expense lines in the amount of $20,000,000.00, for
additional ARPA dollars being spent on the backbone fiber project, as submitted by the Finance
Department.
Approve budget amendment to increase the sale of bonds revenue line and engineering and
backbone expense lines in the amount of $5,500,000.00, for sewer revenue bonds sold in
August for the Fiber project, as submitted by the Finance Department.
Approve budget amendment to increase sale of bonds revenue line and economic development
expense lines in the amount of $32,198,102.00, for the TIF projects, as submitted by the
Finance Department.
Approve the budget amendment to increase Tri-County's revenue and the Tri-County expense
line by $60,000.00, as submitted by the Police Department.
Approve the budget amendment to increase the Waterloo Police Department Forfeiture's
revenue and Forfeiture's expense lines by $30,000.00, as submitted by the Police Department.
Approve the budget amendment to increase several project's revenue and several project's
expense lines in the total amount of $174,000.00, as submitted by the Police Department.
Approve the budget amendment to increase the Refund revenue line and the Firearms expense
line in the amount of $40,000.00, as submitted by the Police Department.
BILLS PAYMENT
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February 10, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated February 10, 2025,
in the amount of $3,137,437.24, be approved. Voice vote -Ayes: Three. Motion carried.
February 17, 2025.
Feuss/Chiles
that the Bills Payment, as contained in the Accounts Payable Report dated February 17, 2025,
in the amount of $4,557,102.09, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
K,eOEey Felchle
DIGITALLY
SIGNED
Kelley Felchle, City Clerk
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