HomeMy WebLinkAbout03.17.2025_Finance_Committee_MinutesDocusign Envelope ID: 722763F4-1 F54-4496-BA4C-953837DF90A0
March 17, 2025
FINANCE COMMITTEE
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call.
Members present: Chairperson Ray Feuss, Vice Chairperson Rob Nichols and John Chiles.
Approval of Agenda as proposed or amended.
Nichols/Chiles
that the agenda, as proposed, be approved. Voice vote -Ayes: Three. Motion carried.
Approval of Minutes of the March 3, 2025, Finance Committee as proposed or amended.
Nichols/Chiles
that the minutes of March 3, 2025, as proposed, be approved. Voice vote -Ayes: Three. Motion
carried.
TRAVEL REQUESTS
Chiles/Nichols
that the following travel requests be approved. Voice vote -Ayes: Three. Motion carried.
LeAnn Even, Deputy City Clerk
Class/Meeting: IMFOA Spring Training
Destination: Des Moines, IA
Dates: April 9-11, 2025
Amount not to exceed: $526.00
Angie Fordyce and Tracey Southall
Class/Meeting: HUD Office of Lead Hazard Control and Healthy Homes Program Managers
Conference
Destination: New Orleans, LA
Dates: April 7-10, 2025
Amount not to exceed: $7,650.00
Steven Kjergaard, Director of Aviation
Class/Meeting: Iowa Public Airports Association Conference
Destination: Okoboji, IA
Dates: April 15-17, 2025
Amount not to exceed: $560.00
Hillary Meyer, Paramedic & Lt. Travis Ihnen
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Docusign Envelope ID: 722763F4-1F54-4496-BA4C-953837DF90A0
Class/Meeting: Fire Investigation School
Destination: Johnston, IA
Dates: May 5-16, 2025
Amount not to exceed: $3,045.00
Brian O'Connell, Plant Maintenance Mechanic
Class/Meeting: Basic Wastewater Training
Destination: Cedar Falls, IA
Dates: April 14-22, 2025
Amount not to exceed: $560.00
Todd Wright, Garage Mechanic
Class/Meeting: Chassis Electrical and Command Zone Systems
Destination: Appleton, WI
Dates: March 10-14, 2025
Amount not to exceed: $3,856.00
PRE -AUTHORIZATION TO EXPEND OVER $2,500.00
Nichol/Chiles
that the request for the following pre -authorizations to be expend over $2,500, be approved.
Voice vote -Ayes: Three. Motion carried.
Airport (Billboards)
Amount: $3,000.00
Expenditure: Billboards promoting ALO air service.
Mr. Chiles questioned how long the billboards would be up.
Steven Kjergaard, Airport Director, explained the billboards will be up for four months.
Airport (Hangar No. 4 Furnaces)
Amount: $9,856.66
Expenditure: Repair furnaces in Hangar No. 4.
Airport (Removal of TSA Data Cabling)
Amount: $2,696.00
Expenditure: Removal of data cabling from former TSA 2nd Floor Office.
Center for the Arts (Audio and Video Production Services)
Amount: NTE $13,200.00
Expenditure: Payment of Service Contract for staging, audio, video and lighting including
respective engineers, equipment and labor for Chorma 63 Arts and Music Festival to be held at
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Docusign Envelope ID: 722763F4-1F54-4496-BA4C-953837DF90A0
the Riverloop Amphitheater, June 14, 2025.
Center for the Arts (Cameras)
Amount: $72,368.72
Expenditure: Purchase and installation of upgraded security camera system, accompanying
software and equipment with added coverage for exterior spaces (amphitheater and parking).
Central Garage (Truck Flooring)
Amount: $5,502.28
Expenditure: Reline flooring for Garbage Truck #903.
Central Garage (Turbocharger/Actuator Replacement)
Amount: $4,927.75
Expenditure: Emergency turbocharger/actuator replacement on firetruck #151904.
Community Development (Acquisition of two single-family homes for rehabilitation and
re -sale)
Amount: $309,000.00
Expenditure: Purchase (2) single-family homes in Waterloo city limits for the purpose of
rehabilitation and re -sale.
Engineering (Bricks)
Amount: NTE $3,000.00 + $1,000.00 S/H
Expenditure: Concrete pavers in the permeable alley between W. 5th and W. 6th Street.
Human Resources (Al HR)
Amount: $5,200.00
Expenditure: Online training platform for the HR department for courses in Al.
Leisure Services (Heaters - Emergency Repairs)
Amount: $13,451.19
Expenditure: Emergency repairs to heaters that are located in the weight/cardio room at
SportsPlex.
