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HomeMy WebLinkAboutApproved Documents - 3.17.2025TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-03-8400 1346 14,000.00 4,599 10 525.72 8,875.18 3/7/25 Copy - Department NAME(S) AND POSITION(S): LeAnn Even, Deputy City Clerk DATE: April 9-11, 2025 NAME OF CLASS / MEETING: IMFOA Spring Conference DEPARTURE DATE: April 10, 2025 PURPOSE OF TRAVEL/TRAINING: DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Jesup, Iowa DATE(S) OF MEETING: April 9-11, 2025 RETURN DATE: April 11, 2025 Iowa Municipal Finance Officers Association continuing education. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE XX DEPARTING FROM: Jesup, Iowa PRIVATE VEHICLE ESTIMATE OF COST: $118.72 LODGING $50.00 MEALS $150.00 REGISTRATION $207.00 MILEAGE/FUEL TOTAL FOR ALL: $ 525.72 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-03-8400 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 525.72 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Kelley Felchle DEPARTMENT HEAD 3/7/25 DATE K:\Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: g �� No.ad DATE 3/17/2025 DIGITALLY SI� 3/7/25, 8:51 AM Annual Conference — IMFOA.com Spring Resources Registered Attendees Vendor Option Athenian Dialogue Information SbduIe of Events Holiday Inn Airport - Des Moines 6111 Fleur Dr, Des Moines, IA 50321 All workshops and speakers are subject to change. Wednesday Thursday Friday 7:30 a.m. - Registration Desk Open 8:11 a.m. - First Timer's Mini -Meet The Board invites those attending the IMFOA conference for the first time to attend a brief orientation. This is your opportunity to meet other First Timers, receive a welcome bag, and learn about important resources to help you navigate City Government and more! 9:00 a.m. - Opening Ceremonies and Welcome by President Tricia Maiers 9:15 -10:30 a.m. - Iowa Alcohol Licensing and You The Department of Revenues Alcohol and Tax Compliance team will be presenting the processes, laws, and regulations related to obtaining and maintaining alcohol licenses in Iowa. Speakers will be: Nathan Beyer and Associates from The Iowa Department of Revenue, Alcoholic Beverages Division. 10:30 -10:45 a.m. - Break 10:45 a.m. -12:00 p.m. - From Review to Approval: Navigating the Tobacco Licensing Portal Jessica Ekman and Jerika Pellington of the Iowa Department of Revenue's Retail https://imfoa.com/annual-conference/ 4/6 3/7/25, 8:51 AM Annual Conference — IMFOA.com Tobacco Enforcement Program will help attendees navigate the new online review and approval process for Tobacco Permits and the new Device Retailer Permit through the GovConnectlowa Portal, along with the new requirements every city needs to know. 12:00 -12:45 p.m. - Lunch 12:45 -1:45 p.m. - Notary Training Learn the basic responsibilities of an Iowa notary and how you avoid some of the most common mistakes and provide the best service possible to the people of Iowa! Many notaries think the process is simple: stamp and sign, but there is much more to it than that. During this session, we will spend time on issues such as the most commonly asked questions, types of notarizations, and the notary complaint process. Presenting this session will be Carl Dietz, Director of Business Services at Iowa Secretary of State. 1:45 - 2:45 p.m. - There are Treasures to be Reported and Treasurers to be Found A member from the State Treasurer's Office will share about the Great Iowa Treasurer Hunt. The State of Iowa requires all businesses including cities to report unclaimed property that meets certain requirements. Learn about what the requirements are and how to submit the correct information. Additionally, the city you work for may have unclaimed property that is waiting to be claimed. Find out what steps you can take to claim this unclaimed property. 2:45-3:15 p.m. - Break 3:15 - 4:45 p.m. - Closed Sessions: The Ins and Outs of Complying with Iowa's Open Meetings Law Maria Brownell, an Attorney with Ahlers & Cooney Law Firm, will give an overview of the open meetings law, including the rules related to closed session meeting procedures, and best practices. 4:45 - 5:00 p.m. - Clerk and Finance Certifications Presentation 5:00 - 7:00 p.m. - Vendor Party: Thriving in the Local Government Jungle Join us for a safari themed vendor party. "Thriving in the Local Government Jungle." Enjoy food and drinks while visiting with vendors and networking with colleagues. Join in the fun by participating in a trivia game via the Slido app. Wear your animal print outfits and test your knowledge. Prizes to those at the top of the leaderboard by the end of the night. https://imfoa.com/annual-conference/ 5/6 3/7/25, 8:51 AM Annual Conference — IMFOA.com Membership Account Sign Up & Renewal Member Benefits Education & Certification Member Directory Contact Us y Account unicipal Finance Association Past IMFOA Members ©2024 IMFOA https://imfoa.com/annual-conference/ 6/6 FINANCE bEPT. STAFF ONLY LINE ITEM USED 224-32-5480 1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 41,300.00 EXPENDED YID 3,067 72 THIS REQUEST 7,650.00 LEFT AFTER THIS 30,582.28 REQUEST DATE 3/13/25 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Angie Fordyce, Community Development Coordinator Tracey Southall, Housing Program Manager DATE: 4/7/25-4/10/25 NAME OF CLASS / MEETING: HUD Office of Lead Hazard Control and Healthy Homes Program Managers Conference DESTINATION: New Orleans, LA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/7/25 RETURN DATE: 4/10/25 DATE(S) OF MEETING: 4/7-4/10/25 PURPOSE OF TRAVELITRAINING: Mandatory HUD Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 224-32-5840-1346 $2,050.00 LODGING $200.00 TAXI x GRANT REIMBURSABLE $560.00 MEALS PARKING YES NO $2,390.00 REGISTRATION $2,400.00 AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL $50.00 MISCITOLLS YES NO TOTAL FOR ALL: $ 7,650.00 TOTAL: 3,525.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME HEAD/ DATE K:IShared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: vdyett Na( ✓X"XX X VV DATE 3/17/2025 DIGITALLY SIGNED Angie Fordyce From: RUDY JONES Sent: Thursday, March 6, 2025 12:50 PM To: Tracey Southall; Angie Fordyce Subject: FW: HUD Office of Lead Hazard Control and Healthy Homes Program Managers Conference — April 7-10, 2025 From: Brown, Yolanda A <yolanda.a.brown@hud.gov> Sent: Thursday, March 6, 2025 9:14 AM To: trawlings@burlingtonvt.gov; ron@vhcb.org; efreedman@providenceri.gov; ranorton@ghhi.org; tfleming@manchesternh.gov; tfleming@manchesternh.gov; sullivanm@nashuanh.gov; gparadise@nhhfa.org, zmaher@auburnmaine.gov; mpd@portlandmaine.gov; Kyme Ferenc <kferenc@mainehousing.org>; dburke@maldenredevelopment.com; szou@quincyma.gov; brooksj@worcesterma.gov; cloveless@revitalizecdc.com; sumit.sharma@bridgeportct.gov; ebony.jackson-shaheed@hartford.gov; margaret.malinowski@newbritainct.gov; bwnek@newhavenct.gov; gbuenaventura@newhavenct.gov; ckleman@cityofnorwich.org; rlee@waterburyct.org; cparamore@sauk-suiattle.com; shirleyJones@tulaliptribes-nsn.gov; zac.thompson@cityofmedford.org; john.trinh@portlandoregon.gov; sshannon@habitatoregon.org; chowe@pocatello.us; kwright@sbtribes.com; andy@akheatsmart.org; shotch@chilkat-nsn.gov; matt.irinaga@nrel.gov; Teri Nutter <tnutter@crbrha.org>; nwinters@fnhs.org; mineelghaadzetoh@outlook.com; rubynativecouncil@hotmail.com; kari.duame@unkira.org; sclem@ruralcap.org; erik.johnson@tnha.net; mfoley@albanyny.gov; mgreene@albanyny.gov; programdirector@sheenhousing.org; sarah.walker@broomecountyny.gov; boriaw@chggov.com; powella@co.chautauqua.ny.us; emiran@cityofelmira.net; hovdes@hpd.nyc.gov; conrad.floss@cityofrochester.gov; acarver@schenectadyny.gov; bthomas@cityofutica.com; aaron.lazzara@madisoncounty.ny.gov; walter.trautwein@niagaracounty.com; tifa@westchestercountyny.gov; gabrielle.lanich@co.geneseeny.gov; gabrielle.lanich@co.geneseeny.gov; kimm@homehq.org; tonymueller@ongov.net; relder@rensco.com; brydena@co.rockland.ny.us; jamiebay@srmt-nsn.gov; donielle.lovell@sni.org; horace.henry@eastorange-nj.gov; mensahf@ci.newark.nj.us; alsbrookk@ci.newark.nj.us; mike.lamendola@greaterbergen.org; prose@isles.org; liz.decoursey@morrishabitat.org; gillikc@danvilleva.gov; katie.kennedy@roanokeva.gov; amanda.healy@dhcd.virginia.gov; matthew.morgan@projecthomes.org; Saks, Jennifer <jennifer.saks@alleghenycounty.us>; tanya.allison@allentownpa.gov; kwenrich@bethlehem-pa.gov; bsomishka@bethlehem-pa.gov; cwalt@cityoflancasterpa.gov; cwalt@cityoflancasterpa.gov; dawn.kiesewetter@phila.gov; dawn.kiesewetter@phila.gov; jamar.kelly@readingpa.gov; jamar.kelly@readingpa.gov; welshp@co.delaware.pa.us; jitaliano@Iccap.org; ssgreen@cityofflint.com; Banchoff, Erin <ebanchof@grand- rapids.mi.us>; parsonss <parsonss@kalamazoocity.org>; sharonda.carson@shorelinecity.com; sortiz@habitatmichigan.org; speidelc@michigan.gov; emaradik@southbendin.gov; dpugh@ihcda.in.gov; Spergel, Samantha <SSpergel@ihcda.IN.gov>; wbessler@cityblm.org; sharita.webb@cityofchicago.org; cwcurtis@citykankakee- il.gov; bjbrewer-watson@cityofkankakee-il.gov; thomas.dunham@springfield.il.us; Julia.cave@springfield.il.us; jason.applegate@cookcountyhhs.org bjkyker@mchenrycountyil.gov; cpanier@peoriacounty.org; diana@metechrc.org; rkerch@wchd.org; Miguel Chacon <mchacon@ayudaelpaso.org>, Limbrick, Decrecia - HHD <decrecia.limbrick@houstontx.gov>; julia.welleayres@hennepin.us, Vollmer, Alexander