HomeMy WebLinkAboutPA_-_Leisure_Services_(New_Play_Equipment) Docusign Envelope ID:9A76F043-E240-435E-B791-8B6696940485
City Clerk Use Only
Finance Committee
Approval Date 4/7/2025
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 110,000 plus est.shipping costs of $ n/a to pay for or purchase
new play equipment at Hope Martin Park
This purchase or expenditure is being made because:
existing playground equipment is outdated and past it's life expectency. Parts to repair are no
longer available. Leisure Services received a gift from the estate of Donna Bartley Reed to replace it.
Vendor selected for this purchase: Playpower LT Farmington DBA Play-Pro Recreation of Clive, Iowa
0 Bids or written quotes were taken on this purchase, as follows:
18 proposals all valued at$110,000 from 8 different vendors. A fifteen member selection
committee reviewed and scored all proposals and ranked them from 1-18. Leisure services
reviewed the top 3 and made final selection. Selection was approved by Leisure Services Commission.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
0 General Fund L1 Road Use Tax El Sewer F-1 Sanitation
El Bonds 1:1 Federal/other grants F-I Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4105-2168 37gft.park
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $ 223,175.87
eC ubm to , Signed by:
D90DA858F75C40E... 4/7/2025
(Signature Dept. He d r Designee) Date (Signature Finance Dept. Review) Date
KAshared good ieslforms\Expenditure Pre-Authorization.xls(Mar 2010)
Docusign Envelope ID:9A76F043-E240-435E-B791-8B6696940485 -
Play-Pro Recreation
Estimate 2719
PO Box 71024
Clive, IA 50325 US
office@play-prorec.com
ADDRESS SHIP TO
Travis Nichols Hope Martin Park DAt e d
City of Waterloo Leisure 276 Pletcher Avenue 0152i2025 e
Services Waterloo, Iowa 50701
1101 Campbell Avenue
Waterloo, Iowa 50701
JOB NAME ,SALES SALES REP
Hope Martin Park Option 3 JG JG
DATE DESCRIPTION QTY RATE AMOUNT
Equipment-LTC Playground Equipment as Shown In 1 158,500.00 158,500,00
Waterloo Leisure Services Hope Martin Park
Option 3
Discount Discount for Waterloo Leisure 1 -56,000.00 -56,000.00
Services/Donna Bartley Reed Estate
Installation Supervised Installation with Leisure Service 1 5,000.00 5,000,00
Staff per guidelines listed on RFP
Shipping Shipping from MO 1 2,500.00 2,500.00
Freight..
.........
SUBTOTAL 110,000,00
'FAX 0.00
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TOTAL � Q, �.00
THANK YOU_
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Accepted By Accepted pate i
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