HomeMy WebLinkAbout03.03.2025 Finance Committee MinutesMarch 3, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and Dave Boesen
sitting in for John Chiles who was absent.
Approval of Agenda, as proposed or amended.
Nichol/Boesen
that the agenda as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the February 17, 2025, Finance Committee Meeting as proposed or
amended.
Nichols/Boesen
that the minutes of February 17, 2025, as proposed, be approved. Voice vote -Ayes: Three.
Motion carried.
TRAVEL REQUESTS
Boesen/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
Abraham L. Funchess, Jr., Human Rights Director
Class/Meeting: CARE Appraisal Foundation
Destination: Clearwater Beach, FL
Dates: March 3, 2025
Amount not to exceed: $963.37
Chief Duncan
Class/Meeting: Iowa Association of Police Chief's 2025 Conference
Destination: Coralville, IA
Dates: May 18-22, 2025
Amount not to exceed: $1,027.00
Officer Nichols
Class/Meeting: Remington 700 Armorer's Course
Destination: Grinnell, IA
Dates: May 7, 2025
Amount not to exceed: $269.00
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(6)Traffic Department and (2) Waste Management Department
Class/Meeting: National Electrical Code CEU's
Destination: Public Works Building
Dates: TBD
Amount not to exceed: $8,100.00
Mr. Boesen questioned the high number of CEUs.
Jesse Gaherty, Waste Management Collection Systems Director, did not have that information
at that time but would get back with Mr. Boesen.
Ben Wagner, GIS Coordinator
Class/Meeting: 2025 ESRI User Conference
Destination: San Diego, CA
Dates: July 14-18, 2025
Amount not to exceed: $2,464.00
Scot Reuter, Plant Maintenance Mechanic
Chris Pett, Plant Maintenance Foreman
Class/Meeting: Back Flow Training Certification
Destination: Cedar Falls, IA
Dates: April 14-18, 2025
Amount not to exceed: $2,102.00
Chaplain Caleb Reising
Class/Meeting: Individual Crisis Intervention and Group Crisis Intervention
Destination: Des Moines, IA
Dates: March 5-7, 2025
Amount not to exceed: $766.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichols/Boesen
that the request for the following pre -authorizations to expend over $2,500 be approved. Voice
vote -Ayes: Three. Motion carried.
Airport (Deicer)
Amount: $8,808.00 + $950.00 S/H
Expenditure: (4) super sacks of NAAC solid runway deicer.
Central Garage (Street Dept Endloader)
Amount: $2,962.95 + $200.00 S/H
Expenditure: Replace left rear side panel and parts due to damage during snow event (Unit
#194A01).
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Central Garage (Cylinder)
Amount: $6,559.82 + $1,000.00 S/H
Expenditure: Cylinder and hydraulic fittings (Unit #151201).
Central Garage (Street Dept. Grader)
Amount: $3,254.21 + $200.00 S/H
Expenditure: Replace pinion gear and parts due to damage during snow event (Unit #194B02).
Finance (Parking Handheld Equipment)
Amount: $9,542.00
Expenditure: (2) Handheld parking enforcement devices with printers and (3) 3-year warranty
on device and printer and integration with IPS for enforcement.
Mr. Boesen questioned if the handheld equipment was included in the original quotes.
Bridgette Wood, Finance Director, stated that this is above and beyond the original quotes.
Finance (LPR System - AMENDED)
Amount: $33,511.80
Expenditure: Upgraded LPR system for parking enforcement.
Fire (Radio)
Amount: $5,201.27
Expenditure: (1) replacement XL200 radio for fire personnel.
Leisure Services (Trees)
Amount: $10,652.00
Expenditure: (25) ball and burlap stock trees and labor to plant them to specification.
Police (Duty Holsters)
Amount: $6,530.32
Expenditure: (50) new duty holsters for the weapons transition project.
Police (Radar Units)
Amount: $12,199.32
Expenditure: (6) Police Radar Unit Replacement.
Police (Ammunition)
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Amount: $29,033.20
Expenditure: Annual police ammunition order to Sunset Ammunition.
Sanitation (Cogsdale Software Update)
Amount: NTE $18,000.00
Expenditure: Software updated so that yard waste and recycling services are listed separately
on resident utility bills.
BUDGET LINE ITEMS TO BE AMENDED
FeussNichols
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the project budget for Replace Aircraft Passenger Boarding Bridge, in the amount of
$1,800,000.00, as submitted by the Airport.
Approve the project budget for Airfield Pavement Maintenance Management System, in the
amount of $97,600.00, as submitted by the Airport.
Approve the project budget for Rehabilitate Runway 18-36 (Design), in the amount of
$438,900.00, as submitted by the Airport.
Approve budget amendment to increase Cash on Hand revenue line and Building Grounds
Maintenance expense line, in the amount of $110,000.00, to pay for damages as insurance
claims process, as submitted by the Finance Department.
Approve the budget amendment to increase the Building Maintenance expense line by
$1,567.71, as submitted by the Fire Department.
Approve budget amendment to increase various revenue lines and various expenses lines in
the total amount of $7,000.00, to account for revenue received over the budgeted amount and
increase expenses accordingly, as submitted by the Building & Maintenance Department.
Approve budget amendment to increase interest revenue and parking equipment expense lines
in the amount of $20,000.00, to purchase new handheld enforcement devices, cover increased
costs for the LPR system, and installation of LPR system upgrade, as submitted by the Finance
Department.
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BILLS PAYMENT
February 24, 2025.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Report dated February 24, 2025,
in the amount of $5,489,992.55, be approved. Voice vote -Ayes: Three. Motion carried.
March 3, 2025.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Report dated March 3, 2025, in
the amount of $1,221,276.62, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Boesen/Nichols
that the meeting be adjourned at 5:19 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley Fefrfle
TC1 f1,
SIGNED
Kelley Felchle
City Clerk
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