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Home My WebLink AboutCouncil Packet - 4/21/2025CITY OF 44iLTERLO 0 IOWA THE CITY COUNCIL OF WATERLOO, IOWA WORK SESSION TO BE HELD AT Harold E. Getty Council Chambers Monday, April 21, 2025 4:45 PM RULES FOR WORK SESSION PUBLIC COMMENT Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings.The city council shall not receive any public comment during a work session. Roll Call. Agenda, as proposed or amended. Approval of Minutes of the April 7, 2025 work session as proposed or amended. 4:45 p.m. Update from the Sanitation Department. Submitted by: Randy Bennett, Public Works Division Manager ADJOURNMENT Kelley Felchle City Clerk Page 1 of 23 April 7, 2025 COUNCIL WORK SESSION Harold E. Getty Council Chambers Roll Call. Members present: Mayor Pro Tem Ray Feuss in the Chair. Mr. Boesen, Mr. Nichols, Ms. Creighton -Smith, Mr. Chiles, Mr. Simon, M. Wilder and Mr. Feuss. Agenda, as proposed or amended. Nichols/Chiles that the agenda as proposed be approved. Voice vote -Ayes: Seven. Motion carried. Approval of Minutes of the March 3, 2025, Council Work Session as proposed or amended. Nichols/Chiles that the minutes of March 17, 2025, Work Session, as proposed, be approved. Voice vote - Ayes: Seven. Motion carried. FY26 Budget Updates. Bridgett Wood, Finance Director, shared a slide presentation on the FY2026 Published Levy Rates, Analytics and the FY26 Proposed Certified Budget and shared citizen input from the budget simulator. Mr. Chiles asked Bridgett Wood if she would provide a clear explanation to the citizens why, if we are reducing the levy rate we are still seeing a small percentage increase. Bridgett Wood explained that the State Department of Revenue determines the percentage each year. This year it was increased by one percent, which raises the taxes by one percent. Mr. Simon clarified with Bridgett Wood that the increase is dictated by the State of Iowa. Mr. Nichols shared additional clarity about how the roll -back affects taxes. Mr. Simon commented that homeowners can request that their property value be reevaluated. Bridgett Wood confirmed that a request for an informal review could be made at the county assessor's office by the 25th of April or through an appeal board for a formal review. ADJOURNMENT Chiles/Simon that the council adjourn at 5:07 p.m. Voice vote -Ayes: Seven. Motion carried. Kelley Felchle City Clerk Page 1 of 2 Page 2 of 23 Page 2 of 2 Page 3 of 23 mE in City of Waterloo._ Sanitation Department Update 2025 i i- • r CITY OF L, li K „TERLOO IOWA Community of Opportunity Page 4 of 23 CURRENT PERSONNEL & WORKLOAD PERSONNEL • 13 Full Time Sanitation Techs • 1 Administrative Secretary mE 1. WORKLOAD • Curbside refuse collection Curbside yard waste collection Maintain the yard -waste site Deliver/exchange/pick-up refuse carts Repair & wash carts to maintain inventory Break down irreparable carts to be recycled red • Compost Site Grinding CITY OF �QJ�TERLOO IOWA Community of Opportunity r • Code Enforcements • Pick up illegal dumps Pick up Christmas trees Bulk Item pick ups Downtown trash collection • City dumpster collection • Neighborhood clean ups • City Wide Clean Up • Assisting Household Hazardous Waste & E- Waste Clean Ups Page 5 of 23 Waterloo WYRE App is Live! • View, Download, or Print Calendars SPECIFIC TO YOUR ADDRESS! • The Waste "Wizard" helps you find disposal options for any product. • Schedule a Bulk Item Pick Up • Set reminders for your collections! All you need is a nhone nher! • Smart phone or PC/laptop for App (web -based platform also). CITY OF Q#ATERLOO IOWA Community of Opportunity Calendar Q Share +� 0 Need help? 6UIK item PICK up April 20.5 Get a calendar Today < Sun Tue Wed Thu Fri Sat 30 \ 31 1 2 3 4 5 • Ga r6age • Recycling 6 7 a 9 18 11 12 • Garbage • Yardwaste 13 14 15 16 17 18 19 • Garbage • Recycling • Yardwaste 1 Page 6 of 23 CURRENT APP METRICS f Metrics 0 About Analytics Data O 2,023 0 New Addresses 0 u 22,560 0 Schedule views 0 O 581 0 Printed calendars O 3,360 0 First-time visitors 0 'i Languages (06/01/2024- 04/10/2025) 0 English: 22,560 • English 100% 0 Chart soon 7000 6000 soon 4000 s0oo 2030 1•:0u 0 Jun Jul Aug Ensi ish (22.560) ❑ Unknown (0) Sep Oct Nov Dec Web vs. Mobile App (06/0112024- 04/10/2025) Web 3&0/5 Jan Feb Mobile App 61.4% Mar Apr lilt Jun 01, 2024 - Apr 09, 2025 • hew Addresses Schedule views Printed calendars First-nrne visitors Mobile App (13, 863) •Web (,E97) ft Q1A CIE Counnnug. of Page 7 of 23 CHARGED GO BACK PERCENTAGES 24-Jul 24-Aug 24-Sep 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun TOTN._ AVG Missed Garbage 113 93 61 123 83 188 101 142 195 _C99 122.11 Charged GBF $20 75 52 34 65 53 127 70 90 106 672 74.67 %Charged 66% 56% 56% 53% 64% 58% 59% 63% 54%F#DI11/0! F#DI11/0! F#DI11/0! 