I. <alexander.vollmer@minneapolismn.gov>; terence.mcmulle@montgomerycountypa.gov; ruth.cole@montgomerycountypa.gov; stevel@ecasys.org; marisol.maldonado@pennmedicine.upenn.edu; asnippert@redeveloperie.org; aeverhart@safe-housing.org, michelle@womenforahealthyenvironment.org; katherine.taylor@baltimorecity.gov; gchristopher@cac-hc.org; ranorton@ghhi.org; jack.daniels2@maryland.gov; tduff@mrdc.net; franchon.dickinson@newcastlede.gov; Casey, Carrie <Carrie.Casey@newcastlede.gov>; lisa.crawford@dc.gov; tavita.conway@memphistn.gov; kasia.alexander@shelbycountytn.gov; Jessica McMoore <Jmcmoore@scacap.org>; cynthia.blue@greensboro-nc.gov; grant.duffield@greensboro-nc.gov; 1 CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Dear Grantee, We are reaching out to inform you that your program is required to attend the HUD Office of Lead Hazard Control and Healthy Homes Program Managers Conference, which will be held at the Building Performance Association's Home Performance Conference in New Orleans from April 7-10, 2025. To register for the event, please follow this link: HUD Office of Lead Hazard Control and Healthy Homes Program Managers Conference Registration and be sure to use our registration code: HUD25NOLA when prompted. This conference is a required component of your grant activities. We recognize that more advance notice would have been helpful and appreciate your flexibility as we finalize event logistics. We are currently refining the schedule and session details, including HUD -led sessions, and will provide additional information as it becomes available. Thank you for your patience, understanding, and continued dedication to lead hazard control and healthy homes. If you have any questions or need further assistance, please don't hesitate to reach out. Best regards, Yolanda Brown Lead and Healthy Homes Program Division Director 451 7th Street SW, Room 8236 Washington, DC 20410 Phone: (202) 402-7596 Cell: 202-903-9576 FAX: (202) 755-1000 Email: Yolanda.A.Brown@hud.gov It is nice to be important but it is much more important to be nice OLHCHH Grantee Training site https://www.gotostage.com/channel/f4a0dda684424a94be27d697e2d04326 3 Q U BUILDING PERFORMANCE ASSOCIATION Menu Nlifft 2025 I NEW ORLEANS (/events/national/) Welcome Grantees! April 7-10, 2025 I New Orleans, Louisiana Join the Building Performance Association and conference partners for our 2025 national conference! This event brings together thousands of contractors, weatherization professionals, healthy homes professionals, trainers program administrators, energy auditors, and others working in residential energy efficiency for the latest industry education. Over the four days of the event, you'll enjoy almost 200 educational sessions and workshops, a trade show, and countless networking opportunities. For additional event details, please visit our main event page here. (https://building-performance.org/events/national/) Conference Tracks The National Home Performance Conference will include targeted OLHCHH sessions. **See below for grantee -specific required sessions. Special Grantee Igo c.0 nit Save $150 on your registration HUD OLHCHH grantees nationwide are eligible to receive a special discount of S150 off the current full conference registration rate.* Use the code HUD25NOLA when you register. *This discount is only valid for non-BPA members and is not eligible for one day passes. Discounts cannot be combined. This code must be entered prior to submitting payment. Register Now (https://bpa.expoplanner.com/index.cfm? do=reg.flow&event_id=3) Specialozed HUD S ssi ns Dur l/1g NMPC 1125 This specialized track covers HUD updates, opportunities, and best practices. Explore the HUD Track (https://nhpc25.eventscribe.net/agenda.asp? pfp=BrowsebyHUDProgram) Monday, April 7 Tuesday, April 8 Wednesday, April 9 Thursday, April 10 Daily Event schedule + + + + s s This conference has been a great help for the first-time HUD grantee. A lot of discussions and questions were clarified. The networking and experience exchange among grantees is always the icing on the cake! Fva Sublett Lake Cumberland Area Development District Stay Updated Sign up for our mailing list to stay updated on all things home and building performance. Contact Details Email Preferences First Name* Email* State * Choose State Next Your Organization Last Name* Phone By submitting this form, I understand I am subscribing to an email list to receive ongoing communication from BPA. esBUILDING PERFORMANCE *"/ ASSOCIATION (/) Links Login (https://building-performance.org/login/) Membership (https://building-performance.org/membership/) Jobs (https://building-performance.careerwebsite.com/) FAQ (https://building-performance.org/faq/) Press (https://building-performance.org/press/) Contact (https://building-performance.org/contact/) Contact 651 Holiday Drive Suite 400 Pittsburgh, PA15220 (412) 424-0070 (https://www.Iinkedin.com/company/buildingperformanceassociation) (https://www.instagram.com/buildingperformanceassociation/) o. 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STAFF ONLY LINE ITEM USED 010-29-7700 1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 7,500.00 EXPENDED YTD 6,313.84 THIS REQUEST 560.00 LEFT AFTER THIS REQUEST 626.16 DATE 3/7/25 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Steven Kjergaard DATE: March 5, 2025 NAME OF CLASS / MEETING: Iowa Public Airports Assoc Conference DESTINATION: Okoboji, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 15, 2025 RETURN DATE: April 17, 2025 DATE(S) OF MEETING: April 15 - 17, 2025 PURPOSE OF TRAVEL/TRAINING: Attend the IPAA Annual Conference with other members and stakeholders, including Iowa DOT Office of Aviation and FAA Central Region officials, who will give important updates. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: 190 110 200 60 LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 560.00 BUDGET LINE ITEM: 010-29-7700-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 560.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Steven Kjergaard Date Approved by Finance Committee: DEPARTMENT HEAD DATE 3/5/2025 DATE K: \Shared Goodies\Forms\Travel Request Form 3/17/2025 FINANCE DEPT. STAFF ONLY LINE ITEM USED 1400-1315, 1400-1346 TRAVEL REQUEST CITY OF WATERLOO FY 25 BUDGETED 10,000 EXPENDED YTD 4,242.83 THIS REQUEST 3045.00 LEFT AFTER THIS REQUEST 1,197.83 DATE 3/4/2025 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): DATE: 3/4/2025 Hillary Meyer, Paramedic & Travis Ihnen, Lieutenant NAME OF CLASS / MEETING: Fire Investigation School DESTINATION: Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 05/05/2025 RETURN DATE: 05/16/2025 DATE(S) OF MEETING: May 5-16, 2025 PURPOSE OF TRAVEL/TRAINING: To attend a 2-week Fire Investigation School which will certify Hillary & Travis to conduct Fire Investigations for the Waterloo Fire Department. Employees will stay in Johnston Monday - Thursday and return home on the weekends. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 1,175.00 410.00 1,300.00 160.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 3,045.00 TAXI PARKING AIRFARE M ISC/TOLLS BUDGET LINE ITEM: 010-12-1400 1315/1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 1,522.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Bill Beck DEPARTMENT HEAD 03/04/2025 DATE K: \Shared Goodies\Forms\Travel Request Form Date Approved by Finance Committee: Z 4ett DATE 3/17/2025 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inaf - Clerk/Finance STAFF ONLY 520-14-5200-1315 00Q 17,,OQ__�__ _....___ _._.000_...._..._ 10,499.02 560.00 10,988.02 03/04/25 artment NAME(S) AND POSITION(S): Brian O'Connell -Plant Maintenance Mechanic DATE: 03/04/25 NAME OF CLASS / MEETING: Basic Wastewater Training DESTINATION: Cedar Fails, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 04/14/25-04/15/25 04/21 /25-04/22/25 RETURN DATE: 04/14/25-04/15/25 04/21/25-04/22/25 PURPOSE OF TRAVEL/TRAINING: Education DATE(S) OF MEETING: 04/14/25-04/15/25 04/21/25-04/22/25 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE. ESTIMATE OF COST: LODGING MEALS $560.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 560,00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 560.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Brad Manahl DEPARTMENT HEAD 03/04/25 DATE K.:!Shared Goodies\Forms\Travel. Request Form Date Approved by Finance Committee: ' (t (N DATE 3/17/2025 DIGITALLY SIGNED TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 25 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-18-1405 1346 $10,300.00 $5,832.04 $3,856.00 $611.96 3/7/25 Copy - Department NAME(S) AND POSITION(S): Todd Wright, Garage Mechanic DATE: 3/6/2025 NAME OF CLASS / MEETING: Tak-4 Maintenance and Aerial Maintenance DESTINATION: Appleton, WI DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Mar 10, 2025 RETURN DATE: Mar 14, 2025 DATE(S) OF MEETING: Mar 10 - 14, 2025 PURPOSE OF TRAVEL/TRAINING: Pierce fire truck training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: 675.00 340.00 2,541.00 200.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TAXI PARKING AIRFARE 100.00 MISC/TOLLS TOTAL FOR ALL: $ 3,856.00 BUDGET LINE ITEM: 010-18-1405 1 346 X GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 3,856.