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HomeMy WebLinkAbout01.21.2025 Council Regular Session Minutes AffidavitTHE COURIER AFFIDAVIT OF PUBLICATION Waterloo -Cedar Falls Courier 6915 Chancellor Drive Cedar Falls 50613 (319) 291-1400 State of Florida, County of Broward, ss: India Johnston, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of Waterloo -Cedar Falls Courier, a publication that is a "legal newspaper" as that phrase is defined for the city of Cedar Falls, for the County of Black Hawk, in the state of Iowa, that this affidavit is Page 1 of 3 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Feb. 4, 2025 NOTICE ID: sLv3gxCoeb0kc9BDSRgM PUBLISHER ID: COL-IA-601672 NOTICE NAME: 01.21.2025 Council Regular Session Minutes Publication Fee: $500.47 India JOhM 't / t (Signed) VERIFICATION State of Florida County of Broward Subscribed in my presence and sworn to before me on this: 03/10/202 Notary Public Notarized remotely online using communication technology via Pro January 21, 2026 The dry Council of the City of Water- loo. Sawa, mat In Regular Session at Harold E. Gery Council Chambers, Waledoo, Iowa, at 5:30 PM, on Tues.- day, January 21, 2025. Roll Calf. Mayor ProTem Ray Feuss in the Chair. Roll Call: Mr. Bowen, Mr. Nichols Mr. Simon and Mr. Pause. Mr. Chiles. Ms Wider and Ms. Creighton -Smith were absent. Prayer or Moment of Silence Pledge of Allegiance - Rob Nichols, At -Large Council Member. Approval of Agenda as proposed or amended, Nlehols<Baeaan that the agenda as proposed be ap- proved. Voice vote -Ayes: Four. Moron carried. Approval of Minutes of the January 6, 2025, Regular Council Session, proposed or amended. NloholslBoesen that the minutes of the January 6, 2025, Regular Session. as proposed be approved. Voice vote -Ayes: Four. Motion carried. PUBLIC COMMENTS The following Individuals commented on various subjects, Mary Potter, 141 6 W. 4th Street Jamie Castle. Black Hawk Community Playhouse Board of Directors BeJeanie Miller, Maln Street Waterloo ard Member Forrest Blllavou. 1725 Huntington Road Randy Bennett, Public Works Division Manager, encouraged residents to g ster for the new App that will give updates and notifications when there Is a schedule change. If residents don't have aaess to technology, they can call the public works office and staff can print out a calendar and mall It to them. Mr. Bowen commented that you don't have to have a computer to register win the App because they'll call you on your phone with any changes. He hared that he and Mr, Chiles will hold their combined ward meetings at Sidecar Coffee at noon on last Satur- day of the month_ Mr. Simon commented that he would like to know who Is paying for the Wateflc0 Wins magazine. Re snared Mat at the next meeting he will be an- nouncing n dates and locations to "Sit down with Simonquestions where residents ask quesnons snout anything city Ntchol. NEcholelBoesen 10 01060 public comments Voice vote- Ayes:FOX. Moron earned. CONSENT AGENDA NlonoleBoes0n that the following Items on the con- sent agenda be received and placed on fileincluding the payment of bills for January 13, 2025, In the amount f $7,366,470.33, and January21. 2025, In the amount of S3.328,3 6.50, be received and pieced on file. Roll Call vote -Ayes: Four. Motion carried. B{fLs Payment, Finance Committee Invoice Summary Report, a copy of which Is on fife In the office of the City of. 01.21.2025 Council Regular Session Minutes - Page 1 of 3 Clerk. Roll Coll vote -Ayes: Four. Motion carded. Resolution adopted and upon approval by Mayor assigned No.2025-028. Resolution setting date of public hearing as February 3, 2025, for an amendment to the FYE 2025 Budget, and direct the City Clerk to publish notice. Roll Call vote -Ayes: Four. Motion carded. Resolution adopted and upon approval by Mayor assigned No.2025-029. Resolution resetting date of public hearing as February 3, 2025, to review the pro- posed funding recommendation set forth by the Housing Authority Board for the Five Year Capital Funds Action Plan for FY 2024-2028, as proposed by the Housing Authority Department for maintenance of the existing housing complex at Ridgeway Towers, and instruct the Clty Clerk to pub- lish said notice. Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-030. Resolution approving preliminary plans, specifications, form of contract, etc., set- ting date of bid opening as February 13, 2025, and date of public hearing as Feb- ruary 17, 2025, in conjunction with the FY 2024 Hawthorne Avenue Storm Sewer Lift Station Relief Well, Contract No.1 066. and Instruct Clty Clerk to publish said notice. Roll Call vote -Ayes Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-031. Resolution approving preliminary plans, specifications, form of contract, eto., set- ting date of bid opening as February 13, 2025, and date of public hearing as March 3, 2025, In conjunction with the FY 2025 CEP Pipellning Phase V, Contract No. 1118, and instruct the Clty Clerk to publish said notice, Roll Call vote -Ayes: Four Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-032. Resolution setting date of public hearing as February 3, 2025, for a request by the City of Waterloo to vacate an 8-foot public utility easement along the east side of rots 1 and 2 and the 8-toot public utility ease- ment along the west side of Lots 5 and 6 of Woodland Knolls Addition, north of the Intersection of South Hackett Road and Oakcrest Drive, and Instruct the City Clerk to publish notice. Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-033. Resolution authorizing an exception to the City of Waterloo Purchasing Policy for purchasing a 2022 Ford Explorer XLT4x4 for the Police Department, Tri County Drug Task Force, in the amount of $35,762.44 from Enterprise Fleet Management. Roll Call vote -Ayes Four, Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-034. Motion to approve Final Quantity Summa- ry with WRH, Inc., of Amana, Iowa, for a net increase of $51,563.04, in conjunction with the FY 2023 Sanitary Sewer Gatewell Repairs Phase II, Contract No. 1071, and authorizing the Mayor to execute said doc- ument. Resolution approving Completion of Prot- ect and Recommendation of Acceptance of Work for work performed by WRH, Inc.. o1 Amana, tows. In the amount of $3,688,883.04, in conjunction with the FY 2023 Sanitary Sewer Gatewell Repairs Phase fl, Contract No. 1071, and receive and file a two-year maintenance bond. Roll Cell vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-035. Motion to approve Final Quantity Summa- ry with Vieth Construction Corporation, of Cedar Falls, Iowa, for a net decrease of $436.24, in conjunction with the FY 2024 Crossroads Blvd. Median improvement, Contract No. 1089, and authorizing the Mayor to execute said document. Resolution approving Completion of Proj- ect and Recommendation of Acceptance of Work for work performed by Vieth Construction Corporation, of Cedar Falls, lowa, in the amount of $67,927.76, in conjunction with the FY 2024 Crossroads Blvd. Median Improvement, Contract No. 1089, and receive and tile a two-year maintenance bond. Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025.036. Motion to approve Change Order No. 1 with Peters Construction, of Waterloo, Iowa, for a net increase of $27,048.92, In conjunction with IDOT CA1F Grant, Con- tract No. 4232, and authorizing the Direc- tor of Aviation to execute said document. Motion approving Change Order No, 6 with WRH, Inc., of South Amana, Iowa, for a net Increase of $ 10,527.01, In con- junction with Titus Lift Station and Force Main. Contract No. 975, and authorizing the Mayor and City Clerk to execute said document. Resolution approving the submission of a grant application to Firehouse Subs In the amount of $36.000.00. for Fire & EMS Equipment. Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-037. Motion 10 receive and place on file the City of Waterloo the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2024. Motion to approve an Agreement with the Transportation Security Clearing- house of Fairfax, Virginia, In the amount of $12,000.00 per year for AirBadge Services, plus up to $27.00 per Criminal History Record Check as needed, for an Integrated software service to complete background checks on all Airport employ- ees, tenants, and others needing access to the Airport, and authorizing the Director of Aviation to execute said document, Motion to approve an Air Service Consult- lrg Agreeent with Volaire Aviation, Inc., of is ors, mIndiana, as adopted by the Air- port Board on December 21, 2023. Motion to approve Change Order No. 17 with Entrust Solutions Group (Magellan), of Denver, Colorado, in the amount of $103,666.98, in conjunction with the FY 2023 Construction of a Fiber -to -the -Prem- ise Feeder/Distribution and Backbone Network Project, Contract No. 1088, and authorizing the Mayor and City Clerk to execute said document. Motion to approve Change Order No. 2 with Peters Construction Corporation, of Waterloo. lowa, for a net increase of $53,951.00, In conjunction with the Com- mercial Parking Ramp. Atrium, and Sky - walk Update Commercial Street Parking Ramp, and authorizing the Mayor and City Clerk to execute said document. Motion to approve the appointment of Mi- chael Kofta from the current Civil Service List to the position of Golf Maintenance 0 in the Leisure Services Department, effec- tive February 3, 2025. Thomas Wall, Board/Commission: Water- loo Water Works, Expiration Date: January 21, 2031 [New Full]. Cady Lelstikow, Board/Commission: Planning. Programming & Zoning Com- mission Expiration Date: January 21, 2028 [New]. JB Bolger Board/Commission: Complete Street, Expiration Data N/A [New]. Liquor Licenses a. The Broken Record, 315 W. 4th Street, Class C Retail w/Outdoor Service and Sunday Sales (Renewal) Exp: 01/24/2026. b. The Cedar Corner, 4335 Texas Street, Class E Retail w/Su n day S ales (New) Exp: 12/15/2025. c. Golf Headquarters, 1850 W. Ridgeway Avenue, Special Class C Retail Atcohol wd Sunday Sales (Renewal) Exp: 02/05/2926. 