61% 250 200 150 100 50 0 Missed service vs. Charged Go Backs Increased Go Backs ue To Enforcement f Overloaded Carts 1-Jul 1-A4 1-Sep 1-Oct 1-Nov 1-Dec 1-Jan 1-Feb 1-Mar 1-Apr 1-May 1-Jun Missed Garbage -Charged GBF $20 .LE1S CIlA OE o : ac s i nc a rge• • ue * Bad Images from Truck No record of service Extenuating Circumsta Couwtunug. of Page 8 of 23 Waterloo is a "Pay To Throw" System 1 Waterloo is a "Pay To Throw" collection system, meaning you can dispose of the trash you generate, but you need to pay for the appropriate service. • Offer 3 different sizes • Offer multiple carts • Offer recycling & yard waste collection CITY OF LU IOWA Community of Opportunity r , -0 .... -r" ___. _ ..... i _ Page 9 of 23 Litter & Illegal Dumping Where is it coming from? 1 0 Illegal Dumping Vehicles Hauling Garbage (not properly enclosed/sealed) Dumpsters (missing/defective/open lids) Overloaded Carts • Vermin • Wind • Spilling when dumped ft CIlA OE CowwnuiO o� Page 10 of 23 PLAN OF ATTACK • Addressing concerns at the source is key • Educating the individual putting trash out. • Educating the commercial business with dumpsters • Holding the hauler hauling garbage/recycling accountable to enforce and educate customers. CITY OF kli K „TERLOO IOWA Community of Opportunity Page 11 of 23 Overloaded Carts Collection Issues I M Overloaded carts are becoming excessive and causing litter issues throughout our community. These are not isolated. About 5- 10% of carts are overloaded (about 225 carts per day) 1 CITY OF kli O -,. IOWA Community of Opportunity Page 12 of 23 STEP 1: Educate Proper Cart Management Educate • Residences of collection ordinance standards • Lid closed • Facing Street • Within 3' of curb • Cart must be accessible 3' around it r CITY OF L, li K „TERLOO IOWA Community of Opportunity Page 13 of 23 STEP 2: Educate Haulers/Commercial Entities Education • Commercial Garbage Haulers and their Customers of Locking Mechanism Ordinance • Locking Lid Mechanisms Should be Applied to All Dumpsters • Must Be Locked When Not In Use • Corrals or Fencing May Be Required In Extreme High Wind Cases • Crossroads area • Airline Hwy • Others Examined H. Securing Accumulations; Removal Of Same By Private Collectors: Any multiple dwelling and any business shall have garbage and refuse collected by a private licensed collector and may have recycling materials or yard waste hauled by a private licensed collector. This shall not preclude the provisions of subsection F1 of this section. All containers for collection of the garbage, refuse, recycling materials or yard waste of any multiple dwelling or any business shall be securely fastened in a closed position at all times, except when the container is opened for depositing additional accumulations or when the container is being emptied by a private licensed collector. for collection of same. No person other than the owner of the premises, its authorized agents, or a private licensed collector may remove garbage, refuse, recycling materials or yard waste fromany container intended CITY OF QJ�TERLOO IOWA Community of Opportunity Ordinance 4-3-5 (H) Page 1 2, Common Lock Systems for Dumpsters • Chain Lock • Sliding Bar Lock • Swivel Bar Lock • Gravity Bar Lock • Secure Lids When Closed & Not In Use CITY OF kli K „TERLOO IOWA Community of Opportunity age 15 of 23 Locking the Lock System P1 0 . . . dlocks are not t ly option: Padlocks Hasps Carabiners CITY OF kli O -,. IOWA Community of Opportunity Page 16 of 23 Fencing/Alternate Cover We will be reaching out for funding opportunities to help businesses with enclosures/fence lines to help keep litter from waterways and heavy traffic areas such as Crossroads. r - -'--167-1 CITY OF klitt �TERLOO -,. IOWA Community of Opportunity Page 17 of 23 Increasing Costs • 2019 was the last increase given by the City of Waterloo Sanitation Dept. • Costs continue to rise approx. 