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Sheila Steffen DEPARTMENT HEAD 3.6.2025 DATE Date Approved by Finance Committee: N DATE 3/17/2025 K: \Shared Goodies\Forms\Travel Request Form City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 3,000.00 plus est. shipping costs of $ to pay for or purchase billboards promoting new airline schedule and new, larger aircraft (service dates 5/5/25 - 7/27/25). This purchase or expenditure is being made because: American Airlines is finally giving ALO a schedule worth promoting to the public. The hope is that this will result in greatly increased passenger numbers. Vendor selected for this purchase: Lamar Companies n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Lamar offers the preferred billboard locations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1351 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Steven Kjergaard (Signature Dept. Head or Designee) $ 30,000.00 $ 23,001.63 2/25/2025 N 017/2025 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 7/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,856.66 plus est. shipping costs of $ to pay for or purchase repair of furnaces in Hangar No. 4. This purchase or expenditure is being made because: existing furnaces have not worked for many years but hangar was unoccupied, so it wasn't a concern. A new tenant moved into this hangar on 1/1/2025. Vendor selected for this purchase: McCarter HVAC n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: it's not really possible to quote this type of repair without tearing the units apart to see what works and what doesn't. A small company was called and the labor rate was significantly less than most of the large local HVAC companies charge. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Steven Kjergaard $ 1,234,901.00 $ 1,017,435.85 3/5/2025 Tw4ett N% ,/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commi5ep1 7/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,696.00 plus est. shipping costs of $ to pay for or purchase removal of data cabling from former 2nd floor TSA offices. GSA/TSA will be reimbursing the Airport for this amount. This purchase or expenditure is being made because: TSA has moved to a new office space on the main floor. Vendor selected for this purchase: K & W Electric n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: K & W will be on -site to complete the security upgrades project in the Terminal. The office TSA moved out of will become the Airport ID badging office, so the TSA data cabling needs to be removed ASAP in order for the project to move forward. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Steven Kjergaard 3/3/2025 $ 1,234,901.00 $ 1,032,293.07 eI N L3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 13,200.00 plus est. shipping costs of Center for the Arts $ n/a Department to expend to pay for or purchase festival sound and production, including stage, lighting, LED video wall, sound, equipment and respective engineers. This purchase or expenditure is being made because: to provide professional production support for the new arts and music festival called Chroma 63. Vendor selected for this purchase: Wired Production Group n Bids or written quotes were taken on this purchase, as follows: $13,116.55: Wired Production Group, Cedar Rapids, IA $13,390: Iowa Sound, Ankeny, IA $4,360: CNJ Sound, Lisbon, IA IT Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 HMT-CHROMA63 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 15,000.00 Respectfully submitted, Chawne Paige 3/13/2025 NctoW 7/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) WIRED PRODUCTION GROUP 2037 North Towne Ln NE Cedar Rapids, IA 52402 US Phone 319-294-9410 Fax 319-294-9560 Date Created: Load In Deposit Due Date: 2/14/2025 6/14/2025 6:00 AM 6/14/2025 Chroma 63 Quote Number: 1 WPG-03230 Aaron Wells Qty Item Description 8 Plywood Pad lx1 Time 1 Rigging 2 L-16 Mobile Crank Lift 2 4ft Crossbar - L-16 8 Plywood Pad lx1 Electrical 1 Power Distro, 6x L14-30, 6x Edison 2 L14-30 Breakout Box, 6x Edison Duplex Out Staging 1 8 2 4 4 32 x 16 x (24-36)" StageRight Stage Stage Skirt 24" x 8ft Black 3 Tread (24-32)" Stair Guardrail 4ft x 42" Chairstop (Toerail) 8ft General 8 1 "Ratchet Strap, Hook/Hook 1 Rain Gear Package 8 Concrete Bucket, 100lbs 1 Fire Extinguisher 25 Cable Ramp (5 channel) Yellowjacket 1 Pop Up Tent 10x10ft, 4 Sidewalls 1 Pop Up Tent 10x15ft, Extreme, 4 Sidewalls Labor - Set/Show/Strike Audio Engineer, Al 6/14/2025 6:00 AM Audio Engineer, A2 6/14/2025 6:00 AM Video Engineer 6/14/2025 6:00 AM - 6/15/2025 12:00 AM - 6/15/2025 12:00 AM - 6/15/2025 12:00 AM Total Before Discount: Applied (15%) Discount: Video Total: Total Before Discount: Applied (15%) Discount: Rigging Total: Total Before Discount: Applied (15%) Discount: Electrical Total: Total Before Discount: Applied (15%) Discount: Staging Total: Total Before Discount: Applied (15%) Discount: General Total: 1 18 18 18 2,762.00 -414.30 2,347.70 176.00 -26.40 149.60 170.00 -25.50 144.50 1,248.00 -187.20 1,060.80 480.00 -72.00 408.00 Page 2 of 3 3/13/2025 2:28 PM Qty Item Description Time 6 Stage Hand 4 6/14/2025 6:00 AM - 10:00 AM 6 Straight Time 2 6 OT Night 2 6 Stage Hand 4 6/14/2025 9:00 PM - 6/15/2025 1:00 AM 6 Straight Time 3 6 OT Night 1 Labor - Set/Show/Strike Total: 5,175.00 Mileage / Delivery 1 Trucking (Round Trip) - Straight,Pickup,Van 51 Mileage / Delivery Total: 280.50 Rental: $9,013.00 Labor: $5,175.00 Mileage / Delivery: $280.50 Discounts: ($1,351.95) Subtotal: $13,116.55 Total: $13,116.55 Balance Due: $13,116.55 Page 3 of 3 3/13/2025 2:28 PM ESTIMATE Iowa Sound LC 2781 NW 82nd PI Ankeny, IA 50023 kim@gostagestruck.com 515-991-8141 www.iowasound.com Bill to Joanna Waggoner-Norquest Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Estimate details Estimate no.: 1099 Estimate date: 02/22/2025 Ship to Joanna Waggoner-Norquest Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 # Date Product or service 1. 06/14/2025 Sound System 3 2. 06/14/2025 Lighting Package A 3. 06/14/2025 4 x 8 Stage Section 4. 06/14/2025 Technician (16-18 hours) Description (12) RCF HDL20A line array speakers flown from stage (2) RCF HDL20A line array speakers for front fill (6) RCF AS8006 subwoofers (2) Digital Consoles (FOH & MON) (6) RCF SM15 stage monitors (1) RCF drum monitor package (1) Digital snake (1) Full band microphone and stand package (75') Cable ramps (1) 200 Amp 3 phase electrical distro (2) Motors Rigging (8) Moving beam lights (ground package) (2) 6' tandum truss (1) Haze unit + fluid (1) Quick 20 DMX lighting console Lighting disto and cable Rigging (16) Stageright platform (32x16) (2) sets stairs Skirting (2) Audio techs (1) Lighting tech (1) Video tech Tech per diem 6/13 Qty Rate Amount 1 $2,700.00 $2,700.00 1 $840.00 $840.00 1 $2,000.00 $2,000.00 1 $3,700.00 $3,700.00 `additional hours charged at $60/hr/tech 5. 06/14/2025 12x7 LED Video Wall (1) 12x7 video wall with laptop & processor (1) Laptop Computer (1) Novastar VX400 Processor Rigging hardware (2) motors 6. 06/14/2025 Mileage (1) Stage transport + driver (1) Gear truck + driver 7. 06/14/2025 Stagehand Labor 6 stagehands for load -out Total Note to customer Event Date: 6/14/25 Event Location: Waterloo Center for the Arts 225 Commercial Street Waterloo, IA 50701 Load -In: 6/13/25 time TBD Load -Out: 6/14/25 Client to Provide: - Adequate source of power (200amp, 3-phase, 208v) - (8-10) stagehands/volunteers to assist with setup on 6/13 - (4) hotel rooms from 6/13 - 6/15 - (2) meals for (4) crew members or a $25 buyout/person/meal (6/14) - Access to drinking water from load -in through load -out (i.e. cooler of water) - Access to running water and restroom from load -in through load -out - Complimentary parking for (1) 26' box truck and (1) stage tow vehicle - 200amp 3 phase power source near the stage. Accepted date Accepted by 1 $2,800.00 $2,800.00 $630.00 $630.00 $720.00 $720.00 $13,390.00 C N J Sound Invoice No. 1 (Quote Customer I Name Chroma 63 Address City Phone State ZIP Misc Date 6/14/2025 Order No. Rep FOB Qty Description Unit Price TOTAL 1 Stage 32x20 2 step $1,150.00 $1,150.00 1 Triple stack Pa 5 monitors full mic pak $750.00 $750.00 1 Audio Tech $450.00 $450.00 1 Stage Tech $350.00 $350.00 1 Light pak 8 Leds on 2 T-Bars light controller $160.00 $160.00 1 LED Video Wall includes Tech $1,500.00 $1,500.00 Payment Tax Rate(s) SubTotal Shipping $4,360.00 I Other Comments Name Check # Date Disc TOTAL $4,360.00 Office Use Only www.cnjsound.com Phone: Craig- 319-331-3784 www.facebook.com/CNJ-Sound-393866769922/ C N J Sound 303 N. Washington St. Lisbon, IA 52253 City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 72,368.72 plus est. shipping costs of Culture & Arts Department $ n/a Department to expend to pay for or purchase Installation of upgraded security camera system, accompanying software and equipment. This purchase or expenditure is being made because: MIS-WCA Cameras need to be updated within the museum and adding additional coverage for exterior areas including the amphitheater, parking lots and mark's splash park. Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Cameras will be seamlessly integrated into existing City of Waterloo systems with current vendor partner RC systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation . Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 324-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Chawne Paige 2/7/2025 $ 72,368.72 $ 72,368.72 1/4,dgett Mad r''-3/17/2025 SIGN (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/1712°25 City of Waterloo Expenditure Pre Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 5,502.28 plus est. shipping costs of Reline flooring of #903 garbage truck. Central Garage Department to expend $ 0 to pay for or purchase This purchase or expenditure is being made because: Flooring repair on #903. Vendor selected for this purchase: C&C Welding (Waterloo) ❑ Bids or written quotes were taken on this purchase, as follows: ▪ Bids or quotes were not taken on this purchase because: Vendor specific for local welding repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �■ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 211,257.41 Respectfully submitted, Sheila Steffen 3117l25 Nacvi A17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) C AND C WELDING INC. 1714 RIVER STREET WATERLOO IOWA 50702 319-232-4741 PHONE Bill To WATERLOO GARAGE, CITY OF 625 GLENWOOD STREET WATERLOO, IA 50703 Date Invoice # 2/24/2025 85104 P.O. No. Terms Due Date Net 30 3/26/2025 Description Qty Rate Amount #903 GARBAGE TRUCK --RE LINE FLOOR FRONT TO BACK AND SIDE TO SIDE -LABOR MATRIALS 5,100.00 396.53 5.75 5,100.00 396.53 5.75 5,502.28 ENVIRONMENTAL CHARGE SUBTOTAL Subtotal $5,502.28 All warranty issues MUST go through C & C Welding. No payments or credits will be made without prioir authorization. Sales Tax (0.0%) $0.o0 1 S5,502.28 DAYS Tota C AND C WELDING IS NOT RESPONSIBLE FOR ITEMS LEFT OVER 30 Payments/Credits $o.00 Balance Due S5,502.28 E-mail mail@candcwelding.com Pre -Authorization Request Item Description: Intended Use (replacement for X, new unit for X purpose etc.): so_ur_cewelt / Statue Bid / HGAC / Demo Unit Quotes: 1 $ 63? , 2 Vendor: 2 $ Vendor: 3 $ Vendor: Account (GL code): C,n. i4�- �g55- Icl City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,927.75 plus est. shipping costs of $ 0 to pay for or purchase Turbocharger/actuator replacement for firetruck #151904. This purchase or expenditure is being made because: Emergency repair of firetruck #151904. Vendor selected for this purchase: Reliant Fire (Des Moines, IA) n Bids or written quotes were taken on this purchase, as follows: Reliant Fire - $4,927.75 MHC Kenworth - $5,782.42 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer ❑ Sanitation Federal/other grants I 1 Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 595,500.00 and the current available balance is $ 211,257.41 Respectfully submitted, Shelia Steffen 3/17/25 (s (Signature Dept. Head or Designee) Date' (Signature Finance Dept. Review) Date 3/17/2025 K:Ishared goodieslfarms\Expenditure Pre-Authorization.xls (Mar 2010) 2/11/25, 9:10 AM Estimate Reliant Fire Apparatus, Inc. 4769 NE 21 st Court Des Moines, IA 50313 serviceia@reliantfire.com 515-350-7491 Bill To WATERLOO FIRE RESCUE 425 E Third Street Waterloo, IA 50703 Terms Net 30 Due Date 3/13/2025 COUNTER SALE ES T IIVIATI Line Part i/ Description Unit CS: Date: Ship To WATERLOO FIRE RESCUE 625 Glenwood Street Waterloo, IA 50703 CS-IA-804 2/11/2025 Remit To Reliant Fire Apparatus PO BOX 470 Slinger, WI 53086 Purchase Order UOM Quantity Rate Amount 1 3798338R M-WA 2 Inherent Core For 3798338RM-WA 3 Dirty Core For 3798338RM-WA 4 5496045RM 5 Inherent Core For 5496045RM 6 Dirty Core For 5496045RM 7 Shipping/Freight CUMMINS TURBO TAMERX Inherent Core for CUMMINS TURBO TAMERX Dirty Core for CUMMINS TURBO TAMERX CUMMINS ACTUATOR _ TAMERX Inherent Core for CUMMINS ACTUATOR _ TAMERX Dirty Core for CUMMINS ACTUATOR _ TAMERX Shipping and Freight 1 1 - 1 1 1 - 1 1 $3,984.00 $1,200.00 $1,200.00 $943.75 $500.00 $500.00 $0.00 Subtotal Total Balance $3,984.00 $1,200.00 -$1,200.00 $943.75 $500.00 - 500.00 $0.00 $4,927.75 $4,927.75 $4,927.75 The details and the estimate for the repairs provided above are based on our first inspection and do not constitute a guarantee that no further work or parts will be required. The estimate is not a guarantee of the final price cf the repairs. The total bill of work and final price will be as per the details available on completion cf the repairs. Other terms and conditions as applicable. If you authorize us to perform the above repairs, either verbally or in writing, you agree to pay in full for the work perforated and parts required. A surcharge of 4.00% of the transaction amount on Visa and Mastercard purchases, which is not greater than our cost of acceptance, ►•rill be charged. We do not surcharge Visa and Mastercard debit cards. Part Returns: Returns will be accepted within fourteen (14) days of the original invoice date and subject to a 1O% restocking fee for non -fabricated or special order parts. Fabricated or special order parts saes are final and non -returnable. Shippingihandling/freight/surcharges incurred ►vdl be the responsibility of the Purchaser and not refunded from the original invoice. ■ ■ ,jai a; . •••� We would love your feedback! Please tell us how we did using the Zink • -_i below. It will only take a minute of your time and each review helps us to grow and improve our service. ■ https:llbit.ly/reliantservice https://app.fullbay.com/office/`vorkorder/printRepairOrderinvoice.html 1/2 lio Outlook FW: turbo and actuator kit Crrom RICHARD STRAND <RECHARD.STR \Date Fri 2/28/2025 8:49 AM Wo Yvonne Brimmer <Yvonne.Brimmer@WATE f orn: Todd Swarts <Todd.Swarts@WATERLOO-IA.OR ent: Tuesday, February 11, 2025 8:33 AM _ To: RICHARD STRANGE <RICHARD.STRANGE@WATERLOOrIA.OR0.5 trO bject FW: turbo and actuator kit ?todd Swarts <Central Garage — Parts Clerk 7 25 Glenwood St. '— J erloo IA S0703 } RLOe /152.2 x3 Weil A. 45011 CITY OF ��� TERLOO From: Francis, Rich <Rich.Francis@mhc.com> Sent: Tuesday, January 14, 2025 7:59 AM To: Todd Swarts <Todd.Swarts@WATERLOO-IA.ORG> Subject: RE: turbo and actuator kit tosie 4 CAUTION: This email originated from outside the City of Waterloo email system. Do not click links or open unexpected attachments unless you recognize the sender and know the content is safe. Turbo $4,206.27, core $769.23....available in Rockford Actuator $1,576.15 core $307.69 and would have to get it from my Kansas City store since there are none available from Cummins or in the PDCs and would have freight on it also, most likely $30 Rich Francis 1 Parts Manager MHC Kenworth - Waterloo (319) 257-5422 1 mobile (319) 464-6042 1 website Pre -Authorization Request Item Description: LIO anCS" Cy1/4-91‹ QdAi Inten d Use (replacement for X, new unit for X purpose, etc.): q&I--05€ 04- /6 7 WI 7Lor k e rgk-f' has. Lk& OJ\C }J s ivZ icAcA Sourcewell / State Bid / HGAC / Demo Unit act-vo.4-or Quotes: qqa2 Vendor. elisiltri---kes 2. $ Cr7V• Vendor: \-verkto K'k) 3 $ Vendor: Account (GL code). 0 t© e City Clerk Use On1y Finance CommitV17/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel+ Department to expend $ 309,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase the purchase of two single family homes. Addresses to be determined. Due to fast moving market pre-auth for purchase of unknown addresses is needed. This purchase or expenditure is being made because: Funding allocated to purchase homes to be rehabed and resold to low-income homebuyers. Vendor selected for this purchase: N/A n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: HUD regulatory purchases will be made. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Road Use Tax n Sewer 0 Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: CDBG 224-32-5850-2140 32BG23.ACQU (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 309,000.00 and the current available balance is $ 309,000.00 Respectfully submitted, oicirA5/17/2025 SIB ( ignatur_ I -pt. Head or Desig e) Date (Signature Finance Dept. Review) Date K:lshared goodieslforms\Acquisition Pre-auth.xlsx (Mar 2010) City Clerk Use Only Finance Comm 7e1 7/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,000.00 plus est. shipping costs of $ 1,000.00 to pay for or purchase Concrete pavers This purchase or expenditure is being made because: The concrete pavers in the permeable alley between W. 5th and W. 6th Street have settled and need to be reset. These are replacement bricks for ones that are broken Vendor selected for this purchase: Quick Supply n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: This supplier is the only one to provide these bricks Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds ❑ Federal/other grants . Other (specify) Stormwater This expenditure is to be coded to the following budget line -item: 521-07-5300-2162 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 750,000.00 and the current available balance is $ 527,918.17 Respectfully submitted, Jamie Knutson 3/3/25 T ei M64' 417/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Resources Department to expend $ 5,200 plus est. shipping costs of $ to pay for or purchase HR Certification platform This purchase or expenditure is being made because: Provides online training platform for the HR department Vendor selected for this purchase: AIHR nBids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Found an online vendor that has a course in Al, which was one of the goals of the HR dept this year Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: t._..�.I General Fund [' Road Use Tax Sewer n Sanitation ❑ Bonds n Federalfother grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-09-8250-1315 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 10,000 $ 9,686.55 e_ f y_. 