8. Grout Museum. lnc., DBA Snowden House, 306 Washington Street, Special Class C Retail Alcohol w/Outdoor Ser- vice and Sunday Sales (Renewal) Exp: 12/14/2025. e. La Cava, 126 E. Ridgeway Avenue, Class C Retail Alcohol w/Sunday Sales (New) Exp'. 01/31/2026, f. New Star Fletcher, 315 Fletcher. Avenue, Class E Retail Alcohol w/Sunday Sales (Renewal) Exp: 01/31/2026. g. Newton's Paradise Cafe. 128 E. 4th Street, Class C Retail w'Culdoor Ser- vice and Sunday Sales (Renewal) Exp: 01/31/2026. h. Pryme Tyme, LLC, 626 Sycamore St., Class C Retail w/Sunday Sales (New) Exp: 11/30/2025. I. Waterloo BlackHawk's Hockey, 125 Commercial Street, Class C Retail Al- cohol w/Sunday Sales (Renewal) Exp: 12/15/2025. Tobacco Permits a. Prime Mart, 508 Broadway Street. b. Prime Mart 7, 1309 Lafayette Street. c. Jlm's Foods, 437 Sullivan Avenue. d. Prime Mart, 3535 Marigold Drive. e. Logan Convenience Store, 735 Logan Avenue. I. West 5th Liquor, 919 W.5th Street, g. Green Leaf Tobacco and Vape, 2313 Logan Avenue h. R Smokes Plus, 3821 University Ave- nue. I. R Smoke Plus, 3620 Kimball Avenue. RESOLUTIONS Resolution approving a request by Rob- son Homes Inc. for the Final Plat of Prairie Meadow Estates First Addition, a 49-Iot residential subdivision In the "R-3' Multiple Residence District located east of Omaha Avenue. Boesen'Nichals Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025.038. Resolution approving a Professional Ser- vices Agreement with Terracon Consul- tants, Inc, of Cedar Falls, lowa, to perform backfilling observation and soli compac- tion testing related to the demolition and backfilling of the Saint Mary's Church and School site located at 2127 E. 41h Street and Saint Mary's Villa at 123 E. Parker Street, and authorizing the City Planner to execute said document. Boesen'Nichols Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025.039. David Dreyer 3145 W. 4th Street, ques- tioned the amount of the agreement. Noel Anderson, Community Planning and Development Director, explained he does not have the agreement with him, but that it Is an amount not to exceed based on hourly billing. He commented that he would email that to Mr. Dreyer. Mr. Simon questioned if these additional services have anything to do with the as- bestos that was found. Noel Anderson commented that it is not and that It has to do with the demolition portion of the project and making sure the soli compaction. Resolution approving a Temporary Con- struction Easement Agreement in the amount of $6,500,00 with The Eleventh and Sycamore Cando Association, in con- junction with the 11th Street Bridge Re- construction Project, located at 110-120 E. 11th Street, and authorizing the Mayor and City Clerk to execute said document, BoesenMichols Roll Cell vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-040. David Dreyer, 3145 W. 4th Street, ques- tioned what the temporary construction easement is for. Jamie Knutson, City Engineer, provided an overview of the project Mr. Boesen provided additional clarifica- tion. Resolution approving Assignment of Real Estate Purchase Agreement from Galactic Development Corp. to Galactic Holdings, LLC, related to the purchase of land re- lated to the Sunnysltle Creek Drainage improvements Project. located at the southeast corner of Van Miller Way and W. 4th Street. N1chols/oesen Roll Cell vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-041 Resolution approving a Temporary Can - strudion Easement Agreement with Ga- lactic Holdings, LLC. In conjunction with the Sunnysltle Creek Drainage improve- ments Project, located at the southeast corner of Van Mille r Way an d W. 4th Street, and authorizing the Mayor and Clty Clerk to execute said document. NlcholsBaesen Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025.042, Resolution approving a Neighborhood Access and Equityrant agreement in the amount of $750,00.00 with the United States Department of Transportation In relation to the Canadian National Railyard Relocation Study. located at 1006 E. 4th Street, and authorize the Mayor and City Clerk to execute said document. Nichols/Boesen Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025.043. David Dreyer, 3145 W. 4th Street. ques- tioned why we would relocate the rallyard. Noel Anderson, Community Planning and Development Director, explained this will better accommodate pedestrian and traffic flow and noted that funding is provided by a Federal grant. Mr. Boesen commented that train acci- dents involving pedestrians are horrific and he supports the using the Federal grant funds far this relocation study to im- prove the quality of life in the E. 4th Street corridor. Resolution authorizing sponsorship of the High Quality Jobs Application with the fowa Economic Development Authority, for International Paper Company, for the addi- tion of up to 90 jabs associated with their new business at 3230 Leversee Road, and authorizing the Community