Leisure Services (Glute Drive Machine)
Amount: $2,999.00 + $500.00 S/H
Expenditure: Purchase a glute drive machine with freight/delivery and installation for the
SportsPlex.
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Docusign Envelope ID: 722763F4-1 F54-4496-BA4C-953837DF90A0
Leisure Services (Annual Flowers at River Loop Expo Plaza)
Amount: $3,048.00
Expenditure: Labor and materials to plant annual flowers in 24 of the saucer -style planters at
River Loop Expo Plaza.
Leisure Services (Portable Restrooms)
Amount: $96.99 Regular Size / $116.99 ADA Size
Expenditure: Rental fee for approximately (12) portable units placed in various parks for the
summer.
Leisure Services (Tree Pits)
Amount: $29,068.12
Expenditure: Replacement of tree pit surface in 31 tree pits outside the Cedar Valley
SportsPlex.
Leisure Services (Smith Machines)
Amount: $6,000.00 + $1,200.00 S&H
Expenditure: (2) Smith Machines, including freight and installation to increase the health and
wellness opportunities at SportsPlex.
Leisure Services (Water Heaters]
Amount: $18,981.94 + $398.00 S/H
Expenditure: Emergency replacement of two lower -level water heaters at the SportsPlex.
MIS Department (Microsoft Office 365 Licensing)
Amount: $5,688.00 per month (variable based on number of users)
Expenditure: Microsoft Office 365 Licensing at a cost per the following rates: $23/month per
user for Microsoft 365 G3, $4.00/month per user for Microsoft 365 F1 GCC and $4.00/month
per user for Exchange Online only plan.
Police (Collision Repair)
Amount: $13,338.83
Expenditure: Collision repair for patrol vehicle #237.
Police (Training Weapons)
Amount: $4,200.00
Expenditure: (14) Glock Gen 5 9mm Simmunition Training Weapons and ammunition.
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Docusign Envelope ID: 722763F4-1 F54-4496-BA4C-953837DF90A0
Police (Patrol/Tatical Rifles)
Amount: $20,250.00
Expenditure: (18) American Defense 11.5 SBR Rifles for Patrol and Tactical.
Mr. Chiles questioned if the city will be able to resell the firearms.
Rob Duncan, Police Chief, explained that the rifles were funded through a federal grant and will
have to be returned to the federal government.
Sewer (Generac Service)
Amount: $3,372.75
Expenditure: Service to software and equipment of Generac generators.
Waterloo Housing Authority (Ridgeway Towers Updates)
Amount: $14,150.00
Expenditure: GE 15 Amp GFCI amps, breakers, and outlet items to be installed in the Ridgeway
Towers apartment complex to ensure compliance with HUD's NSPIRE inspection requirements.
Waterloo Housing Authority (MRI-Software Renewal)
Amount: $47,204.91
Expenditure: Annual renewal of MRI-Software for client management system.
BUDGET LINE ITEMS TO BE AMENDED
Feuss/Chiles
that the following budget line items be approved. Voice vote -Ayes: Three. Motion carried.
Approve the project budget for the Iowa Brownfield Redevelopment Program Community
Assistance Grant in the amount of $20,260.00, to test asbestos -containing materials from the
former Rath Packing Plant, as submitted by the Planning and Zoning Department.
Approve the budget amendment to increase the Restricted Donation revenue line and Park
Improvement Expense line, in the amount of $18,801.00, for the replacement of tree pit
surfaces, as submitted by the Leisure Services Department.
Approve budget amendment to increase Cash on Hand revenue line and Exhibition Expenses
expense line, in the total amount of $5,000.00, to recognize restricted donation funds for
exhibition costs, as submitted by the Center for the Arts.
Approve project budget for Chroma63 Arts Festival by increasing the Hotel/Motel Tax revenue
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Docusign Envelope ID: 722763F4-1 F54-4496-BA4C-953837DF90A0
line and the Contract Services expense line in the amount of $15,000.00, as submitted by the
Center for the Arts.
BILLS PAYMENT
March 10, 2025.
Feuss/Nichols
that the Bills Payment, as contained in the Accounts Payable Report dated March 10, 2025, in
the amount of $5,041,480.54, be approved. Voice vote -Ayes: Three. Motion carried.
ADJOURNMENT
Chiles/Nichols
that the meeting be adjourned at 5:20 p.m. Voice vote -Ayes: Three. Motion carried.
EDocuSigned by:
Kelley FZIFIe
City Clerk
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