3/14.S (WA N (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review 3/17/2025 Date K:Ishared goodieshforms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Camm.3117/2025 Approval Date .3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3048.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Labor and materials to plant annual flowers in 24 of the saucer style planters at River Loop Expo Plaza. This purchase or expenditure is being made because: Leisure Services no - longer grows flowers "in house" and flowers are needed to fill the planters. Vendor selected for this purchase: Petersen & Tietz Florists & Greenhouses Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Petersen & Titz Florists has completed this work for the City past several years. We have also experienced a lack of interested, qualified bidders. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 1.7 General Fund n Road Use Tax ❑ Bonds Sewer 1 I Sanitation n Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 20136.00 and the current available balance is $ 14223.61 spectftilly,su ( 1_1 D.1.4,ett m (Signature Dept. mad or Designee) Date (Signature Finance Dept. Review) 3/17/2025 Date K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) From: Heidi Tietz De Silva Sent: Friday, February 7, 2025 10:06 AM To: JAMES BOLGER <JAMES.BOLGER@WATERLOQ-lA (RG>; Craig Denner <Craig. Den ner@WATERLOO-IA.ORO> Subject: Quotes for City Pots and Sportsplex for 2025 JB & Craig - The weather has really been up and down this winter. But, good news, Spring will come. Here are the quotes for planting the City this year. City Pots = 29 pots X $127 = $3683.00 Sportsplex = $1205.00 Please let me know if you have any questions or other needs. Stay warm, Heidi T. De Silva 319-240-8254 Heidi T. De Silva Burin: ss Owner Petersen & Tletz Florists & Greenhouses anrjte. err City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Cornmi,17/2025 Approval Date The Finance Committee of the City Council Is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2999 plus est, shipping costs of $ 500 to pay for or purchase A GLUTE DRIVE MACHINE WITH FREIGHT, DELIVERY, AND INSTALLATION This purchase or expenditure is being made because: This item will help provide health and wellness opportunites to current members as well es continue to attract new members to our facility. Vendor selected for this purchase: Core Health & Fitness 0 Bids or written quotes were taken on this purchase, as follows: BOOTY BUILDER PLATINUM V4 = $3099 PRECOR HIP THRUST ELITE= $4299 NAUTILUS PLATE LOADED GLUTE DRIVE = $2,999 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ICI General Fund n Road Use Tax n Sewer Sanitation ❑ Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010`34 Jim) - I ri 2&L CshULP Sup.l�'es (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount Is $ 2.t0¢'. Q3 _ OQ and the current available balance is o ull . s mi to (Signature Dept. Head $ r 1 P- 3/17/2025 Designee) ate (Signature Finance Dept. Review) Date K:lshared good1es1forrnslExpendiiure Pre-Aulhorization.xls (Mar 2010) n, PUVniDAL PALL s ATTN MANAGER (319) 393-8818 155 Collins Rd NE, Ste B Cedar Rapids IA 52402 Cell / Text (515) 851-2177 tpedersen @pushpedalp utl,co m CEDAR VALLEY SPORTSPLEX ATT: ACCOUNTS PAYABLE 1101 CAMPBELL AVE Waterloo IA 50701 190014956 CEDAR VALLEY SPORTSPLEX 25623 79090 27160 BOOTY BUI Coro Health PRECOR BBPLAT 9NP-L113,. GPL0612 Purchase Recommendation Prepared by: Tyler C Pedersen 02/17/2025 CEDAR VALLEY SPORTSPLEX Bryan Rutledge- (641)295-6977 300 Jefferson St Waterloo IA 50701 Br an.Rutledge@WATERLOO-IA.ORG BOOTY BUILDER PLATINUM V4 NAUTILUS PLATE LOADED GLUTE DRIVE PRECOR HIP THRUST ELITE Standard To ms and Conditions: 1) 60'% deposit and signed P.O.with order. Balance duo before dollvory. Send Paymont To: 2306W 41s1 St. Sioux Falls, SD 57105 2� Additional delivery fool may apply for additional trips, 3 Prices are subjool to change 14 days after tho gusto data. 4 Thoro will bo a 2%e monthly service chargo on all ovorduo accounts, Buyer Is a so responsible for any collection and/or legal foos Involved In collociing past duo accoun S. 5 The quote Is computed to be performed during rogular business hours, Any special roquost by the buyer necessary to complete work will bo paid by the buyer. di 6 Clerical errors are subject to correction. 7 Buyer agreos to promptly flio claim for all goods damaged In transit. 6 Wo have a 30•day limited exchange policy with the oxcoption of damaged or elective goods.Thls policy excludes exchanges on special orders and accessories. Merchandise must bo In "Ilko now" cond lion. 9)Thore will be a 20 % rostocking too on morchandiso cancellations or returns. Dollvery, Set.Up and Frolght will not bo ro(undod. Date: P.O, Number: 1 Acceptance of Proposal: Those prices, specifications, and conditions are satisfactory and are hereby accepted. I am authorized to order the equipment listed with full understanding of the payment terms. A 3% fee will be assessed on all credit card payments. 3,290.00 4,699.00 5,450.00 125726 3,099.00 2,999.00 4,299.00 3,099.00 2,999.00 4,299.00 10,397.00 0.00 10,397.00 Authorized Signature: Print Signature: City Clerk Use Only Finance Gommi3h 7/2025 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 13,451.19 plus est. shipping costs of $ NA Department to expend to pay for or purchase emergency repairs to heaters that are located in the weight/cardio room. This purchase or expenditure is being made because: The heaters have started leaking glycol all over the floor and we have had to turn them off. Vendor selected for this purchase: Ferguson (Waterloo, IA) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: these parts are manufacturer specific and Ferguson has these specific parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ll General Fund U Road Use Tax nBonds Sewer I I Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 Building & Grounds Maintenance (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is KRa $ 40,540.00 $ 24,983.00 (Signature Dept. H .'d or'Designe4-25/9 No,c4°' e) Date (Signature Finance Dept. Review) sitbm 3/17/2025 Date K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) FERGUSON 91699 920 S HACKETT RD WATERLOO, IA 50701.3555 Phone: 319-235-0222 Fax: 319-235. )444 Deliver To: From: Trent Cooper trent.cooper@torguson.com Comments: 10:26:27 FEB 25 2025 Order No: 1295364 Order Date: 01/22/25 Writer: TAC Sold To: CITY OF WATERLOO BUILDING MAINTENANCE 715 MULBERRY ST WATERLOO, IA 50703 Cust PO#: 25214 FERGUSON ENTERPRISES LLC #1657 Order Confirmation Phone: 319-235-0222 Fax: 319-235-0444 Req Date: 04/10/25 Ship Via: COUNTER PICK-UP Terms: NET 10TH PROX Ship To: CUSTOMER PICK-UP Job Name: SPORT PLEX Page 1 of 1 Item Description SP-RUNTALRADIATORS R2F2-2 PED MNT END TRIMS AS NEEDED Quantity Net Price UM 1 13451.190 EA Total 13451.19 Net Total: Tax: Freight: Total: $13451.19 $0.00 $0.00 $13451.19 WARRANTY PROVISIONS The purchaser's sole and exclusive warranty is that provided by the manufacturer, if any. Seller makes no express or Implied warranties. SELLER DISCLAIMS ALL EXPRESS OR IMPLIED WARRANTIES INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL SELLER BE LIABLE FOR ANY INCIDENTAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING DIRECTLY OR INDIRECTLY FROM THE OPERATION OR USE OF THE PRODUCT, SELLER'S LIABILITY, IF ANY, SHALL BE LIMITED TO THE NET SALES PRICE RECEIVED BY SELLER. Complete Terms and Conditions are available upon request or can be viewed on the web at htips://wvwv.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: It is illegal to install products that are not "lead free" In accordance wi h US Federal or other applicable law In potable water systems anticipated for human consumption. Products wi h'NP in the description are NOT lead free and can on y be installed in non - potable appl cations. Buyer is solely responsible for product selection. Buyer shall accept delivery of products within 60 days of Seller eceiving the products at Seller's wa ehouse. If Buyer causes or requests a delay in delivery of the products, Buyer may be subjectyto storage fees and additional costs caused by such delay. Sel er reserves the right o requote the products and reschedule the delivery date, subject to manufacturer's lead limes and price increases, if Buyer is unable to accept delivery within 60 days HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your orders: https: //survey, to ed a I I ia.com/?bidsorder&fc=5396&on=120627 City Clerk Use Only Finance Commip17/2025 Approval Date City of Waterloo Expenditure Pre Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 96.99 regular, 116.99ADA plus est. shipping costs of Leisure Services $ NA portable restrooms to be placed at various parks. Department to expend to pay for or purchase This purchase or expenditure is being made because: The units are placed in various parks for the summer season. Approximately 12 units are rented per month and vary relating to park activities. Price fixed @$96.99 regular size & $116.99 ADA size. Vendor selected for this purchase: Cooley Pumping (dba Paul's Potties) Grundy Center, IA • Bids or written quotes were taken on this purchase, as follows: Q■ Bids or quotes were not taken on this purchase because: Vendor agreed to continue service at last year's pricing. No additional charges for delivery or pickup. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund n Road Use Tax U Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 209,500.00 $ 55,713.78 et'33'q 3/3 /ZS- (Wyett ZOc 3/17/2025 gnature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:Ishared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) WATERLOO LEISURE SERVICES COMMISSION 2025 PORTABLE RESTROOMS Placement site: # Units Hellman Field at Cunningham School for Excellence (1224 Mobile St) Danes Baseball Complex Serviced twice per week (Hollywood & Movilla Streets) Greenbelt Lake (900 Martin Rd.) Iry Warren Cross Country Ski Area (801 Campbell Ave.) Liberty Park (W. 9`1' Street & Mitchell Ave.) Mark's Park Splash Pad 1 handicap/1 regular (225 Commercial St.) 2 Lafayette Park Serviced twice per week (Lafayette & Vinton St) 2 Tibbitts Park (W. Donald Street between Diamonds 2 & 3) 1 Dog Park (1300 Block Campbell Ave.) 1 Riverfront Sports Park at Exchange Park (Park Rd between Diamonds 3 & 6) 1 1 2 1 1 Dates Needed 4/8 - 8/1 4/8— 8/1 4/15 — 10/15 1/1 — 2/28 4/15 - 10/15 5/5 - 9/15 4/15 - 10/15 4/8 - 8/1 Year Round 4/8- 11/1 Per conversation with Deb at Paul's Potties the pricing will remain the same as last years of $116.99 per Handicap ADA unit. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Corrump 7/2025 Approval Date I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000 plus est. shipping costs of $ 1200 to pay for or purchase TWO SMITH MACHINES, FREIGHT, AND INSTALLATION OF MACHINES This purchase or expenditure is being made because: These Items are being purchased to increase the health and wellness opportunities that we offer our current members. These items will also help us attract more new members. Vendor selected for this purchase: TKO STRENGTH fit Bids or written quotes were taken on this purchase, as follows: PRECOR PLATE LOADED SMITH MACHINE= $3999 TAG ELITE SMITH MACHINE = $3218.60 TKO SMITH MACHINE = $2999 Ca Bids or quotes were not taken on (his purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer E Sanitation ❑ Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: `61 t-nk) — 60- Kt,L E-4.vip't' Svt; F't,.u> (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ,ftlsu jarltted, (Signature Dept. Head o designee) $ 2(, ) rat 0b a�a4,ps Tudgett Mad 3/17/2025 ate (Signature Finance Dept. Review) r Date K:Ishared goodieslforms\Exponditure Pro•Authorizatfon.xls (Mar 2010) tl}PUSHrPEDALSPULLi ATTN MANAGER (319) 393-8818 155 Collins Rd NE, Ste B Cedar Rapids IA 52402 Cell / Text: (515) 851-2177 tpedersen@pushpedalpull.com CEDAR VALLEY SPORTSPLEX ATT:A000UNTS PAYABLE 1101 CAMPBELL AVE Waterloo IA 50701 90014956CEDAR VALLEY SPORTSPLEX 79090 27313 9901 9977 9938 Core Health TKO STRE... 9NP-L 872SM-BK FC DEL TR Purchase Recommendation Prepared by: Tyler C Pedersen 02/17/2025 CEDAR VALLEY SPORTSPLEX Bryan Rutledge- (641)295-6977 300 Jefferson St Waterloo IA 50701 Br an.Rutledge aW✓TERLOO IA ORG NAUTILUS PLATE LOADED GLUTE DRIVE TKO SMITH MACHINE FREIGHT COMMERCIAL DELIVERY INSTALLATION EXTRACTION PRECOR EFX 883- P80 TRADE 1)50'. Standard To and Conditions: i) nd eand signed P.O, with order. Balance duo before delivery. Sand Payment nt To: SouWallsSt. Sioux Fells,, SD 57106 2 Additional de Ivory fens may apply for additional trips. 3 Prices aro subject to change 14 days after the quote date. 4 Thom wit be a 2 % moot d service charge on all overdue accounts. Buyer Is a so responsible for any collection and/or legal foes Involved in collecting past due acooun s. 6 The quote Is computed o bo performed during rogular business hours, Any special roques by the buyer necessary to complete work will be paid by the buyer. 6 Clarice errors are subject to correction. 7 Buyer agrees to prompt y file claim for ell goods damaged In transit. 8 We have a 30dayy limited ratchet go policy with the exception of damaged or de ecilve goods.Thls policy excludes exchanges on special orders and accessories. Merchandise must be In "like now" condition, 9) Thoro w 11 be a 20% restocking foe on merchandise cancellations or returns. Do ivory, SebUp and Freight will not be refunded. Date: P.O. Number: 7 Acceptance of Proposal: These prices, specifications, and conditions aro satisfactory and are hereby accepted, I am authorized to order the equipment listed with full understanding of the payment terms. A 3% fee will be assessed on all credit card payments. 4,699.00 4,190.00 125729 2,999.00 2,999.00 750.00 1,170.00 -200.00 2,999.00 5,998.00 750.00 1,170.00 -1,400.00 9,517.00 0.00 9,517.00 Authorized Signature: Print Signature: tItPUSH P 6AL PCILLS ATTN MANAGER (319) 393.8818 155 Collins Rd NE, Ste B Cedar Rapids IA 52402 Cell /Text: (515) 851-2177 tpedersen@pushpedalpull.com CEDAR VALLEY SPORTSPLEX ATT: ACCOUNTS PAYABLE 1101 CAMPBELL AVE Waterloo IA 50701 190014956 CEDAR VALLEY SPORTSPLEX PRECOR PUSHP TKO STRE.. DPL0802 JPTA 872SM-BK Purchase Recommendation Prepared by: Tyler C Pedersen 02/17/2025 CEDAR VALLEY SPORTSPLEX Bryan Rutledge-(641)295.6977 300 Jefferson St Waterloo IA 50701 Bryan.Rutled e@WATERLOO IAORG PRECOR PLATE LOADED SMITH MACHINE TAG ELITE LINEAR BEARING SMITH MACHINE TKO SMITH MACHINE hese are Heil\ Scurry curly Weld i ems )xit Mdfe o,Yr°riS(Je hiie c4•Iteion,j. wttA .. Saurrr 1,)t11 11OS2 2,0-PLf, Ox(7ifeS 7-2.1.- 2023 Standard To ma and Conditions: - - 1) 50%deposit and signed P.O. wllh order. Balance due before delivery. Send Pa meniTo: 2306 W 41 st St. Sloux Falls, SD 57105 2� Additional delivery fees may apply for additional trips. 3 Prices are subject to change 14 days after the quote data. 4 There will be a 2% monthly service charge on all overdue accounts. Buyer Is a so responsible for any collection and/or legal foes Involved In collecting past duo accounts. 5 The quote Is computed to bo performed during regular business hours, Any special request by tho buyor necessary to complete work will bo pald by the buyer. 6 Clerical or ors aro sub sot to correction. 7 Buyer agrees to promptly file claim for all goods damaged In transit, 8 We have a 30day limited exchange policy with the exception of damaged or defective goods,This policy excludes exchanges on special orders and accessories. Merchandise must be In like now" condition. 0)Thoro will be a 20% restocking too on merchandise cancellations o returns. Delivery, Set.Up and Freight will not bo refunded, Date: P.O. Number: Acceptance of Proposal: These prices, specifications, and conditions are satisfactory and are hereby accepted. I am authorized to order the equipment listed with full understanding of the payment terms. A 3% fee will be assessed on all credit card payments. 5,500.00 4,598.00 4,190.00 125728 3,999.00 3,218,60 2,999.00 3,999.00 3,218.60 2,999.00 10,216.60 0.00 10,216.60 Authorized Signature: Print Signature: City Clerk Use Only Financeral c43�17/2025 AppovDate City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 29,068.12 plus est. shipping costs of $ to pay for or purchase Replacement of the Porous Pave tree pit surface in 31 tree pits outside the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Existing surface has sunken significantly and presents a trip and safety hazard. Vendor selected for this purchase: Matthias Landscaping Co. n Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping, Waterloo, IA $29,068.12 Cedar Valley Lawn Care, Waterloo, IA $37,926.00 Woodruff Construction, Waterloo, IA $61,100.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund J] Road Use Tax n Sewer a Sanitation nBonds Federal/other grants Other (specify) Comm. Foundation of NEI This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 $10,267.12 / 4105-2168 $18,801 37gft.park (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 20,136.00 /$237,483.00 $ 14,233.61 /$165,313.40 3/Y/z5 'Whetquo Ignature Depf Head or Designee) Date (Signature Finance Dept, Review) flA K:Ishared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 3/17/2025 Date s LANDSCAPING CO. Matthias Landscaping 3170 Wagner Rd Waterloo, IA 50703 Customer Address James Bolger Waterloo Leisure Services Commission 1101 Campbell Avenue Waterloo, IA 50701 ESTIMATE Estimate Number Date Sales Rep Property Address 2025 Porous Pave Tree Pits 300 Jefferson St Waterloo, IA 50701 140 03/03/25 Nathan Lansing 2025 Porous Pave Tree Pits Description Qty/UM Unit Price Ext Price 2025 Waterloo Porous Pave Porous Paver Materials and Labor 1.00 Lump Sum $28,226.34 $28,226.34 Barricade Materials 1.00 Lump Sum $391.78 $391.78 Equipment Rental 1.00 Lump Sum $450.00 $450.00 Subtotal: $29,068.12 Estimated Tax: $0.00 Total: $29,068.12 Ma hias Landscaping • 3170 Wagner Rd • Waterloo, IA 50703 319-226-6000 • matthiaslandscaping.com Page 1/2 Terms & Conditions Contact Nate Lansing with questions 319-226-6000 or hate@matthiaslandscaping.com Nathan Lansing nate@matthiaslandscaping.com Client Signature James Bolger Date Matthias Landscaping • 3170 Wagner Rd • Waterloo, IA 50703 Page 2/2 319-226-6000 • matthiaslandscaping.com WOODRUFF CONSTRUCTION 100% Employee Owned 3/3/2025 Attn: JB Bolger Waterloo Leisure Services 1101 Campbell Ave Waterloo, IA 50701 Main: (319)291-4370 Email: JAMES.BOLGER@WATERLOO-IA.ORG Re: Proposal for Porous Pave Tree Pits at CV Sportsplex 1717 Falls Avenue I Waterloo, IA 50701 Ph: (319) 233-3349 Fax: (319) 233-3369 Our proposal includes the labor, material, equipment, and insurance as required for the work listed below for the tree pits along the Cedar Valley Sportsplex for the following lump sum: Base Bid $61,100.00 Sixty-one thousand one hundred and 00/100 dollars Terms and Conditions 1. Proposal does not include builders risk insurance. 