Planning and Development Director to execute said application. Boesen/Nichols Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No.2025-044, Forrest Dillavou, 1725 Huntington Road, stated that he questions the representa- tion of the number of jobs because the application says up to ninety new Jobs. Noel Anderson, Community Planning and Development Director, explained he is confident It is ninety jobs. Resolution approving a professional ser- vices agreement with AECOM Technical Services in an amount not to exceed $33,700.00 to perform structural inspec- tion and recommendations for improve- ments and repairs to the West 5th Street and Commercial Street parking ramps, and authorize the Mayor to execute said 01.21.2025 Council Regular Session Minutes - Page 2 of 3 agreement. BoesenlNichols BoeserVNichals Roll Cell vote -Ayes: Four Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-045. Resolution approving a professional ser- vices agreement with INVlS[ON Architec- ture, LLC in the amount of $420,000.00 to perform architectural services, along with mechanical/electrical/plumbing and tech- nology design for the renovation of 100 East 4th Street tor the relocation o1 city hall. and authorizing the Mayor to execute said agreement. BoesenlNichols Roll Cell vote -Ayes: Four Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-046. M r soesen questioned If the Courier build- ing has an existinggenerator. Noel Anderson, ommunity Planning and Development Director, commented that he is unsure at this time, but if not, we will get one. Mr. Simon questioned If this was bid out. Noel Anderson explained that It Is a pro- fessional services agreement and not a bid project. Resolution approving Supplemen- tal Agreement No. 2, in the amount of $8,420.00, with Entrust Solutions Group (Magellan), of Deriver, Colorado, in con- junction with the FY 2023 Construction of a Fiber -to -the -Premise Feeder/Dlstrlbu- tion and Backbone Network Project, Con- tract No 1088, and authorizing the Mayor and City Clerk to execute said document. NlcholsBoesen Roll Call vote -Ayes: Four, Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-047. Mr, Simon commented that we have spent a lot of money on the fiber project and con- tinue to have add-ons and supplemental agreements. Jamie Knutson, City Engineer, explained that because fiber needs to cross our le- vee system, the Corp of Engineers has very specific requirements that rieed to met and this company was not aware of those requirements. These funds will be used to prepare the applications, make the plans and submit everything so the work can be done so they can cross the levee. Randy Bennett, Public Works Division Manager, provided additional Information on the project. Resolution approving a Professional Services Agreement with Eocene Envi- ronmental Group, of Johnston, Iowa. In the amount of $39,920.00, in conjunction with Project Blackout. and authorizing the Mayor and City Clerk to execute said document. Nlchols/Baesen Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-048. David Dreyer. 3145 W. 4th Street. ques- tioned what Is Project Blackout. Noel Anderson, Community Planning and Development Director, explained that Proj- ect Blackout is a code name. Resolution appointing UMB BANK, N.A. of West Des Moines, Iowa, t0 serve as Pay- ing Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent and Bond Registrar and Transfer Agent Agree- ment and authorizing the execution of the agreement, and authorizing the Mayor and City Clerk to execute said documents. NicholsBaesen Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-049. Resolution authorizing and providing for the issuance of $3,560,000.00 General Obligation Urban Renewal Bonds, Se- ries 2025A, and levying a tax to pay said bonds: approval of the Tax Exemption Cer- tificate and Continuing Disclosure Certifi- cate, and authorizing the Mayor and City Clerk to execute said documents. Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-050. Resolution appointing UM8 BANK, N.A. OF West Des Moines, Iowa, 10 service as Paying Agent, Bond Registrar, and Trans- fer Agent, approving the Paying Agent and Bond Registrar and Transfer Agent Agree- ment, and authorizing the Mayor and City Clerk to execute said document. Boesen/Nichols Roll Call vote -Ayes. Four. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2025-051. Resolution authorizing and providing for the Issuance of $28,590,000.00 Tax- able General Obllgaticn Urban Renewal Bonds, Series 2025B, and levying a tax to pay said bonds; approval of the Continu- ing Disclosure Certificate, and authorizing the Mayor and City Clerk to execute said document. BoesenVNichols Roll Call vote -Ayes: Four. Motion carried. Resolution adopted and upon approval by Mayor assigned Na. 2025-052. ADJOURNMENT NlcholsiSlmon that the council adjourn at 6:08 p.m. Voice vote -Ayes: Four. Motion carried. Nancy Higby Deputy City Clerk COL-I-601672 01.21.2025 Council Regular Session Minutes - Page 3 of 3