4% annually through agreements MI • Recycling curbside has increased from $5.15/hh to $6.26/hh over 5 years ($12,210/month for curbside collection increase) • Routeware, Elements, Samsara and 1.; other programs have helped with efficiency to battle rising costs. CITY OF L, li K „TERLOO IOWA Community of Opportunity Page 18 of 23 Current Monthly Fees • 35ga Small Garbage Cart --- $1O/mo • 65ga Medium Garbage Cart --- $11.75/mo • 95ga Large Garbage Cart --- $17.75/mo • 95ga Large Recycling Cart • 95ga Large Yard Waste Cart • $4/mo for Either/Or/Both Services (voluntary) s. HOLDS UP TO 2 TALL KITCHEN BAGS HOLDS UP TO 7 TALL • Yard Waste/Recycling Site Maintenance Fee - KITCHEN BAGS -- $5/mo (mandatory) CITY OF „TERLOO 35 0 GALLON 95 GALLON HOLDS UP TO 5 TALL KITCHEN BAGS HOLDS UP TO 220# GALLON 95 107 GALLON IOWA Community of Opportunity Page 19 of 23 ommunit Price Comparison The City of Waterloo features some of The lowest garbage collection rates in the state of Iowa compared to communities of relative size. Almost all communities surveyed outside of Waterloo charge rental fees for cart + $5-10 per tip of the cart. Waterloo charges $4/month for yard waste/recycling/both services! The $5/month mandatory fee is unique to Waterloo but is still much cheaper than cart rentals of other communities CITY OF L,tld/491TERLO 0 IOWA Community of Opportunity SMALL CARTS $15.U9 SMALL CARTS S17.25 WATERLOO $10. 00 ■ Rrres ■ Ceder FoLLs ■ CedarRspds ■ Cauncit Bluffs ■ Davenport ■ Des Mores ■ Dubuque • IoweCity ■Sioux City ■ W. Des Moines di: ter.:: MEDIUM CARTS MEDIUM CARTS S23.16 S16.50 ■ Ames ■Cedar -Falls ■Cedar Rapids ■ Cod nciLBluffs ■Davenport ■Des Moines ■Dubuque ■IaweCity ■Sioux City ■W.Des Moines ■W.-t r.a� $27.5.1 LARGE CARTS $2341 517.91 LARGE CARTS 32.53 S17. 5 04.42 ■ Ames ■Cedar Fa Es ■ Cedar Rapids ■ Caurid L Bluffs • Davenport ■ Des Moities • Dubuque • Iowa City ■ SiouxCity ■ W. Des Moines ■ Watei.: Page 20 of 23 Recycling F- - —Rebates (Monthly) --- A Rollercoaster Ride ACC ■ 20-Jan ■ 20-Feb ■ 20-Mar ■ 20-Apr ■ 20-May ■ 20-Jun 20-Juh 20-Aug 20-Sep 20-oct 20-Nov 20-Dec ■ 21-Jan ■ 21-Feh ■ 21-Mar ■ 21-Apr • 21-May ■ 21-Jun • 21-Jul ■ 21-Aug 21-Sep • 21-Oct 51.07634 $548.03 $753.02 $1,525.34 $1,229.19 $1058.13 $95252 $1,278.91 S1.494.08 $1,650.16 51-951.54 $6.168.19 $0.850.92 $7.600.50 $5.068.42 $2 516114 $3.455 52 I $3.370.041 $241796 51.668.79 S7,314.62 T ■ J ti 21-Oct 21-Nov - 21-Dec ■ 22-Jan ■ 22-Feb ■ 22-Mar ■22-Apr ■ 22-May ■ 22-Jun 22-Jul 22-Aug 22-Sep 22-0c[ 22-Nav 22-Dec ■ 23-lan ■ 23-Feb ■ 23-Mar 123-Apr ■ .23-May 123-Jin 23-1uI 23-Aug . 23-Sep •' 56.331.53 $5,81212 SS 222.93 56.732.28 $f,768.64 S7,197.161 S7,676311 S6.559.24 $4 767.71 S2.372.41 S985.43 sa56.09 S952.19 ICI $570.08 nm 1 S1174.061 15943.60 S1.206.66 S1.439.oa S468.75 S677.08 SL049_15 AIM I 1. • 23-Oct 23-Noe 23-Dec ■ 24-Jan ■ 24-Feb ■ 24-Mar ■ 24-Apr ■ 24-May ■ 24-Jun ■ 24-J ul ■ 24Aug ■ 24-Sep ■ 24Od • 24-Nov ■ 24-Dec 255-J an 25-Feb 25-Mar _ 25-Apr 25-May 255-J un $1.448.73 51.719.81 $3,189.35 $3.101_96 S4.149.59 $6.015.07 $6009.94 S6.870.18 56.254.59 S5.802.43 .870.90 $5,803 6i4 S5.545.511 $4,751.98 56.860.52 50.00 CITY OF QilATERLOO IOWA Community of Opportunity Rebates Fluctuate Regularly but Processing and Hauling Fees Continue to Rise Annually (4%) Page 21 of 23 Increase Suggested for Maintenance Fee • To help battle the increasing annual costs of vendors and suppliers, we are requesting a $1.00 increase to the Maintenance Fee to City of Waterloo residents from $5.00/month to $6.00/month. • Curbside collection rates would stay at the current rates. 1- • Continued efforts to keep costs low and affordable for the residents of the Waterloo. ---)j_wilibq... � � 7 limilii �L CITY OF klitt �TERLOO -,. IOWA .1 Jo Community of Opportunity Page 22 of 23 r l d. I 7 _ffii _...;:mi lip- ; ir •Questions? • .r i mF CITY OF L, l i K „TERLOO IOWA Community of Opportunity Page 23 of 23