2. Proposal does not include sales tax. 3. Proposal does not include permit. 4. Proposal does not include removal of existing porous pavement. 5. Proposal does not include bringing existing grade up to 2" below sidewalk grade. Respectfully Submitted, Nathan Harden Assistant Project Manager Cedar Valley Lawn Care, Inc 1027 Peoples Square Waterloo, IA 50702 319-505-0252 james@cvlc.us LANDSCAPE ESTIMATE Project: Porous Pave Tree Pits @ CV Sportsplex 3/3/2025 Project Address: Waterloo, IA Attention: JB Bolger Estimate # Email: james.bolger@waterloo-IA.orq Phone: 319.291.4370 Estimate By: JD Quantity... Desmplion Sim, UnitDice Totals Install 2" Porous Pave XL to 31 trees in front of the Cedar Valley Sportsplex. t Labor, equipment, and new materials I.S $ 37,926.00 $ 37,926.00 2" installed in 31 tree pits Underground utilities or any unknown work or materials required not requirments and final cost. in this estimate may impact time Cedar Valley Lawn Care eserves the right to impose a fuel surcharge -,.... Iand�sca�pe :�O.,ie■ industry Subtotal $ 37,926.00 Lified (not figured) Sales Tax Total Estimate $ 37,926.00 Athorization and Payment Information All work billed payment the schedule. check made given monthly, due accounts. a partial materials. not stated accordingly. is required Full deposit payments prior to performing on the day collections Cancellations loss of within estimate is considered Payment is required when to secure the above rates payment is required on require Authorized service. Card will project is complete. Penalties, and legal fees to be assessed made after the down payment, not to exceed your business. service and completion Credit a change order addition to be is provided. 75% down for this project to be added to of the project. Cash or Card unless full payment is be charged if cash or check is late fees, 18% interest or 1.5% on any unpaid balances or past have been ordered will result price of the cost of purchased Customer Authorization Visa Mastercard Prepayment CC# ---------- ----- ------ Exp: CODE not products the CC billing address: —------------------ — — — ---- We appreciate customer signature www.CedarValleyLawnCare .com City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Commis 7/2025 Approval bate The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 18981.94 plus est. shipping costs of $ 398.00 to pay for or purchase Emergency Repair to replace the 2 lower level water heaters. Department to expend This purchase or expenditure is being made because: Both water heaters need to be replaced as they can not be repaired to keep working. Vendor selected for this purchase: ICI Bids or written quotes were taken on this purchase, as follows: McDonald Supply -19379.94 ❑ Ferguson $19,857.89 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds E Road Use Tax ❑ Sewer Federal/othergrants Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 3/W/Zs gnature Dd• Head or Designee) Date Sanitation Ji SP�oJ Cod �j e $a1oc(D.to (Signature Finance Dept. Review) 3/17/2025 Date K:.shared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010) II11111111111111111111111I11H 614 MCDONALD SUPPLY WATERLOO 3310 UNIVERSITY AVENUE WATERLOO IA 50701-2006 319-234-6853 Fax 319-433-3402 QUDTE TO: CITY OF WATERLOO BLDG MAINTEN 715 MULBERRY ST WATERLOO, IA 50703-5783 : 1i-4FEff;}:W:4 i:T Gene Gronoski lea lea 1433956 1442904 1219317 4)0 Faw. J .c &va 4UNSEk ' .i s ortsplex Quotation (Reprint) 03/03/25 1SO21355544 Y4SE':'::: QUOTED BY: 614 HCDetaLn SUPPLY RLoo 3310 UNIVERSITY Mende WATE OO IA 318-223450 o -6851Fax 119 433-1402 1 of 1 Printed : 12:43:32 03 1MR 2025 SHIP TO: CITY OF WATERLOO BLDG MAINTEN 715 MULBERRY ST WATERLOO, IA 50703-5783 3192914319 OT OUR TRUCK NET 25TH PROX RHEEM GHE100SU-200-NG 685946 YOOGAL 200KBTU TRITON NAT GAS COMM WTR HTR W/ T&P INSTALLED; WI-FI & LEAK SENSOR 77H 26.3D RHEEM GHE100SU-200A-NG 685960 100GAL 200KBTU TRITON NAT GAS COMM WTR HTR W/ T&P INSTALLED; WI-FI & LEAK SENSOR ASME 77H 26.3D **SPECIAL ORDER - NOT RETURNABLE** 55100 INCOMING FREIGHT CHARGES approx 1 week to get TAXES NOT INCLUDED priced contained in this quote aro tho prioon in afoot atthe tins o quotation,and are subject to change atany C nnibla for inaccurate quantity deecriptiene. quantities ohould Do ohecked against p specifications forna accuracy. Spacial order toriel in non -cancellable. Fa are not eeponoible for not within our control. HOUSE ACCT •EA4T8f:F301i20FY£`: %::{:REdO 04/17/25 9490.968 12383.871/ea 199.000/ea Subtotal Bid Total 9490.97 12383.87 199.00 22073.84 22073.84 0 FERGUSON FERGUSON #1899 920 S HACKETT RD WATERLOO, IA 50701-3566 Phone: 319-235-0222 Pax: 319-235-0444 Deliver To: From: Cameron Clark caineron.clark@ferguson.com Comments: 12:27:31 MAR 03 2025 Bid No: 8794771 Bid Date: 03/03/25 Quoted By: CJC Customer: CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELLAVENUE WATERLOO, IA 50701 CustPON: SPORTSPLEX FERGUSON ENTERPRISES LLC #1657 Price Quotation Phone: 319-235-0222 Fax:319.235.0444 Cust Phone: 319-291-4370 Terms: NET 10TH PROX Ship To: CITY OF WATERLOO LEISURE SERVICES 1101 CAMPBELL AVENUE WATERLOO, IA 50701 Job Name: TODD Page 1 of 2 Item Description Quantity Net Price UM Total BELOW OPTION IN STOCK ABTH19900N000000 CCY 100G NG 199MBH PWR-IA IF NEEDING TO MAKE ASME RATING SEE OPTION BELOW. 4-5 WEEK LEAD TIME ABTH199A00N000000 CCY 100G 199 M8H NAT WHTR ULN ALUM 2 9928.945 EA 2 11031.410 EA 19857.89 22062.82 Net Total: Tax: Freight: Total: $41920.71 $0.00 $0.00 $41920.71 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE ARE NOT FIRM UNLESS NOTED OTHERWISE. Due to the uncertain impact of potential tariffs, Ferguson's quota ion/proposal has not Included any provision or contingency for future tariffs or increase of existing tariffs. Ferguson reserves the right o ad ust prices to reflect the impact of any new or increased tariffs that affect our costs at the lime of shipment. Ferguson will prov de notice of any such ad usln ents along with documentation supporting the changes. CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBEANBE/NBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A EDER L, ST PRIOR LOCOL GOVERNMENNGT PRIVATE SE CTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can he sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are Incorporated by reference and found either following this document, or on the web al hilps://vAtrw.ferguson.com/contentAvabsite-inforterms-of-sale Govl Buyers: All items are open market unless noted otherwise. LEAD LAW WARN NG: It Is Illegal to Install products that are not "lead f Win accordance v4th US Federal or other applicable law In polab e water systems anticloated fo human consumption. Products with NP In the description are NOT lead free and can only be Installed br non-polab e applications. Buyer Is solely responsible for product selection. Buyer shall accept delivery of products within 60 days of Seller receiving the products at Seller's warehouse. If Buyer causes o requests a delay in delivery of the products, Buyer may be subject to storage fees and addiilonai costs caused by such delay. Seiler reserves the nght to requo e the days, ducts and reschedule the delivery date, subject to manufacturer's lead times and price increases, If Buyer is unable to accept delivery within 60 HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: htt p s: //s u rye y. m e d a i l i a. c o mt? h 1 d s o rd a r& fc=5 3 9 6& o n =120 601 City Clerk Use Only Finance Committ y17/2025 Approval Date .3/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 5,688/month (variable) plus est. shipping costs of $ to pay for or purchase Microsoft Office Licensing at a cost per the following rates: $23/month per user for Microsoft 365 G3, $4.00/month per user for Microsoft 365 F1 GCC and $4.00/month per user for Exchange Online plan. This purchase or expenditure is being made because: Microsoft Office 365 cost is subscription based and is variable monthly based on number of users. The majority are in the 365 G3 category or the F1 GCC plan. GCC stands for Gov't Community Cloud. Vendor selected for this purchase: Davenport Group n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: MS Licensing is subscription based and we fall into their government category for rates. Based on the rates listed above - monthly costs are approximately $5688 but could vary some based on number of users. Davenport Group is the billing agency. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220 1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Chris Youngblut 03/05/2025 $ 103,416.00 $ 48,159.58 Wyett 7o.o.o( i(3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Commiep1 7/2025 Approval Date .3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 13,338.83 plus est. shipping costs of $ 0 to pay for or purchase Patrol Unit accident repair for #237 This purchase or expenditure is being made because: Vehicle repair fopr a front end collision on patrol vehicle #237 Vendor selected for this purchase: Coffman's Body Shop n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Coffman's is a body shop chosen by the city for repairs such as these. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: . General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1384 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 430,000.00 and the current available balance is $ 361,612.00 Respectfully submitted, Captain Aaron P. McClelland 2/27/2025 T'r „gPyett Z'Oc. sw r;« 3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 20,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase (18) American Defense 11.5 Mod SBR patrol rifles This purchase or expenditure is being made because: (18) American Defense SBR Patrol Rifles to replace 20 year old patrol rifles who have wear and tear making them a liability to the Officers and department. Vendor selected for this purchase: American Defense MFG �■ Bids or written quotes were taken on this purchase, as follows: American Defense MFG- $20,250.00 Primary Arms- $31,500.00 Daniel Defense- $36,000.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1529 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is $ 35,000.00 Respectfully submitted, Aaron McClelland, Police Captain 2/27/25 Ttiiyat Naae SIGN ,� 0/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase (14) Glock Gen 5 9mm Simmunition Training Pistols This purchase or expenditure is being made because: (14) Glock training pistols to replace 20 year old training pistols that are beggining to fail. Hawkeye has ageed to seel them as the academy is no longer active at 60% off. Vendor selected for this purchase: Hawkeye Community College n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: Due to the Hawkeye Academy closing they reached out to liquidate their training equipment. These weapons are two years old and rarely used. They are selling with all magazines, ammunition saving the city over 60% of retail. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund IT Road Use Tax IT Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1529 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is $ 40,000.00 Respectfully submitted, Aaron McClelland, Police Captain 2/27/25 Tyett NorW s✓;3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer (Generac Service) $ 3372.75 plus est. shipping costs of $ N/A Service to Generac Generators Department to expend to pay for or purchase This purchase or expenditure is being made because: Service to software and equipment to Generac Generators Vendor selected for this purchase: HM Cragg n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Sole Proprietor in the area Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 600,000.00 and the current available balance is $ 216,411.01 Respectfully submitted, Jesse Gaherty 03/05/25 Z� �`� 17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/17/2025 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Authority Department to expend $ 47,204.91 plus est. shipping costs of $ 0.00 to pay for or purchase Annual PHA Housing Pro (fka Happy) Subscription Fee and Cloud Fee This purchase or expenditure is being made because: WHA has a 5 year contract with MRI Software for our client management software and we are due for the annual payment. Vendor selected for this purchase: MRI Software LLC n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: We are currently in an existing 5 yr contract with MRI Software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 283-13-5452-1520 and 283-13-5450-1520 Section 8/Ridgeway Towers (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ $40,750 and $7200 $ $39,107.49 / $7200 Respectfully submitted, LeKeisha Veasley 03/05/2025 TW4P N 5 3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3/17/20 25 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Authority Department to expend $ 14,150 plus est. shipping costs of $ 0.00 to pay for or purchase Install 1 new GE 20 Amp GFCI protected breaker to serve the garbage disposal in the kitchenette on the 1St floor Install one new GE 15 Amp GFCI protected breaker to serve the garbage disposals in all 50 units This purchase or expenditure is being made because: The initial proposal that was approved didn't meet city code requirements nor HUD inspection requirements. Vendor selected for this purchase: Henninger Electric n Bids or written quotes were taken on this purchase, as follows: IT Bids or quotes were not taken on this purchase because: We already completed bids for this project. The cost to complete the project increased because the work needed to ensure we were in compliance with HUD's NSPIRE Inspections and City of Waterloo code requirements expanded. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund IT Road Use Tax IT Sewer n Sanitation ❑ Bonds . Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 283-13-5451-1382 Capital Funds (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 83,000.00 and the current available balance is Respectfully submitted, LeKeisha Veasley 02/24/25 $ 34,839.00 V Mad ����3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Iowa Brownfield Redevelopment Program Community Assistance Grant City Contract No. Project Manager Project Budget Total Planning and Zoning Department $ 20,260.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name X CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name X No To be assigned by the Finance Dept Project No. Subpro ect No % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% IA Brownfield Redevelopment Community Assist Grant Grant Agreement Number 25-7540-06 Source of Funding N/A % Paid by City 1 No X % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None X Yes No n n u n n J X X 6. Include a brief description of the project in the space below: (REQUIRED) Iowa Brownfield Redevelopment Program Community Assistance Grant to test asbestos containing materials from the former Rath Packing Plant building at 1442, 1508, 1620, and 1656 Sycamore Street. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet - DNR Grant 2024\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Commi:ji) e/e17/2025 Approval Date Project Name (from page one) Iowa Brownfield Redevelopment Program Community Assistance Grant Department No. project will be budgeted under 08 Activity No. project will be budgeted under 6100 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 20,260.00 20,260.00 TOTALS $ 20,260.00 $ $ - $ - $ 20,260.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 20,260.00 3Mv1 T' jeit 7 O $ 20,260.00 $ - $ 20,260.00 0,,,T„yu- �/ 17/2025 SIGNE (Signature Dept. Head) Date (Signature Finance Dept. Review) Date Kashared goodies\forms\Project Budget Worksheet - DNR Grant 20241Page 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinarCommitlee approval required? YES NO�'�� If so, date approved: J/ 17/2025 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2025 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 Restricted Gifts 37gft.park 18,801.00 010 37 4105 2168 Park Improvements 37gft.park 18,801.00 TOTAL 18,801.00 TOTAL This amendment is being requested because: To budget funds received from Community Foundation for the replacement of tree pit surfaces. Prior Committee Actions (Dates): 18,801.00 3/L /2r" 3/17/2025 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:4users\shared goodieslforms\Copy of Budget Amendment Request Form (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT_ ONLY Finance Committee agnrov al required? YES NO 3/17/2025 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2025 submitted by the Cultural & Arts Department: EXPENSES/REVENUE EXPENDITURES (DECREASE REVENUE) DECREASE EXPENDITURESINCREASE Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Pro' Code Amount 010_26 4265 3000 CASH ON HAND 26GFT.JAG 5,000.00 010 26 4265 1350 EXHIBITION EXPENSES 26GFT.JAG 5,000.00 TOTAL This amendment is being requested because: $5,000.00 TOTAL $5,000.00 Line 2 is being requested to ensure that the 26GFT.JAG code has the funds allocated properly to pay exhibit costs for new exhibit. Prior Committee Actions (Dates): 316/zTTv, Z'Oo'od Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:luserslshared goodies\forms\Copy of Budget Amendment Request Form (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total DISCRETIONARY AWARD FY2025-CHROMA63 $ 15,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name HOTEL MOTEL DISCRETIONARY To be assigned by the Finance Dept. Project No. 26HMT Subproject No. CHROMA % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None ❑X ❑ Yes No ❑ ❑X ❑ Q ❑ ❑ ❑ ❑ ❑ El El El ❑ ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Project will support Chroma63 Art & Music festival, including sound and production, including stage, lighting, LED video wall, sound, equipment and respective engineers. Page 2 must be attached and signed. K:\shared goodies\forms\Chroma63 HMT Discretionary Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/17/2025 Project Name (from page one) DISCRETIONARY AWARD FY2025-CHROMA63 Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel/Motel Tax EXPENDITURES: To be assigned by the Finance Dept. Project No. 26HMT Subproject No. CHROMA (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 15,000.00 15,000.00 TOTALS $ 15,000.00 $ $ $ - $ 15,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 15,000.00 15,000.00 TOTALS $ 15,000.00 $ - $ Chawne Paige, 3/13/2025 Twdyett 7il� (Signature Dept. Head) Date (Signature Finance Dept. Review) Date $ 15,000.00 SIGNFD ,43/17/2025 K:\shared goodies\forms\Chroma63 HMT Discretionary Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)